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HomeMy WebLinkAbout2003-08-18 Adopted Committee of the Whole Minutes.pdfAugust 18, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff P. Gill, Acting Chief Administrative Officer T. Fryer, Municipal Clerk M. Davies, Director Parks & Facilities F. Quinn, General Manager Public Works and Development Services K. Grout, Acting Director of Planning S. Belley, Acting Confidential Secretary l. DELEGATIONS/STAFF PRESENTATIONS 1.1 Campaign for Pesticide Reduction -Maria Raynolds Ms. Maria Raynolds was introduced and reported on behalf of the Campaign for Pesticide Reduction in Maple Ridge. She addressed the following and circulated a copy of her material to Mayor and Council for their consideration: • How we got together • Which groups are represented • Timing • Why we came together and what are pesticides • What do we want • Why ban the cosmetic use of pesticides -health issues • Legal issues In closing she asked Council to consider a total ban on the cosmetic use of pesticides in this municipality and to actively promote education and awareness of the toxic effects of pesticides and promote alternative, and to lobby at the GVRD for a regional ban in the upcoming meetings. Committee of the Whole Minutes August 18, 2003 Page 2 of 13 The Director of Parks & Facilities commented that the District of Maple Ridge has integrated pest management with no cosmetic spraying. It was suggested that a bylaw regulating cosmetic use of pesticides be prepared. It was also suggested that the GVRD look this as a regional issue, rather than a local issue. ACTION REOUJRED -Municipal Clerk was directed to gather information on the cosmetic use of pesticides for a future workshop agenda. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 Fraser River Crossing, Abernethy Way Connector Staff report dated August 13, 2003 recommending that TransLink be informed to pursue Option "C" as part of the Fraser River Crossing Project. The General Manager, Public Works & Development Services displayed a Power Point presentation on the Abernethy Way ·Connector reporting on Background, Gateway Program, Public Process, Review of Options, Road Geometry, Mitigation, and Conclusions. The Mayor thanked staff for their team efforts m light of what other municipalities have done with this project. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 903 SD/103/02, 21860, 21868 & 21878 Lougheed Highway -5% Money in Lieu of Parkland Dedication Staff report dated July 28, 2003 recommending that the owners of the subject property pay to the District an amount that is not less than $48,250. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. _) Committee of the Whole Minutes August 18, 2003 Page 3 of 13 904 SD/105/02, 23700 Block Dewndey Trunk Road -Specified Area Bylaw for Landscape Maintenance Staff report dated August 8, 2003 recommending that the Bylaw No. 6161-2003 be read a first and second time and that the rules of order be waived and the Bylaw be read a third time. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 905 AL/014/03 -Application to Exclude Land from the Agricultural Land Reserve, North of 128th Avenue and East of 248th Street Staff report dated June 19, 2003 recommending that application AL/014/03 not be authorized to proceed to the Agricultural Land Commission. Deferred to September 8th Committee of the Whole Meeting at the request of the applicant. 906 RZ/062/02, 23900 Block of 116th Avenue -Bylaw No. 6077-2002 and Bylaw No. 6078-2002, RS-3 to RM-1 Staff report dated August 8, 2003 recommending that the Maple Ridge Zone Amending Bylaw No. 6077-2002 to permit subdivision of the properties into 35 bare land strata detached townhouses be read a first time and forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 907 RZ/055/03, 12293 -22i11 Street, RS-1 to R-1 Staff report dated August 6, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6157-2003 to permit future subdivision into one lot be read a first time and forwarded to Public Hearing. Committee of the Whole Minutes August 18, 2003 Page 4 of 13 RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 908 RZ/062/03, 24207 -102nd Avenue Staff report dated August 6, 2003 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6159-2003 and Maple Ridge Zone Amending Bylaw No. 6158-2003 to permit future subdivision into 50 lots be read a first time and forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 909 RZ/069/03, 22648 Dewdney Trunk Road Staff report dated August 8, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6162-2003 to rezone land permitting the future construction of a Licensee Retail Store be read a first time and be forwarded to Public Hearing. RECOMft'lEMJATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 910 RZ/072/03, Zone Amending Bylaw, Hillside Guidelines Staff report dated June 27, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6149-2003 to amend height and mass regulations be read a first time and be forwarded to Public Hearing. The Mayor advised that there is a Developers Forum in September and that this amendment came from the development community. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. Committee of the Whole Minutes August 18, 2003 Page 5 of 13 911 RZ/077/03 -Text Amendments to the Comprehensive Development (CD-4- 88) Zone to add Child Care Centre as a Permitted Use and Ancillary Amendments to the Interpretation Section of the Zoning Bylaw Staff report dated August 18, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6154-2003 be read a first time and be forwarded to Public Hearing. Mr. Adam Collinge, Planning Student, explained that this application is to amend the current zoning to permit a child care centre in Planet Ice. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 912 DP/037/02, 11485 and 11497 -236th Street Staff report dated July 3, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/037/02 in support of a development plan for a bare land strata subdivision adjacent to an unnamed tributary of Cottonwood Creek. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 913 DP/103/02, 21860, 21868 & 21878 Lougheed Highway Staff report dated August 11, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/I 03/02 for a 24 lot residential development under the RM-1 Zone using a Bare Land Strata Subdivision. • RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. Committee of the Whole Minutes August 18, 2003 Page 6 of 13 914 DP/115/02, McClure Drive Staff report dated August 1, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/115/02 in support of a development plan for subdivision adjacent to two tributaries to Maggy Creek. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 915 DP/093/03, 11793 -250th Street Staff report dated August 7, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/093/03 in support of a building permit. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 916 DP/091/03, 13500 -256th Street Staff report dated August 6, 2003 recommending that the Municipal Clerk be authorized to sign and seal DP/091/03 in support of a building within approximately 23 metres of Zirk Brook. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 917 VP/003/03, 24350 -104th Avenue Staff report dated August 7, 2003 recommending that the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/003/03 will be considered at the September 9, 2003 Council meeting. RECOMMENDATION Committee of the Whole Minutes August 18, 2003 Page 7 of 13 That the staff report be forwarded to the Council Meeting of August 26, 2003. 918 2003 GVWD Stage 3 Water Shortage Response Plan Staff report dated August 12, 2003 recommending that Maple Ridge Water Service Amending Bylaw No. 6163-2003 be given three readings and that the Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6164- 2003 be given three readings. It was noted that the District is at a Stage 3 water shortage response plan. An update on the matter is to be published in the Mayor's column. The General Manager, Public Works & Development Services advised that the GVRD reservoir levels are dropping and sprinkling will only be permitted once a week as opposed to twice a week. If the situation does not improve by the end of August, the District will be moving to Stage 4 where there will be a complete ban on lawn sprinkling, car washing, driveway washing, etc. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 919 Area Transit Plan -Initiation Staff report dated August 13, 2003 recommending the Area Transit Plan - Initiation report be received for information. The General Manager, Public Works & Development Services advised that Translink has moved the process forward from 2004 to 2003. A consultant has been hired by Translink with a budget of $115,000. The overall plan is to acquire improvements into the 2004 Translink budget. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. Committee of the Whole Minutes August 18, 2003 Page 8 of 13 920 Louis' Leather Shop Crime Stoppers Fund Raising Event Staff report dated August 13, 2003 recommending that Louis' Leather Shop be authorized to use Municipal Streets on Sunday, September 7, 2003 for their 3rd Annual Crime Stoppers Fundraising Event. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 921 St. Patrick's School Walk-a-thon Staff report dated August 13, 2003 recommending that St. Patrick's School be authorized to use Municipal Streets for their annual Walk-a-thon on September 26, 2003. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Second Quarter Report -2003 Staff report dated July 28, 2003 recommending that the report be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 932 Disbursements for the Month ended May 31, 2003 Staff report dated June 23, 2003 recommending that the disbursements for the month of May be approved. Committee of the Whole Minutes August 18, 2003 Page 9 of 13 RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 933 Disbursements for the Month ended June 30, 2003 Staff report dated June 23, .2003 recommending that the disbursements for the month of June be approved. It was suggested that the general disbursement amount of $16,904,448.40 be explained in detail at the Council meeting. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. • 934 E-Comm Board of Directors Staff report dated July 28, 2003 recommending that Councillor Harris be appointed to the Board of Directors of E-Comm and be designated to attend the Annual General Meeting. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 935 Adjustments to 2001 Collectors' Roll Staff report dated July 30, 2003 recommending that the report be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. Committee of the Whole Minutes August 18, 2003 Page 10 of 13 936 Adjustments to 2002 Collectors' Roll -Supplementary Roll 13/2002 Staff report dated July 30, 2003 recommending that the report be received for information relating to three (3) folios. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 937 Adjustments to 2002 Collectors' Roll -Supplementary Roll 14/2002 Staff report dated July 30, 2003 recommending that the report be received for information relating to one (1) folio. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 938 Adjustments to 2003 Collectors' Roll Staff report dated July 30, 2003 recommending that the report be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Planet Ice Agreement to Procure Ice Time Staff report dated July 18, 2003 recommending that the General Manager of Community Development, Parks and Recreation be authorized to notify R.G. Arenas that the District will exercise its option to purchase ice time for a further five years. Committee of the Whole Minutes August 18, 2003 Page 11 of 13 The Mayor requested a general update at Council involving details of the new manager appointed at Planet Ice and the problems with the sign at Lougheed Highway. Details concerning the impact on the District of Maple Ridge's ice time should also be addressed. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2003. 5. CORRESPONDENCE 971 City of Port Coquitlam, 2003 Terry Fox Run Letter dated July 28, 2003 from Mayor Scott Young challenging each GVRD Mayor to promote and encourage participation in this year's Terry Fox Run. Information concerning participants in the Terry Fox Run should be announced at Council. RECOMMENDATION That the correspondence be forwarded to the Council Meeting of August 26, 2003. 972 City of Vancouver, 2010 Olympic and Paralympic Games -Creation of 2010 Vision Letter dated July 30, 2003 requesting that Council endorse the creation of a 2010 Vision and that one member of Council serve as a contact person. The Mayor suggested that anyone interested in being a part of the Vision should submit their names. RECOMMENDATION That the correspondence be forwarded to the Council Meeting of August 26, 2003. • Committee of the Whole Minutes August 18, 2003 Page 12 of 13 973 Vancouver Humane Society, Exotic Animal Bylaw Letter dated July 7, 2003 requesting that Council consider amending the exotic animal bylaw to prohibit the sale, trade and keeping of exotic animals. Concerns raised by Council were: • Does not want to act irresponsibly; • Would not want to act on incorrect information Council debated whether the correspondence should move forward to Council and what options are available for receiving it. In response, the Municipal Clerk advised of the following options: • • that Council could receive the correspondence and thus acknowledge the existing bylaw; • direct staff to prepare amendments to the current bylaw; • correspondence could remain at Committee of the Whole level until fu,rther information is forthcoming. The Acting Chief Administrative Officer advised that there are two issues to be considered -the treatment of animals and a proposed amendment to the existing bylaw. The Acting Chief Administrative Officer added that there is an organization responsible for the treatment of animals and they are already involved in the process. Consequently, the correspondence could be received as the bylaw was just reviewed. The Municipal Clerk recommended that a Council resolution be prepared to receive this item with no further consideration or action to be taken. COUNCILLOR HARRIS OPPOSED RECOMMENDATION That a resolution be forwarded to the Council Meeting of August 26, 2003. 6. OTHER ISSUES 7. ADJOURNMENT-2:33pm Committee of the Whole Minutes August 18, 2003 Page 13 of 13 8. COMMUNITY FORUM Harry Nicholson, 11465 -236th Street Mr. Nicholson addressed his concern over the level of service provided by the telephon company with respect to the one area dialing system and no numbers . Nicholson inquired whether Council wished to support his concern. Acting Presid • ber of the Committee /spb