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Home My WebLink About2003-12-01 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 1, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required K. Grout, Manager Development and Environmental Services P. Den Uyl, Manager of Inspection Services 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 DP/122/02, 11579 240 Street Staff report dated November 19, 2003 recommending that the Municipal Clerk be authorized to sign DP/122/02 to permit development adjacent to Horseshoe Creek. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. Committee of the Whole Minutes December 1, 2003 Page 2 of6 Note: Councillor Gordon was excused from the meeting for item 903 as she lives on neighbouring property. Councillor Isaac assumed the Chair in her absence. 903 DP/105/02, Dewdney Trunk Rd. and 23ih Street Staff report dated November 19, 2003 recommending that the Municipal Clerk be authorized to sign DP/105/02 to permit development of 21 single family houses zoned R-3. The Manager Development and Environmental Services displayed a map identifying the location of the property and reviewed the report. She advised that in keeping with District policy no lights are required at the park located in the development. RECOMMENDA TION That the staff report be forwarded to the Council Meeting of December 9, 2003. Note Councillor Gordon returned to the meeting and assumed the Chair. 904 RZ/062/03, Inclusion into Sewer Area "A", 24207102 Avenue Staff report recommending that Maple Ridge Sewer Area "A" Sewerage Works & Construction & Loan Authorization Amending By-law No. 6187-2003 be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 905 Building Bylaw 6180 -2003 Staff report dated November 25, 2003 recommending that the subject bylaw be given three readings. The Manager of Inspection Services reviewed the report. The General Manager of Public Works and Development Services indicated that these amendments are the result of recommendations from the Municipal Insurance Association. Committee of the Whole Minutes December 1, 2003 Page 3 of6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 906 Inclusion of New Pitt River Bridge Crossing in the GVRD Livable Region Strategic Plan Staff report dated November 24, 2003 recommending that the GVRD be requested to include a new fixed Pitt River Crossing in the Livable Region Strategic Plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 907 CPR Holiday Train -Friends In Need Food Bank Staff report dated November 21, 2003 recommending that Friends In Need Food Bank be authorized to use Municipal Streets on Saturday, December 20, 2003. Councillor Daykin, Councillor Isaac RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Disbursements for month ended October 31, 2003 Staff report dated November 12, 2003 recommending that the disbursements for October 2003 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. Committee of the Whole Minutes December 1, 2003 Page 4 of6 932 Staff Training and Development Policy Staff report dated November 19, 2003 recommending that the Staff Training and Development Policy be adopted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 933 2004 Meeting Schedule for Council, Committee of the Whole, Public Hearing and Council Workshop Staff report dated November 25, 2003 recommending that the meeting schedule attached to the report be adopted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 934 Funding for Acquisition of Road Dedication on 216 Street Staff report dated November 26, 2003 recommending that Maple Ridge Land Reserve Fund Expenditure Bylaw No. 6188-2003 to acquire the subject property be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 935 Funding for Acquisition of Road Dedication on 284 Street Staff report dated November 25, 2003 recommending that Maple Ridge Land Reserve Fund Expenditure Bylaw No. 6182-2003 to acquire the subject property be given three readings. Committee of the Whole Minutes December 1, 2003 Page5of6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 936 Maple Ridge Road Exchange Bylaw No. 6094-2002 -21340 Campbell Ave. Staff report dated November 24, 2003 recommending that the subject bylaw to close a ten foot portion of Campbell Avenue and consolidate with 21340 Campbell Avenue be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SER VICES 951 Samuel Robertson Secondary School Artificial Turf Sport Field Operating Agreement and Right of Way Agreement Staff report dated November 14, 2003 recommending that the Mayor and Municipal Clerk be authorized to execute the Statutory Right of Way agreement. The General Manager Community Development, Parks and Recreation displayed a plan of the School and described the location of parking. The General Manager of Public Works and Development Services advised that the developer to the north has indicated that a road connection will likely be in place in 2004, which will alleviate some of the concerns with respect to access to the school. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 952 Samuel Robertson Secondary School Artificial Turf Sport Field Naming Staff report dated November 14, 2003 recommending the Sport Field be named "Rotary Field". Committee of the Whole Minutes December 1, 2003 Page6of6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2003. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -1:35 p.m. 8. COMMUNITY FORUM Harrv Nicholson, Item 931 Mr. Nicholson asked if the District has any other commitments to ECRA other than the strata fees shown on the disbursements. The General Manager of Community Development, Parks and Recreation responded that the District has two commitments with ECRA. One is the fee for service agreement with the Ridge Meadows Seniors Society to run the Seniors Centre and the other is lifecycle costs associated with the Seniors Recreation Centre. Mr. Nicholson asked if all the suites owned by the District had been sold. The General Manager of Community Development, Parks and Recreation did not have the answer available but indicated he would contact Mr. Nicholson with that information. ACTION REQUIRED The General Manager of Community Development, Parks and Recreation is to advise Mr. Nicholson of the status of sales of suites owned by the District at Panorama at ECRA.