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HomeMy WebLinkAbout2000-06-27 Adopted Regular Council Meeting Minutes.pdfCorporation of the District of Maple Ridge COUNCIL MEETING June 27, 2000 The Minutes of the Municipal Council Meeting held on June 27, 2000 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor A. Hogarth Mr. M. W. Murray, General Manager of Community Councillor C. Gordon Development, Parks and Recreation Services/Acting Chief Councillor F. Isaac Administrative Officer Councillor Harris Mr. J. R. Rudolph, General Manager of Public Works Councillor King and Development Services Councillor Morse Mr. T. Wingrove, Municipal Clerk Councillor C. Speirs Mr. P. Gill, General Manager of Corporate and Financial Services Mr. T. Fryer, Director of Current Planning Mrs. S. M. Karasz, Confidential Secretary Other Staff as Required Mr. J. Sorba, Director of Finance Ms. M. Jollimore, Recreation Manager - Central Note: These Minutes are also posted on the Municipal Web Site at www.rnapleridge.org The meeting was filmed by Rogers Cablesystems. 100 CALL TO ORDER The Mayor called the meeting to order and advised of the following additions to the Agenda: Item 301 - Reporting of Remuneration for the year ended December 31, 2000 Item 1003 - Union of British Columbia Municipalities (UBCM) Resolutions Item 1004 - Local Newspaper Advertising Contract Award 200 OPENING PRA YERS Pastor Dean Richmond conducted opening prayers. Council Meeting Minutes June 27,2000 Page 2 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Retirement of Mrs. Shirley Karasz, Confidential Secretary The Mayor advised that Mrs. Shirley Karasz is retiring on June 30th after nearly 20 years of service with the Clerk's Department. Shirley has held the position of Confidential Secretary since May of 1983. He thanked her for the support she has provided to Council and for her outstanding work in recording the proceedings of the many Council and Committee Meetings she attended. On behalf of Council, the Mayor presented Shirley with a dozen beautiful long stemmed roses and a gift and wished her many years of happy retirement. 302 Financial Statements for 1999 The Director of Finance presented an overview of the 1999 Comprehensive Annual Financial Report for the fiscal year ending December 31, 1999, noting that the results are very favourable. He advised that the report is available at the Municipal Hall and will be available on the District's web site in July. 302.1 Council Members Remuneration and Expenses for 1999. Reference was made to the staff report dated June 22, 2000 in support of the following recommendation contained therein: R/00-338 MOVED by Councillor Morse 1999 Council SECONDED by Councillor Isaac Remuneration that the statement of Council Members Remuneration and Expenses for 1999 attached to the staff report dated June 22, 2000 be received in accordance with Section 329.1 of the Local Government Act (Municipal Act). CARRIED 400 MINUTES R/00-339 401 Minutes Regular Council MOVED by Councillor King Council Meeting Minutes June 27, 2000 Page 3 June 13, 2000 RJ00-340 Minutes Public Hearing June 20, 2000 RJ00-341 Dev. Agmt. Minutes June, 2000 SECONDED by Councillor Speirs that the Minutes of the regular Council Meeting of June 13, 2000 be adopted as circulated. CARRIED 402 MOVED by Councillor King SECONDED by Councillor Speirs that the Minutes of the Public Hearing of June 21, 2000 be received. i9J 403 MOVED by Councillor Isaac SECONDED by Councillor King that the Minutes of the Development Agreements Committee Meeting of June 2 and 14, 2000 be received. ii •oJ 500 DELEGATIONS 501 Presentation by Fire Department of Fire Service Medals Peter Grootendorst, Manager of Operations for the Fire Department, explained that the British Columbia Long Service Medal is presented by the Government of British Columbia and recipients will have completed at least 25 years of paid or volunteer fire service in British Columbia. The medal recognizes the dedication and. selflessness of the recipient in serving their communities and the Province in the protection of life and property. The Mayor presented Long Service Medals to the following past and present members of the Fire Department and commended them for their dedication to the community. He also expressed appreciation to their families for their support. Mr. David Stephenson - length of service 1970 to 1996. Mr. Trevor Taylor - length of service - 1974 to present. Council Meeting Minutes June 27, 2000 Page 4 502 Mr. James Allard, Allard Contractors Ltd re his Correspondence dated May 18, 2000 Mr. Allard submitted the following documents - (1) a letter dated June 26, 2000 from the B. C. Assets and Land Corporation acknowledging his application for land near the former Pacific Vocational Institute (PVI) area, noting that they have accepted his application for a gravel pit and a processing and ready-mix plant. (2) a letter dated June 27th advising that Crown Lands has consented to having him apply to rezone that property to M-5 to allow gravel processing and ready-mix manufacturing. Mr. Allard advised that he is going to move forward on his PVI application and in the meantime he would like to have the ability to open up his existing ready-mix plant while that process goes on. He contacted his lawyer today and asked him what vehicle or mechanism is available to allow him to do that. He was advised that one of the opportunities is a temporary industrial use permit which Council has refused. Another opportunity is a simple contract enforceable by Maple Ridge. He would be prepared to have either the District or his solicitors draft such a contract so that they can get the existing plant opened up while the new application is going on. Mr. Allard added that four weeks ago Council passed a motion to give him a definitive answer to his correspondence dated May 18, 2000. He requested that the new information he has provided at this meeting be included in the District's deliberations to hopefully provide him with a positive answer. The General Manager of Public Works and Development Services advised that a report on the May 18th correspondence is coming forward to next week's Committee of the Whole Meeting. 600 UNFINISHED BUSINESS 601 0CP11J/00 - 14140, 14160, 14170, 14180, 14250, 14310 and 14320-256 Street - Maple Ridge Official Community Plan Amending By-law No. 5895-2000 Reference was made to the, staff report dated May 2000. which wassubmitted in response to concerns raised by Council at the May 23, 2000 Council Meeting. R/00-342 601.1 staff report re OCP/l 1/00 MOVED by Councillor Isaac SECONDED by Councillor King that the staff report dated June 19, 2000 regarding Application OCP/11/00 (for property located at 14140, 14160, 14170, 14180, 14210 and 14320 - 256 Street) be received for information. CARRIED Council Meeting Minutes June 27, 2000 Page 5 RJ00-343 601.2 BL 5895-2000 2ndl3rd reading MOVED by Councillor Isaac OCP/l 1/00 SECONDED by Councillor Gordon that Maple Ridge Official Community Plan Amending By-law No. 5895- 2000 be read a second and third time. CARRIED 700 CORRESPONDENCE Nil 800 BY-LAWS 801 RZ117/00 —23900 Block ofll6Avenue 801.1 Maple Ridge Zone Amending By-law No. 5906-2000 (to rezone a small portion of the northwest corner and an adjacent portion of unopened 116 Avenue right-of-way from RS-3 (One Family Rural Residential) and CD- 1-93 (One Family Rural Residential in order to consolidate with a larger development to the north for a townhouse project). P100-344 MOVED by Councillor King BL 5906-2000 SECONDED by Councillor Gordon 2ndl3rd reading that Maple Ridge Zone Amending By-law No. 5906-2000 be read a second and third time. CARRIED 801.2 Maple Ridge Official community Plan Amending By-law No. 5907-2000 (to redesignate from Single Family Residential and Conservation to Compact Housing and Conservation). P100-345 MOVED by Councillor Isaac BL 5907-2000 SECONDED by Councillor Speirs 2ndl3rd reading that Maple Ridge Official Community Plan Amending By-law No. 5907- 2000 be read a second and third time. [ø 1 1I4] Council Meeting Minutes June 27, 2000 Page 6 802 RZ122100 - 20173, 20185 and 20189 Dewdney Trunk Road and 12063, 12069 and 12075 - 202 Street - RS-3 to RS-1 Maple Ridge Zone Amending By-law No. 5898-2000 (to change the zoning of six parcels back to RS-2 (One Family Urban Residential) to correct a mapping error which incorrectly identified the parcels as RS-3 (One Family Rural Residential). R!00-346 MOVED by Councillor Morse BL 5 898-2000 SECONDED by Councillor Isaac fmal reading that Maple Ridge Zone Amending By-law No. 5898-2000 be read a second and third time; and further, that pursuant to Section 890 (9) of the Local Government Act (Municipal Act), Maple Ridge Zone Amending By-law No. 5898-2000 be reconsidered and adopted CARRIED 803 RZ156199 - 23874 and 23884 - 118 Avenue - RS-1 to CD-1-93 - Maple Ridge Zone Amending By-law No. 5855-1999 (to permit subdivision into four lots not less than 371 m). RI00-347 MOVED by Councillor Isaac BL 5855-1999 SECONDED by Councillor Speirs fmal reading that Maple Ridge Zone Amending By-law No. 5855-1999 be reconsidered and adopted. CARRIED 900 COMMITTEE REPORTS AND RECOMMENDATIONS 901 Minutes P100-348 MOVED by Councillor Morse Minutes COW SECONDED by Councillor Gordon June 19, 2000 that the Minutes of the Committee of the Whole Meeting of June 19, 2000 be received. CARRIED Council Meeting Minutes June 27, 2000 Page 7 Public Works and Development Services 902 Kevin Rice Memorial Run 2000 - July 23, 2000 - Request to Use Municipal Streets Reference was made to the staff report dated June 5, 2000 recommending that the subject request be approved. RI00-349 MOVED by Councillor Morse Kevin Rice SECONDED by Councillor Harris Memorial Run that the use of Municipal streets be authorized for the Kevin Noel Rice Memorial Run on Sunday, July 23, 2000 provided that the conditions outlined in the staff report dated June 5, 2000 are met. CARRIED 903 Transfer Agreement - Kanaka Creek Waterworks LttL to the District of Maple Ridge Reference was made to the staff report dated June 8,2000 recommending that the subject agreement be executed. RJ00-350 MOVED by Councillor Harris Kanaka Water SECONDED by Councillor Gordon Works Agmnt. that the Mayor and Clerk be authorized to sign and seal the Water System Transfer Agreement with Kanaka Creek Waterworks Ltd. CARRIED 904 RZ126196 - Former Pacjflc Vocational Institute PVI) Site - North on 130 Avenue and West of 256 Street - P-6 to JR andM-2 - By-laws No. 56241997, 5625-1997 and 562 6-1997 Reference was made to the staff report dated• May 29, 2000 recommending that the subject by-laws be rescinded as the applicant has advised that the property has been sold and he has no further interest in the proposed project (to rezone from P-6 (Civic Institutional) to JR (Industrial/Residential and M-2 (General Industrial) to permit a mixed use of Industrial and Residential on .4 hectare lots). R/00-351 904.1 BL 5624-1997 rescinded MOVED by Councillor Gordon RZ/26/96 SECONDED by Councillor King Council Meeting Minutes June 27, 2000 Page 8 that second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5624-1997 be rescinded. CARRIED R/00-352 904.2 BL 5625-1997 rescinded MOVED by Councillor King RZ/26/96 SECONDED by Councillor Speirs that second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5625-1997 be rescinded. CARRIED R/00-353 904.3 BL 5626-1997 rescinded MOVED by Councillor Isaac RZ/26/96 SECONDED by Councillor Harris that second and third readings granted on December 26, 1997 and first reading granted on October 28, 1997 to Maple Ridge Official Community Plan Amending By-law No. 5626-1997 be rescinded. CARRIED 905 RZ134197 - 12525 - 208 Street - RS-2 to RS-lb - By-law No. 5686-1998 Reference was made to the staff report dated May 18, 2000 recommending that the subject by-law to permit a two lot infihi subdivision be rescinded due to lack of response by the applicant. RI00-354 BL 5686-1998 rescinded RZ/34/97 MOVED by Cöüncillor King SECONDED by Councillor Gordon that second and third readings granted on May 26, 1998 and first reading granted on April 28, 1998 to Maple Ridge Zone Amending By-law No. 5686-1998 be rescinded. CARRIED 906 RZ113197— 22650— 136Avenue - RS-3 to R-1 - Final One Year Extension Council Meeting Minutes June 27, 2000 Page 9 Reference was made to the staff report dated May 29, 2000 in support of the following recommendation contained with respect to the subject application to permit 130 lots and an unknown number of townhouse units. RI00-355 MOVED by Councillor Isaac RZ/13/97 SECONDED by Councillor Morse One Year Extension that pursuant to Maple Ridge Development Procedures By-law No. 5897- 1999, a one year extension be granted for rezoning application RZ/13/97 (property at 22650 - 136 Avenue). CARRIED 907 RZ182199 - 11526 and 11518 Burnett Street - By-law No. 5899-2000 and 5900-2000 Reference was made to the staff report dated May 29, 2000 in support of the following recommendations contained therein with respect to the subject by-laws to permit the construction of 8 townhouse units and an accessory parking area for employees of a neighbouring commercial building. R/00-356 907.1 BL 5899-2000 first reading MOVED by Councillor King RZ/82/99 SECONDED by Councillor Harris that Maple Ridge Zone Amending By-law No. 5899-2000 be read a first time. Discussion On question from Councillor Isaac, the Director of Current Planning advised that the issue of a garbage pick-up area that was raised by the Advisory Design Panel will be resolved at the Development Permit stage. The motion CARRIED. R!00-357 907.2 BL 5900-2000 first reading MOVED by Councillor Harris RZ/82/99 SECONDED by Councillor Isaac that Maple Ridge Official Community Plan Amending By-law No. 5900- 2000 be read a first time. CARRIED Council Meeting Minutes June 27, 2000 Page 10 908 RZ19198 - Property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue —RS-3 to CD-i and RS-lb - Request for One Year Extension Reference was made to the staff report dated May 29, 2000 recommending that the subject application be granted a one year extension (to permit a maximum of 146 residential units using a mix of housing forms). R/00-358 MOVED by Councillor King RZ/9/98 SECONDED by Councillor Harris One Year Extension that pursuant to Maple Ridge Development Procedures By-law No. 5879-1999 a one year extension be granted to Rezoning Application RZ/9/98 (property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue). CARRIED 909 P.2115194 - 11295 Dartford Street - P.5-2 and C-3 to RM-2 Reference was made to the staff report dated May 19, 2000 recommending that the subject by-law to permit a three storey, 36 unit apartment building be rescinded due to lack of response by the applicant. R!00-359 MOVED by Councillor Gordon BL 5182-1994 SECONDED by Councillor Morse rescinded that with respect to Maple Ridge Zone Amending By-law No. 5182-1994, second and third readings granted November 28, 1994 and first reading granted October 31, 1994 be rescinded. CARRIED 910 RZ175189 - 22777 Selkirk Avenue (Valley Fair Mall) - RM-1 to C.3 - Final One Year Extension; By-law No. 4402-1990 Reference was made to the staff report dated May 31, 2000 in support of the following recommendations contained therein with respect to the subject application: R/00-360 910.1 RZ/75/89 on year extension MOVED by Councillor King SECONDED by Councillor Gordon Council Meeting Minutes June 27, 2000 Page 11 that pursuant to Maple Ridge Development Procedures By-law No. 5879- 1999, a one year extension be granted to Rezoning Application RZ/75/89 (property at 22777 Selkirk Avenue - Valley Fair Mall). Discussion Councillor King expressed concern regarding the timing of the closure of Selkirk Avenue, noting that she would not want to see it closed and remain that way if the project does not get underway immediately. The Director of Current Planning advised that the proponents are anxious to start construction on their new store which will go through the middle of what is now Selkirk Avenue. The Road Exchange by-law, etc. to facilitate that road closure will be coming to Committee of the Whole next week. The proponents have already submitted building permit drawings. The motion CARRIED. R/00-361 910.2 BL 5502-1999; rescinded and MOVED by Councillor King amended SECONDED by Councillor Morse that under the provisions of Section 894 of the Municipal Act, third reading granted June 25, 1990 to Maple Ridge Official Community Plan amending By-law No. 4402-1990 be rescinded, and that Maple Ridge Official Community Plan Amending By-law No. 4402- 1990 be amended by replacing the reference in Section 3 of the By-law from Development Permit Area 16/90 to Development Permit Area 11(3). 911 RZ156199 — 238 74 and 23884 - 118 Avenue - RS-3 toCD-1-93 Reference was made to the staff report dated May 31, 2000 in support of the following recommendation contained therein with respect to the subject application: R/00-3 62 BL 5855-1999 additional conditions RZ/56/99 MOVED by Councillor Morse SECONDED by Councillor Isaac that prior to fmal consideration of By-law No. 5855-1999, the following conditions must be satisfied: Council Meeting Minutes June 27, 2000 Page 12 A geotechnical report which addresses the suitability of the site for the proposed development; and The consolidation of the land south of the lane with Lot 87, LMP 36718. CARRIED The Director of Current Planning noted that the recommendation is likely redundant at this point as the land owners have resolved their differences and a subdivision plan has now been submitted for approval which addresses the consolidation requirement. 912 DP/8100 - Development Permit XXX for Watercourse Protection - 23400 Block of Larch Avenue Reference was made to the staff report dated June 5, 2000 recommending that subject Development Permit be executed. R/00-363 MOVED by Councillor Isaac DP/8/00 SECONDED by Councillor Gordon DP XXX that the Municipal Clerk be authorized to sign and seal the development Permit DP/8/00 respecting property located in the 23400 Block of Larch Avenue, subject to the conditions outlined in the memorandum dated June 6, 2000. CARRIED 913 Building Department Statistics - May, 2000 Reference was made to the staff report dated June 7, 2000 recommending that the subject statistics be received for information. R/00-364 MOVED by Councillor King Bldg. Dept. SECONDED by Councillor Speirs Stats. May 2000 that the Building Statistics for the month of May, 2000 be received for information. CARRIED Financial and Corporate Services (includin' Fire and Police) Council Meeting Minutes June 27, 2000 Page 13 931 Social Planning Advisory Committee - Unemployment Insurance Act Reference was made to the report from the Social Planning Advisory Committee dated May 30, 2000 in support of the following recommendation contained therein: R/00-365 MOVED by Councillor Morse SPAC - UT Act SECONDED by Councillor Gordon recommendation that the report from the Social Planning Advisory Committee dated May 30, 2000 be received, and further that a letter be forwarded to the federal government requesting a review of the Employment Insurance Act. CARRIED 932 Social Planning Advisory Committee - Simon Fraser Health Region - Funding Reference was made to the report from the Social Planning Advisory Conmiittee dated May 29, 2000 in support of the following recommendation contained therein: R/00-366 932.1 SPAC Simon Fraser MOVED by Councillor Isaac Health Region SECONDED by Councillor Gordon funding that the report from the Social Planning Advisory Committee dated May 29, 2000 be received, and further, that a letter be forwarded to the Simon Fraser Health Region urging its Board to allocate funding to ensure that: Appropriate staffing levels are achieved throughout the Region; Preventative programs providing a range of health services, in a variety of settings,to individuals or groups of people are provided for; and A high level of patient care is maintained within the Region. I 4J R/00-367 932.2 Nursing program funding MOVED by Councillor Gordon SECONDED by Councillor Isaac Council Meeting Minutes June 27, 2000 Page 14 that the concern regarding the resource allocation for nursing programs be forwarded to the Social Planning Advisory Committee for their consideration and a report back to Council. CARRIED 933 Social Planning Advisory Committee - "Building a Better Future for British Columbia's Kids" Discussion Paper Report from the Social Planning Advisory Committee dated May 29, 2000 recommending that the subject Discussion Paper be supported and that the Province undertake consultation with the stakeholders prior to implementing recommendations of same. RJ00-368 MOVED by Councillor Isaac SPAC - Kids SECONDED by Councillor Morse Discussion Paper recommendation that the report from the Social Planning Advisory Committee dated May 29, 2000 be received, and further that a letter be forwarded to the Minister of Social Development and Economic Security advising that the District supports the ideas contained within the Discussion Paper entitled Building a Better Future for British Columbia 's Kids, and that the Provincial Government conduct consultation with day care providers, parents, School Districts, Municipalities, Social Service and Provincial agencies prior to implementing the recommendations contained in the Discussion Paper. 934 Bicycle Advisory Committee Meeting Minutes of May 1, 2000 Reference was made to the staff report dated June 6, 2000 recommending that the subject Minutes be received. RI00-369 MOVED by Councillor Harris Bicycle Advisory SECONDED by Councillor Speirs Committee Minutes May 1, 2000 that the Minutes of the Bicycle Advisory Committee Meeting of May 1, 2000 be received. CARRIED Council Meeting Minutes June 27, 2000 Page 15 935 Social Planning Advisory Committee Meeting Minutes of May 3, 2000 Reference was made to the staff report dated May 3, 2000 recommending that the subject Minutes be received. RI00-370 MOVED by Councillor Morse SPAC Minutes SECONDED by Councillor Gordon May 3, 2000 that the Minutes of the Social Planning Advisory Committee Meeting of June 14, 200 be received. CARRIED 936 Economic Advisory Commission - Recommendations re Pitt Meadows Tourism Proposal Report from the Tourism Sub-committee providing recommendations in the above noted matter. R/00-371 MOVED by Councillor King EAC - Tourism SECONDED by Councillor Gordon recommendation that the report from the Economic Advisory Commission dated May 10, 2000 be received, and further, be it resolved: That Maple Ridge not join the Pitt Meadows Tourism Society at this time; That the Tourism sub-committee of the Economic Advisory Commission establish communications with the Pitt Meadows group to enhance future work; That the Economic Advisory Commission pursue a tourism strategy with a Maple Ridge focus in consultation with the community;, and That Maple Ridge and Pitt 'Meadows work jointly to promote the Trans Canada Trail. CARRIED 937 Economic Advisory Commission Meeting Minutes of May 10, 2000 Reference was made to the staff report dated June 14, 2000 recommending that the subject Minutes be received. Council Meeting Minutes June 27, 2000 Page 16 R/00-372 MOVED by Councillor King EAC Minutes SECONDED by Councillor Isaac May 10, 2000 that the Minutes of the Economic Advisory Commission Meeting of May 10, 2000 be received. Comn,unitv Development and Recreation Services 951 Parks and Leisure Services Commission Meeting Minutes ofApril 13, 2000 Reference was made to the staff report dated June 15, 2000 recommending that the subject Minutes be received for information. R/00-373 MOVED by Councillor Morse P&LS Minutes SECONDED by Councillor Isaac April 13/00 that the Minutes of the Parks and Leisure Services Commission Meeting of April 3, 2000 be received. CARPJED Other Issues Nil Correspondence 971 Golden Ears Retirement Centre - Transportation Letter to the Mayor dated May 18, 2000 re loss of resident transportation due to sale of bus by Lions Club and advising that they have written to the Simon Fraser Health region for assistance. R/00-374 MOVED by Councillor King Transportation SECONDED by Councillor Isaac to Care Homes that the letter from the Golden Ears Retirement Centre dated May 18, 2000 be received, and further, that a letter be sent to the Lions Club thanking them for the transportation services they have provided in the past to the Golden Ears Retirement Centre, Haney Intermediate Care Centre and Holyrood Manor, and that a letter be sent to the Simon Fraser Health Board seeking their assistance in providing resident transportation for those facilities. CARRIED Council Meeting Minutes June 27, 2000 Page 17 972 Equestrian Trails Council Letter (undated) received June 1, 2000 asking that several trail issues be addressed as detailed in the letter. RJ00-375 MOVED by Councillor Morse Equestrian Trails SECONDED by Councillor King Council matters that the letter from the Equestrian Trains Council received June 1, 2000 be received, and further that it be referred to Municipal staff for a report on the concerns raised by the Equestrian Trails Council. CARRIED 973 Community Search Plan for Abducted Children Letter from B. Mckendrick, 28112 - 124 Avenue urging that that a Community Search Plan for Abducted Children plan be established and supported. RI/00-376 MOVED by Councillor Morse Search Plan for SECONDED by Councillor Harris Abducted Children that the letter from B. Mckendrick of 28112 - 124 Avenue suggesting the establishment of a Community Search Plan for Abducted Children be received, and further that it be referred to the Emergency Planning Committee for a report. 97 - Hammond Miii =Go,npiaintsreDit,NöiseiiffdSãfety - - - -- - - Letter from B. Pogany and concerned residents of Hammond dated May 29, 2000 requesting that the existing covenants on the Hammond Mill be enforced.. RI00-377 MOVED by Councillor King Hammond Mill SECONDED by Councillor Gordon Complaints that the letter from the residents of Hammond date4 May 29, 2000 asking that the existing covenants on the Hammond Mill be enforced be received, and further Council Meeting Minutes June 27, 2000 Page 18 the Director of Licences, Permits and By-laws report to Council on the outcome of his meeting of July 7th related to this matter. CARRIED 975 Union of British Columbia Municipalities (UBCM) - Canada Forest Accord Letter dated May 30, 2000 requesting comments on the subject matter. P100-378 MOVED by Councillor Morse UBCM - Canada SECONDED by Councillor Gordon Forest Accord that the letter from the Union of British Columbia Municipalities regarding the Canada Forest Accord - National Forest Strategy Coalition be received for information. CARRIED 976 UBCM Justice and Protective Services Commission - Five Year Review of RCMP Policing Agreements Letter dated May 31, 2000 requesting comments on the subject matter. P100-379 MOVED by Councillor Morse UBCM - RCMP SECONDED by Councillor King Agreements Review that the letter from the Union of British Columbia Municipalities (UBCM) dated May 31, 2000 regarding the Five year Review of RC]VIP Policing Agreements be referred to the local detachment of the RCMP and District staff for comment prior to responding the UBCM. CARRIED - 977 Regulations for Video and Computer Gamey - - - - - Reference was made to the letters from the following seeking support of their resolutions to amend the Motion Picture Act to include all electronic, computer and video games and/or that the games be screened and rated: City of Richmond - letter dated May 26, 2000 City of White Rock - letter dated May 25, 2000 Corporation of Delta Corporate Resources - May 18, 2000 P100-3 80 MOVED by Councillor Isaac Video Regulations SECONDED by Councillor Morse Council Meeting Minutes June 27, 2000 Page 19 that the letters from Richmond, Delta and White Rock seeking support of their resolutions to amend the Motion Picture Act to include all electronic, computer and video games be supported. CARRIED 978 Mr. Dennis Sfre/'el, M.L.A. - Employment Insurance Benefits Letter dated May 19, 2000 seeking support to lobby the federal government on behalf of workers who have been denied or receive inadequate Employment Insurance benefits. RI00-381 MOVED by Councillor King Employment SECONDED by Councillor Speirs Insurance that the letter from Mr. Dennis Streifel, M.L.A., regarding Employment Insurance be received for information. CARRIED 979 Mr. MichaelAbel, Victoria - Request to Ban Gypsy Moth Spraying E-mail dated May 30, 2000 and May 22, 2000 asking that (1) the Municipalities pass a by-law banning aerial pesticide spraying of Btk for the Gypsy moth and (2) the Province introduce the Butterfly and Moth Protection Act (Lepidoptera Protection Act). R100-382 MOVED by Councillor King Gypsy Moth SECONDED by Councillor Morse Spraying that the letter from Mr. Michael Abel of Victoria regarding Gypsy moth spraying be received for information. 980 Proposed $75 TransLink Levy 980.1 Letter from the Mayor of Surrey dated May 30, 2000 advising that Surrey Council has unanimously passed a resolution strongly opposing the above noted levy. RI00-383 MOVED by Councillor Isaac TransLink Levy SECONDED by Councillor King Surrey opposed Council Meeting Minutes June 27, 2000 Page 20 that the letter from the Mayor of Surrey dated May 30, 2000 opposing the proposed $75.00 TransLink levy be received for information. 980.2 Letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000 opposing the above noted levy.. RJ00-384 MOVED by Councillor Morse Motorists against SECONDED by Councillor King TransLink levy that the letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000 be received for information. Councillor Morse noted that there is considerable misunderstanding and a lack of information available regarding the proposed $75 vehicle levy fee. She hopes that Council will be provided with further information on how the fee will be implemented and allocated. The General Manager of Public Works and Development Services advised that he has written to TransLink asking for information with respect to the implementation of the $75 levy as it applies to Maple Ridge. He will advise Council further when he receives that information. He also provided a brief update on the projects in Maple Ridge that have been funded on a cost sharing basis with the District. 981 City of Port coquitlam re Upper Pitt River Valley Gravel Mine Project Letter dated May 31, 2000 advising that the City of Port Coquitlam has adopted a resoiut-ion--that- a- letter-be sent to Maintand Sand and Gravel Ltd. that the City supports and applauds the agreement reached between the Province and Mainland in the above noted matter. P100-385 MOVED by Councillor Morse Pitt River Gravel SECONDED by Councillor Gordon Project that the letter from the City of Port Coquitlam dated May 31, 200 regarding the Upper Pitt River Valley Gravel Mine Project be received for information. CARRIED Council Meeting Minutes June 27, 2000 Page 25 The Municipal Clerk was directed to alter the wording as proposed by Councillor King prior to sending the resolution forward to the Lower Mainland Municipal Association and the UBCM Resolutions Committee. The motion CARRIED. 1004 Newspaper Advertising Contract Award Reference was made to the staff report dated June 5, 2000 in support of the following recommendation contained therein: R100- MOVED by Councillor King SECONDED by Councillor Gordon that a contract be awarded to the Maple Ridge - Pitt Meadows Times for all regular local advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods. [PA.i i i 1100 NOTICES OF MOTION 1200 ADJOURNMENT 9:25 p.m. 1300 QUESTIONS FROM THE PUBLIC 1301 Mr. Bert Pogany of 20434 Chigwell Street re Hammond Issues Mr. Pogany referred to a chemical spill in a ditch on Kent Street and asked for further details of the nature of the spill, noting that he feels it is more serious than he has been lead to believe by those who are cleaning the ditch and monitoring the spill, The Mayor advised that he will have staff look into the matter. Mr. Pogany referred to the upcoming meeting (Item 974 of these Minutes) regarding concerns raised by the residents regarding Hammond Mill and noted that there is lumber piled to close to the fence on Ditton Street in front of the only sidewalk in that area. He would like this looked into prior to the meeting. Mr. James Allard re Correspondence from the Equestrian Trails Council (Item 972 of these Minutes). Council Meeting Minutes June 27, 2000 Page 24 1002 Customer Service Software Reference was made to the staff report dated June 22, 200 recommending that a contract for the provision of customer service software be awarded to Escom Software Services in the amount of $168,000. Marilyn Jollimore, Recreation Co-ordinator - West, was in attendance to provide an overview on the report. A discussion ensued on whether the recommendation should be to award the contract or to authorize staff to negotiate a contract. R/00-388 MOVED by Councillor King Customer Service SECONDED by Councillor Isaac Software that staff be authorized to negotiate a contract for the provision of customer service software, noting that the software package will include the following components: program registration, facility reservation, membership pass management, cash management and program registration services via the Internet. CARRIED 1003 Union of British Columbia Municipalities (UBCM) Resolutions Reference was made to the staff report dated June 23, 2000 in support of the following recommendation contained therein: R100-389 MOVED by Councillor Isaac TJBCM SECONDED by Councillor Morse Resolutions that the resolutions attached to the staff report dated June 23, 2000 with regards to the Arts and Cultural Services, Liquor Control and Licensing Act Amendments, Covered Gravel Trucks, Groundwater Protection Legislation, Cranberry Operations, Local Government Act Amendments and the Seized Property Maitagement Act be forwarded to the Lower Mainland Municipal Association and the Union of British Columbia Municipalities for their consideration of approval and endorsement. Discussion Councillor King referred to the proposed resolution regarding covered gravel trucks asking that the Province "implement" the mandatory use of covers on trucks. She noted that the Province already has a discretionary regulation in place for covers on trucks and suggested that the word "implement" to changed to "enforce". Council Meeting Minutes June 27, 2000 Page 21 982 City of Vancouver - Resolution re Cigarette Smoking Letter dated June 1, 2000 advising that the City has passed a resolution asking Ottawa to support the Bill proposed by Senator Cohn Kenny to reduce the use of tobacco products by young persons of Canada. R/00-386 MOVED by Councillor King City of Van. SECONDED by Councillor Isaac Cigarette Smoking that the letter from the City of Vancouver dated June 1, 2000 regarding their resolution on Cigarette Smoking be received for information. 14 983 Federation of British Columbia Naturalists - Resolution re Cranberry Operations Letter dated June 2, 2000 seeking support of their resolution as noted hereunder: R!00-387 MOVED by Councillor King Cranberry SECONDED by Councillor Isaac Operations that the letter from the Federation of British Columbia Naturalists dated June 2, 2000 regarding cranberry operations dated June 2, 2000 be received, and further that their resolution requesting that the Province and all relevant Municipalities restrict the expansion of cranberry operations in wetlands to preserve and protect wildlife habitat, and that governments routinely monitor discharge waters from cranberry operations, be supported. 999 MAYOR'S REPORTS Events in General The Mayor reported on his visit to the Cache Creek solid waste site, noting that opposition to the site has diminished and it is expanding provided it meets all the required environmental tests. He thanked the Maple Ridge Rotary Club for granting him honorary membership and pledged to uphold that honour. Council Meeting Minutes June 27, 2000 Page 22 He congratulated the General Manager of Corporate and Financial Services for his work with the Big Brothers and Sisters organization in Maple Ridge and Pitt Meadows. He advised that the Youth Services Program has received a $20,000 grant from the Attorney General's Ministry for night time youth initiatives. The Mayor added that he continues to meet with individuals, groups and concerned citizens to work with their ideas and he looks forward to continuing that process. Appreciation to Mr. Trevor Wingrove, Municipal Clerk The Mayor advised that this is Mr. Wingrove's last Council meeting before he takes up his new position as Municipal Clerk in Coquitlam and wished him well in his new position. Press Release - Non-Appeal of Parks By-law Judgment The Mayor issued a press release advising that Council will not appeal the recent court decision that ruled the Parks By-law provision restricting female toplessness to be ultra vires. 1000 COUNCILLORS' REPORTS Coundillor F. Isaac Councillor Isaac attended the Community Education graduation ceremonies and was pleased to note that the number of Grads is increasing. She attended the very successful Wood Art event at Interfor. She invited everyone to come out to the Canada Day ceremonies in Memorial Peace Park to commemorate Canada's 133rd birthday. Council/or C. Speirs Councillor Speirs advised that he will be attending an orientation meeting of the U.B.C. Research Forest community committee. The Committee will address interface concerns between the forest and the communities of Maple Ridge and Pitt Meadows. He spoke highly of the Wood Art event and noted that 7000 people came through the site. He congratulated the organizers. Council Meeting Minutes June 27, 2000 Page 23 Councillor Speirs extended his appreciation to the Heritage Advisory Committee for all the work they do on behalf of the community. He wished Mr. Wingrove well in his new position. He also expressed his condolences to the family of Mr. Don Brunner who recently passed away, noting that Mr. Brunner was a real booster of our community. Councillor L. King Councillor King attended the Wood Art event and congratulated the organizers. She attended a Regional Arts meeting at which people from all over the GVRD discussed that state of the Arts in our communities and how to strengthen it. She also toured weilness walkways in Vancouver and met Mr. David Yurkovich, a greenways architect who was very helpful. The tour group looked at standards for walkways to make sure that people of all capabilities can move around the area easily. She would like to see Council send a thank you letter to Mr. Yurkovich. Councillor C. Gordon Councillor Gordon advised that there is a main table with the Katzie First Nation this Thursday at 1:00 p.m. She participated in the Wood Art event and noted that the artists were very well treated by the organizers. She too wished Mr. Wingrove well in his new position in Coquitlam. Councillor J. Harris Councillorf{aths advised that he attended the dinner that was held for several employees of the District who have taken early retirement. He wished them well. He provided a brief update on his attendance at the Federation of Canadian Municipalities (FCM) Conference, noting that it is a good opportunity to network with representatives of other Municipalities to share mutual concerns. 1001 OTHER MA TTERS DEEMED EXPEDIENT Council Meeting Minutes June 27, 2000 Page 26 Mr. Allard noted that the letter makes comments about him desecrating a horse trails and asked that he be contacted by staff as he wishes to clarify some of the comments which are erroneous. A. Hogarth, Mayor Certified Correct T. Wingrove, Municipal Clerk ! CIR Corporation of the District of Maple Ridge COUNCIL MEETING June 27, 2000 The Minutes of the Municipal Council Meeting held on June 27, 2000 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor A. Hogarth Mr. M. W. Murray, General Manager of Community Councillor C. Gordon Development, Parks and Recreation Services/Acting Chief Councillor F. Isaac Administrative Officer Councillor J. Harris Mr. J. R. Rudolph, General Manager of Public Works Councillor L. King and Development Services Councillor K. Morse Mr. T. Wingrove, Municipal Clerk Councillor C. Speirs Mr. P. Gill, General Manager of Corporate and Financial Services Mr. T. Fryer, Director of Current Planning Mrs. S. M. Karasz, Confidential Secretary Other Staff as Required Mr. J. Sorba, Director of Finance Ms. M. Jollimore, Recreation Manager - Central Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.org The meeting was filmed by Rogers Cablesystems. 100 CALL TO ORDER The Mayor called the meeting to order and advised of the following additions to the Agenda: Item 301 - Reporting of Remuneration for the year ended December 31, 2000 Item 1003 - Union of British Columbia Municipalities (UBCM) Resolutions Item 1004— Local Newspaper Advertising Contract Award 200 OPENING PRA YERS Pastor Dean Richmond conducted opening prayers. Council Meeting Minutes June 27, 2000 Page 2 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Retirement of Mrs. Shirley Karasz, Confidential Secretary The Mayor advised that Mrs. Shirley Karasz is retiring on June 30th after nearly 20 years of service with the Clerk's Department. Shirley has held the position of Confidential Secretary since May of 1983. He thanked her for the support she has provided to Council and for her outstanding work in recording the proceedings of the many Council and Committee Meetings she attended. On behalf of Council, the Mayor presented Shirley with a dozen beautiful long stemmed roses and a gift and wished her many years of happy retirement. 302 Financial Statements for 1999 The Director of Finance presented an overview of the 1999 Comprehensive Annual Financial Report for the fiscal year ending December 31, 1999, noting that the results are very favourable. He advised that the report is available at the Municipal Hall and will be available on the District's web site in July. 302.1 Council Members Remuneration and Expenses for 1999. Reference was made to the staff report dated June 22, 2000 in support of the following recommendation contained therein: R/00-338 MOVED by Councillor Morse 1999 Council SECONDED by Councillor Isaac Remuneration that the statement of Council Members Remuneration and Expenses for 1999 attached to the staff report dated June 22, 2000 be received in accordance with Section 329.1 of the Local Government Act (Municipal Act). CARRIED 400 MINUTES R!00-339 401 Minutes Regular Council MOVED by Councillor King Council Meeting Minutes June 27, 2000 Page 3 June 13, 2000 SECONDED by Councillor Speirs that the Minutes of the regular Council Meeting of June 13, 2000 be adopted as circulated. CARRIED RJO0-340 Minutes Public Hearing June 20, 2000 402 MOVED by Councillor King SECONDED by Councillor Speirs that the Minutes of the Public Hearing of June 21, 2000 be received. CARRIED P100-341 Dev. Agmt. Minutes June, 2000 MOVED by Councillor Isaac SECONDED by Councillor King that the Minutes of the Development Agreements Cotnmittee Meeting of June 2 and 14, 2000 be received. CARRIED 500 DELEGATIONS 501 Presentation by Fire Department of Fire Service Medals Peter Grootendorst, Manager of Operations for the Fire Department, explained that the British Columbia Long Service Medal is presented by the Government of British Columbia and recipients will have completed at least 25 years of paid or volunteer fire service in British Columbia. The medal recognizes the dedication and selflessness of the recipient in serving their communities and the Province in the protection of life and property. The Mayor presented Long Service Medals to the following past and present members of the Fire Department and commended them for their dedication to the community. He also expressed appreciation to their families for their support. Mr. David Stephenson - length of service 1970 to 1996. Mr. Trevor Taylor - length of service - 1974 to present. Council Meeting Minutes June 27, 2000 Page 4 502 Mr. James Allard, A/lard Contractors Ltd re his Correspondence dated May 18, 2000 Mr. Allard submitted the following documents - (1) a letter dated June 26, 2000 from the B. C. Assets and Land Corporation acknowledging his application for land near the former Pacific Vocational Institute (PVI) area, noting that they have accepted his application for a gravel pit and a processing and ready-mix plant. (2) a letter dated June 27th advising that Crown Lands has consented to having him apply to rezone that property to M-5 to allow gravel processing and ready-mix manufacturing. Mr. Allard advised that he is going to move forward on his PVI application and in the meantime he would like to have the ability to open up his existing ready-mix plant while that process goes on. He contacted his lawyer today and asked him what vehicle or mechanism is available to allow him to do that. He was advised that one of the opportunities is a temporary industrial use permit which Council has refused. Another opportunity is a simple contract enforceable by Maple Ridge. He would be prepared to have either the District or his solicitors draft such a contract so that they can get the existing plant opened up while the new application is going on. Mr. Allard added that four weeks ago Council passed a motion to give him a definitive answer to his correspondence dated May 18, 2000. He requested that the new information he has provided at this meeting be included in the District's deliberations to hopefully provide him with a positive answer. The General Manager of Public Works and Development Services advised that a report on the May 18th correspondence is coming forward to next week's Committee of the Whole Meeting. 600 UNFINISHED BUSINESS 601 OCP/11100 - 14140, 14160, 14170, 14180, 14250, 14310 and 14320-256 Street - Maple Ridge Official Community Plan Amending By-law No. 5895-2000 Reference was made to the staff report dated May 23, 2000 which was submitted in response to concerns raised by Council at the May 23, 2000 Council Meeting. RI00-342 601.1 staff report re OCP/l 1/00 MOVED by Councillor Isaac SECONDED by Councillor King that the staff report dated June 19, 2000 regarding Application OCP/11/00 (for property located at 14140, 14160, 14170, 14180, 14210 and 14320 - 256 Street) be received for information. CARRIED 1 Council Meeting Minutes June 27, 2000 Page 5 RI00-343 601.2 BL 5895-2000 2ndi3rd reading MOVED by Councillor Isaac OCP/l 1/00 SECONDED by Councillor Gordon that Maple Ridge Official Community Plan Amending By-law No. 5 895- 2000 be read a second and third time. CARRIED 700 CORRESPONDENCE Nil 800 BY-LAWS 801 RZ117/00 —23900 Block ofll6Avenue 801.1 Maple Ridge Zone Amending By-law No. 5906-2000 (to rezone a small portion of the northwest corner and an adjacent portion of unopened 116 Avenue right-of-way from RS-3 (One Family Rural Residential) and CD- 1-93 (One Family Rural Residential in order to consolidate with a larger development to the north for a townhouse project). RJ00-344 MOVED by Councillor King BL 5906-2000 SECONDED by Councillor Gordon 2nd/3rd reading that Maple Ridge Zone Amending By-law No. 5906-2000 be read a second and third time. CARRIED 801.2 Maple Ridge Official Community Plan Amending By-law No. 5907-2000 (to redesignate from Single Family Residential and Conservation to Compact Housing and Conservation). R/00-345 MOVED by Councillor Isaac BL 5 907-2000 SECONDED by Councillor Speirs 2ndl3rd reading that Maple Ridge Official Community Plan Amending By-law No. 5907- 2000 be read a second and third time. 10,15, Council Meeting Minutes June 27, 2000 Page 6 802 RZ122100 - 20173, 20185 and 20189 Dewdney Trunk Road and 12063, 12069 and 12075 - 202 Street - RS-3 to RS-1 Maple Ridge Zone Amending By-law No. 5898-2000 (to change the zoning of six parcels back to RS-2 (One Family Urban Residential) to correct a mapping error which incorrectly identified the parcels as RS-3 (One Family Rural Residential). RI00-346 MOVED by Councillor Morse BL 5898-2000 SECONDED by Councillor Isaac fmal reading that Maple Ridge Zone Amending By-law No. 5898-2000 be read a second and third time; and further, that pursuant to Section 890 (9) of the Local Government Act (Municipal Act), Maple Ridge Zone Amending By-law No. 5898-2000 be reconsidered and adopted CARRIED 803 RZ156199 - 23874 and 23884 —118 Avenue - RS-1 to CD-1-93 - Maple Ridge Zone Amending By-law No. 5855-1999 (to permit subdivision into four lots not less than 371 m) R!00-347 MOVED by Councillor Isaac BL 5855-1999 SECONDED by Councillor Speirs fmal reading that Maple Ridge Zone Amending By-law No. 5855-1999 be reconsidered and adopted. CARRIED 900 COMMITTEE REPORTS AND RECOMMENDATIONS 901 Minutes R/00-348 MOVED by Councillor Morse Minutes COW SECONDED by Councillor Gordon June 19, 2000 that the Minutes of the Committee of the Whole Meeting of June 19, 2000 be received. L1 1IW Council Meeting Minutes June 27, 2000 Page 7 Public Works and Development Services 902 Kevin Rice Memorial Run 2000 - July 23, 2000 - Request to Use Municipal Streets Reference was made to the staff report dated June 5, 2000 recommending that the subject request be approved. R/00-349 MOVED by Councillor Morse Kevin Rice SECONDED by Councillor Harris Memorial Run that the use of Municipal streets be authorized for the Kevin Noel Rice Memorial Run on Sunday, July 23, 2000 provided that the conditions outlined in the staff report dated June 5, 2000 are met. CARRIED 903 Transfer Agreement - Kanaka Creek Waterworks Ltd to the District of Maple Ridge Reference was made to the staff report dated June 8,2000 recommending that the subject agreement be executed. R!00-350 MOVED by Councillor Harris Kanaka Water SECONDED by Councillor Gordon Works Agmnt. that the Mayor and Clerk be authorized to sign and seal the Water System Transfer Agreement with Kanaka Creek Waterworks Ltd. CARRIED 904 RZ126196 - Former Pacjflc Vocational Institute (PVI) Site - North on 130 Avenue and West of 256 Street - P-6 to JR and M-2 - By-laws No. 56241997, 5625-199 7 and 5626-1997 Reference was made to the staff report dated May 29, 2000 recommending that the subject by-laws be rescinded as the applicant has advised that the property has been sold and he has no further interest in the proposed project (to rezone from P-6 (Civic Institutional) to IR (IndustriallResidential and M-2 (General Industrial) to permit a mixed use of Industrial and Residential on .4 hectare lots). RI00-351 904.1 BL 5624-1997 rescinded MOVED by Councillor Gordon RZ/26/96 SECONDED by Councillor King Council Meeting Minutes June 27, 2000 Page 8 that second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5624-1997 be rescinded. CARRIED RI00-352 904.2 BL 5625-1997 rescinded MOVED by Councillor King RZ/26/96 SECONDED by Councillor Speirs that second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5625-1997 be rescinded. CARRIED R!00-353 904.3 BL 5626-1997 rescinded MOVED by Councillor Isaac RZ/26/96 SECONDED by Councillor Harris that second and third readings granted on December 26, 1997 and first reading granted on October 28, 1997 to Maple Ridge Official Conmiunity Plan Amending By-law No. 5626-1997 be rescinded. CARRIED 905 RZ134197— 12525-208 Street - RS-2 to RS-lb - By-law No. 5686-1998 Reference was made to the staff report dated May 18, 2000 recommending that the subject by-law to permit a two lot infill subdivision be rescinded due to lack of response by the applicant. R/00-354 BL 5686-1998 rescinded RZ/34/97 MOVED by Councillor King SECONDED by Councillor Gordon that second and third readings granted on May 26, 1998 and first reading granted on April 28, 1998 to Maple Ridge Zone Amending By-law No. 5686-1998 be rescinded. CARRIED 906 RZ113197— 22650— l36Avenue - RS-3 to R-1 - Final One Year Extension Council Meeting Minutes June 27, 2000 Page 9 Reference was made to the staff report dated May 29, 2000 in support of the following recommendation contained with respect to the subject application to permit 130 lots and an unknown number of townhouse units. R/00-355 MOVED by Councillor Isaac RZ/13/97 SECONDED by Councillor Morse One Year Extension that pursuant to Maple Ridge Development Procedures By-law No. 5 897- 1999, a one year extension be granted for rezoning application RZ/1 3/97 (property at 22650 - 136 Avenue). CARRIED 907 RZ182199 - 11526 and 11518 Burnett Street - By-law No. 5899-2000 and 5900-2000 Reference was made to the staff report dated May 29, 2000 in support of the following recommendations contained therein with respect to the subject by-laws to permit the construction of 8 townhouse units and an accessory parking area for employees of a neighbouring commercial building. RI00-356 907.1 BL 5899-2000 first reading MOVED by Councillor King RZ/82/99 SECONDED by Councillor Harris that Maple Ridge Zone Amending By-law No. 5899-2000 be read a first time. Discussion On question from Councillor Isaac, the Director of Current Planning advised that the issue of a garbage pick-up area that was raised by the Advisory Design Panel will be resolved at the Development Permit stage. The motion CARRIED. R/00-357 907.2 BL 5900-2000 first reading MOVED by Councillor Harris RZ/82/99 SECONDED by Councillor Isaac that Maple Ridge Official Community Plan Amending By-law No. 5900- 2000 be read a first time. CARRIED Council Meeting Minutes June 27, 2000 Page 10 908 RZ19198 - Property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue —RS-3 to CD-i and RS-ib - Request for One Year Extension Reference was made to the staff report dated May 29, 2000 recommending that the subject application be granted a one year extension (to permit a maximum of 146 residential units using a mix of housing forms). R100-358 MOVED by Councillor King RZ/9/98 SECONDED by Councillor Harris One Year Extension that pursuant to Maple Ridge Development Procedures By-law No. 5879-1999 a one year extension be granted to Rezoning Application RZ/9/98 (property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue). CARRIED 909 RZ/15194 - 11295 Dartford Street - RS-2 and C-3 to RM-2 Reference was made to the staff report dated May 19, 2000 recommending that the subject by-law to permit a three storey, 36 unit apartment building be rescinded due to lack of response by the applicant. RI00-359 MOVED by Councillor Gordon BL 5182-1994 SECONDED by Councillor Morse rescinded that with respect to Maple Ridge Zone Amending By-law No. 5182-1994, second and third readings granted November 28, 1994 and first reading granted October 31, 1994 be rescinded. CARRIED 910 RZ175189 - 22777 Selkirk Avenue (Valley Fair Mall) - RM-1 to C-3 - Final One Year Extension; By-law No. 4402-1990 Reference was made to the staff report dated May 31, 2000 in support of the following recommendations contained therein with respect to the subject application: RI00-360 910.1 RZ/75/89 on year extension MOVED by Councillor King SECONDED by Councillor Gordon Council Meeting Minutes June 27, 2000 Page 11 that pursuant to Maple Ridge Development Procedures By-law No. 5879- 1999, a one year extension be granted to Rezoning Application RZ/75/89 (property at 22777 Selkirk Avenue - Valley Fair Mall). Discussion Councillor King expressed concern regarding the timing of the closure of Selkirk Avenue, noting that she would not want to see it closed and remain that way if the project does not get underway immediately. The Director of Current Planning advised that the proponents are anxious to start construction on their new store which will go through the middle of what is now Selkirk Avenue. The Road Exchange by-law, etc. to facilitate that road closure will be coming to Committee of the Whole next week. The proponents have already submitted building permit drawings. The motion CARRIED. RJ00-361 910.2 BL 5502-1999; rescinded and MOVED by Councillor King amended SECONDED by Councillor Morse that under the provisions of Section 894 of the Municipal Act, third reading granted June 25, 1990 to Maple Ridge Official Community Plan amending By-law No. 4402-1990 be rescinded, and that Maple Ridge Official Community Plan Amending By-law No. 4402- 1990 be amended by replacing the reference in Section 3 of the By-law from Development Permit Area 16/90 to Development Permit Area 11(3). 911 RZ156199 —23874 and 23884 - 118 Avenue - RS-3 to CD-i -93 Reference was made to the staff report dated May 31, 2000 in support of the following recommendation contained therein with respect to the subject application: RI00-362 BL 5855-1999 additional conditions RZ/56/99 MOVED by Councillor Morse SECONDED by Councillor Isaac that prior to fmal consideration of By-law No. 5855-1999, the following conditions must be satisfied: Council Meeting Minutes June 27, 2000 Page 12 A geotechnical report which addresses the suitability of the site for the proposed development; and The consolidation of the land south of the lane with Lot 87, LMP 36718. The Director of Current Planning noted that the recommendation is likely redundant at this point as the land owners have resolved their differences and a subdivision plan has now been submitted for approval which addresses the consolidation requirement. 912 DP/8100 - Development Permit XX'( for Watercourse Protection - 23400 Block of Larch Avenue Reference was made to the staff report dated June 5, 2000 recommending that subject Development Permit be executed. RI00-363 MOVED by Councillor Isaac DPI8I00 SECONDED by Councillor Gordon DP XXX that the Municipal Clerk be authorized to sign and seal the development Permit DPI8I00 respecting property located in the 23400 Block of Larch Avenue, subject to the conditions outlined in the memorandum dated June 6, 2000. CARRIED 913 Building Department Statistics - May, 2000 Reference was made to the staff report dated June 7, 2000 recommending that the subject statistics be received for information. RI00-364 MOVED by Councillor King Bldg. Dept. SECONDED by Councillor Speirs Stats. May 2000 that the Building Statistics for the month of May, 2000 be received for information. CARRIED Financial and Corporate Services (including Fire and Police) Council Meeting Minutes * June 27, 2000 Page 13 931 Social Planning Advisory Committee - Unemployment Insurance Act Reference was made to the report from the Social Planning Advisory Committee dated May 30, 2000 in support of the following recommendation contained therein: RJ00-365 MOVED by Councillor Morse SPAC - UT Act SECONDED by Councillor Gordon recommendation that the report from the Social Planning Advisory Committee dated May 30, 2000 be received, and further that a letter be forwarded to the federal government requesting a review of the Employment Insurance Act. CARRIED 932 Social Planning Advisory Committee - Simon Fraser Health Region - Funding Reference was made to the report from the Social Planning Advisory Committee dated May 29, 2000 in support of the following recommendation contained therein: R/00-366 932.1 SPAC Simon Fraser MOVED by Councillor Isaac Health Region SECONDED by Councillor Gordon funding that the report from the Social Planning Advisory Committee dated May 29, 2000 be received, and further, that a letter be forwarded to the Simon Fraser Health Region urging its Board to allocate funding to ensure that: Appropriate staffmg levels are achieved throughout the Region; Preventative programs providing a range of health services, in a variety of settings, to individuals or groups of people are provided for; and A high level of patient care is maintained within the Region. CARREED RI00-367 932.2 Nursing program funding MOVED by Councillor Gordon SECONDED by Councillor Isaac Council Meeting Minutes June 27, 2000 Page 14 that the concern regarding the resource allocation for nursing programs be forwarded to the Social Planning Advisory Committee for their consideration and a report back to Council. CARRIED 933 Social Planning Advisory Committee - "Building a Better Future for British Columbia's Kids" Discussion Paper Report from the Social Planning Advisory Committee dated May 29, 2000 recommending that the subject Discussion Paper be supported and that the Province undertake consultation with the stakeholders prior to implementing recommendations of same. RI00-368 MOVED by Councillor Isaac SPAC - Kids SECONDED by Councillor Morse Discussion Paper recommendation that the report from the Social Planning Advisory Committee dated May 29, 2000 be received, and further that a letter be forwarded to the Minister of Social Development and Economic Security advising that the District supports the ideas contained within the Discussion Paper entitled Building a Better Future for British Columbia 's Kids, and that the Provincial Government conduct consultation with day care providers, parents, School Districts, Municipalities, Social Service and Provincial agencies prior to implementing the recommendations contained in the Discussion Paper. 934 Bicycle Advisory Committee Meeting Minutes of May 1, 2000 Reference was made to the staff report dated June 6, 2000 recommending that the subject Minutes be received. RI00-369 MOVED by Councillor Harris Bicycle Advisory SECONDED by Councillor Speirs Committee Minutes May 1, 2000 that the Minutes of the Bicycle Advisory Committee Meeting of May 1, 2000 be received. [iu Council Meeting Minutes June 27, 2000 Page 15 935 Social Planning Advisory Committee Meeting Minutes of May 3, 2000 Reference was made to the staff report dated May 3, 2000 recommending that the subject Minutes be received. R!00-370 MOVED by Councillor Morse SPAC Minutes SECONDED by Councillor Gordon May 3, 2000 that the Minutes of the Social Planning Advisory Committee Meeting of June 14, 200 be received. CARRIED 936 Economic Advisory Commission - Recommendations re Pitt Meadows Tourism Proposal Report from the Tourism Sub-committee providing recommendations in the above noted matter. R/00-371 MOVED by Councillor King EAC - Tourism SECONDED by Councillor Gordon recommendation that the report from the Economic Advisory Commission dated May 10, 2000 be received, and further, be it resolved: That Maple Ridge not join the Pitt Meadows Tourism Society at this time; That the Tourism sub-committee of the Economic Advisory Commission establish communications with the Pitt Meadows group to enhance future work; That the Economic Advisory Commission pursue a tourism strategy with a Maple Ridge focus in consultation with the community; and That Maple Ridge and Pitt Meadows work jointly to promote the Trans Canada Trail. CARRIED 937 Economic Advisory Commission Meeting Minutes of May 10, 2000 Reference was made to the staff report dated June 14, 2000 recommending that the subject Minutes be received. Council Meeting Minutes June 27, 2000 Page 16 P100-372 EAC Minutes May 10, 2000 MOVED by Councillor King SECONDED by Councillor Isaac that the Minutes of the Economic Advisory Commission Meeting of May 10, 2000 be received. Con,munitv Development and Recreation Services 951 Parks and Leisure Services Commission Meeting Minutes ofApril 13, 2000 Reference was made to the staff report dated June 15, 2000 recommending that the subject Minutes be received for information. P100-3 73 MOVED by Councillor Morse P&LS Minutes SECONDED by Councillor Isaac April 13/00 that the Minutes of the Parks and Leisure Services Commission Meeting of April 3, 2000 be received. CARRIED Other Issues Nil Correspondence 971 Golden Ears Retirement Centre - Transportation Letter to the Mayor dated May 18, 2000 re loss of resident transportation due to sale of bus by Lions Club and advising that they have written to the Simon Fraser Health region for assistance. P100-3 74 MOVED by Councillor King Transportation SECONDED by Councillor Isaac to Care Homes that the letter from the Golden Ears Retirement Centre dated May 18, 2000 be received, and further, that a letter be sent to the Lions Club thanking them for the transportation services they have provided in the past to the Golden Ears Retirement Centre, Haney Intermediate Care Centre and Holyrood Manor, and that a letter be sent to the Simon Fraser Health Board seeking their assistance in providing resident transportation for those facilities. CARRIED Council Meeting Minutes June 27, 2000 Page 17 972 Equestrian Trails Council Letter (undated) received June 1, 2000 asking that several trail issues be addressed as detailed in the letter. RI00-375 MOVED by Councillor Morse Equestrian Trails SECONDED by Councillor King Council matters that the letter from the Equestrian Trains Council received June 1, 2000 be received, and further that it be referred to Municipal staff for a report on the concerns raised by the Equestrian Trails Council. CARRIED 973 Co,nmunity Search Plan for Abducted Children Letter from B. Mckendrick, 28112 - 124 Avenue urging that that a Community Search Plan for Abducted Children plan be established and supported. RII00-376 MOVED by Councillor Morse Search Plan for SECONDED by Councillor Harris Abducted Children that the letter from B. Mckendrick of 28112 - 124 Avenue suggesting the establishment of a Community Search Plan for Abducted Children be received, and further that it be referred to the Emergency Planning Committee for a report. uoJ 974 Ham,nondMiil— Coi plain/s re Dust, Noise indSäfEty Letter from B. Pogany and concerned residents of Hammond dated May 29, 2000 requesting that the existing covenants on the Hammond Mill be enforced.. R/ 00-377 MOVED by Councillor King Hammond Mill SECONDED by Councillor Gordon Complaints that the letter from the residents of Hammond dated May 29, 2000 asking that the existing covenants on the Hammond Mill be enforced be received, and further Council Meeting Minutes June 27, 2000 Page 18 the Director of Licences, Permits and By-laws report to Council on the outcome of his meeting of July 7th related to this matter. CARRIED 975 Union of British Columbia Municipalities (UBCM) - Canada Forest Accord Letter dated May 30, 2000 requesting comments on the subject matter. RI00-378 MOVED by Councillor Morse UBCM - Canada SECONDED by Councillor Gordon Forest Accord that the letter from the Union of British Columbia Municipalities regarding the Canada Forest Accord - National Forest Strategy Coalition be received for information. [11I9J 976 UBCM Justice and Protective Services Commission - Five Year Review of RCMP Policing Agreements Letter dated May 31, 2000 requesting comments on the subject matter. RI00-379 MOVED by Councillor Morse UBCM - RCMP SECONDED by Councillor King Agreements Review that the letter from the Union of British Columbia Municipalities (IJBCM) dated May 31, 2000 regarding the Five year Review of RCMP Policing Agreements be referred to the local detachment of the RCMP and District staff for comment prior to responding the UBCM. CARRIED 977 Regulations for Video and Computer Games Reference was made to the letters from the following seeking support of their resolutions to amend the Motion Picture Act to include all electronic, computer and video games andlor that the games be screened and rated: City of Richmond - letter dated May 26, 2000 City of White Rock - letter dated May 25, 2000 Corporation of Delta Corporate Resources - May 18, 2000 RI00-380 MOVED by Councillor Isaac Video Regulations SECONDED by Councillor Morse Council Meeting Minutes June 27, 2000 Page 19 that the letters from Richmond, Delta and White Rock seekiiig support of their resolutions to amend the Motion Picture Act to include all electronic, computer and video games be supported. CARRIED 978 Mr. Dennis Strefel, M.L.A. - Employment Insurance Benefits Letter dated May 19, 2000 seeking support to lobby the federal government on behalf of workers who have been denied or receive inadequate Employment Insurance benefits. RI00-381 MOVED by Councillor King Employment SECONDED by Councillor Speirs Insurance that the letter from Mr. Dennis Streifel, M.L.A., regarding Employment Insurance be received for information. CARRIED 979 Mr. MichaelAbel, Victoria - Request to Ban Gypsy Moth Spraying E-mail dated May 30, 2000 and May 22, 2000 asking that (1) the Municipalities pass a by-law banning aerial pesticide spraying of Btk for the Gypsy moth and (2) the Province introduce the Butterfly and Moth Protection Act (Lepidoptera Protection Act). RI00-382 MOVED by Councillor King Gypsy Moth SECONI)ED by Councillor Morse Spraying that the letter from Mr. Michael Abel of Victoria regarding Gypsy moth spraying be received for information. 980 Proposed $75 TransLink Levy 980.1 Letter from the Mayor of Surrey dated May 30, 2000 advising that Surrey Council has unanimously passed a resolution strongly opposing the above noted levy. RI00-383 MOVED by Councillor Isaac TransLink Levy SECONDED by Councillor King Surrey opposed Council Meeting Minutes June 27, 2000 Page 20 that the letter from the Mayor of Surrey dated May 30, 2000 opposing the proposed $75.00 TransLink levy be received for information. 980.2 Letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000 opposing the above noted levy.. R!00-384 MOVED by Councillor Morse Motorists against SECONDED by Councillor King TransLink levy that the letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000 be received for information. [' 10 Councillor Morse noted that there is considerable misunderstanding and a lack of information available regarding the proposed $75 vehicle levy fee. She hopes that Council will be provided with further information on how the fee will be implemented and allocated. The General Manager of Public Works and Development Services advised that he has written to TransLink asking for information with respect to the implementation of the $75 levy as it applies to Maple Ridge. He will advise Council further when he receives that information. He also provided a brief update on the projects in Maple Ridge that have been funded on a cost sharing basis with the District. 981 City of Port Coquitlam re Upper Pitt River Valley Gravel Mine Project Letter dated May 31, 2000 advising that the City of Port Coquitlam has adopted a resolution that a letter be sent to Mainland Sand and Gravel Ltd. that the City supports and applauds the agreement reached between the Province and Mainland in the above noted matter. R/00-385 MOVED by Councillor Morse Pitt River Gravel SECONDED by Councillor Gordon Project that the letter from the City of Port Coquitlam dated May 31, 200 regarding the Upper Pitt River Valley Gravel Mine Project be received for information. 1iio Council Meeting Minutes June 27, 2000 Page 25 The Municipal Clerk was directed to alter the wording as proposed by Councillor King prior to sending the resolution forward to the Lower Mainland Municipal Association and the UBCM Resolutions Committee. The motion CARRIED. 1004 Newspaper Advertising Contract Award Reference was made to the staff report dated June 5, 2000 in support of the following recommendation contained therein: R/00- MOVED by Councillor King SECONDED by Councillor Gordon that a contract be awarded to the Maple Ridge - Pitt Meadows Times for all regular local advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods. CARRIED 1100 NOTICES OF MO TION 1200 ADJOURNMENT 9:25 p.m. 1300 QUESTIONS FROM THE PUBLIC 1301 Mr. Bert Pogany of 20434 Chigwell Street re Hammond Issues Mr. Pogany referred to a chemical spill in a ditch on Kent Street and asked for further details of the nature of the spill, noting that he feels it is more serious than he has been lead to believe by those who are cleaning the ditch and monitoring the spill. The Mayor advised that he will have staff look into the matter. Mr. Pogany referred to the upcoming meeting (Item 974 of these Minutes) regarding concerns raised by the residents regarding Hammond Mill and noted that there is lumber piled to close to the fence on Ditton Street in front of the only sidewalk in that area. He would like this looked into prior to the meeting. Mr. James Allard re Correspondence from the Equestrian Trails Council (Item 972 of these Minutes). Council Meeting Minutes June 27, 2000 Page 24 1002 Customer Service Software Reference was made to the staff report dated June 22, 200 recommending that a contract for the provision of customer service software be awarded to Escom Software Services in the amount of $168,000. Marilyn Jollimore, Recreation Co-ordinator - West, was in attendance to provide an overview on the report. A discussion ensued on whether the recommendation should be to award the contract or to authorize staff to negotiate a contract. R/00-388 MOVED by Councillor King Customer Service SECONDED by Councillor Isaac Software that staff be authorized to negotiate a contract for the provision of customer service software, noting that the software package will include the following components: program registration, facility reservation, membership pass management, cash management and program registration services via the Internet. CARRIED 1003 Union of British Columbia Municipalilies (UBCM) Resolutions Reference was made to the staff report dated June 23, 2000 in support of the following recommendation contained therein: R/00-389 MOVED by Councillor Isaac UBCM SECONDED by Councillor Morse Resolutions that the resolutions attached to the staff report dated June 23, 2000 with regards to the Arts and Cultural Services, Liquor Control and Licensing Act Amendments, Covered Gravel Trucks, Groundwater Protection Legislation, Cranberry Operations, Local Government Act Amendments and the Seized Property Management Act be forwarded to the Lower Mainland Municipal Association and the Union of British Columbia Municipalities for their consideration of approval and endorsement. Discussion Councillor King referred to the proposed resolution regarding covered gravel trucks asking that the Province "implement" the mandatory use of covers on trucks. She noted that the Province already has a discretionary regulation in place for covers on trucks and suggested that the word "implement" to changed to "enforce". Council Meeting Minutes June 27, 2000 Page 21 982 City of Vancouver - Resolution re Cigarette Smoking Letter dated June 1, 2000 advising that the City has passed a resolution asking Ottawa to support the Bill proposed by Senator Cohn Kenny to reduce the use of tobacco products by young persons of Canada. R!00-386 MOVED by Councillor King City of Van. SECONDED by Councillor Isaac Cigarette Smoking that the letter from the City of Vancouver dated June 1, 2000 regarding their resolution on Cigarette Smoking be received for information. 983 Federation of British Columbia Naturalists - Resolution re Cranberry Operations Letter dated June 2, 2000 seeking support of their resolution as noted hereunder: RI00-387 MOVED by Councillor King Cranberry SECONDED by Councillor Isaac Operations that the letter from the Federation of British Columbia Naturalists dated June 2, 2000 regarding cranberry operations dated June 2, 2000 be received, and further that their resolution requesting that the Province and all relevant Municipalities restrict the expansion of cranberry operations in wetlands to preserve and protect wildlife habitat, and that governments routinely monitor discharge waters from cranberry operations, be supported. 999 MAYOR'S REPORTS Events in General The Mayor reported on his visit to the Cache Creek solid waste site, noting that opposition to the site has diminished and it is expanding provided it meets all the required environmental tests. He thanked the Maple Ridge Rotary Club for granting him honorary membership and pledged to uphold that honour. Council Meeting Minutes June 27, 2000 Page 22 He congratulated the General Manager of Corporate and Financial Services for his work with the Big Brothers and Sisters organization in Maple Ridge and Pitt Meadows. He advised that the Youth Services Program has received a $20,000 grant from the Attorney General's Ministry for night time youth initiatives. The Mayor added that he continues to meet with individuals, groups and concerned citizens to work with their ideas and he looks forward to continuing that process. Appreciation to Mr. Trevor Wingrove, Municipal Clerk The Mayor advised that this is Mr. Wingrove's last Council meeting before he takes up his new position as Municipal Clerk in Coquitlam and wished him well in his new position. Press Release - Non-Appeal of Parks By-law Judgment The Mayor issued a press release advising that Council will not appeal the recent court decision that ruled the Parks By-law provision restricting female toplessness to be ultra vires. 1000 COUNCILLORS'REPORTS Councillor F. Isaac Councillor Isaac attended the Community Education graduation ceremonies and was pleased to note that the number of Grads is increasing. She attended the very successful Wood Art event at Interfor. She invited everyone to come out to the Canada Day ceremonies in Memorial Peace Park to commemorate Canada's 133rd birthday. Councillor C. Speirs Councillor Speirs advised that he will be attending an orientation meeting of the U.B.C. Research Forest community committee. The Committee will address interface concerns between the forest and the communities of Maple Ridge and Pitt Meadows. He spoke highly of the Wood Art event and noted that 7000 people came through the site. He congratulated the organizers. \ Council Meeting Minutes June 27, 2000 Page 23 Councillor Speirs extended his appreciation to the Heritage Advisory Committee for all the work they do on behalf of the community. He wished Mr. Wingrove well in his new position. He also expressed his condolences to the family of Mr. Don Brunner who recently passed away, noting that Mr. Brunner was a real booster of our community. Councillor L. King Councillor King attended the Wood Art event and congratulated the organizers. She attended a Regional Arts meeting at which people from all over the GVRD discussed that state of the Arts in our communities and how to strengthen it. She also toured weilness walkways in Vancouver and met Mr. David Yurkovich, a greenways architect who was very helpful. The tour group looked at standards for walkways to make sure that people of all capabilities can move around the area easily. She would like to see Council send a thank you letter to Mr. Yurkovich. Councillor C. Gordon Councillor Gordon advised that there is a main table with the Katzie First Nation this Thursday at 1:00 p.m. She participated in the Wood Art event and noted that the artists were very well treated by the organizers. She too wished Mr. Wingrove well in his new position in Coquitlam. Councillor .1. Harris Councillor Harris advised that he attended the dinner that was held for several employees of the District who have taken early retirement. He wished them well. He provided a brief update on his attendance at the Federation of Canadian Municipalities (FCM) Conference, noting that it is a good opportunity to network with representatives of other Municipalities to share mutual concerns. 1001 OTHER M4 TTERS DEEMED EXPEDIENT Council Meeting Minutes June 27, 2000 Page 26 Mr. Allard noted that the letter makes comments about him desecrating a horse trails and asked that he be contacted by staff as he wishes to clarify some of the comments which are erroneous. A. Hogarth, Mayor Certified Correct T. Wingrove, Municipal Clerk DISTRICT OF Agenda Item: 301 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR k4 SECONDED BY COUNCILLOR That the statement of Council Members Remuneration and Expenses for 1999 attached to the staff report dated June 22, 2000 be received in accordance with Section 329.1 of the Local Government Act (Municipal Act). "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support Dir - Finance Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal Clerk - Shirley K - Jo-Anne H KarlaK - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 401 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Regular Council Meeting of June 13, 2000 be adopted as circulated. ( "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K - Jo-Anne H Karla K - Sandra Belley Theaböve dèëii6n ,vàs niade at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 402 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR fK. That the Minutes of the Public Hearing of June 20, 2000 be received. "Al Hogarth" ARRI DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was rnade at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 403 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Development Agreements Committee Meetings of June 2 and 14, 2000 be received. "Al Hogarth" C:ARR~IED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley - - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 601.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR ________________ SECONDED BY COUNCILLOR K. That the staff report dated June 19, 2000 regarding application OCPI11/00 (for property located at 14140, 14160, 14170, 14180, 14250, 14310 & 14320 - 256 Street) be received for information. (item deferred from Council Meeting of May 23, 2000) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Strategic Projects - 9en Mgr - Public Works & Development V District Planner Dir - Current Planning ------ Dir - Licenses, Permits & By-laws Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H V V - Karla K - Sandra Belley V The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 601.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Official Community Plan Amending By-law No. 5895-2000 be read a second and third time. (OCP/11/00 —14140, 14160, 14170, 14180, 14250, 14310 and 14320— 256 Street - to amend the Official Community Plan to include the site in a Temporary Industrial Use Permit Area where an application for a Temporary Permit for gravel extraction, storage and processing may be allowed) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Strategic Projects _en Mgr - Public Works & Development '-District Planner - Dir - Current Planning ,. Dir - Licenses, Permits & By-laws j{ Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - . . _ .]unicipal.Clerk - - -- - - - - . hirley K /Jo-Anne H V Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 / J Date Municipal Clerk DISTRICT OF Agenda Item: 801.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By-law No. 5906-2000 be read a second and third time. (RZ/l 7/00 - 23900 Block of 116 Avenue - to rezone a small portion of the Northeast Corner and an adjacent portion of unopened 116 Avenue right-of-way from RS-3 (One Family Rural Residential) and CD-1-93 (Comprehensive Development) to RM-1 (Townhouse Residential) and RS-3 (One Family Rural Residential) in order to consolidate with a larger development to the north for a townhouse project) ED "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects en Mgr - Public Works & Development V District Planner V Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municip DISTRICT OF Agenda Item: 801.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR S That Maple Ridge Official Community Plan Amending By-law No. 5907-2000 be read a second and third time. (RZ/17/00 - 23900 Block of 116 Avenue - to redesignate from Single Family Residential and Conservation to Compact Housing and Conservation and to designate as a Development Permit Area) "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _3en Mgr - Public Works & Development '-' District Planner j7 Dir - Current Planning - Dir - Licenses Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - MunicipalCl&k - - - - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 802 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By-law No. 5898-2000 be read a second and third time; and further That pursuant to Section 890(9) of the Local Government Act (Municipal Act), Maple Ridge Zone Amending By-law No. 5898-2000 be reconsidered and adopted. (RZ/22/00 - 20173, 20185 and 20189 Dewdney Trunk Road and 12063, 12069 and 12075 - 202 Street - to change the zoning of six parcels back to RS-1 (One Family Urban Residential) to correct a mapping error which incorrectly identified the parcels as RS-3 (One Family Rural Residential) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _Jen Mgr - Public Works & Development 1{ District Planner j " Dir - Current Planning Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K _/'JoAnne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 803 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 5 That Maple Ridge Zone Amending By-law No. 5855-1999 be reconsidered and adopted. (RZ/56/99 - 23874 and 23884 - 118 Avenue - to rezone from RS-3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) to permit subdivision into four lots not less than 371 m2) "Al Hogarth22 " ~E2IED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Strategic Projects - Gen Mgr - Public Works & Development j/- District Planner ( Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 901 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR 0 SECONDED BY COUNCILLOR That the Minutes of the Committee of the Whole Meeting of June 19, 2000 be received. "Al Hogarth" ARRIE DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H Karla K - Sandra Belley The above decisionãs thàde atà mting of the Municipal Council held on the date noted above and is sent to you for , notation and/or such action as may be required by your Department. June 28, 2000 ~_In) Date Municipal Clerk DISTRICT OF Agenda Item: 902 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the use of Municipal streets for the Kevin Noel Rice Memorial Run on Sunday, July 23, 2000 be authorized provided that the conditions outlined in the staff report dated June 5, 2000 are met. "Al Hogarth" ~CAIRRIE)D DEFEATED DEFERRED MAYOR ACTION NOTICE TO: — Chief Administrative Officer - Gep Mgr – Corporate & Financial RMP _4,.,fire Chief — Dir - Corporate Support — Dir - Finance — Dir – Strategic Projects — Gen Mgr - Public Works & Development — District Planner - Dir - Current Planning —/ Dir - Licenses, Permits & By-laws 7 Municipal Engineer — Dir - Development Engineering — Dir - Engineering Operations — Dir - Project Engineering — Gen Mgr - Com. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section — Municipal Clerk — ,Shirley K dz.V Jo-Anne H Karla K — Sandra Belley T-heabovedecision wasmadeata nieetThg of the I übiiãl Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 1~)_ Date Municipal Clerk DISTRICT OF Agenda Item: 903 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR G________________ That the Mayor and Clerk be authorized to sign and seal the Water System Transfer Agreement with Kanaka Creek Waterworks Ltd. "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering -/ Dir - Engineering Operations X Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - hirley K Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal DISTRICT OF Agenda Item: 904.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNC1LLOR SECONDED BY COUNCILLOR That second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5624-1997 be rescinded. (RZ/26/96 - Former Pacific Vocational Institute (PVI) Site - North on 130 Avenue and West of 256 Street - property has sold and the applicant has no further interest in proceeding with the project) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects vGen Mgr - Public Works & Development —/ District Planner ' Dir - Current Planning — Dir - Licenses, Permits & By-laws — Municipal Engineer — Dir - Development Engineering — Dir - Engineering Operations — Dir - Project Engineering — Gen Mgr - Corn. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section — Municipal Clerk ShirieyK_- - --- -- —/ Jo-Anne H V Karla K — Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 ~Ij Date Municipal Clerk DISTRICT OF Agenda Item: 904.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Zone Amending By-law No. 5625-1997 be rescinded. (RZ/26/96 - Former Pacific Vocational Institute (PVI) Site - North on 130 Avenue and West of 256 Street - property has sold and the applicant has no further interest in proceeding with the project) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects vGenMgr - Public Works & Development V District Planner Dir - Current Planning — Dir - Licenses, Permits & By-laws — Municipal Engineer — Dir - Development Engineering — Dir - Engineering Operations — Dir - Project Engineering — Gen Mgr - Corn. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-AnneH -.--------.---------------- V Karla K Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. +Vli June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 904.3 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COIJNCILLOR SECONDED BY COUNCILLOR _______________ That second and third readings granted on December 16, 1997 and first reading granted on October 28, 1997 to Maple Ridge Official Community Plan Amending By-law No. 5626-1997 be rescinded. (RZ126/96 - Former Pacific Vocational Institute (PVI) Site - North on 130 Avenue and West of 256 Street - application withdrawn) "Al Hogarth" 6;RIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects 'Gen Mgr - Public Works & Development " District Planner i Dir - Current Planning - Dir - Licenses, Permits & By-laws Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K V Jo-Anne H V Karla K TSdfBllèy The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 905 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 9 That second and third readings granted on May 26, 1998 and first reading granted on April 28, 1998 to Maple Ridge Zone Amending By-law No. 5686-1998 be rescinded. (RZ/34/97 - 12525 - 208 Street - applicant has not applied for an extension under Maple Ridge Development Procedures By-law No. 5879-1999) (SP DEFEATED DEFERRED "Al Hogarth" . MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development V District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K , Jo-Anne H V Karla K -----Sandra-Belley— - - - - -------- _____-- The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Departrnent. June 28, 2000 - +J Date Municipal DISTRICT OF Agenda Item: 906 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR L SECONDED BY COUNCILLOR _____________ That pursuant to Maple Ridge Development Procedures By-law No. 5897-1999, a one year extension be granted for Rezoning Application No. RZ/13/97 (property at 22650 - 136 Avenue). (an application for 130 lots under the R-1 Zone and an unknown number of townhouse units under the RM-1 Zone) "Al Hogarth" ERRp DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development V/ District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K JoAnneH-- •--- ---- --- Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 907.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Zone Amending By -law No. 5899-2000 be read a first time. (RZ/82/99 - 11526 & 11518 Burnett Street - to rezone from RS-1 (One Family Urban Residential) to CD-2-00 (Comprehensive Development) to permit the construction of 8 townhouse units and an accessory parking area for employees of a neighbouring commercial building) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development / District Planner V Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks& Facilities Clerk's Section - Municipal Clerk - Shirley K , Jo-Anne H i/ KarlaK - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 1~j Date Municipail DISTRICT OF Agenda Item: 907.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That Maple Ridge Official Community Plan Amending By -law No. 5900-2000 be read a first time. (RZ/82/99 - 11526 & 11518 Burnett Street - to designate a Development Permit Area) ~CARDRIED "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-AnneH. _--- ---- ____ ..1 Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 908 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR ________________ That pursuant to Maple Ridge Development Procedures By-law No. 5879-1999, a one year extension be granted to Rezoning Application No. RZ/9/98 (property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue). (an application for a maximum of 146 residential units using a mix of housing forms under the CD-I -99 Zone and approximately 8 residential units under the RS-lb Zone) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development District Planner Y Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk -Sh.iriey-K- •__- - -.--.-• -----•---- - Jo-Anne H KarlaK - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 — *J Date Municlerk DISTRICT OF Agenda Item: 909 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR KA SECONDED BY COUNCILLOR That second and third reading granted on November 28, 1994 and first reading granted on October 31, 1994 to Maple Ridge Zone Amending By-law No. 5182-1994 be rescinded. (RZ/ 15/94 - 11295 Dartford Street - applicant has not applied for an extension under Maple Ridge Development Procedures By-law No. 5 879-1999) - . "Al Hogarth" CARY DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development___________________________________________________ District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K -7..Jo.AnneH.__--__---------____________________________ iz Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municirk DISTRICT OF Agenda Item: 910.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That pursuant to Maple Ridge Development Procedures By-law No. 5879-1999, a one year extension be granted to Rezoning Application No. RZ/75189 (property at 22777 Selkirk Avenue - Valley Fair Mall). (an application for the expansion of Valley Fair Mall) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: — Chief Administrative Officer — Gen Mgr - Corporate & Financial RCMP — Fire Chief — Dir - Corporate Support — Dir - Finance - Dir - Strategic Projects — Gen Mgr - Public Works & Development District Planner ~( Dir - Current Planning — Dir - Licenses, Permits & By-laws — Municipal Engineer - Dir - Development Engineering — Dir - Engineering Operations — Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section — Municipal Clerk — Shirley K Jo-Anne H KarlaK -- Si.iaBe1ley_ - - - - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 910.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That under the provisions of Section 894 of the Local Government Act (Municipal Act), third reading granted to Maple Ridge Official Community Plan Amending By-law No. 4402-1990 on June 25, 1990 be rescinded; and That Maple Ridge Official Community Plan Amending By-law No. 4402-1990 be amended by replacing the reference in Section 3 of the By-law from Development Permit Area 16190 to Development Permit Area 11(3). (RZ/75/89 - 22777 Selkirk Avenue - Valley Fair Mall) 2CARR21E "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects en Mgr - Public Works & Development —/ District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer — Dir - Development Engineering — Dir - Engineering Operations — Dir - Project Engineering — Gen Mgr - Corn. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section - - - - - -- . - ----M-unicipal-Cler-k - -- --- -- - — Shirley K Jo-Anne H 'I KarlaK - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municir! DISTRICT OF Agenda Item: 910.3 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR • SECONDED BY COUNCILLOR That Maple Ridge Official Community Plan Amending By-law No. 4402-1990, as amended, be read a third time. (RZ/75189 - 22777 Selkirk Avenue - Valley Fair Mall - to include the entire site into a Development Permit Area and redesignate the north east corner (the former Earl Haig Society site) to Town Centre Commercial) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir :Finance Dir - Strategic Projects _,,Gen Mgr - Public Works & Developm it District Planner ( Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K _jjoAnneH_ - - .- - JV Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 ~Lj Date Municipal Clerk DISTRICT OF Agenda Item: 911 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That prior to final consideration of Maple Ridge Zone Amending By-law No. 5855-1999, the following conditions must be satisfied: A geotechnical report which addresses the suitability of the site for the proposed development; and Consolidation of the land south of the lane with Lot 8, LMP 36718. (RZ/56/99 - 23874 & 23884 - 118 Avenue - in response to a request by the applicant that the requirement for consolidation be reconsidered) "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE ice - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - —. Dir-Parks&Facilities_ -- -- -- ------ Clerk's Section Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 M~l Date Municipal Clerk DISTRICT OF Agenda Item: 912 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Municipal Clerk be authorized to sign and seal Development Permit No. DPI8I00 respecting property located at 23400 Block of Larch Avenue, subject to the conditions outlined in the staff report dated June 5, 2000. (to permit clearing of vegetation outside of the 15 metre "no disturbance" watercourse protection area of Balsam Creek to allow for the grading and construction of 235 Street in support of a residential development application) "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _en Mgr - Public Works & Development " District Planner Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services • Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K V Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 913 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Building Statistics for the month of May 2000 be received for information. • "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - /Dir - Current Planning ./ Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 ___________________________ Date Municipal Clerk DISTRICT OF Agenda Item: 931 1\'IAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCThLOR SECONDED BY COUNCILLOR That the report from the Social Planning Advisory Committee dated May 30, 2000 be received; and further That a letter be forwarded to the federal government requesting a review of the Employment Insurance Act. "Al Hogarth" !SRIE~ DEFEATED DEFERRED MAYOR ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development v District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Jo-Anne H 5AC / KarlaK TZ Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 932.1 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report from the Social Planning Advisory Committee dated May 29, 2000 be received; and further That a letter be forwarded to the Simon Fraser Health Region urging its Board to allocate funding to ensure that: Appropriate staffing levels are achieved throughout the Region; Preventative programs providing a range of health services, in a variety of settings, to individuals or groups of people are provided for; and A high level of patient care is maintained within the Region. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief Dir - Corporate Support - Dir - Finance - •Dir - Strategic Projects en Mgr - Public Works & Development V District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - -- -_Gen-Mgr=ComDev-&-Rcc.Services -- -- - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K / Jo-Anne H / Karla K Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28. 2000 Date Municipal C rk DISTRICT OF Agenda Item: 932.2 MAPLE RIDGE Council Meeting of June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the concern regarding the resource allocation for nursing programs in the Simon Fraser Health Region be forwarded to the Social Planning Advisory Committee for their consideration and a report back to Council. "Al Hogarth" !EED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - pir - Strategic Projects _fln Mgr - Public Works & Development ' District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H V4andraBelley &k- The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 933 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report from the Social Planning Advisory Committee dated May 29, 2000 be received; and That a letter be forwarded to the Minister of Social Development and Economic Security advising that the District supports the ideas contained within the Discussion Paper entitled, Building a Better Future for British Columbia's Kids, and further That the provincial government conduct consultations with day care providers, parents, school districts, municipalities, Social Service and provincial agencies prior to implementing the recommendations contained in the Discussion Paper. "Al Hogarth" EEEII DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _,Gen Mgr - Public Works & Development " District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities -. - - C1rk's Section - Municipal Clerk /JO-AnneH cJLtLL / Karla K j( Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. Municipai'derk June 28, 2000 Date DISTRICT OF Agenda Item: 934 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Bicycle Advisory Committee Meeting of May 1, 2000 be received. "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _Jen Mgr - Public Works & Development District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H j KarlaK V Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 'N Date Municipal Clerk DISTRICT OF Agenda Item: 935 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR 'it SECONDED BY COUNCILLOR That the Minutes of the Social Planning Advisory Committee Meeting of May 3, 2000 be received. "Al Hogarth" ARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects _,Gen Mgr - Public Works & Development V District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H / KarlaK L Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 936 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR ____________ SECONDED BY COUNCILLOR ______________ That the Minutes of the Economic Advisory Commission Meeting of May 10, 2000 be received. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner _,/Dir - Current Planning V Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K Jo-Anne H Karla K Y Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 937 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the report from the Economic Advisory Commission dated May 24, 2000 be received; and further, be it resolved: That Maple Ridge not join the Pitt Meadows Tourism Society at this time; That the Tourism Sub-committee of the Economic Advisory Commission establish communications with the Pitt Meadows group to enhance future work; That the Economic Advisory Commission pursue a tourism strategy with a Maple Ridge focus in consultation with the community; and That Maple Ridge and Pitt Meadows work jointly to promote the Trans Canada Trail. "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Corporate Support -/ Dir - Current Planning V Dir - Licenses, Permits & By-laws - Municipal Engineer Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - - - - - - GenMgr-Com.Dev..&Rec..Services.•--• ---- - -- - Dir - Parks & Facilities Clerk's Section - Municipal Clerk JO-Anne H yKarlaK j/ Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal DISTRICT OF Agenda Item: 951 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the Minutes of the Parks and Leisure Services Commission Meeting of April 13, 2000 be received. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K - Jo-Anne H I//Karla K -.J' Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for -- notation-and/orsuchattionasmay - - June 28, 2000 d k) _ Date Municipal Clerk DISTRICT OF Agenda Item: 971 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the Golden Ears Retirement Centre dated May 18, 2000 be received; and That a letter be sent to the Lions Club thanking them for the transportation services they have provided in the past to the Golden Ears Retirement Centre, Haney Intermediate Care Centre and Holyrood Manor; and further That a letter be sent to the Simon Fraser Health Board seeking their assistance in providing resident transportation for those facilities. "Al Hogarth" EIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities -_- - - - - Clerk's Section - Municipal Clerk V Shirley K - Jo-Anne H Karla K - Sandra Belley si? The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 — +J Date MunicipIll DISTRICT OF Agenda Item: 972 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the Equestrian Trails Council received June 1, 2000 be received; and further That it be referred to Municipal staff for a report on the concerns raised by the Equestrian Trails Council. "Al Hogarth" CARRIED ) DEFEATED DEFERRED YOR ACTION NOTICE TO: — Chief Administrative Officer - Gen Mgr – Corporate & Financial RCMP — Fire Chief - Dir - Corporate Support - Dir - Finance — Dir – Strategic Projects — Gen Mgr – Public Works & Development — District Planner — Dir - Current Planning — Dir - Licenses, Permits & By-laws — Municipal Engineer — Dir - Development Engineering — Dir - Engineering Operations —/ Dir - Project Engineering .' Gen Mgr - Corn. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section — Municipal Clerk V JO-Anne H Karla K -- -- - - STh1i'13e11ey -- - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Jerk DISTRICT OF Agenda Item: 973 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCTLLOR That the letter from B. Mckendrick of 21882 - 124 Avenue suggesting the establishment of a Community Search Plan for Abducted Children be received; and further That it be referred to the Emergency Planning Committee for a report. "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer — Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H arla K Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be reauired by your Deoartment. June 28, 2000 41A) Date Municipal Clerk DISTRICT OF Agenda Item: 974 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the residents of Hammond dated May 29, 2000 asking that the existing covenants on the Hammond Mill be enforced, be received; and further That the Director of Licenses, Permits and By-laws report to Council on the outcome of the proposed meeting of July 7, 2000 related to this matter. "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner -/ Dir - Current Planning / Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk _/Shirley K V Jo-Anne H - Karla K - •. -Sandra-Beiley— - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28. 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 975 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR 0 SECONDED BY COUNCILLOR G) That the letter from the Union of British Columbia Municipalities dated May 30, 2000 regarding the Canada Forest Accord - National Forest Strategy Coalition be received for information. "Al Hogarth" ~IED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk _/Shirley K V Jo-AnneH - Karla K Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date 7~~ Municipal Clerk DISTRICT OF Agenda Item: 976 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR K That the letter from the Union of British Columbia Municipalities (UBCM) dated May 31, 2000 regarding the Five Year Review of RCMP Policing Agreements be referred to the local detachment of the RCMP for comment prior to responding to the UBCM. "Al Hogarth" CARRIED) DEFEATED DEFERRED MAYOR ACTION NOTICE TO:_,.Chief Administrative Officer V Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K -- - _ SndraBelly__ The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk DISTRICT OF Agenda Item: 977 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR 4- SECONDED BY COUNCILLOR That the letters from the Cities of Richmond and White Rock and the Corporation of Delta seeking support for their resolutions to amend the Motion Picture Act to include all electronic, computer and video games be toeivcd for. infiermiatiou . !SlEe "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk V./ Shirley K . Jo-Anne H 5 - Karla K - Sandra Belley - The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 N Date Municipal Clerk DISTRICT OF Agenda Item: 978 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from Mr. Dennis Streifel, MLA, regarding Employment Insurance, be received for information. "Al Hogarth" ARRI DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk / Shirley K __________________________________________ V Jo-Anne H "LA Karla K - Sandra Belley - - - - - -The-abovedisi6h7ãsiãdé ãï aeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 ALJ Date Municipal Clerk DISTRICT OF Agenda Item: 979 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from Mr. Michael Abel of Victoria, regarding Gypsy Moth spraying, be received for information. el "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk Shirley K V Jo-Anne H - Karla K - Sandra Belley - - - - — The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 /tj Date Municipal Clerk DISTRICT OF Agenda Item: 980.1 MAPLE RIDGE Council Meeting of: June 27, 2000 -I MOVED BY COUNCILLOR 4- SECONDED BY COUNCILLOR K That the letter from the Mayor of Surrey dated May 30, 2000 opposing the proposed $75.00 TransLink levy be received for information. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk V Shirley K Jo-Anne H KarlaK - Sandra Belley - - - - TheabovedecIsias thãdEâtiiieiing of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 _~y Date Municipal Clerk DISTRICT OF Agenda Item: 980.2 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR 5% That the letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000, be received for information. "Al Hogarth" DEFEATED DEFERRED YOR ACTION NOTICE TO: Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk J JO-AnneH Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Munic±lerk DISTRICT OF Agenda Item: 982 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the City of Vancouver dated June 1, 2000, regarding their resolution on Cigarette Smoking, be received for information. "Al Hogarth" ARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws Municipal Engineer - Dir - Development Engineering Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk / Shirley K \L Jo-Anne H Karla K - Sandra Belley Theaovecii was m tThëëti éld on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipt2' DISTRICT OF Agenda Item: 983 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the Federation of British Columbia Naturalists dated June 2, 2000, regarding cranberry operations, be received; and further That their resolution requesting that the province and all relevant municipalities restrict the expansion of cranberry operations in wetlands to preserve and protect wildlife habitat, and that governments routinely monitor discharge waters from cranberry operations, be supported. "Al Hogarth" DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section - Municipal Clerk j Shirley K Jo-Anne H - Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Munitlerk DISTRICT OF Agenda Item: 1002 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR K. SECONDED BY COUNCILLOR LibdV That tie contract for the provision of customer service software 6eded-t1!TTTJ noting that the software package will include the following components: Program Registration, Facility Reservation, Membership Pass Management, Cash Management and program registration services via the Internet, "Al Hogarth" ED (!C~ARR~I 2 DEFEATED DEFERRED _MAYOR ACTION NOTICE TO: Øiief Administrative Officer ( Gen Mgr - Corporate & Financial RCMP /1ire Chief ( Dir - Corporate Support - Dir - Finance / Dir – Strategic Projects Gen Mgr – Public Works & Development — District Planner Dir - Current Planning — Dir - Licenses, Permits & By-laws — Municipal Engineer — Dir - Development Engineering — pir - Engineering Operations ,/Dir - Project Engineering i Gen Mgr - Com. Dev. & Rec. Services — Dir - Parks & Facilities Clerk's Section — Municipal Clerk - Shirley K - - --- -. - - - . - -- - - - - - JoAnne-H - - - - - - Karla K — Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 I-ANJ Date Municipal Clerk DISTRICT OF Agenda Item: 981 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the letter from the City of Port Coquitlam dated May 31, 2000, regarding the Upper Pitt River Valley Gravel Mine Project, be received for information. "Al Hogarth" CARRI DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk J' ShirleyK r Jo-Anne H r.\) Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 1111,W1111,T1 Date Municipal Clerk DISTRICT OF Agenda Item: 1003 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That the resolutions attached to the staff report dated June 23, 2000 with regards to the Arts and Cultural Services, Liquor Control and Licensing Act Amendments, Covered Gravel Trucks, Groundwater Protection Legislation, Cranberry Operations, Local Government Act Amendments and Seized Property Management Act be forwarded to the Lower Mainland Municipal Association and the Union of British Columbia Municipalities for their consideration of approval and endorsement. "Al Hogarth" CARRIED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief - Dir - Corporate Support - Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section Municipal Clerk V Jo-Anne H b0V)& 3Q Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date ly-J - Municipal Clerk DISTRICT OF Agenda Item: 1004 MAPLE RIDGE Council Meeting of: June 27, 2000 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR That a contract be awarded to the Maple Ridge - Pitt Meadows Times for all regular local advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods. CCARRIED DEFEATED DEFERRED "Al Hogarth" MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Gen Mgr - Corporate & Financial RCMP - Fire Chief _,'bir - Corporate Support \/ Dir - Finance - Dir - Strategic Projects - Gen Mgr - Public Works & Development - District Planner - Dir - Current Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Dir - Development Engineering - Dir - Engineering Operations Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities Clerk's Section - Municipal Clerk - Shirley K - Jo-Anne H Karla K - Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. June 28, 2000 Date Municipal Clerk CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 5, 2000 and Members of Council FILE NO: Newad2000 FROM: Chief Administrative Officer ATTN: Council SUBJECT: Local Newspaper Advertising EXECUTIVE SUMMARY: Proposals for local Newspaper Advertising were received from the Maple Ridge - Pitt Meadows Times and the Maple Ridge - Pitt Meadows News on May 18, 2000. The selection committee has reviewed both proposals in detail. The proposal criteria were reviewed in advance by Council and both local newspapers. RECOMMENDATION: That a contract be awarded to the Maple Ridge - Pitt Meadows Times for all regular local advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods. BACKGROIINI: The District of Maple Ridge regularly undertakes a program of newspaper advertisements which can be generally classified as either statutory notices or community interest notices. Prior to 1997 these advertisements were included in either of two local papers and ran anywhere that was 2vailable. Advertising costs in the 1994-1996 period increased an average of 2 1 % per year. As a result of a review of the process of advertising conducted in 1997 the District resolved to pursue a single supplier approach to advertising by Request for Proposal similar to other District practices. The intent was to look at consolidating District advertisements into a more customer friendly page(s) so that all the local advertisements were together as opposed to locating them in many places. This approach also provides significant cost savings to the District. (see Figure 1). To provide for a continued high level of customer service and citizen service within adopted budget guidelines staff are of the view this system is very appropriate. In terms of the current proposal the parties entering into the contract would be the Times Newspaper, the Corporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows. The contract will not include special publications (eg Parks brochure) The selection committee consisted of five staff people from the District of Maple Ridge and one person from the District of Pitt Meadows. All members of the committee are key advertisers within their department and organization. The selection process was facilitated by the District of Maple Ridge Manager of Procurement. The group unanimously supports this recommendation. Figure 1 Local Newspaper Advertising Expenditures 1994-1999 1994 1995 1996 1997* 1998 1999 News $24132 32350 29390 22373 667 nil Times 52533 62028 94966 100537 108174 80532, Total 76665 94378 124356 122910 108841 80532 * June '97 the one paper for all advertising policy was introduced. Prepared by: Earl Oddstad Mapaaer of Procurement Approved by: 1azl Gill, B.B.A., C.G.A. General M ager: Corporate & Financial Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer EO: -2- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 23, 2000 and Members of Council FILE NO: 0230-20-07/UBCM' FROM: Chief Administrative Officer ATTN: Council SUBJECT: UBCM Resolutions RECOMMENDATION: That the resolutions attached to the staff report dated June 23, 2000 with regards to the Arts and Cultural Services, Liquor Control and Licensing Act Amendments, Covered Gravel Trucks, Groundwater Protection Legislation, Cranberry Operations, Local Government Act Amendments and Seized Property Management Act be forwarded to the Lower Mainland Municipal Association and the Union of British Columbia Municipalities for their consideration of approval and endorsement. BACKGROUND: The attached resolutions have been raised by Council during 2000 as possible resolutions to be considered by the Union of British Columbia Municipalities (UBCM) at the Annual General Meeting. These resolutions, if approved by Council, will be forwarded to the Lower Mainland Municipal Association for endorsement and to the UBCM Resolutions Committee. Municipal Clerk 41/ Approved tyl PYGill, B.B.A., C.G.A. General Manager: C porate & Financial Services Concurrence: Robert W. Robertson, A.I.C.P., M.C.I.P. Chief Administrative Officer TW/dd Attachments --1o03 c ARTS AND CULTURAL SERVICES Maple Ridge WHEREAS it has been clearly demonstrated that the Arts and Culture contribute in a positive way to the health and livability of communities and British Columbia in general; AND WHEREAS the Arts and Cultural Sector employs more than 116,000 British Columbia residents and contributes over five billion dollars per year to the Provincial economy; AND WHEREAS Arts and Cultural activity provide a positive means by which citizens can experience and develop an appreciation for the cultural traditions of an increasingly diverse provincial population; AND WHEREAS it is acknowledged that public investment in Arts and Cultural activity promotes economic growth, community cohesiveness, urban renewal and individual development and well-being; AND WHEREAS the level of Provincial Government per capita financial support for Arts and Cultural activity in British Columbia is well below the average per capita support provided by the other Provinces in Canada; THEREFORE BE IT RESOLVED that the Union of British Columbia Municipalities encourage the Government of the Province of British Columbia to: increase the level of provincial investment in Arts and Cultural activity and infrastructure to, at minimum, the level of the average of the other Provinces; work in partnership with British Columbia municipalities to ensure that provincial investments in Arts and Culture support and complement local government Arts and Cultural initiatives; and establish a provincial-local government task force comprised of elected officials to develop a strategic approach to improving the federal level of investment in the Arts and Cultural Sector in British Columbia. LIQUOR CONTROL AND LICENSING ACT Maple Ridge AMENDMENTS WHEREAS the Liquor Control and Licensing Act which regulates licensed liquor establishments is currently under review by the Ministry of Attorney General; AND WHEREAS this review is expected to simplify the liquor licensing regulations including the distinction between restaurants and neighbourhood pubs; AND WHEREAS neighbourhood pubs will be at a marked disadvantage once restaurants are able to serve liquor without a requirement to purchase food; AND WHEREAS legislation is in place across Canada and throughout the world to permit pubs to function as restaurants during the day and allow food service to minors; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to consider allowing food service in neighbourhood pubs to minors during the day as part of the liquor licensing review process. COVERED GRAVEL TRUCKS Maple Ridge WHEREAS aggregate production and transportation is essential for construction projects and other specialized uses; AND WHEREAS gravel being transported creates a significant amount of dust which - may be a nuisance and creates health concerns; AND WHEREAS gravel being transported may spill on municipal roads and cause personal injury and property damages and subsequent costs through insurance claims; AND WHEREAS the Motor Vehicle Act provides for covered vehicles transporting aggregate materials that is entirely discretionary and not enforced; AND WHEREAS other jurisdictions in North America have recognized the safety and financial implications of gravel that may bounce, blow or drop from the vehicle in transit; THEREFeRE BE IT RESOLVED that the Province of British Columbia be requested to covers for commercial vehicles transporting aggregate that operate in the Province of British Columbia. e TS GROUNDWATER PROTECTION LEGISLATION Maple Ridge WHEREAS local government in British Columbia may establish and operate any service that is considered necessary or desirable and regulate in relation to this service including safe and potable drinking water; AND WHEREAS British Columbia has the highest incidence of waterborne disease in Canada; AND WHEREAS these water sources are often subsurface and subject to contamination by a variety of aboveground land uses; AND WHEREAS the Provinces of British Columbia and Quebec are the only jurisdictions in North America without groundwater protection legislation; AND WHEREAS a British Columbia government-commissioned health study in 1996 advocated the protection of groundwater resources in the Province by legislation; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to draft groundwater protection legislation in an expeditious manner in consultation with local government. s1. CRANBERRY OPERATIONS Maple Ridge WHEREAS cranberry operations are rapidly encroaching on valuable wildlife habitat in the Lower Mainland; AND WHEREAS many wildlife populations in the Lower Mainland are declining because of loss of habitat; AND WHEREAS a great deal of bog and bog forest habitat has been lost to cranberry operations; AND WHEREAS industrial cranberry operations render the land unsuitable in terms of viable wildlife habitat because of the scalping of the natural vegetation and the use of large amounts of fertilizers and pesticides; AND WHEREAS the quality of discharge waters from existing cranberry farms is questionable and discharge waters often drain directly into wetland habitat for amphibians and other sensitive wildlife; THEREFORE BE IT RESOLVED that the Federation of British Columbia Naturalists be supported in this matter and that the Province of British Columbia be requested to develop appropriate regulations for cranberry operations. - LOCAL GOVERNMENT ACT AMENDMENTS Maple Ridge WHEREAS the Province of British Columbia amends the Local Government Act (Municipal Act) as required and other provincial legislation that impacts local government from an operational perspective; AND WHEREAS Bill 88, Local Government Statutes Amendment Act, 1999 introduced a requirement for a five year financial plan including a public consultation process prior to its adoption; AND WHEREAS legislative amendments may introduce a financial burden to local governments that cannot be anticipated in the five year financial plan; THEREFORE BE IT RESOLVED that the Province of British Columbia assess the financial impact to local governments of any legislative amendments and that funding be available to offset the additional costs to local government in these instances. SEIZED PROPERTY MANAGEMENT ACT Maple Ridge WHEREAS the Government of Canada will share the proceeds of disposition of forfeited property pursuant to relevant sections of the Criminal Code and Controlled Drugs and Substances Act, where a law enforcement agency has participated in an investigation; AND WHEREAS the law enforcement agencies that participate in these investigations in British Columbia are largely funded by local government through a contract with the Province of British Columbia; AND WHEREAS these investigations are often very costly and require a significant resource allocation by the RCMP detachments; AND WHEREAS the local government who is responsible for the RCMP detachment provision of public safety and protection services incurs these significant costs; THEREFORE BE IT RESOLVED that the Province of British Columbia apply for the proceeds of disposition of forfeited property and that this revenue be forwarded to the local government in a transparent manner. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 22, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Reporting of Remuneration for the year ended December 31, 1999 6 SUMMARY: In accordance with Sec. 329.1 of the Municipal Act, Council must have reported amounts paid each Council member as remuneration, reimbursed expenses and paid benefits. The attached report is provided as required under the Act. The different amounts provided, as remuneration to the Council members is the result of the period of time served as Acting Mayor. RECOMMENDATION: To be received in accordance with Sec. 329.1 of the Municipal Act. Prepared DirecUir of Finance Paul Gill, B.B.A., C.G.A. General Manager: Corporate & Financial Services Robert W.)robertsoiiICP, MCIP Chief Administrative Officer 301 INDEMNITY • EXPENSES TOTAL BAKER $18,402.56 $1,285.85 $19,688.41 CLEMENTS 17,759.67 4,097.40 21 .857.07 DURKSEN 52,013.11 4,893.51 56,906.62 GORDON 19,698.64 3,103.56 22,802.20 HARRIS 1,057.35 208.65 1,266.00 HOGARTH 3,172.05 208.65 3,380.70 ISAAC 1,057.35 208.65 1,266.00 KING 19,170.14 2,859.95 22,030.09 LEVENS 18,303.05 724.73 19,027.78 MORSE 1,057.35 208.65 1,266.00 SPEIRS 1,057.35 208.65 1,266.00 STEWART 18,288.98 2,038.09 20,327.07 TOTAL $171,037.60 $20,046.34 $191,083.94 ONE-THIRD OF THE TOTAL ANNUAL INDEMNITY PAID IS DEEMED TO BE FOR INCIDENTAL EXPENSES INCURRED BY THE MAYOR AND COUNCILLORS IN THE DISCHARGE OF THEIR DUTIES. (BY-LAW NO. 5612-1997) I COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 BAKER LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17, 1999 835.00 REGIONAL DISTRICT SESSION - JULY 28. 1999 - REGISTRATION S23.75 LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1 999- WHISTLER REGISTRATION 17013 MILEAGE & PARKING 194.74 ACCOMODATION 9544 PER DIEM 30.00 UBCM CONFERENCE - LOCAL GOV'T & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT. 27 - OCT. 1. 1999 MILEAGE & PARKING 205.00 REGISTRATION 392.69 $ 1,285.85 C LEM E NTS LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1999 - WHISTLER REGISTRATION 170.13 MILEAGE 116.82 ACCOMODATION 95.44 PER DIEM 30.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 PARKING 10.75 REGISTRATION 315.65 UBCM CONFERENCE - LOCAL GOV'T & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 FCM CONVENTION - HALIFAX - JUNE 2 - 9. 1999 PER DIEM 291.00 AIRFARE 731.18 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 815.06 PARKING, TAXI, AIRPORT FEES 104.46 B.C. AVIATION COUNCIL CONFERENCE - NANAIMO - SEPT. 23-25, 1999 MILEAGE 52.80 ACCOMODATION 238.56 PER DIEM 66.00 FERRY 72.75 REGISTRATION 350.00 MISCELLANEOUS MILEAGE - MELP Workshop - Richmond 38.00 $ 4,097.40 I COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 DURKSEN MISCELLANEOUS VARIOUS MEETINGS - MILEAGE 297.03 CHAMBER OF COMMERCE GOLF TOURNAMENT 99.00 TRIP TO VIEW SMED MANUFACTURING PLANT - CALGARY - FEB. 03, 1999 ACCOMODATION 446.27 AIRFARE - TICKETS FREE - TAXES ONLY 2140 MILEAGE.ITRANSPORT/PARKING/AIRPORT FEE 81 70 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1. 1999 MILEAGE 66.00 REGISTRATION 315.65 SMALL BUSINESS AWARDS - TORONTO - OCT. 21-23, 1999 AIRFARE 3045.22 ACCOMODATION . 481.24 AIRPORT PARKING 40.00 $ 4.893.51 GORDON UBCM CONFERENCE - LOCAL GOVT & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 PARKING . 56.25 MEALS 87.77 MILEAGE 145.20 REGISTRATION 315.65 FCM CONVENTION - HALIFAX - JUNE 2 - 9, 1999 PER DIEM 300.00 AIRFARE 742.59 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 807.30 MUN. OF LUNENBERG - STUDY TOUR WASTE MANAGEMENT 25.00 MISC. EXPENSES MUNICIPAL DISTRICTS MEETING 25.00 $ 3,103.56 HARRIS UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 HOGARTH UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 ISAAC UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 KING UBCM CONFERENCE - LOCAL GOVT & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 FCM CONVENTION - HALIFAX - JUNE 2 - 9, 1999 PER DIEM 300.00 AIRFARE 742.59 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 807.30 MUN. OF LUNENBERG - STUDY TOUR WASTE MANAGEMENT 25.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 LUNCH 32.10 MILEAGE & PARKING 34.40 REGISTRATION 246.10 MISC. EXPENSES EXP. RE SUB-COMMITTEE ON ACCESS ISSUES 73.66 $ 2,859.95 LEVENS LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17. 1999 . 35.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 REGISTRATION 262.15 PARKING (no mileage - carpooled) 20.00 MEAL 10.63 LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1 999 - WHISTLER REGISTRATION 105.93 ACCOMODATION 90.09 PER DIEM 30.00 note: no mileage - carpooled MISC. EXPENSES VARIOUS COMMITTEE MEETINGS 170.93 $ 724.73 MORSE UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 SPEIRS UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 41 COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 STEWART LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17, 1999 35.00 UBCM CONFERENCE - LOCAL GOVT & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 B.C. PARKS & RECREATION ASSOC. CONFERENCE - MAY 5 - 8, 1999 PER DIEM 186.00 ACCOMODATION 207.00 REGISTRATION 348.83 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1. 1999 LUNCH 32.10 MILEAGE & PARKING 21.50 REGISTRATION 246.10 MFA MEETING - VICTORIA - JULY 22-23, 2000 FERRY 78.00 ACCOMODATION 116.85 PER DIEM 75.00 MILEAGE 75.90 MISC. EXPENSES MILEAGE - LIBRARY BOARD MEETINGS . 253.71 CHAMBER OF COMMERCE 65.00 MEETING IN VICTORIA "SMART CITY" OCT. 29, 1999 158.00 $ 2,038.09 JAPLE IDGE -tAo LJ%cj( Ready-Mix Ltd. 10412 INDUSTRIAL AVENUE, MAPLE RIDGE, B.C. V2X 7E6 / (604) 463-3244 Maple Ridge Delegation to Council DELEGATION TO COUNCIL TUESDAY, JUNE 27,200 BY JAMES T. ALLARD Request to re-open the Maple Ridge Ready-Mix Plant in the Albion Pit. We have just received confirmation that Crown Lands has accepted our application to occupy or use the NE 'h of Section 12, Township Plan 12, ECM, LNW (Lands file number 2407412) in a letter dated June 26, 2000 (Item #1). We have also received Crown Lands' consent to apply to re-zone to M5, to allow for the processing of aggregate and the manufacturing of ready-mix concrete by way of a letter dated June 27, 2000 (Item #2). We hereby request that Maple Ridge allow us to re-open our ready-mix plant forthwith while *e prceed with the requirements of re-zoning the Crown Land. 06/27/0016:07 FAX 604 586 4434 BC ASSETS & LAND CORP. 1J 003 British 1luinbia Assets & Land Corporation An agency of the government of British columbia 11.M d1 File: 2407412 Date: June 26, 2000 James Allard Allard Contracting Ltd. P0 Box 47 Port Coquitlam, BC V3C 3V5 Dear James Allard: Re: Your Crown land application for the purposes of a Sand and Gravel Quarry License in Maple Ridge, the NE 1/4 of Section 12, TP 12, ECM, NWD (Lands file number 2407412). Thank you for your Crown land application, received in our office on May 11, 2000, for the purposes of a Sand and Gravel Quarry License in Maple Ridge, the NE 14 of Section 12, TP 12, ECM, NWD. This letter serves only as a confirmation of your, application and does not imply or give any authorization to occupy or use the land.. Attached is the advertising requirement checklist. Please complete this application requirement. Your application may be referred to other concerned agencies and examined by the Corpora- tion staff. Please note that additional information may be required. We will advise you when the application process is complete. If you have any questions or further inquiries regarding this application, please contact myself, at (604) 586-4406, referring to your lands file number above. Yours truly, M Tyler Brown Application/Referral Clerk Lu'ei' l\ lain/and Reqion: .S'i 200 - 10'128 I 5 3rd 5Irc1 Surr BC V3R IL I TcI (60.1) 5116'100 Fax (604) 5116-I ,1 3• V/t6ciic: 06/27/00 16:06 FAX 604 586 4434 BC ASSETS & LAND CORP. Pal British Columbia Assets & Land Corporation An agency of the government of British Columbia Lj 002 I-rEM 'd File: 2407412 June 27, 2000 Allard Contractors Limited P.O Box 47 Port Coquitlam, B.0 V3C 3V5 Dear Jim Allard: Re: Applying to Rezone Application Area As you are aware, your application for the purposes of a Sand and Gravel Quarry License in Maple Ridge, the NE 1/4 of Section 12, TP 12 ECM, NWD (Lands file 2407412) has been accepted and is being processed. A copy of the application acceptance letter we sent your office on June 26, 2000 is attached. According to our telephone discussions, the zoning does not permit aggregate processing or redimix plant operations on this property. You are hereby approved to apply to rezone the property to address the requirements of your proposed operation. Please note that this letter does not imply that we have approved this development, or grant or imply any offer of an option to acquire this land. If you have any additional questions, please contact David lngleson at 604-586-4425. Yours truly, 5t -7111~ Charles Littledale RegiohalMànãger DWI/ cc: Lower Mainland Region: Suite 200 - 10428 153rd Street Surrey BC VJR IEJ Tel (604) 586-4400 Fax (604) 586-4434 Websire: www. bcal.bc.ca CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 23, 2000 and Members of Council FILE NO: 0230-20-07/UBCM FROM: Chief Administrative Officer ATTN: Council SUBJECT: UBCM Resolutions RECOMMENDATION: That the resolutions attached to the staff report dated June 23, 2000 with regards to the Arts and Cultural Services, Liquor Control and Licensing Act Amendments, Covered Gravel Trucks, Groundwater Protection Legislation, Cranberry Operations, Local Government Act Amendments and Seized Property Management Act be forwarded to the Lower Mainland Municipal Association and the Union of British Columbia Municipalities for their consideration of approval and endorsement. BACKGROUND: The attached resolutions have been raised by Council during 2000 as possible resolutions to be considered by the Union of British Columbia Municipalities (UBCM) at the Annual General Meeting. These resolutions, if approved by Council, will be forwarded to the Lower Mainland Municipal Association for endorsement and to the UBCM Resolutions Committee. Preparledyy Trevor WingrovbJ Municipal Clerk 4. i Approved tyj Gill, B.B.A., C.G.A. General Manager: C porate & Financial Services Concurrence: Robert W. Robertson, A.I.C.P., M.C.I.P. Chief Administrative Officer TWIdd Attachments 1o03 ARTS AND CULTURAL SERVICES Maple Ridge WHEREAS it has been clearly demonstrated that the Arts and Culture contribute in a positive way to the health and livability of communities and British Columbia in general; AND WHEREAS the Arts and Cultural Sector employs more than 116,000 British Columbia residents and contributes over five billion dollars per year to the Provincial economy: AND WHEREAS Arts and Cultural activity provide a positive means by which citizens can experience and develop an appreciation for the cultural traditions of an increasingly diverse provincial population; AND WHEREAS it is acknowledged that public investment in Arts and Cultural activity promotes economic growth, community cohesiveness, urban renewal and individual 1. development and well-being; AND WHEREAS the level of Provincial Government per capita financial support for Arts and Cultural activity in British Columbia is well below the average per capita support provided by the other Provinces in Canada; THEREFORE BE IT RESOLVED that the Union of British Columbia Municipalities encourage the Government of the Province of British Columbia to: increase the level of provincial investment in Arts and Cultural activity and infrastructure to, at minimum, the level of the average of the other Provinces; work in partnership with British Columbia municipalities to ensure that provincial investments in Arts and Culture support and complement local government Arts and Cultural initiatives; and establish a provincial-local government task force comprised of elected officials to develop a strategic approach to improving the federal level of investment in the Arts and Cultural Sector in British Columbia. 0' LIQUOR CONTROL AND LICENSING ACT Maple Ridge AMENDMENTS WHEREAS the Liquor Control and Licensing Act which regulates licensed liquor establishments is currently under review by the Ministry of Attorney General; AND WHEREAS this review is expected to simplify the liquor licensing regulations including the distinction between restaurants and neighbourhood pubs; AND WHEREAS neighbourhood pubs will be at a marked disadvantage once restaurants are able to serve liquor without a requirement to purchase food; AND WHEREAS legislation is in place across Canada and throughout the world to permit pubs to function as restaurants during the day and allow food service to minors; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to consider allowing food service in neighbourhood pubs to minors during the day as part of the liquor licensing review process. I COVERED GRAVEL TRUCKS Maple Ridge WHEREAS aggregate production and transportation is essential for construction projects and other specialized uses; AND WHEREAS gravel being transported creates a significant amount of dust which may be a nuisance and creates health concerns; AND WHEREAS gravel being transported may spill on municipal roads and cause personal injury and property damages and subsequent costs through insurance claims; AND WHEREAS the Motor Vehicle Act provides for covered vehicles transporting aggregate materials that is entirely discretionary and not enforced; AND WHEREAS other jurisdictions in North America have recognized the safety and financial implications of gravel that may bounce, blow or drop from the vehicle in transit; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to implement mandatory covers for commercial vehicles transporting aggregate that operate in the Province of British Columbia. GROUNDWATER PROTECTION LEGISLATION Maple Ridge WHEREAS local government in British Columbia may establish and operate any service that is considered necessary or desirable and regulate in relation to this service including safe and potable drinking water; AND WHEREAS British Columbia has the highest incidence of waterborne disease in Canada; AND WHEREAS these water sources are often subsurface and subject to contamination by a variety of aboveground land uses; AND WHEREAS the Provinces of British Columbia and Quebec are the only jurisdictions in North America without groundwater protection legislation; AND WHEREAS a British Columbia government-commissioned health study in 1996 advocated the protection of groundwater resources in the Province by legislation; THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to draft groundwater protection legislation in an expeditious manner in consultation with local government. I CRANBERRY OPERATIONS Maple Ridge WHEREAS cranberry operations are rapidly encroaching on valuable wildlife habitat in the Lower Mainland; AND WHEREAS many wildlife populations in the Lower Mainland are declining because of loss of habitat; AND WHEREAS a great deal of bog and bog forest habitat has been lost to cranberry operations; AND WHEREAS industrial cranberry operations render the land unsuitable in terms of viable wildlife habitat because of the scalping of the natural vegetation and the use of large amounts of fertilizers and pesticides; AND WHEREAS the quality of discharge waters from existing cranberry farms is questionable and discharge waters often drain directly into wetland habitat for amphibians and other sensitive wildlife; THEREFORE BE IT RESOLVED that the Federation of British Columbia Naturalists be supported in this matter and that the Province of British Columbia be requested to develop appropriate regulations for cranberry operations. LOCAL GOVERNMENT ACT AMENDMENTS Maple Ridge WHEREAS the Province of British Columbia amends the Local Government Act (Municipal Act) as required and other provincial legislation that impacts local government from an operational perspective; AND WHEREAS Bill 88, Local Government Statutes Amendment Act, 1999 introduced a requirement for a five year financial plan including a public consultation process prior to its adoption; AND WHEREAS legislative amendments may introduce a financial burden to local governments that cannot be anticipated in the five year financial plan; THEREFORE BE IT RESOLVED that the Province of British Columbia assess the financial impact to local governments of any legislative amendments and that funding be available to offset the additional costs to local government in these instances. SEIZED PROPERTY MANAGEMENT ACT Maple Ridge WHEREAS the Government of Canada will share the proceeds of disposition of forfeited property pursuant to relevant sections of the Criminal Code and Controlled Drugs and Substances Act, where a law enforcement agency has participated in an investigation; AND WHEREAS the law enforcement agencies that participate in these investigations in British Columbia are largely funded by local government through a contract with the Province of British Columbia; AND WHEREAS these investigations are often very costly and require a significant resource allocation by the RCMP detachments; AND WHEREAS the local government who is responsible for the RCMP detachment provision of public safety and protection services incurs these significant costs; THEREFORE BE IT RESOLVED that the Province of British Columbia apply for the proceeds of disposition of forfeited property and that this revenue be forwarded to the local government in a transparent manner. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 22, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council / SUBJECT: Reporting of Remuneration for the year ended December 31, 1999 SUMMARY: In accordance7 with Sec. 329.1 of the Municipal Act, Council must have reported amounts paid each Council member as remuneration, reimbursed expenses and paid benefits. The attached report is provided as required under the Act. The different amounts provided, as remuneration to the Council members is the result of the period of time served as Acting Mayor. RECOMMENDATION: To be received in accordance with Sec. 329.1 of the Municipal Act. Prepared DirectOr of Finance v_ ) ApprØed by(, Paul Gill, B.B.A., C.G.A. 1 \General Manager: Corporate & Financial Services '1 Robert W.WobertsonAiCP, MCIP ChiefAdministrative Officer 301. COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 INDEMNITY • EXPENSES TOTAL BAKER $18,402.56 $1,285.85 $19.688.41 CLEMENTS 17,759.67 4,097.40 21,857.07 DURKSEN 52,013.11 4,893.51 56,906.62 GORDON 19,698.64 3,103.56 22.802.20 HARRIS 1,057.35 208.65 1,266.00 HOGARTH 3,172.05 208.65 3.380.70 ISAAC 1,057.35 208.65 1,266.00 KING 19,170.14 2,859.95 22.030.09 LEVENS 18,303.05 724.73 19,027.78 MORSE 1,057.35 208.65 1,266.00 SPEIRS 1,057.35 208.65 1,266.00 STEWART 18,288.98 2,038.09 20.327;07 TOTAL $171,037.60 $20,046.34 $191,083.94 ONE-THIRD OF THE TOTAL ANNUAL INDEMNITY PAID IS DEEMED TO BE FOR INCIDENTAL EXPENSES INCURRED BY THE MAYOR AND COUNCILLORS IN THE DISCHARGE OF THEIR DUTIES. (BY-LAW NO. 5612-1997) L COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 BAKER LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17, 1999 S35.00 REGIONAL DISTRICT SESSION - JULY 28, 1999 - REGISTRATION $23.75 LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1999 - WHISTLER REGISTRATION 170 13 MILEAGE & PARKING 194.74 ACCOMODATION 9544 PER DIEM 30.00 UBCM CONFERENCE - LOCAL GOV'T & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1. 1999 MILEAGE & PARKING 205.00 REGISTRATION 392.69 $ 1,285.85 C LE ME NTS LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1999 - WHISTLER REGISTRATION 170.13 MILEAGE 116.82 ACCOMODATION 95.44 PER DIEM 30.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1. 1999 PARKING 10.75 REGISTRATION 315.65 UBCM CONFERENCE - LOCAL GOVT & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 FCM CONVENTION - HALIFAX - JUNE 2 - 9, 1999 PER DIEM 291.00 AIRFARE 731.18 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 815.06 PARKING, TAXI, AIRPORT FEES 104.46 B.C. AVIATION COUNCIL CONFERENCE - NANAIMO - SEPT. 23-25, 1999 MILEAGE 52.80 ACCOMODATION 238.56 PER DIEM 66.00 FERRY 72.75 REGISTRATION 350.00 MISCELLANEOUS MILEAGE - MELP Workshop - Richmond 38.00 $ 4,097.40 /' COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 DURKSEN MISCELLANEOUS VARIOUS MEETINGS - MILEAGE 297.03 CHAMBER OF COMMERCE GOLF TOURNAMENT 99.00 TRIP TO VIEW SMED MANUFACTURING PLANT - CALGARY - FEB. 03, 1999 ACCOMODATION 446.27 AIRFARE - TICKETS FREE - TAXES ONLY 21.40 MILEAGE./TRANSPORT/PARKING/AIRPORT FEE 81.70 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1. 1999 MILEAGE 66.00 REGISTRATION 315.65 SMALL BUSINESS AWARDS - TORONTO - OCT. 21-23, 1999 AIRFARE 3045.22 ACCOMODATION 481.24 AIRPORT PARKING 40.00 $ 4,893.51 GORDON UBCM CONFERENCE - LOCAL GOV'T & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 UNION OF B.C. MUNICIPALITIES CONVENTION -VANCOUVER - SEPT.27 - OCT. 1, 1999 PARKING 56.25 MEALS 87.77 MILEAGE 145.20 REGISTRATION . 315.65 FCM CONVENTION - HALIFAX - JUNE 2 - 9, 1999 PER DIEM . 300.00 AIRFARE 742.59 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 807.30 MUN. OF LUNENBERG - STUDY TOUR WASTE MANAGEMENT 25.00 MISC. EXPENSES MUNICIPAL DISTRICTS MEETING 25.00 $ 3,103.56 HARRIS UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 HOGARTH UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 ISAAC UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $', 208.65 COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 KING UBCM CONFERENCE - LOCAL GOVT & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 FCM CONVENTION - HALIFAX - JUNE 2 - 9, 1999 PER DIEM 300.00 AIRFARE 742.59 AIRPORT FEES/MILEAGE ETC 39.70 REGISTRATION 420.00 ACCOMODATION 807.30 MUN. OF LUNENBERG - STUDY TOUR WASTE MANAGEMENT 25.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 LUNCH 32.10 MILEAGE & PARKING 34.40 REGISTRATION 246.10 MISC. EXPENSES EXP. RE SUB-COMMITTEE ON ACCESS ISSUES 73.66 $ 2,859.95 LEVENS LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17, 1999 35.00 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 REGISTRATION 262.15 PARKING (no mileage - carpooled) 20.00 MEAL 10.63 LOWER MAINLAND MUNICIPAL ASSOCIATION - AGM - MAY 13-14/1999 - WHISTLER REGISTRATION 105.93 ACCOMODATION 90.09 PER DIEM 30.00 note: no mileage - carpooled MISC. EXPENSES VARIOUS COMMITTEE MEETINGS 170.93 $ 724.73 MORSE UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 SPEIRS UNION OF B.C. MUNICIPALITIES NEWLY ELECTED OFFICIALS SEMINAR - JAN 2000 $ 208.65 COUNCIL MEMBERS REMUNERATION AND EXPENSES FOR 1999 STEWART LOWER MAINLAND MUNICIPAL ASSOCIATION EGM - RICHMOND - FEB. 17, 1999 35.00 UBCM CONFERENCE - LOCAL GOV'T & ENVIROMENTAL LEGISLATION - MAY 1999 RICHMOND REGISTRATION 139.10 B.C. PARKS & RECREATION ASSOC. CONFERENCE - MAY 5 - 8, 1999 PER DIEM 186.00 ACCOMODATION 207.00 REGISTRATION 348.83 UNION OF B.C. MUNICIPALITIES CONVENTION - VANCOUVER - SEPT.27- OCT. 1, 1999 LUNCH 32.10 MILEAGE & PARKING 21.50 REGISTRATION 246.10 MFA MEETING - VICTORIA - JULY 22-23, 2000 FERRY 78.00 ACCOMODATION 116.85 PER DIEM 75.00 MILEAGE 75.90 MISC. EXPENSES MILEAGE - LIBRARY BOARD MEETINGS 253.71 CHAMBER OF COMMERCE 65.00 MEETING IN VICTORIA SMART CITY" OCT. 29, 1999 158.00 $ 2,038.09 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 5, 2000 and Members of Council FILE NO: Newad2000 FROM: Chief Administrative Officer ATTN: Council SUBJECT: Local Newspaper Advertising EXECUTIVE SUMMARY: Proposals for local Newspaper Advertising were received from the Maple Ridge - Pitt Meadows Times and the Maple Ridge Pitt Meadows News on May 18, 2000. The selection committee has reviewed both proposals in detail. The proposal criteria were reviewed in advance by Council and both local newspapers. RECOMMENDATION: That a contract be awarded to the Maple Ridge - Pitt Meadows Times for all regular local advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods. BACKGROUND: The District of Maple Ridge regularly undertakes a program of newspaper advertisements which can be generally classified as either statutory notices or community interest notices. Prior to 1997 these advertisements were included in either of two local papers and ran anywhere that was available. Advertising costs in the 1994-1996 period increased an average of 2 1 % per year. As a result of a review of the process of advertising conducted in 1997 the District resolved to pursue a single supplier approach to advertising by Request for Proposal similar to other District practices. The intent was to look at consolidating District advertisements into a more customer friendly page(s) so that all the local advertisements were together as opposed to locating them in many places. This approach also provides significant cost savings to the District. (see Figure 1). To provide for a continued high level of customer service and citizen service within adopted budget guidelines staff are of the view this system is very appropriate. In terms of the current proposal the parties entering into the contract would be the Times Newspaper, the Corporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows. The contract will not include special publications (eg Parks brochure) The selection committee consisted of five staff people from the District of Maple Ridge and one person from the District of Pitt Meadows. All members of the committee are key advertisers within their department and organization. The selection process was facilitated by the District of Maple Ridge Manager of Procurement. The group unanimously supports this recommendation. •1- /oo ~, Figure 1 Local Newspaper Advertising Expenditures 1994-1999 1994 1995 1996 1997* 1998 1999 News $24132 32350 29390 22373 667 nil Times 52533 62028 94966 100537 108174 80532 Total 76665 94378 124356 122910 108841 80532 * June '97 the one paper for all advertising policy was introduced. L. Prepared by: Earl Oddstad Maiiaaer of Procurement Approved by: /ail Gill, B.B.A., C.G.A. General M ager: Corpoite & Financial Services Concurrence. Robert W. Robertson, AICP, MCIP Chief Administrative Officer EO: -2- Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA June 27, 2000 7:OOp.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.org 100 CALL TO ORDER 200 OPENING PRA YERS Reverend Gary Conolly 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Financial Statem ents for 1999 (document is available in the Municipal Clerk's office) 400 ADOP HON OF MINUTES 401 Regular Council Meeting of June 13, 2000 402 Public Hearing of June 21, 2000 14 403 Development Agreements Committee Meeting of June 2, 14, Page 1 Council Meeting Agenda June 27, 2000 Council Chamber 500 DELEGATIONS 501 Presentation by Fire Department of Fire Service Medals Recipients of British Columbia Long Services Medals • David Stephenson • Trevor Taylor 502 Mr. James Allard, Allard Contractors Ltd, re his Correspondence dated May 30, 2000 See attached. 600 UNFINISHED BUSINESS - 601 OCP111100 —14140, 14160, 14170, 14180, 14250, 14310 and 14320-256 Street - Maple Ridge Official Community Plan Amending By-law No. 5895-2000 (deferred from the Meeting of May 23, 2000 pending a staff report to address concerns raised by Council) 601.1 Report dated June 19, 2000 providing further information; 601.2 Consideration of second and third reading. 700 CORRESPONDENCE 800 BY-LAWS Items 801.1 and 801.2 are from the June 20, 2000 Public Hearing 801 RZ11 7/00 - 23900 Block 01116 Avenue 801.1 Maple Ridge Zone Amending By-law No. 5906-2000 second and third reading (to rezone a small portion of he northwest corner and an adjacent portion of unopened 116 Avenue right-of-way from RS-3 (One Family Rural Residential) and CD-1-93 (One Family Rural Residential in order to consolidate with a larger development to the north for a townhouse project). Page 2 Council Meeting Agenda June 27. 2000 Council Chamber 801.2 Maple Ridge Official Community Plan Amending By-law No. 5907-2000 second and third reading (to redesignate from Single Family Residential and Conservation to Compact Housing and Conservation) 802 RZ122100 - 20173, 20185 and 20189 Dewdney Trunk Road and 12063, 12069 and 12075 - 202 Street - RS-3 to RS-1 Maple Ridge Zone Amending By-law No. 5 898-2000 second, third and final reading (to change the zoning of six parcels back to RS-2 (One Family Urban Residential to correct a mapping error which incorrectly identified the parcels as RS-3 (One Family Rural Residential). 803 RZ156199 - 23874 and 23884 - 118 Avenue - RS-1 to CD-1-93 Maple Ridge Zone Amending By-law No. 5855-1999 final reading (to permit subdivision into four lots not less than 371 m 2) COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes of June 19, 2000 The following issues were considered at the June 19, 2000Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. Unless otherwise noted, the Committee agTeed with the recommendation Public Works and Development Services 902 Kevin Rice Memorial Run 2000 - July 23, 2000 - Request to Use Municipal Streets Staff report dated June 5, 2000 recommending that the subject request be approved. Page 3 Council Meeting Agenda June 27, 2000 Council Chamber 903 Transfer Agreement - Kanaka Creek Waterworks Ltd. to the District of Maple Ridge Staff report dated June 8,2000 recommending that the subject agreement be executed. 904 RZ126196 - Former Pacijic Vocational Institute (PVI) Site - North on 130 Avenue and West of 256 Street - P-6 to JR and M-2 - By-laws No. 56241997, 5625-1997 and 5626-199 7 Staff report dated May 29, 2000 recommending that the subject by-laws be rescinded as the applicant has advised that the property has been sold and he has no further interest in the proposed project (to rezone from P-6 (Civic Institutional) to JR (Industrial/Residential and M-2 (General Industrial) to permit a mixed use of Industrial and Residential on .4 hectare lots). 905 RZ13419 7-12525-208 Street - RS-2 to RS-lb Staff report dated May 18, 2000 recommending that the subject by-law to permit a two lot infihl subdivision be rescinded due to lack of response by the applicant. 906 RZ113197 - 22650 - 136 Avenue - RS-3 to R-1 - Final One Year Extension Staff report dated May 29, 2000 recommending that the subject application to permit 130 lots and an unknown number of townhouse units be granted a one year extension. 907 RZ182199 - 11526 and 11518 Burnett Street - By-law No. 5899-2000 and 5900- 2000 Staff report dated May 29, 2000 recommending that the subject by-laws to permit the construction of 8 townhouse units and an accessory parking area for employees of a neighbouring commercial building be granted first reading. Page 4 Council Meeting Agenda June 27, 2000 Council Chamber 908 RZ19198 - Property East of 232 Street, North of Larch Avenue, West of 236 Street and South of 136 Avenue —RS-3 to CD-i and RS-lb - Request for One Year Extension Staff report dated May 29, 2000 recommending that the subject application be granted a one year extension (to permit a maximum of 146 residential units using a mix of housing forms). 909 RZ115194 - 11295 Dartford Street - RS-2 and C-3 to RM-2 Staff report dated May 19, 2000 recommending that the subject by-law to permit a three storey, 36 unit apartment building be rescinded due to lack of response by the applicant. 910 RZ175189 - 22777 Selkirk Avenue (Valley Fair Mall) - RM-1 to C-3 - Final One Year Extension; By-law No. 4402-1990 Staff report dated May 31, 2000 recommending that a one year extension be granted to the above noted application, that third reading of By-law No. 4402-1990 be rescinded under Section 894 of the Municipal Act, and that By-law No. 4402-1990 be amended and granted third reading as amended. 911 RZ156199 - 23874 and 23884— 118 Avenue - RS-3 to CD-1-93 Staff report dated May 31, 2000 recommending that the applicant complete the following conditions prior to final approval— (1) - a-geotechnical -report addressing the suitability of the site for the proposed development; and (2) consolidation of the land south of the lane with Lot 8, LMP 36718. Page 5 Council Meeting Agenda June 27, 2000 Council Chamber 912 DP/8100 - Development Permit XXX for Watercourse Protection - 23400 Block of Larch Avenue Staff report dated June 5, 2000 recommending that subject Development Permit be executed. 913 Building Department Statistics - May, 2000 Staff report dated June 7, 2000 recommending that the subject statistics be received for information. Financial and Corporate Services (includinR Fire and Police) 931 Social Planning Advisory Committee - Unemployment Insurance Act Report from the Social Planning Advisory Committee dated May 30, 2000 recommending that a letter be forwarded to Mr. Grant McNally, M.P. et al calling for the federal government to review the Employment Insurance Act. 932 Social Planning Advisory Committee - Simon Fraser Health Region - Funding Report from the Social Planning Advisory Committee dated May 29, 2000 recommending that a letter be forwarded to the Simon Fraser Board regarding appropriate funding allocations. 933 Social Planning Advisory Committee - "Building a Better Future for British Columbia's Kids" Discussion Paper Report from the Social Planning Advisory Committee dated May 29, 2000 recommending that the subject Discussion Paper be supported and that the Province undertake consultation with the stakeholders prior to implementing recommendations of same. Page 6 Council Meeting Agenda June 27, 2000 Council Chamber 934 Bicycle Advisory Committee Meeting Minutes of May 1, 2000 Staff report dated June 6, 2000 recommending that the subject Minutes be received. 935 Social Planning Advisory Committee Meeting Minutes of,3-r4, 2000 Staff report dated June 14, 2000 recommending that the subject Minutes be received. 936 Economic Advisory Commission - Recommendations re Pitt Meadows Tourism Proposal Report from the Tourism Sub-committee providing recommendations in the above noted matter. 937 Economic Advisory Commission Meeting Minutes of May 10, 2000 Staff report dated June 14, 2000 recommending that the subject Minutes be received. Other Committee Issues Nil Community Development And Recreation Services 951 Parks and Leisure Services Commission Meeting Minutes of April 13, 2000 Staff report dated June 15, 2000 recommending that the subject Minutes be received for information. Page 7 Council Meeting Agenda June 27, 2000 Council Chamber Correspondence 971 Golden Ears Retirement Centre - Transportation Letter to the Mayor dated May 18, 2000 re loss of resident transportation due to sale of bus by Lions Club and advising that they have written to the Simon Fraser Health region for assistance. For information. Committee recommendation - send appreciation letter to Lions Club; seek assistance from Simon Fraser Health Board. 972 Equestrian Trails Council Letter (undated) received June 1, 2000 asking that several trail issues be addressed as detailed in the letter. Committee recommendation - refer to Municipal stafffor a report. 973 Community Search Plan for Abducted Children Letter from B. Mckendrick, 28112 - 124 Avenue urging that that a Community Search Plan for Abducted Children plan be established and supported. Committee recommendation - refer to Emergency Planing Committee for comment. 974 Hammond Mill - Complaints re Dust, Noise and Safrty Letter from B. Pogany and concerned residents of Hammond dated May 29, 2000 requesting that the existing covenants on the Hammond Mill be enforced. Committee recommendation - refer to Municipal stafffor a report. 975 Union of British Columbia Municipalities (UBCM) - Canada Forest Accord Letter dated May 30, 2000 requesting comments on the subject matter. Committee recommendation - receive for information. Page 8 Council Meeting Agenda June 27, 2000 Council Chamber 976 UBCM Justice and Protective Services Commission - Five Year Review of RCMP Policing Agreements Letter dated May 31, 2000 requesting comments on the subject matter. Committee recommendation - refer to Municipal staff and RCMP for comment. 977 Regulations for Video and Computer Games Letters from the following seeking support of their resolutions to amend the Motion Picture Act to include all electronic, computer and video games andJor that the games be screened and rated: City of Richmond - letter dated May 26, 2000 City of White Rock - letter dated May 25, 2000 Corporation of Delta Corporate Resources - May 18, 2000 Committee recommendation - supportther51iii1ons. 978 Dennis Streifel, M.L.A. - Employment Insurance Benefits Letter dated May 19, 2000 seeking support to lobby the federal government on behalf of workers who have been denied or receive inadequate Employment Insurance benefits. Committee recommendation - receive for information on the basis this action has already been taken. 979 Mr. Michael Abel, Victoria - Request to Ban Gypsy Moth Spraying E-mail dated May 30, 2000 and May 22, 2000 asking that (1) the Municipalities pass a by-law banning aerial pesticide spraying of Btk for the Gypsy moth and (2) the Province introduce the Butterfly and Moth Protection Act (Lepidoptera Protection Act). Committee recommendation - receive for information. Page 9 Council Meeting Agenda June 27, 2000 Council Chamber 980 Proposed $75 TransLink Levy 980.1 Letter from the Mayor of Surrey dated May 30, 2000 advising that Surrey Council has unanimously passed a resolution strongly opposing the above noted levy. Committee recommendation - receive for information. 980.2 Letter from Kabir Ebrahim on behalf of Motorists Against Transit Levy dated May 27, 2000 opposing the above noted levy. For information. Committee recommendation - receive for information. 981 City of Port Coquitlam re Upper Pitt River Valley gravel Mine Project Letter dated May 31, 2000 advising that the City of Port Coquitlam has adopted a resolution that a letter be sent to Mainland sand and Gravel Ltd. that the City supports -- and applauds the agreement reached between the Province and Mainland in the above noted matter. Committee recommendation - receive for information. 982 City of Vancouver - Resolution re Cigarette Smoking Letter dated June 1, 2000 advising that the City has passed a resolution asking Ottawa to support the Bill proposed by Senator Cohn Kenny to reduce the use of tobacco products by young persons of Canada. Committee recommendation - receive for information. 983 Federation of British Columbia Naturalists - Resolution re Cranberry Operations Letter dated June 2, 2000 seeking support of their resolution that the Province and all relevant Municipalities restrict the expansion of cranberry operations in wetlands to preserve and protect wildlife habitat, and that governments routinely monitor discharge waters from cranberry operations. The Committee recommended in support of the Federation 's resolution. Page 10 Council Meeting Agenda June 27, 2000 Council Chamber 999 MA YOR 'S REPORTS 1000 COUNCILLORS' REPORTS 1001 OTHER MA TTERS DEEMED EXPEDIENT 1002 Customer Service Software Staff report dated June 22, 2000 recommending that a contract be awarded to Escom Software Services in the amount of $168,000 for the above note software. 1003 Union of British Columbia Municipalities (UBCM) Resolutions (report to follow) 1100 NOTICES OF MO TION Page 11 Council Meeting Agenda June 27, 2000 Council Chamber 1200 ADJOURNMENT 1300 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor andlor Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at 463-5221. Page 12 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 2, 2000 Mayor's Office PRESENT: Acting Mayor Faye Isaac Chairman R. Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/54196 LEGAL: Lots 1-29 and 3 1-34; Section 10, Township 12, Plan LMP4 1824, New Westminster District LOCATION: McClure Drive OWNER: Genstar REQUIRED AGREEMENTS Geotechnical Covenant Discharge Restrictive Covenant - Geotechnical THAT THE ACTING MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO 5D154/96. CARRI 7. (-- R. Robertson, Chief Administrative Officer Member 4. / -- z-_- Acting M'ayor Faye Isaac Chairman L7'63 - -,- - CREEK RD. / - LMP PP921 ) LMP 2 844 LMP 315 - 4.224 h 26272625 22 LP 4 826 - 21i LMP 41824 PARK 1.22 ha 19 18 A P 71697 1.085 ha P 68665 0.865 ha 20.1 I ic 15 P 74096 P 45889 I 1çl 4 \ 1 \ PARK E \ RW66537- LMP 41825 33 H- \ 32 A'> LMP 41824 ½1cr 2'1°\ R 3 70595 30 ( P 3825 35 RW 6653'1 \ \ 0.567 ha 4.88 ha I -LMP 4182 EP 16557 728144 0.607 ha - - - - /1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 14, 2000 Mayor's Office PRESENT: Mayor Allen Hogarth Chairman R. Robertson, Administrator Member K. Kirk, Recording Secretary 1. G. SAVIO INVESTMENTS & G. AMBROSETTI HOLDINGS LTD. LEGAL: Lot 18, District Lot 280, Group 1, Plan 86659, NWD LOCATION: 20120 1 15A Avenue OWNER: G. Savio Investments Ltd. & G. Ambrosetti Holdings Ltd. REQUIRED AGREEMENTS: Discharge of Covenants U8672 & AC55732 Restrictive Covenant - Land Use in the Industrial Park THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING AGREEMENTS AS THEY RELATE TO G. SAVIO INVESTMENTS LTD. & G. AMBROSETTI HOLDINGS. CARRIE R. Roberison, Administrator Member LMP 22088 A 11545 do 00 SO PS. LMS2O6 11517 0) In (0 3 a. 4 0) In Z 11469 (J) -I a. 0 z 5 Cl) -4 11443 I P8669 /7 6 / LMS 1635 0 -S 55 ' 56 P63220 57 58 54 NW 3431 P63220 • 11 37 11650 13 14 20145 20155 co CL a. 12 P86659 (0 \1ç21187 Rem.38 B \.1520 C, COMM 115A AVE 9 19 18 C4 C4 A P 8665 (P 86659) 20 29 11476 11475 21 0) 28 (0 co (0 a. LMS 2547 11442 11455 22 27 LMS 3029 11410 11435 LMS 3846 11405 P LMP 41075 6659 LOT 1 9 25 N 26 I- Cl) 0 csJ to 30 Of 114 (0 a. 8 - 2, N • 1138 AVE II3BAVE II3BAVE N cm CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 30, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Fire Services - Service Medals SUMMARY: On Tuesday, June 27, 2000, two (2) past and present members of the Fire Department (David Stephenson and Trevor Taylor) will be presented with British Columbia Long Services Medals. RECOMMENDATION: That Council present these past and present members of the Fire Department with the British Columbia Long Service Medals. BACKGROUND: Provincial - British Columbia Long Service Medal The medal is presented by the Government of British Columbia and is administered by the Officer of the Fire Commissioner. Recipients will have completed at least twenty-five years of paid or volunteer fire service in British Columbia This is to recognize the dedication and selflessness with which these individuals have served their communities and this province in the protection of life and property. The British Columbia Long Service Medal shall consist of a circular medal, on the obverse of which shall appear the coat of arms, circumscribed with the words "British Columbia Fire Services Act", and on the reverse, the recipient's name and dates of service. The Medal is suspended by a ribbon of five stripes, one gold and two red and two blue. It -, Paul Gill, BAA, CGA General Manager: Corporate Services & Finance 71 R. W. Robertson, AICP, MCIP Chief Administrative Officer /cb CORPORATION OF THE DISTRICT OF MAPLE RIDGE FIRE DEPARTMENT TO: His Worship Mayor A. Hogarth and Members of Council CC: Chief Administrative Officer FROM: Peter Grootendorst, Chief Manager, Operations and Staff Development SUBJECT: Fire Services - Service Medals DATE: May 30, 2000 At the regular Council Meeting scheduled for Tuesday, June 27, 2000, two (2) past and present members of the Fire Department (David Stephenson and Trevor Taylor) will be presented with the British Columbia Long Service Medal. Provincial - British Columbia Lona Service Medal The medal is presented by the Government of British Columbia and is administered by the Officer of the Fire Commissioner. Recipients will have completed at least twenty-five years of paid or volunteer fire service in British Columbia This is to recognize the dedication and selflessness with which these individuals have served their communities and this province in the protection of life and property. The British Columbia Long Service Medal shall consist of a circular medal, on the obverse of which shall appear the coat of arms, circumscribed with the words "British Columbia Fire Services Act", and on the reverse, the recipient's name and dates of service. The Medal is suspended by a ribbon of five stripes, onegpld andtwo t4rnd two blue. Peter Groot9hdorst, Fire Chief Manager, Operations & Staff Development PG/cb Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 IN4i\IPLE j.Jr..%J.._E Telephone: (604) 463-5221 Fax: (604) 467-7329 Incorporated 12 September, 1874 E-mail: enquiries©mapleridge.org May 31, 2000 Via Fax: 464-7794 Allard Contractors Ltd. P.O. Box 47 Port Coquitlam, B.C. V3C 3V5 Attention: Mr. James T. Allard. Vice President Dear Mr. Allard: Thank you for your letter dated May 30, 2000 in which you request to be a delegation before Council on June 13, 2000. Unfortunately I must advise that our quota for delegations as stated in our Procedure By-law No. 5871 - 1999 has already been reached for that particular meeting. I would be pleased to place you as a Delegation at the Council Meeting following that date which would be June 27, 2000 at.7:00 p.m. If this arrangement is not suitable to you, please advise me of another date that may better suittyou. If I do not receive any further correspondence from you this will confirm that you will be a Delegation at the Council Meeting of June 27, 2000. YOU7 Jo-Ane Hórtzog Actig Municipal Clerk C.C. Confidential Secretary Switchboard "Promoting a Safe and Livable Community for our Present and Future Citizens" 100% Recycled Paper - - - - — vii. LW Ak ALLARO CONTRACTORS Ltd. sI:9-1e P.O. Box 47, Port Coquitlam. BC. V3C 3V5 Offuc: 944-2556 Sand &Grave MapkRidg, Mvf 15 May 30, 2000 BY FAX: 467-7329 Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Attention; Mayor and Council Dear Sirs/Mesdanies; I respectfully request to appear as a delegation at the next Council meeting on June 13, 2000. I wish to appcar as a delegation to discuss my letter of May 18, 2000 to Jake Rudolph and the response received from Bob Robertson dated May 29, 2000. Yours truly, ALLARD CONTRACTORS LTD _7z 7I4MES T. ALLARD. B.Sc / vice President JTA/wld Pit Lc.ti.rs Pime Tret Way, COuitam In&.ien. Ave. Magle Rhic Key9EOne Re.. Minn ALLARD CONTRACTORS Ltd. Sales: 944-1448 P.O. Box 47, Port Coquitlam, B.C. V3C 3V5 Office: 944-2556 A Sand & Gravel Maple Ridge, Rudolph May 18, 2000 CZW t{wtj "() L'O' Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Copies to Mayor & Councii • Copy to Council Reading File • For Information Oily iFor Response by -ft (° Copies Attention: Jake J. Rudolph, AICP, MCIP 1 7 General Manager: Public Works & Development Services Dear Sir; Thank you for your letter of May 12, 2000. Recently Crown Lands advised me that they would accept my request for Crown Land in the P.V.I. area. Please find attached our application for the N.E. '/4 Section 25 as sent to B.C. Assets and Lands for relocation of our ready-mix plant and gravel operation. In light of Council's many comments regarding an overall gravel policy and our recent T.I.U.P. application, we respectfully request a meeting with Council and staff to discuss the opportunity for Maple Ridge Ready-Mix to re-open their ready-mix plant in our Albion gravel pit until this application is finalized. I look forward to your earliest reply. Yours truly, ALLARD CONTRACTORS LTD. AMES T. ALLARD, B.Sc. /ice President JTAIwId end. Pit Locations: Pine Tree Way. Coquitlam Industrial Ave.. Maple Ridge Keystone Rd.. Mission A Sand & Gravel ALLARD CONTRACTORS Ltd. Sales: 944-1448 P.O. Box 47, Port Coquitlam, B.C. V3C 3V5 . Office: 944-2556 CROWN PVI APPL'CROWN LAND FOLDER May 9, 2000 British Columbia Assets and Land Corporation Lower Mainland Land Management Office 400 - 10470 152nd Street Surrey, B.C. V3ROY3 Attention: Dave Ingleson, Land Officer Dear Sir: Re: Application to lease a portion of the N.E. 1/4 Section 25, Township 12, ECM New Westminster District Enclosed please find: A completed Application for Crown Land & Staking Notice An application fee cheque in the amount of $107.00. Applicable maps/plans. A completed Economic Impacts Questionnaire. A copy of our Certificate of Incorporation. Aerial photo. We request that the requirement for a development plan be put in abeyance until we can be given assurance the application can proceed. We have retained Dave Smith of Thurber Engineering to prepare a mining and reclamation plan prior to commencing any development of the property. The area contains visible sand and gravel deposits from previous and present quarrying operations. Also, a geological investigation indicates substantial sand and gravel resources exist throughout the area. There is very little overburden and we do not anticipate any engineering or environmental problems in developing the area. /2 Pit Location.: Pine Tree Way, Coquitlam Industnal Ave.. Maple Psige Keystone Rd.. Mission Page 2 The preferred access to the subject area is along an existing road near the south boundary of a portion of the old PVI site (coloured in yellow on the site plan). We suggest that an access easement be established prior to any disposition of that portion of the PVI site. Failing the above, access is available from the township road reserve along the North boundary of the quarter section. In our opinion the development of this gravel resource will be needed for the community and will provide the highest and best use for this Crown land. We are prepared to discuss the zoning and development constraints with the District of Maple Ridge. We trust the above is in order. Yours truly, ALLARD CONTRACTORS LTD. /. AMES T. ALLARD, B.Sc. 6VI ice President JTAJkdc Enclosures CBRITISH APPLICATION FOR CROWN V Ministry of Environment, LAND & STAKING NOTICE OLUMB Lands and Parks Land Act NAME(S) OF (SI)IVIDUALS (PLEASE PRINr IN FUlL: JOINT TENANTS TENANTS IN COMMON (OMPANY OR S(XIEUY NAME L ALLARD CONTRACTORS LTD. AFF NO STREET ADDRESS POST OFFICE BOX NUMBER 3075 Pathan Avenue .O.Box 47 Pf.rgV CITYTrOWN PROVINCE POSTAL CODE Coguitlam I B.C. V3B 7 HOME PHONE BUS PHONE FAX NUMBER COWANY OR SOCIETY INCORPORATION NUMBER: NON-REFUNDABLE APPLICATION FEE ENCLOSED 944-2556 464-7794 50416 YLSJ NOD AGE: 19 DROVER CANADIAN CITIZEN YESDNOD YES0NOD LOCATION OF CROWN AREA IN HECTARES LAND Maple Ridge, B.C. 1 62.4 ha± C 3V LEGAL OR BOUNDARY DESCRIPTION: IF SURVEYED, GIVE LEGAL DESCRIPTION: IF UNSURVEYED, PLEASE SEE REVERSE FOR STAKING INSTRUCTIONS AND PROVIDE A DESCRIPTION OF BOUNDARIES: COMMENCING ATA POST PLANTED at the South West Corner of the North East 1/4 Section 25, Township 12, East of the Coast Meridian, New Westminster -District. Containing 62.4 ha. more or less, shown within the Heavy outline on the sketch map attached. THEN 772.2 METRES IN A easterly DIRECTION; THEN 804.7 METRES IN A northerly DIRECTION; THEN 777.5 METRES INA westerly DIRECTION; THEN 804.7 METRES INA southernlyDlRECTlON. DATE LAND STAKED: March 15, 1989 PLEASE ATTACH A MAP OR SKETCH SHOWING THE AREA INTISNDFD LAND USE AND PERIOD OF OCCUPATION REQUIRED: - Gravel removal; 30 years ANYOTIIERCROSVNLANDHELDBYAPPLICANT. Salmon Inlet:Tenure #258117 / Pit D&E: YES IR NOD IFYESSTATETYPEANDTENURENUMBER. Licence of Occupation#234477 I terelis certily that all ultirmatnin given in this application hr Crown land and Staking Notice is true and correct and that I in: an auilii,ri,cd agei. - signatory Ii) c.ifli1iany( Dale: _pj28,_2000 lnliiriti:ci'riincJ an tIns applac:atnairr is public Please 'Ca reverse lair Freedainiol Inlorrnattain and Praitacitair it FOIICE USE ONLY 1:11 ENIMIII(R TAS('OI)INC. al-a IROII(CI# FILE COPY ORIGINAL OPC 4260 REV 09:99 7510520005 It DZaiPR APPLICATION IJ Staff - ± —en a 4~4` . ic 1] I - Poult _ _! SLIT farm farm - I, ,2 Tpl armIa t yrmo TA 1L1 \ timpstt !.\ro —: -(:--:i_L! cc Jr- 7. olfe 6 I & 2 50 \ ij M c"M I I L A N? :;• Pc iIr F \.MJ4ILLM - - 14. "PA J31 __....L79G7d ~.'N I' -.INDIAN RESERVE 6 ' 0 -----LIC 2 N I S L A N D \ I 32 fnJSiegh " -• . . rorolMm jPoT MUjjp . . I11(.j. NICI s6i.5 VENU) . . '* ' . ..--.. ..J.......3D : - CN ' 96 ' L'6 21. Fu 25 N - - L3I82 16432 1 - I - zs 10 , I • I1\\hl\\ I .11' • '(i\ lt\r , \ /l • •• \ INN mill: JD _ N _ Al L 8N W1 / ) ts c.G. ID / bTlqlo ALL CROWN FORESHORE NORTH & SOUTH 21D3&0 FORI<5 OF ALOOETTE R(VER RESERVED -z. FILE 093962 2ttOJ 535000 L. 56] /7 4.VYI 30! I r56I g <rl A139 Z _ 6094 , 603 26-'- 0130284 I 1) 3r561 TT I C. C.G. - (J I . CD 0106148 ' = •1 /11 095193 0,49013 II 7T164 0184716 -, .1/ GOL,E/1 N EARS 11PARK B. 530 ' BK.2J O/C 38- /67-1214 0194,501 23\ 4===z- C.G. / I C.G. -22- C Drit.Ls1l CoLumbia Assets arid LC.I.ITcJ. Cor porclior i Economic Impacts Questionnaire The BC Assets and Land Corporation Is required to report the following Information to govcrnmcnl for each Crown Land Application. Therefore, it is important for the applicant to complete these questions and return this form with your Crown Land Application. This information Is required before your application can be considered: How many full time jobs would be generated within the next year that would be attributed and directly related to this Crown land application, if approved? 6 How many part time jobs would be generated within the next year that would be attributed and directly related to this Crown land application, if approved? 3 Would you be investing any money to develop the Crown land within your application area? Yes If YES to question 3, how much money do you anticipate would be invested over the next year on the Crown land, if your application was approved? $3,000,000.00 Thank you for completing this questionnaire. Your cooperation Is greatly appreciated. -- •---. - •--. -- -. --'- '• -' - _______________________________ Lower M.ilnLind. LiicI M.ncmcrlt Office: 200- 0428 153" St Suricy, BC V3R lEt Tel ircti SP.t.4400 • Fnr (GO4 SHG.4434 -- -- - - c41 l I -J 'nc i./ II, :i,.s Is ( uIis,n /.iss. ølrnnpauirz -- No. 50,416 Art " )i 1retn; rrrtiIi; I!ut "Allard Contractors Ltd." has this day been iticorporated touter the ' Co,,,,,auics A ci." CI I'EN iuulrr uzy hand assit Seal of office at Victoria. Province of Th.itish, Colun,hiia, this day of a one thousand nine , / six ty- one II n A. t-t. HALL si Rrgsr,ir of Cost:possisc. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: June 19, 2000 and Members of Council FILE NO: OCP/1 1/00 FROM: Chief Administrative Officer ATTN: Council SUBJECT: OCP/1 1/00 (14140,14160,14170, 14180, 14250, 14310 &14320 256 St.) I EXECUTIVE SUMMARY: At their meeting of May 23, 2000 Council defened granting any further consideration to Official Community Plan Amending Bylaw 5895-2000. At that time staff were directed to prepare a response to a number of issues of concern that were raised at Public Hearing of May 16, 2000. II RECOMMENDATION: That Council receive the information contained in the staff report dated June 19, 2000 for application OCP/11/00 (for property located at 14140,14160,14170, 14180, 14250, 14310 & 14320 256 St.) III BACKGROUND: Applicant: Slade Dyer Owner: Maple Ridge Business and Industrial Park Ltd. Legal Description: Lots ito 6 & Lot 10, D.L. 5326, Gp. 1, NWD OCP: Existing: Industrial Proposed: Industrial Zoning: Existing: Proposed: Existing Use of Property: Proposed Use of Property: Access: M-2 (General Industrial) M-2 (General Industrial) Vacant Temporary Gravel Processing 256 St. After listening to concerns raised at the Public Hearing of May 16, 2000, Council have asked that staff provide additional information on several issues prior to granting further consideration to the Official Community Plan Amending Bylaw. These issues have been grouped under four headings: Regulations regarding gravel operation; Traffic - 256 Street; Environmental Concerns; and Restrictive Covenants registered against the title. 1. Regulations regarding gravel operation The issues raised regarding the regulation of gravel operation relate to the control of covers for gravel trucks; monitoring the amount of gravel taken from the site; and questions regarding responsibilities for regulating the gravel operators. Truck Covers The requirement for truck covers is regulated through the Provincial Motor Vehicle Act, which states: No person shall drive or operate a commercial vehicle on a highway while the vehicle is carrying a load of aggregate material if any of the load is likely, if not covered, to bounce, blow or drop from the vehicle in transit, unless the load is covered in a way that prevents any of it from blowing, bouncing or dropping from the vehicle, and the cover is securely and tightly fastened so that it is not, and cannot become a hazard. Enforcement of the Act is under the jurisdiction of the RCMP. The requirement of the Motor Vehicle Act should be brought to the attention of all gravel operators in Maple Ridge. Monitoring Gravel Removal All gravel removal in the District is subject to a District of Maple Ridge Soils Removal Permit. The amount of material being removed under the Soils Removal Permit is weighed and the weigh slips are recorded and kept with the District. In addition, topographic aerial photography undertaken annually allows for calculated checks by Engineering staff on quantity of gravel removal. According to Official Community Plan Policy No. 53, the total volume of gravel extracted in the municipality must not exceed 300,000 m' per year. Gravel Regulation The Provincial Ministry of Mines and Energy has published a detailed guide titled; "Application Requirements for a Permit Approving the Mine Plan and Reclamation Program Pursuant to the Mines Act R.S.B.C. 1996, C.293 (March 1998)". The preamble to this guide states: Sand and pits are regulated as mines under the Mines Act. Permits are required for these operations and the permitting process includes referrals to other government agencies such as the Ministry of Environment, Lands and Parks. The Mines Act regulates worker and public safety and environmental impacts. The guide details the step by step process which each applicant must follow prior to being issued a permit. -2- The requirement for a permit under the Mines Act is triggered when processing is being considered. Soil removal without Processing is regulated through Municipal Soil Removal Bylaw, under the authority of the Municipal Act. In the case of the current operation a Permit has been issued by the District for removal of 75,000 m 3 of soil per year. Traffic - 256 Street The questions raised relate to the use of 256 Street as a truck route and whether existing sidewalks are adequate for pedestrian traffic. Truck Routes 256 Street has been constructed as a principle access to the designated industrial lands at the north end. It is constructed to a rural collector standard specifically to accommodate truck access. Questions were raised at the Public Hearing about truck traffic using 1301h Avenue. This road has not been designated for truck traffic and "no truck" signage has been posted at either end of 130th Avenue since the Public Hearing. Truck traffic is directly related to the permitted extraction volume (i.e. as the volume increases so will the number of trucks using the street). Large continuous discrepancies between the calculated volume and the submitted volume could result in a permit being revoked or not being renewed. This method of control is common in the gravel industry. Sidewalk Sidewalk is constructed on 256th Street from Dewdney Trunk Road to 128th Avenue. The northern portion of the sidewalk from 1241h Avenue to 128th Avenue is separated from the road by a drainage ditch, and is 1.5 metres wide and constructed of asphalt. The southern portion of the sidewalk to 124th Avenue is 1.2 metres wide and has a barrier concrete curb protecting the sidewalk from traffic. 256th Street is constructed to a rural collector standard to accommodate truck traffic. This portion of thesidewalk is of an acceptable standard for a rural collector road. Environmental Concerns The questions raised relate to monitoring existing environmental covenants and ensuring that a Stormwater Management Plan would be in place to address habitat protection for two watercourses which drain to the Alouette River. As well, if a Restrictive Covenant could be registered against the property which would prohibit the washing/cleaning of gravel. The question of protection for Big lake was also raised. -3- The environmental covenants which are registered against the site are with the Ministry of Environment, Water Management Branch and Fish and Wildlife Branch. Under the authority of the Water Act, the Ministry of Environment is responsible for the monitoring of works in or around any Restrictive Covenant. As for Big Lake, it is on property not included with this development application. When the lands containing Big Lake are developed, they will be subject to review by agencies and their conditions in the form of a Restrictive Covenant for habitat protection will be registered at the Land Title Office. Any works around this lake are subject to the Water Act and the Fisheries Act, as well, the conditions of DPA XXX for Watercourse Protection. At present the application before Council is to amend the Official Community Plan and include the site into an area where an application for a Temporary Use Permit can be made. It is through the Permit process that the applicant will be required to provide detailed information and reports which will include: An Environmental Assessment report prepared by an Environmental Consultant which addresses what impact the proposed gravel operation will have on and what mitigation measures should be in place to ensure compliance with. It is anticipated that this will include a monitoring schedule and clearing plan; A Stormwater Management Plan must be prepared and will support the findings of the Environmental Assessment. This is to be reviewed and approved by staff; Identification of the area where the storage and screening operation is to take place; A Prohibition against the washing of any gravel on the site; and A security can be taken to ensure compliance with any of Council's conditions. 4. Restrictive Covenants registered against the title A summary of the Restrictive Covenants registered against the title to the property are listed in Appendix A attached to this report. IV DISCUSSION: The application that is before Council involves an Official Community Plan amendment to designate the subject site a "Temporary Industrial Use Permit Area". Prior to development occurring on the site, the applicant will be required to obtain a Temporary Industrial Use Permit. Through the Temporary Industrial Use Permit application process, staff will be reviewing and recommending to Council conditions or requirements should be addressed prior to the issuance of a Permit. The following outlines what and how the Temporary Use Permit works: Section 921 of the Municipal Act provides for areas to be designated in the Official Community Plan where a temporary commercial or industrial use permit may be allowed. Council must adopt an Official Community Plan Amending Bylaw identifying these areas prior to issuance of the permit. Prior to issuance of the Permit, notice to neighbouring property owners is required. The TIUP is valid for two years and following its expiry may be renewed for a maximum of another two years at the discretion of Council. Council may specify conditions under which the use may be permitted and may take security to guarantee the performance of the terms of the permit. Counci] can also require the owner to restore the land as a condition of the permit. V CONCLUSION: Should Council grant further consideration to the Official Community Plan Amending Bylaw, the applicant would then be in a position to apply for a Permit. The Environmental report and Stormwater Management Plan will be required as a condition of the Permit process. It would be through the Permit that detailed reports and information would be received in support of the application. Prepared by: Gay McMillan Planning Technician CLt&c ra,ai Approved by: Christine Carter, MC.I.P District Planner Approved by: f/ake J. Rudo1phifCP, MIP ( GM: Public Works & Development Services %j Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GM/bjc -5- Appendix A Summary of Restrictive Covenants for Lot 1- 6 and Lot 10 of Plan LMP 41830 and Lot 1 of Plan 85044. Staff have Title Searches for all the above noted properties. From these all the RC which have been registered have been obtained from the Land Title Office. The following is a list of all covenant and a brief description of what they are for; as well the lots that are impacted by them are noted. There are a total of seven restrictive covenants and the Profit A Prendre. AD 199753 - Profit A Prendre This grants the rights of all the soils on the property to the District expect for certain circumstances. It is filed on all of the Lots. AD 199754 - Rezoning Development Agreement - Restrictive Covenant This sets out the works and security that the developer volunteer to do in order to secure the rezoning of the site. It is registered against all the lots noted above. AD 199755 - Regulates Drainage and Discharge - Restrictive Covenant This - -regulates storm drainage -Requires that a comprehensive sediment control plan (approved by MOE and DFO) be in place prior to site preparation. -regulates discharge of sewage, waste water in excess of 5000 gal per day. This is registered on all lots AD 199758 - Fish and Wildlife - Restrictive Covenant This is for creek protection. It is registered on all lots. AD 199760 - Water Management - Restrictive Covenant This is for floodproofing. It is registered on all lots. BN097079 - Fish and Wildlife - Restrictive Covenant This is for creek protection. It is registered on Lot 1, P185044 and Lt.3 & 10 LMP 41830. BK67400 - Health Approval re septic - Restrictive Covenant This sets out an area on the lands where a septic field can be achieved. It is registered on Lot 1 LMP 41830 only. 8 BN97093 - Health Approval re septic - Restrictive Covenant This sets out an area on the lands where a septic field can be achieved. This is registered on Lt.1-6 and Lt.10 LIvIP 41830 and Lt.1 P.85044. Wes N [TL / SUBJECT PROPERTIES I/ k i 1 CORPORATION OF THE SCALE: SfoNwàoo T/ EGE DISTRICT rr N. T.S. -corportted 12 September. 1874 RASER Rr DRAWN BY: T.M. I DATE: FEB. 14, 2000 I FILE: O.C.P. I 1 —Co CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5895 - 2000. A By-law to amend the Official Community Plan WHEREAS Section 997 of the Municipal Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "H' to the Official Community Plan: NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge. in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as 'Maple Ridge Official Community Plan Amendment By-law No. 5895 - 2000." Those parcels or tracts of land and premises known and described as: Lot 1, District Lot 5326, Group 1, Plan LMP4 1830, New Westminster District and Lot 2, District Lot 5326, Group 1, Plan LMP4 1830, New Westminster District and Lot 3, District Lot 5326, Group 1, Plan LMP41830, New Westminster District and Lot 4, District Lot 5326, Group 1, Plan LMP4 1830, New Westminster District and Lot 5, District Lot 5326, Group 1, Plan LMP4 1830, New Westminster District and Lot 6, District Lot 5326, Group 1, Plan LMP41830, New Westminster District and Lot 10, District Lot 5326, Group 1, Plan LMP4 1830, New Westminster District and outlined in heavy black line on Map No. 590, a copy of which is attached hereto and forms part of this by-law, is hereby designated TIUP/1 1/00 (Temporary Industrial Use Permit). Maple Ridge Official Community Plan By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of A.D. 200. READ A SECOND TIME the day of A.D. 200. READ A THIRD TIME the day of ,A.D.200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CLERK fr, / •0 /4 / t 41150 $5zm u. 41130 \ I--- I_s \ L41'50 L09P 41150 II I I ha - Lup milL Iese. - 1 41120 IS aI 7 SI• S — 142 AVE.I ------- — / r-j ---- — / s_s — UP 41lL -/ I-..-,________________________ L 41550 so 3 2 • — - LOP 27415 2 so vs .... - sat, "S 1W 41150 1W 77413 to INS Del 41. MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 5895-2000 Map No. 590 PURPOSE: TO DESIGNATE AS T.W.P. 11-00 6 1 )~b vgmftm ~t~v~~R MAPLE RIDGE Incorporated 12 September, 1674 A 1:5000 —Original Message- From: Trevor Wingrove Sent: May 26, 2000 2:12 PM To: Terry Fryer; Frank Quinn Cc: Bob Robertson; Jake Rudolph; Brock McDonald: Kim Grout: Christine Carter Subject: OCPI1 1/00 As we are all aware, CouncI deferred consideration of this application at the Council Meeting on May 23 and provided some additional direction that is reflected in the minutes - here is a summary of additional information requests that were raised at the meeting. • How does the District monitor the number of trucks and amount of gravel? • Mandatory covers for gravel trucks? • Is the sidewalk on 256 sufficient/satisfactory for truck traffic? • How will the other covenant requirements be monitored? • Storm water management plan in place? • Lake buffer? • Could we register a covenant for no washing/cleaning of gravel? • How are gravel operators regulated? . What impact to the two creeks? Need to limit suspended sediments and maintain historic flows. . How can truck routes be implemented/enforced? Council Meeting Minutes May 23, 2000 Page 5 700 CORRESPONDENCE Nil 800 BY-LAWS 801 OCP111100 —14140, 14160, 14170, 14180, 14250, 14310 and 14320 - 256 Street - Maple Ridge Official Community Plan Amending By-law No. 5895-2000 (to amend the Official Community Plan to include the site in a Temporary Industrial Use Permit Area where an application for a Temporary Permit for gravel extraction, storage and processing may be allowed). RJ00-289 MOVED by Councillor Morse BL 5 895-2000 SECONDED by Councillor Gordon 2ndl3rd reading DEFERRED that Maple Ridge Zone Amending By-law No. 5895-2000 be read a second and third time. Discussion The Mayor suggested that it might be appropriate to defer this item for two to four weeks in order to give Council a chance to review the restrictive covenants and other agreements related to the properties. Councillor. Morse stated that she would like specific answers on the following items to come back to Council: • How will the number of trucks and driving conduct be monitored? • Can Council request that there be covers on the trucks to prevent material from flying out? • Is there a sense that the existing sidewalk is satisfactory or sufficient for a lot of truck traffic and the existing traffic? She feels that the safety of the pedestrians, particularly the children, is a concern. Is there a plan in place for improvements to 256 Street? Councillor Speirs stated that he would like to see the issue of ground water disturbance addressed and also how it will be monitored. He questioned what is in place for storm water management for the site. He would like to see a buffer around Big Lake. ouncillor King asked if a condition could be imposed to prohibit washing or screening procedures. That is what is proposed at the moment but it is not mandatory. She is also interested in seeing what other restrictions can be imposed to ensure that all restrictions will remain in place in the event that these sites are sold or used in another way. Council Meeting Minutes May 23, 2000 Page 6 Councillor Isaac stated that she would like more information on Restrictive Covenants 7 and 8. Councillor Harris advised that he has a concern regarding the two fish-bearing streams that are located on the property. Councillor Gordon added that she shares her colleagues concerns and is particularly interested in protecting the streams in terms of suspended sediments and the established flow regimes. She further noted that it was raised at the Public Hearing that 130 Avenue has become a truck route. She asked if staff can look at some enforcement to ensure that the trucks go on the routes they are supposed to be on. MOVED by Councillor Isaac SECONDED by Councillor Morse that second and third reading of By-law No. 5895-2000 be deferred to the June 13, 2000 Council Meeting pending a review of the concerns Council has raised at this meeting. :w i isIi 802 RZ179199 - Text Amendment re Service Commercial uses adjacent to Residential Uses 802.1 Maple Ridge Zone Amending By-law No. 5877-1999 (text amendment to the CS-i (Service Commercial) and CS-2 (Service Station Commercial) Zones of the Zoning By-law to include regulations regarding drive- through use and siting of buildings when adjacent to properties designated Residential in the Official Community Plan; and Part 2, interpretation, to amend the definition of a landscape screen. RJ00-290 MOVED by Councillor Morse BL 5 877-1999 SECONE ED by Councillor Gordon 2ndl3rd reading that Maple Ridge Zone Amending By-law No. 5877-1999 be read a second and third time. Discussion Councillor Gordon spoke in support of the by-law, noting that it goes a long way to addressing the concerns of residents who live next to a service commercial / DISTRICT OF MAPLE RIDGE , £ / Agenda Item: 801 Council Meeting of: May 23, 2000 MOVED BY COUNCILLOR 5, SECONDED BY COUNCILLOR That Maple Ridge Official Community Plan Amending By-law No. 5895-2000 be read a second and third time. (OCP/11/00 — 140, 14160,14170, 14180, 14250,14310 and 14320 -256 Street -to amend the OfficiaLcomthunity Plan to include the site in a Temporary Industrial Use Permit Area where an pTiion for a Temporary Permit for gravel extraction, storage and processing may be allowed) 'iHogarth" DEFEATED _____MAYOR ACTION NOTICE TO: Chief Administrative Officer — Gen Mgr — Corporate & Financial — RCMP — Fire Chief — Dir - Corporate Support — Dir - Finance Dir - Strategic Projects Gen Mgr — Public Works & Development District Planner _______________________ Dir - Current PlanninE (tjo4 b GcMC4 4 A4(cC& Ce Dir - Licenses, Permits & By-laws .A Municipal Engineer O.. — Dir - Development Engineering — Dir - Engineering Operations Dir - Project Engineering — Gen Mgr - Corn. Dev. & Rec. Services Dir - Parks & Facilities Clerk's Section Municipal Clerk Shirley K Jo-Anne H — KarlaK — Sandra Belley The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. May 24, 2000 )(K Date Municipal Clerk CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 23, 2000 and Members of Council FILE NO: OCP/l 1/00 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: OCP/1 1/00 (14140, 14160, 14170, 14180, 14250, 14310 & 14320 - 256 St.) EXECUTIVE SUMMARY: An application has been received to amend the Official Community Plan to designate the above noted property as an area where . temporary industrial use permit for gravel extraction, storage and processing may be allowed. The site consists of seven parcels and is currently zoned M-2 (General Industrial) which permits an Industrial Use except for extraction. II RECOMMENDATION: That application OCP/11/00 (for property located at 14140 - 14320 256 Street) to designate property described in the memorandum dated February 23,2000 as a Temporary Industrial Use Permit Area be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing of the Official Community Plan Amending Bylaw are detailed in that memorandum. Condition to be met prior to first reading: A Public Information Meeting must be held. Preparation of a phasing plan Preparation of a preliminary operational plan III BACKGROUND: Applicant: Slade Dyer Ownec Maple Ridge Business and Industry Park Ltd. Legal Description: Lot 1-6 and Lot 10, D.L. 5326, Op. 1, NWD OCP: Existing: Industrial Proposed: Industrial Zoning: Existing: M-2 (General Industrial) Proposed: M-2 (General Industhal) Surrounding Uses: Industrial (49 Existing Use of Property: Vacant Proposed Use of Property: Temporary gravel processing Access: 256 St. IV PROJECT DESCRIPTION: The site consists of seven lots all zoned M-2 (General Industrial). There are significant gravel reserves on portions of all seven lots. The development plan for the site shows considerable regrading and contouring to create viable lots for industrial use and appropriate grading plans and permits have already been issued to allow removal of excess material. Specifically, a Soil Removal Permit has been issued by the District which permits the removal of 75,000 m' of soils per year without processing. The owner is now seeking permission to process and store the gravel on site and has applied for an OCP amendment to permit a Temporary Industrial Use Permit (TIUP) for the site. There will be no increase in the amount of gravel already permitted for removal. V PLANNING ANALYSIS Zoning The subject parcels are zoned M-2 (General Industrial). Principal uses allowed in the M-2 zone are: a) Industrial use not Including: asphalt, rubber and tar production and products manufacturing; hydrocarbon refining and bulk storage; chemical plants; stockyards and abattoirs; septic tank services; waste reduction plants; and extraction industrial use. b) Waste transfer stations; c) Industrial repair servicàs; d) Industrial trade schools; e) Retail sale and rental of industrial vehicles, trailers, and heavy equipment; and f) One restaurant per lot limited to 200m2 gross floor area. Further, an extraction Industrial use is defined as a use providing for the extraction and storage of sand, gravel, minerals and peat. As a result, the operation of a gravel pit which includes the storage of material is not permitted in the M-2 zone. However, the removal of unprocessed material from the site is permitted, and this activity is contemplated in the Soil Removal Permit issued by the District. -2c Temporary Conunercjai or Industrial Use Permits Section 921 of the Municipal Act provides for areas to be designated in the Official Community Plan where a temporary commercial or industrial use permit may be allowed. Council must adopt an OCP Amending Bylaw identifying these areas prior to issuance of the permit. The TIUP may, notwithstanding a zoning bylaw, allow any industrial use, including the processing of natural materials. Notice similar to a Development Variance Permit is required prior to Council authorization to issue the permit. The original permit expires within two years and the permit may be renewed only once for a maximum of two years. Council may specify conditions under which the use may be permitted and may take security to guarantee the performance of the terms of the permit. Council can also require the owner to restore the land as a condition of the permit. Official Community Plan Schedule "A" - Official Community Plan Schedule "A" recognizes the importance of gravel extraction in the community ands states: Consideration of soils also includes gravel resources. Gravel is an important commodity to the building industry and to Municipal operations, particularly for constructing and maintaining roads, sewers and water systems. The Municipal Ac: requires that the OCP identify gravel resources. Currently there are two operating gravel pits in the community and extensive gravel reserves to the north-east of the urban area. However, gravel extraction and on-site processing can have detrimental impacts on adjacent watercourses if not properly planned and monitored. The Municipality regulates soil removal under the Soil Removal Bylaw. A permit is required to remove soil from certain areas. This bylaw is used to regulate gravel extraction. Policy 16: Maple Ridge will require an Environmental Impact Assessment to be undertaken for areas to be rezoned for high impact uses. The purpose of the assessment is to review impacts on the environment of proposed uses and to identify or recommend any necessary development monitoring and mitigation measures. Considering the nature of the proposed activity at this site, it is recommended that, as a condition of the 11UP, an environmental impact assessment be provided. The section on Economy and Employment encourages local work oppoitunitiesandinvestment leading to a more sustainable and self-reliant community. This section also recognizes the opportunities for economic growth in the primary resource sector. Specifically, Policy 53 states: Policy 53: The gravel reserves in the Industrial Reserve area at the north end of 256 Street will be considered for use prior to development of the industrial potential. However, before any additional gravel extraction traffic occurs, beyond historic levels, alternative access needs to be developed to prevent increased impacts on the residential character of the neighbourhood. -3- This issue was addressed by Council through the Soil F,emoval Permit process. The report to Council from the Municipal Engineer states that the 75,000 m 3 is well within the historic levels of 300,000 m3 contemplated by this policy. The TITJP does not include any changes to this limit. However, staff recommend that some basic information contained in a phasing and preliminary operating plan be provided to present to the public and Council prior to the OCP Amending Bylaw proceeding to Public Hearing. Of course, it is important to monitor extraction to ensure that the historic levels are not exceeded. Schedule "B" - Land Use Designations: The site is designated "Industrial" on Schedule "B" of the Official Community Plan and is zoned M-2 (General Industrial). This application is consistent with the existing land use designation. Schedule "D" - Major Public Utilities and Gravel Resources The site is identified on Schedule "D" of the Official Community Plan as a potential gravel resource. This supports the proposal for gravel extraction which is currently permitted in the Soils Removal Bylaw. Schedule "E" - Watercourses designated for Special Treatment. Watercourses which flow through the site are identified on Schedule "E" of the OCP. The TRJP will address the guidelines and objective of Development Permit Area XXX, including compliance with Council policy for performance security for environmental protection. The environmental impact assessment required at the TIUP stage will give direction regarding this protection. Schedule "H" - Development and Temporary Commercial & Industrial Use Permit Areas As a result of this application, Schedule "H" will be amended to include the site in a Temporary Industrial Use Permit area. Staff recommend that, consistent with Council policy (see attached), a Public Information Meeting be required prior to presentation of the OCP Amending Bylaw at Public Hearing. Outside Agencies Ministry of Energy and Mines The applicant has received a Reclamation Permit for this site. This permit sets out conditions and is valid until February 28, 2001. It will be necessary for the applicant to extend this Permit to coincide with the TIUP. Ministry of Environment The Development Permit Area XXX requirements are recommended as conditions of the THJP. If the applicant requires Section 9 approvals from the Ministry of Environment, Fish and Wildlife -4- Branch, the requested environmental impact assessment will identify these approvals and provide information regarding mitigative measures that may be necessary. VI CONCLUSION: In summary, this application meets the policies of the Official Community Plan. The removal of gravel from this industrial area will enable further industrial development in the future. As a result, this application is supported by staff. It is therefore recommended that this application be forwarded to Public Hearing, subject to the conditions outlined in this report. M rN , _,4 . LQQ4 Prepared by: Gay McMiIlan Planning Technician . Eng. Current Approiq/i 8/ lake I. Rufi, AICP, MCIP G =nt Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GMfbjc N I _ ___ 1 ,-"* I SUBJECT PROPERTIES I Tij,CORPORATION OF THE DISTPJCT OF MAPLE RIDGE ¶1 5CAL: MAPLE RIDGE PLANNING DEPARTMENT N.T.S. Inrporstad 12 5sptb. 174 DRAWN BY: T.M. I DATE FEB. 14, 7000 I FiLE: 0.C.P. 11 —QQ / I.) , / -i ocp/1 1/00 CORPORATION OF THE DISTRICT OF I MAPLE RIDGE MAPLE RIDGE I mmmmum it swwmw. 1$74 PLANNING DEPARTMENT DATE: Feb25 2000 FILE: OCP-1 1-OOAPR CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5906 - 2000 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No.5906-2000". That parcel or tract of land and premises known and described as: All that portion of: Parcel "E" (Reference Plan 4518) South East Quarter, Section 16 Township 12, New Westminster District and outlined in heavy black line is hereby rezoned to RM-1 (Townhouse Residential), and that portion shown hatched is hereby rezoned to RS-3 (One Family Rural Residential), as shown on Map No. 1239, a copy of which is attached hereto and forms part of this bylaw. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2000. PUBLIC HEARING held the day of , A.D. 2000. READ a second time the day of , A.D. 2000. READ a third time the day of , A.D. 2000. RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D. 2000. MAYOR CLERK 50 1 , / AcI I-AKPc I 7hC 31 25"Total: 2.5 ho LMP 36718 LMP LMP43796 0.815 ha 0.953 0.684 he I - A 26 EP 35041 23 24 Po 1.52 ha 1166 HARK Pa 1.33 ha a. 27 0.809 he 1 157 1 36718 '1 a.28 \Co 29 31 Co 1165\t , / -J 2.961 he - I j / 0.800 he II ii II H 66 2 J1 EP 66258 P 66257 65 23.2 6 fe 1 P66257 (t /5.79 \\ 115Z E'1 0 - 101 AVE. 116.7,0 o P 30498 E 12 0.900 he J 20.1 RP 4518 11 572 /18 ____ 11574 7157 1.874 he 1155 17 C-4 8 I 20 11566 1757 16* i' 7 LMP 4 122~ a. 7S5 715621 ' 15 6 14 25 . < 115 7155, RP 1340A 2j2 11 I I 1t5 1576 13o PARK 2 115 A J 12 3 _______ I-. //71 ____ 2 i %I28l 30 //SX 115.7 P 14421 10 1 2.023 ho 171(4 11.524 . 11.52 I / A16\7H1 ,,j 38 1152 22 37 23.1 1510 o co 1751 23 ' X 15 C'1 ci3S 10 /1.50.? o 71.W I 15AVt. - 24 MAPLE RiDGE ZONE AMENDING Bylaw No. 5906-2000 Map No. 1239 From: RS-3(Qne Family Rural Residential) and CD—i —93(Cornprehensive Development) To: RM -1(Townhouse Residential) and RS -3(One Family Rural Residential)shown hatched AMAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5907-2000 A By-law to amend the Official Community Plan WHEREAS Section 997 of the Municipal Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A", "B" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amendment By-law No.5907-2000." Schedule "B" is hereby amended for those parcels or tracts of land and premises known and described as: Parcel "E" (Reference Plan 4518), South East Quarter, Section 16 Township 12, New Westminster District And outlined in heavy black line is hereby redesignated to Compact Housing (40 upnh), and that portion shown hatched is hereby redesignated to Conservation, as shown on Map No. 593, a copy of which is attached hereto and forms part of this bylaw. Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area XIV in the Appendix: Parcel "E" (Reference Plan 4518), South East Quarter, Section 16 Township 12, New Westminster District 9--.- 4. That parcel or tract of land and premises known and described as: All that portion of: Parcel "E" (Reference Plan 4518) South East Quarter, Section 16 Township 12, New Westminster District and outlined in heavy black line on Map No. 594, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as Development Permit Area X1V (10) on Schedule "H". 5. Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED the A.D. 2000. A.D. 2000. A.D. 2000. A.D. 2000. A.D.2000. day of 11 MAYOR CLERK MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING I Bylaw No. 5907-2000 Map No. 593 From: Single Family Residential(15,1830 units per net hectare) and Conservation To: Compact Housing(40 units per net hectare) and Conservation(shown hatched) Z) H aw MAPLE RIDGE Incorporated 12 September, 1874 M •'/ ;3- PARKI PARK / 31 P 43796 0.615 ho! 0.953 he 0.684 hO 24 ff748 Z// ,/ Totoi: 2.85 Mc F169. LMP 36718 L A / Port 1 52 ho EP 35041 0.809 he 1167 LMP 36718 PARK N.) CO cc 29 31 f,65 Port 1.33 he CL /f64 _30.. . LMP 36719 2.961 he Ii I 1) 0.800 ha 'I II 66 65 23.2 - EP 66258 P 66257 jg I P 66257 (j. \\ - 116 AVE. rzi ff630 P 30498 115791 E 12 0.900 he I 20.1 RP4518 ao 19 18 57 . 9 5 1.874 he ff56 20 LMP/421 La. 25"24, 21 '' , c' 22 - 17 8 In. ff57 16 11553 7 1f56 -15 6 14 /f546 5 ff55 PARK 115 A AVE Iri 13c 11540 a. 4 11 11576 1 2 3 1f5J 11540 2 /271/ai 11 lf5. 10 'f524 1 1152 2.023 ho 28f2930l P 4421 I . A 115AVE. r 21 !f5f3 38 ff53018.0 23.1 - 22 ff5fo co a. 23 ff502 0 a MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 5907-2000 Map No. 594 PURPOSE: TO DESIGNATE AS DEVELOPMENT PERMIT AREA xlv(10) AMAPLE RIDGE Incorporated 12 September. 1874 1:2500 , P. tng. Current Plánnin CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 10. 2000 and Members of Council FILE NO: RZ/00/17 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw No.5906-2000 & Bylaw No. 5907-2000 (23900 Block of 116 Avenue) SUMMARY: This development proposal is to rezone a small portion of the north east corner of Parcel "E"(RP.4518) and an adjacent portion of the unopened 116 Avenue right-of-way to RM-1 (Townhouse Residential). This area will be consolidated with a larger development site to the north for townhouse development. It will also rezone a small portion at the south east corner of Parcel "E" (RP 4518) to RS-3 to respect the conservation boundary. Council gave favourable consideration to the above noted application May 9, 2000 with the stipulation that prior to being presented at a Public Hearing, the following would be complied with: 1) A development plan showing the following: Site Plan Neighbourhood Context The above has been received and it is recommended that 1st reading be given to the subject bylaw. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5906-2000 and Maple Ridge Official Community Plan Amending Bylaw No. 5907-2000 be given First Reading - •\ \ Prepaed by: Gay McMillan Planning Technician Approved by: Jake J. Rudolph, AIC?, MCIP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: April 17, 2000 and Members of Council FILE NO: RZ/17100 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/17/00 (23900 Block of 116 Avenue) EXECUTIVE SUMMARY: The purpose of this application is to rezone the north east portion of Parcel "E", R.P. 4518 and an adjacent portion of the unopened 116 Ave. right of way to RM-1 (Townhouse Residential) and include both portions with an existing development site under rezoning application (RZ/26/93) currently at 3 reading. This land has become available as a result of a recent Council decision regarding the construction of 116 Avenue. Although an Official Community Plan amendment is required, staff consider this to be a housekeeping matter. II RECOMMENDATION: That application RZ/17/00 (for property located in the 23900 Block of 116 Avenue) to rezone property described in the memorandum dated April 17, 2000 from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. Conditions to be met prior to first reading: 1) Fully dimensioned development plan including: Neighbourhood context plan; Site plan. And that prior to final approval the following must be completed: Consolidation of the development site with property to the north - this will include the unopened road right of way; Amendment to Schedules "A", "B" & "H" of the Official Community Plan. -1- - III BACKGROUND: Applicant: Damax Consultants Ltd. Owner: J. Vernon Legal Description: Parcel "E" (R.P. 4518), SE ¼, Sec. 16, Tp. 12, NWD OCP: Existing: Single Family Residential (15, 18, 30 upnh) and Conservation Proposed: Single Family Residential (15, 18, 30 upnh), Conservation and Compact Housing (40 upnh) Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: •RM-1 (Townhouse Residential) Surrounding Uses: The site is within an emerging urban area where residential development is taking place. Existing Use of Property: Vacant Proposed Use of Property: Townhouses Access: 240 Street and 116 Avenue Servicing: will be provided through the completion of RZ/26/93 Previous Applications: RZ126/93 RZ126/93 Council considered an application (R7J26/93) to rezone the lands to the north for townhouse development. Through this application an Official Community Plan amendment was also required and has received final reading. This amendment included the site into a Development Permit Area and redesignated the south east corner of Parcel E to Single Family Residential (15, 18, 30 upnh). It has since been determined that this area is within the conservation boundary and has no development potential. The Zone Amending Bylaw currently at third reading recently received a final one year extension as permitted under "Maple Ridge Development Procedures By-law No. 5879 —1999" and must be completed prior to March 15, 2001. It is through this application that all servicing issues including provision for the Pathway system, park dedication and Ministry of Environment issues will be addressed. RZI17IOO The recent Council resolution regarding 116 Avenue alignment presented an opportunity to include the subject lands with the land to the north (R7126/93). This application will also rezone the South East corner of Parcel E to RS-3 and redesignate this to Conservation. The only conditions to be attached to this application will be that the road exchange and consolidation with RZJ26/96 be completed and the Official Community Plan be amended as further discussed in this report. -2- - IV PROJECT DESCRIPTION: The overall development proposal has changed from that shown under RZ/26/93. The yield has changed from 49 attached units to 30 detached units which will be stepped down the slope towards the creek. The access will be from a driveway off of 116 Ave. and will include a 4 m strip of the neighbouring property on the east under a private easement. The details of the development will be provided through the Development Permit process prior to a building permit being issued. This development plan includes the trail system which will link this area through to the west. V PLANNING ANALYSIS (i) Official Community Plan Schedule "B" The property is designated Single Family Residential (15, 18 & 30 upnh) and Conservation on Schedule "B" of the Official Community Plan. It will be necessary to amend Schedule "B" to Compact Housing (40 upnh) for the area to be included in the proposed townhouse site and Conservation for the small area currently designated Single Family Residential (15, 18 & 30 upnh) on the south east portion of the site. Given the size of the area to be redesignated, staff recommend that a Public Information Meeting not be required. Schedule "A" and "H" It will be necessary to include this land into Development Permit Area XIV to ensure compliance with the overall design for form and character at the Building Permit stage. The site is in an emerging urban area and does not require Advisory Design Panel comments until the Development Permit and Building Permit stage. Schedule "E" The site is identified on Schedule "E" as having a watercourse designated for Special Treatment and will be subject to Development Permit Area XXX. This Development Permit Area was established for the preservation and protection of the natural environment and will include all lands within 50 m of the top of bank. Prior to work taking place within this area it will be necessary for Council to approve a Development Permit. Outside Agencies It will be necessary to have the Ministry of Environment, Fish and Wildlife Branch comment on the habitat protection boundary. This area will be dedicated as Park. -3- Servicing Concerns All the servicing issues will be addressed under RZI26/93 as one application. Other Issues A condition of final reading will be that the road exchange be completed and that the site be consolidated with lands to the north under RZ/26/93. VI CONCLUSION: Staff support the inclusion of the land into the development site to the north and recommend that the application be forwarded to Public Hearing. r, Approved by: Jake J. Rudolph, ALCP, MOP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GM/bjc -4- 11577 / / 35 I A /1167 26 —116 EP 35041 /11666 / /689/ P367185 L7367l 8 !27 LM /1659 10 11656 Cl) 11671 r 11653\ 32 \ct 28 /11650 r 11661 PARK 11645\ ' 31 - 29 \ 11644 11651 30 11641 C-1-93ç 31 11638 ø 30 29' 32. 28 15 11628 11623 27 66 1622 16 11617 26 P 66257 11616 19 20 2324 11610 11639 \ I i 25 116 AVE P 3 RS-3 E 0498 12 RP4518 11573' / 19 SUBJECT PROPERTY 11567 20 LMP/445211 11555 J4 2l 26 S 2322 --j PARK c 115A AVE Rem.0 RP134OA ("72927 28 +5211 I.e I 16 LMP 14872 15 AVE (/ 9 14 23934 PARK 9__18L,191 20 m 5 im4 EN EN LMP 40276 23933 L2393; \ 12 11471 I 8 I 2 11461 1110g 1 LMP"\0216 .MP133$ LMI jPARK 9\..1O\11 \2 \ 13j 7L8 9 m1 i 12 N TTME OCTRICT -- SILVER / 23900 116 AVE CORPORATION OF A Incoate 12, September, 1874 PNNING DEPARTMENT THE bISTRICTOF MAPLE RIDGE MAPLE RIDGE SCALE: 1:2500 DATE: Mar 162000 FILE:RZ/17/00 BY: JB r i f H /1 PARK PARX III SITE - tC CC , 116 AVE at I \. -DeeR SITE _86—(PL.tB) 1 PARK N 1700 - - ) \ !iL. "REZONING' MAR. 1512000. 116 AVE. PARTNERSHIP damax consultants ltd. 3862w 14th Iwenue varKmover VrY 2w9 tel. 224-6827 Ia222-9240 A SCALE: N.T.S. c,smcr OF PITT IE*CS SUBJECT AREA CORPORATION OF THE DISTRICT OF MAPLE RIDGE ALBKM 7HORNHILL MAPLE RIDGE PLANNING DEPARTMENT e nccrporated 12 September. 1874 DRAWN BY: JDATE: APR. 25, 2000 FILE: RZ-17-00 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5898- 2000 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5898 - 2000." Those parcels or tracts of land and premises known and described as: Lot 2 Except: part dedicated road on Plan 73528, District Lot 263, Group 1, Plan 12194, New Westminster District and All that portion of Lot 117A, District Lot 263, Group 2, Plan 67607 included within Lot 3, Plan 82050, New Westminster District and Lot 1, District Lot 263, Group 1, Plan 82050, New Westminster District and Lot 2, District Lot 263, Group 1, Plan 82050, New Westminster District and Lot 4, District Lot 263, Group 1, Plan 82050, New Westminster District and Lot 5, District Lot 263, Group 1, Plan 82050, New Westminster District and outlined in heavy black line on Map No. 1236 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to RS-1 (One Family Urban Residential). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2000. READ a second time the day of , A.D. 2000. READ a third time the day of , A.D. 2000. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2000. MAYOR - CLERK 27 49 _______ 12726 - 12177 I 12129 1 719\1C \ 6 15 iio 72114 0 j —jIa3 4 5 / I 72178 12115 127 0 - 7212tj 180 12109/ 121 AVE. 14 ______ ° 111 12110 128 o N19 20I \ \ \Q Ja.o 12706 12117 C cc 1 3 __ 12104 129 121 AVE. F 33 34 72974 112 12705 15.0 - 32 1209 P 608 LMP 7382 1208 35 _ 120 12101 113 12059j _______ ______ 18.0 12098 T2928 51 I P 2080 23 37 12085 120 12097 114 130 72096 32 12095 I 724)6 12091 12075 38 36 12082 131 N 50 22 c4 12093 1206821 Iro 12092 3 1 15 2 N N f200L ) 2Oij- 120 B AVE. 120788 ____ 72089 12062 01 16 12088 CL __ 20 12074 133 72055 40 20 12070 117 72054 19 4142 134 12050 - PPOLM P ________ 12072 - * RW 1839: 18 6 = - - - - - - W 9482 5 r 1 135 33 - P 75684 - 17 .1216 i 5 46 12062 12060 4 2 206 .) Rem 1 136 N 1.172 ha. 120AAVL. 0 72058 3 0 N 2.l7Sho 72052 - P 8050 to N co CL . 49 -. 2 0 I \ 137 J L 1 CN -r p I 50 47J 48 720471 180 '20r o,. 120 \\ \ MP 7649 ) k 12021 18.0 - RW 73403 LMP 24612 RW 73528 DEWDNEY TRUNK ROAD to RW 57176 Rem CP 2815 P> LMP__4167 " _ I0 *PP065 I QD RW 3RemH i I i 15.41 LMP 40440 72 P'(VV 21843 0 rIRW 57965 - P5 = 659 RP 76444 RP 73369 P 61704 2.734 ho 74 100 LMP 20902 0.9:. 1.259 ho. 6110 () P 87727 RW 75208 LANE RP 5346 EP 1112 MAPLE RIDGE ZONE AMENDNG Bylaw No. 5898-2000 Map No. 1236 From: RS-3(One Family Rural Residential) To: RS-1(One Family Urban Residential) MAPLE RIDGE A Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: June 14, 2000 and Members of Council FILE NO: RZ/56/99 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading - Bylaw No. 5855-1999 (23874 & 23884 118 Ave.) SUMMARY: Bylaw 5855-1999 has been considered by Council at Public Hearing and subsequently granted 2' and 3 reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit subdivision into 4 lots not less than 371 m2. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5855-1999 be reconsidered and adopted. BACKGROUND: Location: 23874 & 23884 118 Ave. Hi story: Council considered this rezoning application at a Public Hearing held on December 21, 1999. On January 11, 2000, Council granted 2' and 3 reading to Maple Ridge Zone Amending Bylaw No. 5855-1999 with the stipulation that the following conditions be addressed: A geotechnical report which addresses the suitability of the site for the proposed development; Consolidation of the land south of the lane with Lot 8, LMP36718. The following applies to the above: A geotechnical report has been received which concludes that the soil conditions are good and will support the intended use (single family residential construction). The District has received the final subdivision plan which consolidates the land south of the lane with Lot 8, LMP 36718. CONCLUSION: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaw. Prepared Planning Technician ec Approved by,:' )ey ng. Director of 9irrent Planning ake J. 1dolph, AICP, MOP GM: Public Works Development Services obert WfRobertsn, AICP, MCIP Chief Administrative Officer -2- CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5855 - 1999 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WhEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By.law No. 5855 - 1999." Those parcels or tracts of land and premises known and described as: All that portion of: East Half Lot 32, Section 16, Township 12, Plan 18230, New Westminster District and West Half Lot 32, Section 16, Township 12, Plan 18230, New Westminster District and outlined in heavy black line on Map No. 1222 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to CD - 1 - 93 (Amenity Residential District) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the 199. MAYOR A.D. 199. A.D. 199. A.D. 199. A.D. 199. day of CLERK A.D. MAPLE RIDGE ZONE AMENDING Bylaw No. 5855-1999 Map No. 1222 From: RS-3(One Family Rural Residential) To: 00-1 —9.3(Amenity Residential District) 01-11M 20*2*~~~E - MAPLE RIDGE Incorporated 12 September. 1874 A 1:2500 c) 00 00 Cl) —I > 19A 11 P-I () (0 7 if 118A AVE 71 r -lh 11 118A RS- SUBJECT PROPERTIES N DISIRICIOF p,rTME O)y..j 23874/84 118 AVE CORPORATION OF A ncoorated 12, September. 1874 PNNING DEPARTMENT THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE SCALE: 1:2500 KEY MAP _____ rDATE: Sep 17 1999 FILE:RZ 56 99 BY: JB CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE :June 15, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Obomd C C L4.) SUBJECT: Parks and Leisure Services Commission Minutes for 2000/04/13 SUMMARY The attached minutes were recently adopted by the Parks and Leisure Services Commission and are forwarded for Council information. RECOMMENDATION That the minutes of the 2000/04/13 meeting of the Parks and Leisure Services Commission be received for information. BACKGROUND The following decision items were dealt with by the Commission in their 2000/04/13 meeting: Artist in Residence Program Vending Contract Vending Carts Citizens Advisory Committee Meeting Attendance Duck Race Possible Date change for May 11th Commission Meeting / App4wed by: Mike Murray,- / GM: Conununity Development, Parks and Recreation Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer MM:nm Attachment 95 Corporation of the District of Maple Ridge RIDGE MEADOWS PARKS & LEISURE SER VICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Ridge Meadows Parks and Leisure Services Commission, held in the Council Chambers, Maple Ridge Municipal HaIl, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, April 13, 2000, at 7:00 pm MEMBERS PRESENT ri Trustee Judy Dueck Mayor Don MacLean Trustee Annette Code Trustee Dave Rempel Councillor Debra Eisel Councillor Faye Isaac Councillor Linda King Councillor Gwen O'Connell STAFF PRESENT Mr. Mike Murray Mr. Mike Davies Ms. Natalie Meisner Mr. Lex Tiemey Mrs. Sandra Belley REGRETS Mayor Al Hogarth Chairperson GM Community Development, Parks & Recreation Director of Parks & Facilities Executive Assistant Manager Leisure Centre Committee Clerk The Chairperson called the meeting to order at 700: pm. There being a quorum present, the meeting proceeded. 1. Additions to the Agenda Mr. Murray announced two further additions to the Agenda: • Item 70) - Correspondence from Mr. Collier; • Item 7(k) - Cottonwood East Park Site - Discussion. Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13.2000 Page 2 Adoption of the Agenda MOVED BY Councillor Debra Eisel SECONDED BY Trustee Annette Code That the Agenda be adopted as amended. CA.RRIED Minutes of the March 9, 2000, Regular Meeting MOVED BY Trustee David Rempel SECONDED BY Councillor Faye Isaac That the Minutes of the March 9, 2000, Regular Meeting be adopted. CARRIED Minutes of the March 9, 2000, Joint Meeting MOVED BY Councillor Faye Isaac SECONDED BY Councillor Debra Eisel That the Minutes of the March 9, 2000, Joint Meeting with the Parks & Leisure Services Commission & Citizens' Advisory Committee be adopted. CARRIED Delegations MR Decision Items (a) Artist in Residence Program MOVED BY Trustee David Rempel SECONDED BY Councillor Gwen O'Connell That an artist in residence be established at Maple Ridge Park for a one year trial period. Ms. Meisner reported that she has viewed the site at Maple Ridge Park and believes that it would be an appropriate place for an artist in residence to live. Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 3 This would be in place of a standard Fee for Service Caretaker Agreement, as the artist would look after the house and provide other services such as art instruction in lieu of rent. She explained that a newspaper advertisement would be placed seeking applications for an artist in residence on a one year trial basis. Mr. Murray added that art groups would participate through the selection process. It was noted that the Arts Council fully endorse this idea, but are presently involved with other projects, and have requested to be kept apprised of the matter. Mayor Don MacLean joined the meeting at this time. CARRIED (b) Vending Contract MOVED BY Councillor Gwen O'Connell SECONDED BY Trustee David Rempel That staff be authorized to explore the possibility of a vending machine and cold beverage contract for all Parks & Leisure Services Facilities with the noted exceptions of Planet Ice, Pitt Meadows Rinks, The Pitt Meadows Athletic Association Building, and other facilities leased to others for terms of more than one year. Mr. Murray reported that in the last 2 years Maple Ridge and Pitt Meadows Councils have given direction to seek revenue sources to help minimize net costs. He further stated that if there is a willingness for such vending contracts, then staff will proceed with the process, noting that conditions would have to be placed in any calls for proposals. There was a discussion on facilities that the Commission does not have control over, as well as entering into a contract with a supplier and not receiving much revenue back from athletic groups. The option of entering into an existing vending contract with the School Board was discussed, which may provide an opportunity for generating more revenue. On discussion, Councillor King noted her disagreement with this item. Mr. Murray responded that the intent is not to cut into the groups' revenue, but to generate more funds beyond what they make. The Commission questioned the School Board's existing vending contract which is 10 years, but can be reviewed after 5 years. There is a provision in the contract for others to join in. Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 4 The Commission does not want vending contracts to interfere with sports groups, they want to respect the groups by including them and giving them incentive because the product will be purchased by them for less money, thereby having them share in the profit. Mr. Murray clarified the discussion stating that if the Commission were to proceed with this matter, there would be a sharing of revenue with sports groups. THE MOTION CARRIED WITH COUNCILLOR lUNG OPPOSED. (c) Vending Carts Although no delegation was scheduled, the Commission was not opposed to Ms. Saare speaking to the above item. Ms. Saare advised the Commission that there is no access to food or beverages at certain playing fields in the community, and she would like the opportunity to provide a vending cart service on Certain Sites. The Commission expressed mixed feelings regarding this item, however, they are prepared to consider allowing a vending cart where there are organized activities taking place with no concession facilities available. Ms. Saare left the Council Chamber at this time. Mr. Murray recognized that the Citizens' Advisory Committee member was not present to share the Committee's view on this item. He highlighted the report and the Committee's view that vending carts would be intrusive. MOVED BY Councillor Linda King SECONDED BY Councillor Faye Isaac That a request for proposals be prepared for exclusive vending cart concession services for Maple Ridge Park and athletic parks not currently served by concession facilities noting that input should be obtained on the proposal call documentation from the Commission prior to the opportunity being advertised. CARRIED Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 5 (d) Citizens' Advisory Committee Meeting Attendance/Commission Member Rotation MOVED BY Trustee Annette Code SECONDED BY Trustee David Rempel That the following Commission Member Attendance Rotation be established for Parks & Leisure Services CAC meetings. CA C Meeting Dates Location Committee Member to Attend Monday, May 1, 2000 Maple Ridge Trustee Judy Dueck Monday May 29, 2000 Pitt Meadows Trustee Aimette Code Tuesday, July 4, 2000 Maple Ridge Mayor Al Hogarth Monday, July 31, 2000 Pitt Meadows Trustee David Rempel Tuesday, September 5, 2000 Maple Ridge Councillor Faye Isaac Monday, October 2, 2000 Pitt Meadows Mayor Don MacLean Monday, October 30, 2000 Maple Ridge Councillor Linda King Monday, December 4, 2000 Pitt Meadows Councillor Gwen O'Connell TBA Maple Ridge Councillor Debra Eisel It was noted that the meeting time is 7:00 pm. CARRIED (e) Duck Race MOVED BY Councillor Faye Isaac SECONDED BY Trustee David Rempel That the request of the Meadow Ridge Rotary Club to hold a toy duck race on the Alouette River between Alco Park and Maple Ridge Park utilizing those two sites for staging the event be approved subject to the group obtaining approval from the private property owners situated between the two park sites. Mr. Murray explained that this item was self-explanatory with the only complication being private properties crossing the river. He stated the only other alternative for the duck race would be between Maple Ridge Park and Horseman's Park, but the same would apply where private property exists. CARRIED Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 6 (f) Possible Date change for the May 11" Commission Meeting Three Trustees are not available for the meeting to be held on May 11, 2000 as there is a School Board meeting on the same night. The Commission's next regular meeting will be at the workshop on May 18, 2000, which commences at 6:00 pm. 7. Information Items MOVED BY Trustee David Rempel SECONDED BY Councillor Faye Isaac That the information items be received. Elderly Citizens Recreation - Project Update Mr. Murray gave a brief update on the ECRA project, and identified that ECRA will soon have a management company responsible for collecting fees and managing the overall property. The Commission acknowledged Mr. Murray and Ms. Wheeler's efforts at assisting ECRA. Whonnock Lake Land Ownership On question from the Commission, Mr. Murray explained that the OCP identifies the District's intention to own the lake front surrounding the entire lake. It was noted that the District can bid on this land again sometime in the year 2004/2005 Correspondence from BC Seniors Games Society There was no discussion on this item. (d) Greg Moore Youth Centre - Press Release Mr. Murray announced that the sod turning for the new facility will be on Monday, April 17, 2000 in front of the Leisure Centre at 4:00 pm. Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 7 (e) Corresponden cc from Mr. Hans Rummel There was no discussion on this item. 69 Correspondence from Agricultural Association Mr. Davies reported that there is ongoing maintenance as buildings need attention. Reference was made to the 5 year and 10 year capital plans. Mr. Murray added that the possibility of a skateboard facility at the fairgrounds was not included in the Master Plan for the site. It was mentioned that the fairgrounds will celebrate its 100 th anniversary in 2001. (g) Master Plan Survey Results -: The preliminary analysis has not been completed, but will be a topic of discussion when the summary document is available. The Commission will be provided with data as it is received. (Ii) Successorhip/Common Employer Case There was no discussion on this item. (z) Citizens' Advisory Committee Minutes April 3, 2000 Regular Meeting That the Citizens' Advisory Committee Meeting Minutes dated April 3, 2000 be received. It was noted that this item is to be received for the Commission's information. 0) Correspondence from Mr. Collier Reference was made to Mr. Collier's correspondence. Mr. Murray advised that the communications policy requires that incorrect information reported in the newspaper, be corrected, and accordingly, a letter in Ridge Meadows Parks & Leisure Services Conunission Regular Meeting April 13. 2000 Page 8 response has been prepared to set the record straight. Mr. Collier has been directed to speak to Mr. Tierney in the past, but he has declined. (k) Cottonwood East Park Site - Discussion Mr. Davies presented a map of the park site and identified the location between 2401h Street and 112th Avenue. The area immediately adjacent is commercially designated for putting together the start of a neighbourhood centre. The public site would consist of a fire department, community police office and a park site with an area designated for youths and/or a skateboard park. In response to 2 questions concerning the extent of urban development in the area, Mr. Murray clarified the location to be west of 240 1 Street to Dewdney Trunk Road, and east 0f240th Street, not quite up to Dewdney Trunk Road. CARRIED Committee Liaison Reports Councillor Gwen O'Connell reported that the Trans Canada Trail Relay will start at the Pitt River Bridge at 1:00 pm with a ceremony at Menzie's Crossing at 2:30 pm. Councillor Linda King reported that the Trans Canada Trail Relay will be starting off on Sunday morning at 8:30 am from Merkley Park to Thomas Haney with a ceremony at 9:30 am. It was suggested that perhaps the two districts could work together on such events in the future to avoid double duty. Staff Liaison Reports Mr. Davies reported that Parks & Recreation are in the process of completing the hiring of summer staff; and hopes to have the park areas back in reasonable shape soon. The public wharf has been closed for awhile due to wave action damaging the styro foam flotation, which needs to be reinstalled. He hopes to have the wharf reopened before the Maple Ridge Senior Secondary paddle wheeler comes up the river. Mr. Davies further reported that he hopes to have the creation of the parking lot at Avenue and Lougheed Highway in place prior to the Home Show. The bridge is now joining the Field for Kids and the fairgrounds allowing traffic to go back and forth and allowing for more parking. Ridge Meadows Parks & Leisure Services Commission Regular Meeting April 13. 2000 Page 9 The last meeting of the Emergency Program endorsed the use of an incident command system changing it to a system based on the best person to be in charge based on qualifications. Mr. Tierney reported that the Leisure Centre/Youth Centre construction site is now fenced off and demolition of the pond area will commence next week. Reference was made to the Patio Restaurant's contents being auctioned off this morning. Last Tuesday night, approximately 50 guests attended the volunteer appreciation night function. Question Period There were no questions. Motion to move into closed session MOVED BY Councillor Faye Isaac SECONDED BY Councillor Gwen O'Connell That the Parks & Leisure Services Commission move into closed session to deal with items of labour relations, land acquisition, legal and personal nature. CARRIED Chairperson /spb 4 CORPORATION OF THE DISTRJCT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 22, 2000 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Customer Service Software SUMMARY: The Strategic Technology Plan for the Municipality identifies the implementation of an Internet based customer service system as a priority. The primary objectives are enhanced customer service and organizational efficiency. A Request for Proposals has been carried out and the following recommendation is forwarded for Council consideration. RECOMMENDATION: That the contract for the provision of customer service software be awarded to Escom Software Services in the amount of $168,000, noting that the software package will include the following components: Program Registration, Facility Reservation, Membership Pass Management, Cash Management and program registration services via the Internet. BACKGROUND: Parks and Leisure Services currently provides a range of customer services to the residents of Maple Ridge. The customer service centres provide a wealth of community information to residents and visitors alike. Customer service staff currently utilize four legacy software systems designed to source customer information, process financial transactions, register participants in leisure pursuits, rent municipal facilities and manage a fitness membership system. The current demand for customer service in the Leisure Centre office alone is 443 individual financial transactions per day, combined with approximately 80 telephone calls an hour and extensive drop-in customer inquiries. Inefficiencies in the structure and design of the present software system result in customers having to wait for even basic financial transactions to be processed. The current system pieces are not frilly integrated requiring staff to repeat data entry steps thus affecting customer service levels and increasing the risk of error. Remote access sites currently take ten minutes to login to the software system and even longer to process a transaction or inquire about a program registration. BENEFITS: The Strategic Technology Plan highlights a vision for Maple Ridge to be a Smart City. The concept of a Virtual City Hall with 24 hours a day service via the Internet for its residents is identified as a recommended component in support of this vision. In a recent Recreation and Cultural Master Plan survey 50% of residents requested access to municipal services being on- line. The purchase and installation of this software suite will enable residents to register for recreation programs, 24 hours a day, 7 days per week from their homes. Replacement of the current software with an integrated software package that provides resident access to services via the Internet will make this a reality. This system will serve as the foundation for other municipal -J services to move to more accessible and convenient customer services on-line. Tax payments, dog licences, business licences and other routine transactions will ultimately be enabled through this system. In turn customer service staff, would have more time to direct their attention to the customers that require more personalized assistance. This will also position the Parks and Leisure Services Department to meet the anticipated demands resulting from the onset of new facilities and the continued growth of the community. Implementation of this software package will streamline and automate manual processes particularly in the facility booking area. This aligns with the department's business planning initiatives and Council's overall strategic direction to use technology to enhance customer service and minimize staffing increases. The selected system aligns with the Strategic Technology Plan from a technical perspective. This software package will integrate with municipal financial systems and meet the technology standards as defined in the Strategic Technology Plan. The technical architecture of the software suite has been developed to support multiple remote and networked access points. The current software design does not support expansion making it difficult to provide efficient customer services in the new municipal facilities. BUDGET: S 302,000 (Approved in 2000 Capital Budget) Capital Costs: S 168,000 Software Package Licence includes: Program Registration, Facility Management, Pass Management, Point of Sale, E-Commerce 28,000 Database & Web Server 6,000 IS System Set Up Salary 5,000 Link to Ross Database 56,000 Staff Implementation Coverage 22,000 Staff Training for all Modules 17,000 Contingency & Hardware Upgrades $ 302,000 Increased Annual Operating Costs: $ 42,000 (Including Annual System Maintenance Fees) ALTERNATIVES: Proposals were received through a Request for Expressions of Interest. Vendors were interviewed and software was ranked according to business functionality and technical architecture. The selection process was conducted using everyday business scenarios used by front line customer service staff, program and administration staff. -2- The Class Software Solutions Ltd. (Escom) product was rated as having a greater degree of functionality with a minimal amount of customization required to implement the software in a timely and effective manner. The Class Software Solutions Ltd. product is a key component in the Tri Cities Smart Communities project which is currently in progress. TIMELINE A decision now would allow the implementation of the software installation by the end of this year with resident Internet access anticipated next Spring concurrent with the opening of the completion of the Leisure Centre Expansion. Marilyn Jollimore, Recreation Manager L J. Mike Murray, General Manager: Community Development, Parks and Recreation Services - iL R. W. Robertson, AICP, MCIP Chief Administrative Officer -3-