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HomeMy WebLinkAbout2003-07-14 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 14, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staffas Required A. Wood, Municipal Engineer K. Grout, Manager Development and Environmental Services M. Rossi, Planner B. McLeod, Planning Technician J. Sheehan, Environmental Technician D. Boag, Manager of Parks and Open Spaces I. DELEGATIONS/STAFF PRESENTATIONS 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 Memorandum of Understanding -Smart Growth on the Ground Staff report dated July 3, 2003 seeking direction on an invitation to participate in a UBC and Smart Growth BC project. The Director of Planning, Jodie Sui from Smart Growth BC and Elisa Campbell from UBC provided information on the project and the benefits it will provide to Maple Ridge. Committee of the Whole Minutes July 14, 2003 Page 2 of9 The Director of Planning clarified that the estimated delays that would result to the first reading of a new Official Community Plan and the projected start date of the review of the Zoning Bylaw are based on the worst case scenario. If these projects can be accomplished sooner, they will be. Ms. Sui advised that it is their hope to run the project in the three selected communities simultaneously. She indicated that one of the key elements of the business plan for Smart Growth on the Ground is a communication strategy to promote the program. Ms. Campbell confirmed that full funding is place for the first community and if Maple Ridge elects to proceed with the project it would be the first community to begin. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. ACTION REQUIRED Staff is to provide the following information to Council prior to the July 22, 2003 meeting: • Copy of the Smart Growth on the Ground business plan • Financial implications of staff time • List of organizations on the Smart Growth on the Ground Advisory Committee • Comments on how the communications strategy would be integrated into District's communication strategy. 903 ICBC Safer City Initiative -2003 Operating Funds Agreement Staff report dated June 24, 2003 recommending that the Mayor and Municipal Clerk be authorized to sign and seal Contract No. RIP 2003.009 with ICBC. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. Committee of the Whole Minutes July 14, 2003 Page 3 of9 904 Exterior Design Control Policy Staff report dated June 27, 2003 recommending that the 1974 Exterior Design Control Policy be rescinded and staff be directed to no longer enforce Section 219 covenants already established under the policy. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 905 RZ/037/03, 24318 102 Avenue, RS-3 to R-3 Staff report dated June 25, 2003 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6139-2003 and Maple Ridge Zone Amending Bylaw No. 6140-2003, to permit subdivision into 22 lots, be read a first time and forwarded to Public Hearing. The Manager Development and Environmental Services displayed a map identifying the location of the property and described the purpose of the bylaws. She advised that the grid pattern for streets in the Albion Village area was established to address the need for connectivity between developments. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. ACTION REQUIRED The Guide Plan for Albion with the location of the subject property identified is to be displayed at the Council meeting. 906 RZ/036/03 , 12221 240 Street, RS-1 to RS-lb Staff report dated June 26, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6143-2003, to permit construction of 13 single family homes, be read a first time and forwarded to Public Hearing. The Planning Technician displayed a map identifying the location of the property and described the purpose of the bylaws. Committee of the Whole Minutes July 14, 2003 Page 4 of9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 907 RZ/046/03, Hammond, C-3 and RS-1 to RS-1 and P-1 Staff report dated July 3, 2003 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6126-2003 and Maple Ridge Zone Amending Bylaw No. 6135-2003, to correct discrepancies that exist between existing regulations and actual use for some properties in the Hammond area, be read a first time and forwarded to Public Hearing. The Planner reviewed the report and displayed maps identifying the changes that will result. He noted that the changes are of a housekeeping nature. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 908 RZ/033/03, 11979 West Street, RS-3 to CS-1 Staff report dated June 16, 2003 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6144-2003 and Maple Ridge Zone Amending Bylaw No. 6145-2003, to permit expansion of Maple Ridge Chrysler, be read a first time and forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 909 DP/073/03, 23900 Block between 130 Avenue and 133 Avenue Staff report dated June 30, 2003 recommending that the Municipal Clerk be authorized to sign DP/073/03 in support of a rezoning application for development adjacent to the east boundary of North Millionaire Creek. Committee of the Whole Minutes July 14, 2003 Page 5 of9 The Manager Development and Environmental Services displayed a map identifying the location of the property and described the purpose of the permit. She advised that storm water management would be subject to the guidelines contained in the Silver Valley Area Plan. It is her understanding that the developer wishes to proceed with the development as soon as possible. Gary Lycan, the applicant, confirmed that development would begin when approval is received from the District. The Manager Development and Environmental Services advised that trees will be retained in the water protection area and the rest of the site would be cleared and graded. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 910 DP/063/03, 20436 Wharf Street Staff report dated July 3, 2003 recommending that the Municipal Clerk be authorized to sign DP/063/03 in support of a building permit for a residence adjacent to the Fraser River. The Environmental Technician described the purpose of the permit and displayed a map identifying the location of the property. He advised that the Fraser River Port Authority and the Department of Fisheries have reviewed the application and are supportive of its approval. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 911 DP/049/03, 11849 238B Street Staff report dated July 3, 2003 recommending that the Municipal Clerk be authorized to sign DP/049/03 in support of a building permit for placement of a pre-fabricated institutional structure (school classroom) adjacent to a tributary of Cottonwood Creek. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. Committee of the Whole Minutes July 14, 2003 Page 6 of9 912 DP/028/03, 13300 Block west side of 233 Street & 13396 233 Street Staff report dated July 3, 2003 recommending that the Municipal Clerk be authorized to sign DP/028/03 in support of a development plan for subdivision adjacent to the North Alouette River. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 913 DP/061/02, 23791132 Avenue Staff report June 19, 2003 recommending that the Municipal Clerk be authorized to sign DP/061/02 in support of a development plan for subdivision adjacent to a tributary of the South Alouette River. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 914 VP/057/03, 9881 280 Street Staff report dated June 27, 2003 recommending that the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/057/03 will be considered at the August 26, 2003 Council meeting. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 915 Transfer of Funds from Sewer & Water Utilities to Facilitate Additional Construction on.Dewdney Trunk Road A staff report dated July 9, 2003 recommending that funds be allocated from the Sewer &Water Utilities, to a maximum of $50,000 and $100,000 respectively, to supplement existing capital funding for the purpose of undertaking additional j Committee of the Whole Minutes July 14, 2003 Page 7 of9 sewer and water main design and construction as part of the infrastructure renewal on Dewdney Trunk Road was circulated at the meeting. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 916 Capital Funding -Street Lights Staff report dated July 9, 2003 recommending that the approved 2003 LTC Project Number 948 be funded . RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. ACTION REQUIRED Information on the street light program is to be provided at the July 22, 2003 meeting 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Capital Works Expenditure Bylaws Staff report dated July 14, 2003 recommending that the bylaws to authorize expenditures from the Capital Works Reserve, the Fire Department Reserve and the Equipment Replacement Reserve be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Integrated Pest Management Policy Committee of the Whole Minutes July 14, 2003 Page 8 of9 Staff report dated June 17, 2003 recommending that the Integrated Pest Management Policy be adopted. The Manager of Parks and Open Spaces advised that that District has not used any pesticides for many years and is not likely to unless it is the only solution to a problem that could result in the closure of a sports field. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 952 Social Planning Function Staff report dated June 19, 2003 recommending that funding in the amount of $37,000 be provided to permit staff reassignments to support the Social Planning function. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 953 Maple Ridge Public Library Sunday Openings Staff report dated July 8, 2003 recommending that the Fraser Valley Regional Library be advised that Council wishes to extend Sunday opening hours in Maple Ridge. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 5. CORRESPONDENCE Note: Councillor Speirs was excused for discussion of item 971 as he is employed in the liquor industry. 971 City of North Vancouver -Private Liquor Stores (Referred from June 30 Workshop) Committee of the Whole Minutes July 14, 2003 Page 9 of9 E-Mail dated June 20, 2003 from Bruce Hawkshaw, City Clerk, providing a copy of a resolution requesting that the Solicitor General implement public consultation as part of the process of privatizing liquor sales in the Province. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2003. 6. OTHER ISSUES -Nil 7. ADJOURNMENT -2:38 p.m. 8. COMMUNITY FORUM -Nil Presiding Member of the Committee