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Home My WebLink About2003-11-03 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 3, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required B. McDonald, Director of Licenses, Permits and Bylaws A. Wood, Municipal Engineer 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 District of Mission Official Community Plan and Rezoning Application R02- 033 (Genstar Development Company) Silvermere Island Staff report dated October 3, 2003 recommending that the Municipal Clerk be authorized to notify Mission that there are no immediate concerns with the subject application and Mission be urged to pursue a written commitment from the Province with regard to upgrades to Lougheed Highway. The Director of Planning displayed a map identifying the area in Mission that is under application and reviewed the report. Committee of the Whole Minutes November 3, 2003 Page 2 of5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 903 Smart Growth on the Ground A staff report providing information on the Smart Growth on the Ground project and requesting that a Council liaison to the project be appointed was circulated to Council in advance of the meeting. The Director of Planning advised that the project is slated to take 1 -1 ½ years from the January 2004 start date to be completed. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 904 Reconstruction of the Best Quality Cedar Mill Staff report dated October 22, 2003 recommending that Maple Ridge Holding Tank (S&W Forest Products Ltd. Servicing Best Quality Cedar) Bylaw No. 6141- 2003 to permit use of a sewage holding tank be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 905 Liquor License Capacity Amendment, Tommy's Bar & Grill -Haney Motor Hotel Staff report dated October 20, 2003 recommending that the licensed capacity of Tommy's Bar and Grill not be increased. The Director of Licenses, Bylaws and Permits reviewed the application. He advised that letters seeking input on the application were sent to surrounding residents and businesses. 51 responses were received and all were negative citing concerns about noise, parking congestion and traffic congestion. The RCMP has indicated that an increased capacity would affect their ability to respond to an emergency situation. J Committee of the Whole Minutes November 3, 2003 Page 3 of5 Justin Strange, General Manager, Tommy's Bar & Grill, explained that the upgrades done to the building in order to apply for an extension of hours on Sunday has enabled them to seek an increase in capacity. He noted that the extension of opening hours to 4:00 a.m. in Vancouver has affected their business. He indicated that the bar has a reputation with the RCMP of being able to take care of their own problems. He acknowledged that parking is a problem but pointed out that two of the departments they hold licenses for, the restaurant and banquet hall, are no longer operating. He provided information on their Safe Ride Home program. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. ACTION REQUIRED Staff is to contact the Liquor Control and Licensing Branch to determine if there have been any complaints from the RCMP about the bar exceeding its current capacity. 906 Drinking Water Quality Report 2002 Staff report dated October 29, 2003 providing a copy of the Water Quality Report. The Municipal Engineer reported that it is a requirement of the Fraser Health Authority that the District submit an annual report on water quality of the source water purchased from the GVRD. The results indicated that the water quality is adequate. He advised that some information from the Fraser Health Authority on the location of wells in the District has been received. District staff tests any wells that are the responsibility of the District. Owners of private wells are responsible to conduct their own testing. The General Manager of Public Works and Development Services explained that the District is required to ensure that clearing for development does not impact wells in the area. A building permit would not be issued for a property requiring a well unless the applicant has received permission from the Fraser Health Authority. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. Committee of the Whole Minutes November 3, 2003 Page 4 of5 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Disbursements for the month ended September 30, 2003 Staff report dated October 14, 2003 recommending that the disbursements for September be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 932 Adjustments to 2003 Collector's Roll, Supplementary Roll 05/2003 Staff report dated October 16, 2003 providing information on revisions to assessed values. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 933 Adjustments to 2003 Collector's Roll, Supplementary Roll 07/2003 Staff report dated October 16, 2003 providing information on revisions to assessed values. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 934 Third Quarter Report -2003 Staff report providing the Third Quarter Report for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. Committee of the Whole Minutes November 3, 2003 Page 5 of 5 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Parks and Leisure Services Governance Staff report dated October 29, 2003 recommending that Maple Ridge and Pitt Meadows Parks and Leisure Services Commission By-law No. 6178-2003 be given three readings, that the Mayor and Municipal Clerk be authorized to sign the Parks and Leisure Services Agreement and that the proposed structure for the Commission be implemented on a trial basis. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2003. 5. CORRESPONDENCE 971 City of Terrace, 2010 Winter Olympics Mascot Letter dated October 10, 2003 from Mayor Jack Talstra requesting Council endorse a resolution in support of the Kermodei Bear as the symbol/mascot of the 2010 Winter Olympics. RECOMMENDATION That the letter be forwarded to the Council Meeting of November 12, 2003. 6. OTHER ISSUES 7. ADJOURNMENT-l:35 p.m. 8. COMMUNITY FORUM -Nil lh1.. ......... ~ . Harris g Member of the Committee