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HomeMy WebLinkAbout2003-06-30 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 30, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services J. Pickering, Director of Planning S. Belley, Committee Clerk Other Staff as Required A. Wood, Municipal Engineer The Acting Chair announced the deferral of Item 903 to the July 14th Committee of the Whole and Item 931 being forwarded to the July 22nd Council Meeting. 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 DP/053/03, 22645 Dewdney Trunk Road Staff report dated June 19, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/053/03 to allow for installation of signage that alters the appearance of a previously approved Development Permit. The Director of Planning displayed a site map noting the owner has a development permit, but has decided to change the signage across the dormers. The Advisory Design Panel has approved the proposal. Committee of the Whole Minutes June 30, 2003 Page 2 of 5 The Director of Planning noted this project requires approval of a development permit and approval of a comprehensive sign plan under the Sign Bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 903 ICBC Safer City Initiative -2003 Operating Funds Agreement Staff report dated June 24, 2003 recommending that the Mayor and Municipal Clerk be authorized to sign and seal the Agreement with ICBC. RECOMMENDATION That the staff report be deferred to the July 14, 2003 Committee of the Whole Meeting. 904 Whonnock Elementary School Staff report dated June 24, 2003 recommending that the allocation of $12,000 from Project LTC 0958 to construct walkway improvements be approved. The Municipal Engineer provided background information concerning traffic safety issues raised by community residents. Staff have worked with the residents and prepared a report detailing solutions. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 905 Delegation of Powers to the Development Agreements Committee Bylaw No. 6113-2003 Staff report dated June 13, 2003 recommending that Bylaw No. 6113-2003 to delegate executive and/or administrative powers to the Development Agreements Committee be given three readings. The Municipal Clerk advised that this bylaw deals with all development agreements resulting from a variety of development applications. ·- Committee of the Whole Minutes June 30, 2003 Page 3 of5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. Councillor Gordon excused herself from the meeting at 1: 13 pm while Items 906 and 907 were being considered, as she is an owner of a business situated on the street requesting authorization for use. 906 Caribbean Street Festival, Use of Streets Staff report dated June 18, 2003 recommending that the Caribbean Festival Committee be authorized to use municipal streets on Sunday, July 13, 2003. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 907 Maple Ridge Jazz and Blues Festival, Use of Streets Staff report dated June 18, 2003 recommending that the Maple Ridge Jazz and Blues Festival Committee be authorized to use Municipal Streets on Sunday, August 10, 2003 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. Councillor Gordon rejoined the meeting at 1: 14 pm. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Tracking System Staff report dated June 1 7, 2003 recommending that the tracking system be approved noting that one-time costs of $11,000 will be funded from the Strategic Planning Initiatives Account and ongoing operating costs will be considered in the 2004-2008 Business Planning deliberations. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. Committee of the Whole Minutes June 30, 2003 Page 4 of5 932 Follow Up to Priority Setting Workshop/Business Planning Guidelines 7th Edition Staff report dated June 17, 2003 recommending that the Business Planning Guidelines be approved for distribution. The Chief Administrative Officer referred to the Executive Summary noting that there are six visions for Council to consider. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 933 Special Occasion License, Port Hammond Days Staff report dated June 17, 2003 recommending that the Port Hammond Community Association be granted a Special Occasion License to hold a Beer Garden on Sunday, August 17, 2003 and that use of the Hammond Community Centre be authorized. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Councillor Daykin excused himself from the meeting at 1: 18 pm. 951 Grant Request from Maple Ridge/Pitt Meadows Community Services Staff report dated June 16, 2003 recommending that the request for a grant of $10,000 for the Meals on Wheels program be declined. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. Councillor Daykin rejoined the meeting at 1: 19 pm. ) Committee of the Whole Minutes June 30, 2003 Page 5 of5 952 Bid to Host 2005/2006 BC Senior Summer Games Staff report dated June 23, 2003 recommending that a bid be prepared noting that a budget commitment of $90,000 would be required in either 2005 or 2006 shared proportionately between Maple Ridge and Pitt Meadows in accordance with their respective populations. The General Manager, Community Development, Parks & Recreation advised that a one-time funding from accumulated surplus would be used. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2003. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -1 :22 pm 8. COMMUNITY FORUM A~Mayorl ueck Presiding Member of the Committee