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HomeMy WebLinkAbout2003-09-08 Adopted Committee of the Whole Minutes.pdfSeptember 8, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services Councillor C. Gordon J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required P. Grootendorst, Fire Chief, Director of Operations C. Carter, Manager of Community Planning B. McLeod, Planning Technician 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update The Fire Chief provided an update on the activities of the Fire Department highlighting the following: • Forest Fire Operations • Fire Fighter Numbers • Emergency Incident statistics • Motor Vehicle Accident (MV A) statistics He indicated that the Department is continuing the trial period of attending all serious MV A's and are finding that they are able to provide a multitude of services while on the scene. They are working to hone the dispatch procedure to screen out calls of a less serious nature. Committee of the Whole Minutes September 8, 2003 Page 2 of9 He advised that the Department is endeavouring to attain the ability to certify Fire Fighters through its own training program. This would enable the District to develop a policy to recover some of the expenses incurred for training if a recruit does not stay with the Department for a reasonable period of time. 1.2 Ron McCabe, RZ/037/01, 23245 and 23227 Dogwood Ave. Note: It was the consensus of Council that Mr. McCabe would be heard by Council following the staff presentation of item 902. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 RZ/037/01, 23245 and 23227 Dogwood Ave., Land Use Contract, RS-2 to C-4 Staff report dated August 28, 2003 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6116-2003 and Maple Ridge Zone Amending Bylaw No. 6117-2003 to provide additional parking for patrons of the Black Sheep Pub be read a first time and forwarded to Public Hearing. The Director of Planning displayed a map identifying the location of the property and described the proposal. She indicated that the amendments would result in the entire property holding the same OCP designation and the same zoning of C-4 Neighbourhood Pub. The applicant has withdrawn its application for a retail license. She noted that Council reviewed the conditions for licensee retail outlets earlier in the year and this pub was part of that review. Ron McCabe Mr. McCabe spoke in opposition to application RZ/037/01. He suggested that the residents of the street are appalled at the way the pub is run and do not want any more commercial development on Dogwood Ave. Residents opposed to the application have submitted a petition and letters. He cited complaints concerning litter, noise, vandalism, traffic and an uncooperative attitude by the owners to the neighbourhood. He indicated that he has received advice that property values will go down .if this proposal goes through. He provided Council with videotape to support his claims. He felt that both the police and the bylaws department lack the resources to provide adequate enforcement of the area around the pub. He asked Council not to consider this application any further. A copy of his presentation was provided to Council. Committee of the Whole Minutes September 8, 2003 Page 3 of9 Lou Sekora, Applicant's Rep resentative Mr. Sekora advised that the applicant would build the parking lot to the standards required by the District in terms of fencing, berming, lighting and traffic flow. He indicated there would be speed bumps in the parking lot, a stop sign at the exit onto Dogwood Avenue and right turns only would be permitted out of the lot. He advised that there are neighbours who are supportive of the proposal and a petition of support would be provided at the Public Hearing. He felt that the litter problems cited by Mr. McCabe did not originate from the pub. He indicated that the pub is well run and well managed. The owners want to work with their neighbours. He noted that the choice to be made is to make something better or leave the pub the way it is. The Director of Planning indicated that the Engineering Department could look at putting up no parking signs on 232nd Street. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 903 AL/014/03, Application to Exclude Land from the Agricultural Land Reserve, North of 128th Ave., and East of 248th Street Staff report dated June 19, 2003 recommending that AL/014/03 not be authorized to proceed to the Agricultural Land Commission. The Planning Technician displayed a map identifying the location of the property and indicated that the proposal is to exclude the property from the Agricultural Land Reserve for future residential purposes. Slade Over, Applicant's Representative Mr. Dyer noted that the applicant recognized that there are a number of policy issues to be addressed in determining if this application should move forward. He noted that one of the policies is to assess the merit of the proposal but there are no guidelines for such an assessment. He advised that an agrologist's report was submitted with the application. He displayed and distributed copies of the proposed land use plan and described the features of the plans. Mr. Dyer requested that Council forward the application to the Commission for consideration. Kabel Atwell, Applicant's Representative Mr. Atwell stressed that the applicant wishes to proceed to the Land Commission to let them determine if the land should be in the Agricultural Land Reserve. The Committee of the Whole Minutes September 8, 2003 Page 4 of9 applicant is committed to working through land use issues with Council if the property is removed. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 904 RZ/033/02, Arts Centre and Theatre Parking Analysis, Maple Ridge Off Street Parking and Loading Amending Bylaw No. 6145-2003 Staff report dated July 17, 2003 recommending that the subject bylaw to update the parking standards for Office, Arts Centre and Theatre and to provide for multiple-use shared parking be read a first time. The Manager of Community Planning displayed a map identifying the location of the facilities and reviewed the report. She noted that staff is recommending that first reading be given to the bylaws and that the report be referred to the Downtown Parking Society and the Chamber of Commerce for comment prior to subsequent readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 905 RZ/050/00, 10683 & 10705 240 Street, First Extension Staff report dated August 29, 2003 recommending that the application to permit subdivision into approximately 35 residential lots under the CD-1-93 Amenity "District Zone be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 906 VP/037/02, 11485 and 11497-236 Street Staff report dated August 21, 2003 recommending that the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/037/02 to Committee of the Whole Minutes September 8, 2003 Page 5 of9 reduce road width requirements and waive the requirement to convert overhead wires to underground facilities will be considered at the September 30, 2003 meeting. The Director of Planning displayed a map identifying the location of the property and reviewed the application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 907 VP/010/01, 10445 245 Street Staff report dated August 25, 2003 recommending that the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/010/01 to waive the construction standards for a portion of 245 Street will be considered at the September 30, 2003 meeting. The Director of Planning displayed a map identifying the location of the property and reviewed the application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 908 SD/098/02, 5% Money in Lieu of Parkland Dedication, 23005 Dewdney Trunk Road Staff report dated August 18, 2003 recommending that the owner pay to the District an amount that is not less than $21,300. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. Committee of the Whole Minutes September 8, 2003 Page 6 of9 909 Inclusion into Sewer Area "A", 22679 136 Avenue Staff report dated August 25, 2003 recommending that Maple Ridge Sewer Area "A" Sewerage Works & Construction & Loan Authorization Amending By-law No. 6168-2003 to include property in Sewer Area "A" be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 910 Inclusion into Sewer Area "A", 12768 Blackstock Street Staff report dated August 22, 2003 recommending that Maple Ridge Sewer Area "A" Sewerage Works & Construction & Loan Authorization Amending By-law No. 6167-2003 to include property in Sewer Area "A" be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 911 Terry Fox Run, Use of Municipal Streets Staff report dated September 3, 2003 recommending that the Terry Fox Run Committee be authorized to use Municipal Streets on Sunday, September 14, 2003. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Disbursements for the Month Ended July 31, 2003 Staff report dated August 19, 2003 recommending that the disbursements for July 2003 be approved. Committee of the Whole Minutes September 8, 2003 Page 7 of9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 932 Door-to-door Soliciting, Caring Together Staff report dated August 21, 2003 recommending that the request from Caring Together for permission to canvass door-to-door from September 15 to December 31, 2003 be approved provided that necessary business license is obtained and canvassing, Monday through to Saturday, be concluded by 8:00 p.m. As Council had a number of concerns about the request, the Municipal Clerk suggested that Council consider a recommendation directing staff to inform the Caring Together that they should appear at a Committee of the Whole to present information on their request. RECOMMENDATION That the staff be directed to request that the applicant appear at a future Committee of the Whole meeting to present information on their request. ACTION REQUIRED Staff is to contact Caring Together to arrange for them to speak to their request at a future Committee of the Whole meeting. Staff is to provide Council with a copy of Section 25 of the Highway and Traffic By-law and Section 532(1) of the Local Government Act. 933 Disaster Response Mutual Aid Agreement -Municipal Archives Staff report dated September 3, 2003 recommending that the District enter into a Mutual Aid Agreement with other participating members of the Fraser Valley Region of the Archives Association of British Columbia. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. Committee of the Whole Minutes September 8, 2003 Page 8 of9 934 Animal Services Request for Proposals Presentation of the August 20, 2003 staff report considered at the August 25, 2003 Council Workshop. The General Manager Corporate and Financial Services advised that, subsequent to Council's authorization of the Request for Proposals for Animal Services, the SPCA has changed their minds about discontinuing their services and will likely submit a proposal. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Disaster Response -Emergency Power Generator Analysis and Design Staff report dated September 3, 2003 recommending that staff be directed to issue a request for proposals to select an electrical engineering company to complete design reviews and detail options to provide power backup for emergency response facilities. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 9, 2003. 5. CORRESPONDENCE 6. OTHER ISSUES 7. ADJOURNMENT -2:15 p.m. ) Committee of the Whole Minutes September 8, 2003 Page 9 of9 8. COMMUNITY FORUM Harrv Nicholson. 11461 236 Street, Item 907 Mr. Nicholson expressed concerns about access to the Samuel Robertson Secondary School. He felt that having only one connection into the school would result in traffic congestion. Acting M r . -aykin Presidi g Member of the Committee