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HomeMy WebLinkAbout2007-02-05 - Committee of the Whole - Agenda and Reports.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE A GENDA February 5, 2007 1:00p.m. Council Chamber Committee of the Whole is the initial venue for review and debate of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Councilfor debate and vote or to send an item back to stafffor more information or clar/Ication. Note: If required, there will be a 15-minute break at 3:00 p.m. Chair: Acting Mayor DELEGATIONS/STAFF PRESENTATIONS 1.1 Parks and Leisure Services Update - S. Jorde, East Area Recreation Manager 2. PUBLIC WORKS AND DEVELOPMENT SER VICES Note: Owners andlor Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/086/06, 22139, 22149, 22157, 22163, 22175 119 Avenue, RS-1 to CD-1-00 Staff report dated January 24, 2007 recommending that Maple Ridge Zone Amending Bylaw 6443-2006 to permit construction of a Seniors' Village be read a first time and be forwarded to Public Hearing. 1102 RZ/112/06, 23840 River Road, M-2 to M-3 Staff report dated January 11, 2007 recommending that Maple Ridge Zone Amending Bylaw No. 6464-2007 to permit construction of a restaurant and brewpub be read a first time and be forwarded to Public Hearing. Committee of the Whole Agenda February 5, 2007 Page 2 of 5 1103 VP/073/05, 20713 Golf Lane Staff report dated January 25, 2007 recommending that the Manager of Legislative Services be authorized to notify property owners that approval of VP/073105 to permit the variance of minimum lot depth will be considered by Council at the February 27, 2007 meeting. 1104 RZ1058106, 12065, 12073, 12085, 12097 228th Street, RS-1 to RM-2 Staff report dated January 25, 2007 providing options for Council's consideration of Maple Ridge Zone Amending Bylaw No. 6428-2006 to permit the construction of an apartment and townhouse complex. 1105 AL/120/06, 11576 240th Street Staff report dated January 25, 2007 recommending that application AL/120/06 for subdivision within the ALR not be forwarded to the Agricultural Land Commission. 1106 AL1068/05, Blaney Bog Regional Park Staff report dated January 26, 2007 recommending that the Mayor and Corporate Officer be authorized to execute the Contract of Purchase agreement for subdivision proposal AL/068/05 to extend the original completion date. 1107 DP/VP/098/05, 11920 228 Street Staff report dated January 24, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP1098/05 to vary the front lot line setback and the maximum gross floor area will be considered by Council at the February 27, 2007 meeting and that upon favourable consideration of VP/098/05, DP/098/05 to permit a 16 storey residential tower be approved. 1108 DP/117/06, Lot 120, D.L. 401, Plan 60562, McIntosh Avenue Staff report dated January 29, 2007 recommending that the Corporate Officer be authorized to sign and seal DP/1 17/06 to permit the construction of a town centre transit exchange. Committee of the Whole Agenda February 5, 2007 Page 3 of 5 1109 Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 Staff report dated January 5, 2007 recommending that Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 to authorize the expenditures of the 2007 capital projects and previous years' projects be read a first, second and third time. 1110 Local Area Services - Paving of Gravel Road - 130 Avenue, December 2006 delegation Staff report dated January 17, 2007 recommending that staff be directed to work with the property owners of 130 Avenue to advance a Local Area Service; that the District contribute to the proposed LAS on the same basis as all of the other benefiting parcels; and that the proposed road be built to the minimum rural local road standard. 1111 Sewer Flush Truck Purchase Staff report dated January 25, 2007 recommending that the purchase invoice to Vimar Equipment Ltd. be approved. 1112 Revised Excess Capacity/Extended Services Agreement LC 109/05-01, 248 Street and McClure Drive Staff report dated January 31, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Revised Latecomer Agreement LC 109/05-01. 1113 Excess Capacity/Extended Services Agreement LC 111/06, 239B Street and 130 Avenue Staff report dated January 22, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Latecomer Agreement LC 111/06. 1114 Excess Capacity/Extended Services Agreement LC 115/06, 250 Street and 119 Avenue Staff report dated January 22, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Latecomer Agreement LC 115/06. Committee of the Whole Agenda February 5, 2007 Page 4 of 5 1115 Excess Capacity/Extended Services Agreement LC 116/06, 242B Street and 102 Avenue Staff report dated January 22, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Latecomer Agreement LC 116/06. 1116 Excess Capacity/Extended Services Agreement LC 117/06, 236 Street and 112A Avenue Staff report dated January 22, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Latecomer Agreement LC 117/06. 1117 Excess Capacity/Extended Services Agreement LC 118/06, 240 Street and 132 Avenue Staff report dated January 22, 2007 recommending that Latecomer Charges be imposed and that the Mayor and the Corporate Officer be authorized to sign Latecomer Agreement LC 118/06. FINANCIAL AND CORPORATE SER VICES (including Fire and Police) 1131 Disbursements for month ended December 31, 2006 Staff report dated January 26, 2007 recommending that the disbursements for December 31, 2006 be approved. COMMUNITY DE VEL OPMENT AND RECREATION SER VICES 1151 Maple Ridge Lawn Bowling Club - Loan Request Staff report dated January 12, 2007 recommending that a $30,000 interest free loan be considered for the Maple Ridge Lawn Bowling Club for the purpose of installing new artificial turf for the lawn bowling green. 5. CORRESPONDENCE 1171 Committee of the Whole Agenda February 5, 2007 Page 5 of 5 OTHER ISSUES 1181 2007 Tourism Society Fee-For-Service Agreement Staff report dated February 1, 2007 recommending that the Mayor and the Corporate Officer be authorized to execute the agreement with the Tourism Society attached. Report to be distributed separately. 1182 UBCM Community Tourism Program Application Staff report dated February 1, 2007 recommending that staff be authorized to submit to UBCM to release funding for the projects identified in the staff report. Report to be distributed separately. ADJOURNMENT COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to speak with Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. Other opportunities to address Council may be available through the office of the Manager of Legislative Services who can be contacted at 463-5221 or by e-mail at ctnarlo(mapleridge.orgg. Checked by 2L1 Dale: 7/n2/ I Recreation Division Statistics Year End 2006 Comparison Summary Year End Summary - 2006 # Participants # User Hours Admissions 2005 2006 2005 2006 Leisure Centre 337,228 360,664 517,611 531,309 PM Family Recreation Centre 48,502 47,553 48,502 47,553 Hammond Pool 4,714 4,276 7,071 6,414 Harris Road Pool 6,984 5,899 10,476 8,849 Total 397,428 418,392 583,660 594,125 # Programs # Participants # User Hours Registered Programs 2005 2006 2005 2006 2005 2006 Direct 1,639 1,342 10,934 10,452 Partnership 678 977 6,360 8,055 Total 2,317 2,319 17,294 18,507 189,803 195,610 % Maple Ridge Registered Participants By Community 2005 2006 % Pitt Meadows 2005 2006 % Other 2005 2006 81.50% 80.50% 15.00% 16.25% 3.50% 3.25% # Participants # User Hours Drop-In Programs 2005 2006 2005 2006 Public Skating Ridge Meadows Arena 3,346 3,841 Public Skating Planet Ice 11,671 12,172 Total 15,017 16,013 18,772 20,015 Drop-In Hr's Open Avg. # ParticipantslHr. # User Hours YOl - Lounge Hours 2005 2006 2005 2006 2005 2006 PM Youth Centre 1,030 1,030 19 24 20,719 23,955 Greg Moore Youth Centre 1,157 1,191 45 41 52,891 49,267 Total 2,187 2,221 64 65 73,610 73,222 Page 1, printed 3110112007 Recreation Division Statistics Year End 2006 Comparison Summary # Sessions # Participants # User Hours YOl - Programs and Events 2005 2006 2005 2006 2005 2006 PM Youth Special Events 34 49 2,284 2,161 6,239 8,438 MR Youth Special Events 34 55 5,954 8,479 18,293 31,582 Youth Programs * 131 250 6,628 4,080 13,294 7,104 Total 199 354 14,866 14,720 37,826 47,124 5) # Participants Special Services 2005 2006 Participation Program 1,894 1,876 Leisure Education Sessions 634 425 Leisure Access Cards 124 106 Total 2,652 2,407 6) # Events # Participants # User Hours Special Events 2005 2006 2005 2006 2005 2006 Community Events Pitt Meadows 21 17 17,553 25,162 43,104 52,650 Community Events Maple Ridge 55 56 105,509 105,917 256,492 285,462 Total 76 73 123,062 131,079 299,596 338,112 # Participants # User Hours Volunteer Participation 2005 2006 2005 2006 Total 2,949 3,048 18,392 21,954 Grants 2005 2006 Total $ 180,891 $169,549 Page 3, printed 31/"'2007 Parks and Emergency Year End Summary 2006 Year End Summary 2006 Burials Plots Purchased Markers Placed Cemetery 2006 2005 2006 2005 2006 2005 Graves 57 58 79 61 139 Cremation 115 120 95 83 Rose Garden 22 19 1 n/a Total 194 197 175 144 139 146 Hours Booked Facility Usage 2006 2005 Maple Ridge Core 11564 14,155 * Yennadon reverted back to SD42 Pitt Meadows Core 22,628 21,552 Parks Open Space 3,874 4,224 Sportsfields 71,807 63,838 Rotary Turf 2,567 1,858 Planet Ice Arena 5,555 5,334 Fairground 5,611 5,990 Greg Moore Youth Ctr. 537 880 * 2005 numbers were estimates 128,943 117,831 Facility Lease Hours Maple Ridge Core Pitt Meadows Core Greg Moore Youth Ctr 2006 2005 18,765 20,252 17,861 17,972 2,448 2,616 39,074 40,840 * Dr Masse left LC, and Child Dev reduced hours open Total Hours of Use 168,017 158,671 Campground 2006 2005 # of Sites Occupied 1,387 1,035 Seasonal Service, April 1 to September 30th. Activations MeetingslTraining Presentations Emergency Program 2006 2005 2006 2005 2006 2005 Search & Rescue 34 25 48 50 14 12 # of Participants 255 178 677 880 41 66 Emergency Operations Centre 2 0 22 12 5 0 # of Participants 14 0 437 259 56 0 Emergency Social Services 6 6 10 10 12 3 # of Participants 15 9 71 98 212 48 Note: ESS Presentations include Neighbourhood Program; Activations include Personal Disaster Assistance. Total Events 42 31 80 72 31 15 Total#of Participants 284 187 1,185 1,237 309 114 Definitions for Facility and Parks Fields Includes all municipal and school playfields, and some park events. The fields total will give the total of hours booked. Open Spaces Includes all Park Shelters, Bandstand, Port Haney Wharf and Municipal Corridor Maple Ridge Core Area Includes Leisure Centre (Conference Room, Preschool Room, Martial Arts Studio, Gymnasium) Public Library (The Fraser, The Alouette, The Computer Lab), Planet Ice Meeting Room. No longer includes: Ridge Meadows Arts Centre (Craft Studio, Dark Room, Pottery Studio) or Yennadon Community Centre (Gymnasium, Classroom, Kitchen). Maple Ridge Core Leases Includes the hours open to the public: Golden Ears Preschool, Golden Ears Physiotherapy, Concession, Boxing Studio, Offsprings, Westcoast Kinesiology ( & Corporate Fitness). No longer incudes: Child Development Centre (based out of Yennadori Community Centre). Fairgrounds Includes all fairground buildings and outside space. (Commercial, Exhibition, Kitchen, Beef Barn, Dairy Barn, Riding Ring, Rings 1-3 and outside field) *Special Events are reported as 8 hours per day maximum). Pitt Meadows Includes PM Heritage Hall (Upstairs, Downstairs, Kitchen, Large Meeting Room, Small Meeting Room), Pitt Meadows Family Recreation Centre (Gymnasium, Multi-purpose Room, Seniors Lounge, Arts Workshop, Youth Lounge, Lobby, Kitchen, Community Policing Office, Concession, Pre-school, Day-care) and Hammond Community Centre (Auditorium, Day-care Room, Kitchen). West Area Leases Includes the hours open to the public: Community Policing, Innovative Rehab Services, Discovery Playhouse Daycare, Discovery Playhouse Preschool, Po Co Daycare Society, Pitt Meadows Amateur Radio, Boys & Girl Club, Concession.. Planet Ice and Ridge Meadows Arena Includes Ice on Rink #1 (Cam Neely) and some time on Rink #2, Ridge Meadows Arenas and Dry Floor on Rink #1 and the Curling Club. *Special Events, SD 42 Grad, Homeshow and Agriculture Fair are reported as 8 hours per day/facility maximum). Definitions for Recreation Programs Includes all Registered Programs which is divided into two categories, those offered as a direct service or through partnerships. Drop-In Programs This includes non-registered drop-in style programs, (one time or ongoing), that are not captured by pre-registration e.g. aerobics, pre-school drop-in, etc. Special Events Pre-registration is not required. Offered at no or low-cost to participants and usually has a volunteer component. Is openly promoted to the public/neighbourhood/community and is generally over and above the regular service level such as a one-time or annual event. Volunteer Participation This category includes all volunteer participation that falls outside of the above categories, and follows the BCRPA "Volunteer" Definition: "All non-remunerated people involved in the planning, support and delivery of programs and services." Volunteers can be involved in short or long term duties, projects, committees I task forces, or commissions, or in the direct delivery of services. Grants This will be recorded when a grant application has been approved for funding, which staff were involved in facilitating or preparing either directly or in partnership. ew Lomwa*~Iftn~---: CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 24, 2007 and Members of the Council FILE NO: RZ/086/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6443-2006 22139, 22149, 22157, 22163, 22175 119 AVE EXECUTIVE SUMMARY: A rezoning application has been received for the subject property from RS-1 (One Family Urban Residential) to CD- 1-00 (Comprehensive Development). There is also a Development Permit & Development Variance Permit accompanying the rezoning application for the proposed construction of "Maple Ridge Senior's Village" a seniors' residential complex with 108 licensed care beds and 80 assisted living apartments. The rezoning application is in compliance with the Official Community Plan. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 6443-2006 be read a first time and be forwarded to Public Hearing; and That the following terms and conditions be met prior to final reading: Approval from the Ministry of Transportation; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required; Consolidation of the six lots on the development site; Removal of the existing buildings and clearing all the debris from site; Registration of a 219 Restrictive Covenant for the Leadership in Energy and Environmental Design Green Building Rating System components that will be included on the final project design plans; Registration of a 219 Restrictive Covenant at the Land Title Office restricting the use to seniors only; /10/ ix) Registration of a 219 Restrictive Covenant at the Land Title Office securing visitor parking on the site; DISCUSSION: a) Background Context: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: Use: Zone: Designation South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Derek Crawford Architect linc. Maple Ridge Seniors Village Holdings Lltd Lot: 76, D.L.: 397, Plan: 32138 Lot: 77, D.L.: 397, Plan: 32138 Lot: 1, Di.: 397, Plan: 11291 Lot: 2, Di.: 397, Plan: 11291 Lot: 82, D.L.: 397, Plan: 34526 Lot: 83, D.L.: 397, Plan: 34526 Urban Residential Urban Residential RS-1 (One Family Urban Residential) CD- 1-00 (Comprehensive Development) Multi-Family Residential RM-2 (Medium Density Apartment) and RM Urban Residential Single Family Residential RS-1 (Single Family Residential) Urban Residential Multi-Family Residential RM-3 (High Density Apartment) Urban Residential Townhouse Complex RM-5 (Garden Apartments) Urban Residential Single Family Residential Seniors' Residential Care and Assisted Living Complex 7,835 m2 11 9th Avenue and laneway at east end of site Full Urban DP/086/06 and DVP/086/06 -2- (i) Project Description: The applicant is proposing to rezone the subject development site from RS-1 (One Family Urban Residential) to a CD-l-0O (Comprehensive Development) zone, which will permit the construction of the Maple Ridge Seniors Village. This is a complex housing seniors' residential care and assisted living. The facility is proposed to provide 2 levels of care: • Level One: for seniors who need only minimal assistance in their daily lives • Level Two: for seniors who need more intermediate care 24 hours a day, provided by an on- site skilled nursing staff. This project is a partnership between the developer and Fraser Health. (ii) Neighbourhood Context & Building Design: The site is located on the edge of the Town Centre commercial core, one block away from a bus route and two blocks away from the Civic Centre. The site is also relatively flat. The neighborhood is a mixture of residential densities and hence the proposed project would fit in well. Total proposed gross building area is 16,106 square meters. The building design is proposed as a combination of three and four storey structures. On the South (11 9th avenue) is the four storey apartment style elevation, on the West is the staggered face (stepping down of height) of the building to provide a scaled transition to the two storey town homes next door, on the North is an elevation that is a combination of three and four storeys to establish a variety and break the otherwise monotonous façade. The proposed '1-shaped building' is designed so as to give maximum external façade to most of the rooms, thus promoting good natural light and ventilation into the rooms. This inward looking form of the building also gives an opportunity to the residents to communicate or socialize with each other from the roof-top terraces. The architectural style shows a well-articulated modern design with façade treatment like cultured stone on the centre and stone columns at the ends, Hardy-Plank (in two colors) used for siding. Proposed amenities on site include a full-service dining room, library, lounge, hairdressing, spa, theatre and other activity spaces. Outdoor on-site amenities include a west facing terrace and courtyard, a courtyard on the north, a gazebo and a large north-facing landscaped garden area for walking and sitting, and two rooftop terraces - a larger one facing south and a smaller one facing southwest. Large, mature trees buffer the development on the north side. The ground-level useable outdoor amenity space totals 26% of the site (see attached diagram). The concept behind all these amenities is to provide a residential environment while avoiding institutional characteristics. Planning Analysis: Official Community Plan: The proposed project is consistent with the recently adopted 2006 Official Community Plan. The site is located in an area of the Regional Town Centre designated as urban residential, where medium to high density is encouraged. -3- Maple Ridge Town Centre Concept Plan The Town Centre Concept Plan shows a multi-family designation for the subject site. The plan encourages a range of housing choices in the core area to: Help increase the population base to support local businesses and transit, thus making the Centre attractive & vibrant. To increase public safety in relatively complete communities like the Town Centre that allows residents to Live, work, play and shop. The provision of a broad range of housing types & transportation choices will help to accommodate people at various stages of life, can reduce per capita expenditure on cars/commute and reduce per capita production of air-pollution by over 40 %. It helps residents who cannot drive (especially seniors with disabilities) to access daily activities on their own. Green Building Design The project architect has submitted a green building rating system checklist for the proposed development, as required for all sites located within the Regional Town Centre (see attached) and can achieve a total of 28 points, which is the equivalent of a certified LEEDS building (note: the applicant is not intending to certify the building). Zoning Bylaw: The proposed CD- 1-00 (Comprehensive Development) zone is intended for senior's residential use and also permits a licensed private hospital use. Accessory Congregate Care Use is for the benefit of the residents only. A density of maximum 1.8 Floor Space Ratio is permitted in this zone and the applicant is proposing a Floor Space Ratio of 1.64. Proposed Variances to Zoning Bylaw: The applicant is requesting variances for the following: A zero setback for the Porte Cochere facing 119th Avenue. This provides covered access to the main entry for residents and visitors for drop-off. The central feature proposed for visual access (facing 1 19th Avenue) requires a 2.2m variance in roof height. This provides a strong architectural element which breaks the monotonous profile of the roof thus creating a visual focal point of interest and more importantly provides shelter over an outdoor room for the roof garden. Two adjacent roofs to the above central façade will require a 0.2m variance, as they are "stepped down" to the main roof height. The east and west stair structures require a 0.2m variance to provide head room for roof garden access. Reduce setback to 6.Om for sun shades over windows on south elevation. These provide shade for the amenity areas on the south side of the building on the main level for people relaxing in the secure courtyard area at the front of the building. -4- Parking Bylaw: The applicant has proposed a total of 65 parking stalls for the development and the applicant is required to provide 47 parking stalls, based on the parking requirements that did not include a visitor parking component when the application for this development proposal was received. A Parking Study was conducted by ND Lea Inc. to determine the current traffic conditions and the impact of the parking demand due to the proposed develoment. The main access to the site is proposed via a right-in! right-out Porte Cochere at the front on 119 avenue and via an access ramp to the underground parkade. Service vehicle access is provided via the lane to the east. The study is based on the total number of residents living in the facility, rather than number of units, and the facility is designed to accommodate 203 residents (108 residential care beds and 95 assisted living residents). Through the study, ND Lea found the following: "The average peak parking demand rate based on Greater Vancouver facilities surveyed is 0.30 stalls per resident for care/mixed care + independent facilities, and 0.25 stalls per resident for assisted and independent /mixed care + independent facilities ... Applying the upper 95% confidence interval rates of 0.33 parking stalls per care bed and 0.30 parking stalls per assisted living resident result in a requirement of 65 total stalls. As a preliminary split, it is estimated that 21, 11, and 33 parking stalls would be used by visitors, residents and staff respectively." The report also notes that since the subject site is located within the Town Centre area that parking demand "would likely fall in the low to mid range of observed parking rates" and that the proposed 65 parking stalls for the development would "cover normal peak parking requirements". The report further states that it is expected that the site will generate higher volumes at the intersection of 119 th Avenue and 222nd Street, with a high percentage of pedestrians being seniors or physically challenged. It further suggests measures to promote pedestrian friendliness in this area. Accommodations have been made for scooter parking with 10 secured stalls located in the underground parking area and scooter storage located in 36 of the assisted living apartments, each with an outlet for recharging as per the recommended in the ND Lea report. Proposed Variances to the Off-Street Parking Bylaw: • Small parking stalls: The maximum permitted number of small parking stall spaces under the Parking Bylaw is 9 spaces and the applicant is requesting to increase that number to 19 small car spaces. The ND Lea report recommends that the maximum number of small car parking spaces be 30% of the total required spaces and based on their above noted recommendation for total number of stalls. This would permit a total of 20 small car stalls. Development Permits: The applicant has applied for a Development Permit, using the Regional Town Centre Development Permit Area Guidelines. -5- Advisory Design Panel: The proposed project was reviewed by the Advisory Design panel on October 10, 2006. The design panel was in general supportive of the project and no specific objections were noted. Development Information Meeting: The Public Information Meeting was well attended and the comments were generally positive. A total of 29 people attended the meeting and 10 written comments were received. 7 comments were in support of the project and only 3 were neutral on the project and had either questions or concerns. The concerns were as follows: • impact of increased traffic • sufficient parking for employees • building height of 4 storeys • request to save as many trees as possible • topping of dead trees • affordability of units d) Interdepartmental Implications: Engineering Department: The Engineering Department reviewed the servicing for the subject site and their comments on the requirements are summarized as follows: • Must meet collector road standard to at least the centre line on 119,h Avenue, which includes a one-meter road dedication. • Reconstruct the lane road to have the full width standard - see variance request below. • A sidewalk is required across the site frontage. The sidewalk is to be separated if it will work with the existing BC Hydro poles and the two street trees that are to be retained. • Side walk bulges (to reduce the pedestrian crossing time, improve visibility and increase driver awareness) need to be built on 222m1 Street, at the north side of 11 9th Avenue. This will involve changes to existing parking arrangements and to existing signage. A concrete base and conduit needs to be installed (location to be determined by the designer such that the conduit will be taken where electrical service can be provided) to provide for future overhead cross walk light. • Sanitary sewer standards are to be examined and any deficiencies upgraded. • Install a site connection for road watermain. • Existing fire hydrant will likely have to be relocated by the municipality at the developer's cost. • Improvements to street lighting are required. • Existing street trees need to be examined and new added as per requirement. • Site utility service connections must be underground. • Pavement markings on crosswalks need to be repainted including stop bars. The Engineering department also noted that there may be underground fuel tanks containing contaminants on the subject site. The applicant has provided a Phase 1 Environmental Site Assessment, conducted by Trow Associates Inc., in June 2005, which concluded that there was no evidence of contamination from an underground fuel tank source and noted that there were no underground tanks located on the site at the time of the assessment. -6- Proposed Variance to the Subdivision and Development Servicing Bylaw: The Subdivision and Development Servicing Bylaw requires that the laneway be constructed to a width of 7.5 meters, however, the applicant is requesting a variance to a 6 meter width. The Engineering Department will support this variance, which will be brought forward at the Development Permit stage of the process with the variance requests mentioned above. Fire Department: The Fire Department provided comments on safety related issues and design and the comments are as follows: • When existing houses on the site are vacant and during the demolition phase of the project, the site needs to be secured against any unauthorized entry at all times. • Provide the Fire Department with floor plans showing locations of fire related infrastructure like the fire hydrant, fire alarm panel, sprinkler room, standpipe connections. • Fire safety plan to be submitted to the Maple Ridge Fire Department. • Copy for fire alarm and sprinkler system verification reports to be sent to the Maple Ridge Fire Department. • Lane to be posted with "no parking - tow away zone" signs. • Lane to be a minimum carriageway of 6 meters in width. • Overhead roof at main entrance to have an overhead clearance not less than 5 meters and be posted. • Provide additional security measures for the doors leading from underground to the outside. • Fire department lock box to be flush mounted in wall in close proximity to the fire alarm panel of the main lobbies. • Ensure north side of building allows egress to a safe place in the event of an evacuation. IWIE CONCLUSION: The proposed project is centrally located in the Regional Town Centre with respect to many public transport choices, services and amenities. The surrounding area is fairly flat, making it more walkable for seniors. Some of the comments from attendees of the public information meeting noted that more seniors' housing is necessary in Maple Ridge and this project would help fill this gap. The building is well-designed with an appealing exterior façade, ample outdoor amenity space located on the ground and on the roof, and additionally with supportive indoor amenities on site. There will be variances required to accommodate the development as outlined in the report. 7/, 7)QL6O Prepared by' Rasik Acharya \ Planner MCIP Dire or of Planning Approved by: / Frank Quinn, MBA, P.Eng GMJblic 9.tks & nent Services Concurrence: J. L. (Jim) Rule Chief/Administrative Officer RAJdp The following appendices are attached hereto: Appendix A - Site Map Appendix B - Zone Amending Bylaw No. 6443-2006 Appendix C - Architectural Plans Appendix D - Landscape Plans Appendix E - LEEDs Checklist -8- A" 1/2 2 fj P70168 E NWS287C . P3 1980 Pc) P62 79 P36157 NWS418 P4 1960 __ 6 P6148 P1604 L I- C,) Cl c'1 5 rn4i 11926 cn P 818T -J 4 11916 3j2 I1. I I (P8380) F A of A SELKIRK AVE. 12 13 14 15 16 P 11251 I C') II ,.... HH426H9H - 12050 ______- id2053 —----------1---- 10 1 8112051 106 cr) r I H G 0 P15319 2050 12060 12061 A 12046 67 a. 12047 80 C.. 107 _ CHURCH AVE. ___________ 1 9 12046 12063 12048 LMP8411 79 108 14 F 12042 68 12042 - 8 C 4 12041 12040i) 12041 12032 112038 cc 112034 69 0- 12020 - CL E 3 7 12029 78 037 109 oo to 12028to P 14898 C c12035 3 12028 P295b4 I P14571 P1 571 0- 12025 279 141 142 T 4 5 6 110 D 2 1 JAI 12015 P20 1• P20094 7 8 13 14 P1 113 P828 11993 11970 11973 6 12 11963 5 11 11962 11953 4 10 1952 - 11943 3 - 9 11942 (. a. 194 2 11932 119 AVE. 56 55 54 53 52 51 P 4049 11887 P 1251 22 21 20 19 18 17 0 N 11875 DEWDNEY TRUNK RD. P 11251 25 26 27 28 29 30 31 32 11868 14 I- U, 0 >- I- C') C'4 c..1 I- Cl) 04 414 3 P78577 NWS 2948 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6443-2006 A By-law to amend Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6443-2006." Those parcels or tracts of land and premises known and described as: Lot 76, District Lot 397, Group 1, New Westminster District Plan 32138 Lot 77, District Lot 397, Group 1, New Westminster District Plan 32138 Lot 1, District Lot: 397, Group 1, New Westminster District Plan 11291 Lot 2, District Lot: 397, Group 1, New Westminster District Plan 11291 Lot 82, District Lot 397, Group 1, New Westminster District Plan 34526 Lot 83, District Lot 397, Group 1, New Westminster District Plan 34526 and outlined in heavy black line on Map No. 1378 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to CD-1-00 (Comprehensive Development). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 200. PUBLIC HEARING held the day of ,A.D.200. READ a second time the day of ,A.D.200. READ a third time the day of ,A.D.200. APPROVED by the Minister of Transportation this day of ,A.D.200. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 200. MAYOR CLERK P 11251 25 26 27 28 29 30 31 32 18 17 11875 18.3 N 0 69 (01 17857 SELKIRK AVE. 11) 15.2! 12028 P 9669 L .o 2 1 .Aa N P E N 'A" Co P 70168 'i'- NWS 2870 11980 -. 79 P 36157 17960 6 P 8148 5 P8148 11926 P 8148 4 3 2 1 11916 VS Q N B . 5 P 78577 NWS 2948 6.1 A A NWS 2762 NWS 2611 P 76483 P 74121 U) N N N APfEcwix 7 a. 78 109 ° P 14898 120J5 72028 I 12037i 12025 C (I P 1457 N 120251 CKD 516 279 D In CAD (0 120151 15.2 110 278 _______ N DEWDNEY TRUNK RD. LLJ 04 N) oB A c' u) rn a. N C 1 A P 3175 w1\2 1 a- NWS 3374 1L970 UJ JZ BCP 22636 P 3175 2 0.465ho P 84262 11960 — — — I — I S 100' 11955 CN 11952 N (0 1 Co 4 11942 a- INN 11932 N P 76 rs,1 2 32138 77 P 11291 Ln cO 6 '- - - 119 AVE. _ __l P') CO INN -------- 50 49 48 47 46 45 1 2 68 P14049 P6550 11901 - 6.1 - IC) 3 P 14571 4 18.3 314 P8728 11993 11973 12 11953 20.1 U) 71953 10 11943 9 8 77945 7 52 51 11887 8ylaw No. 6443-2006 Map No. 1378 From: RS-1 (One Family Urban Residential) To: CD—i —00 (Comprehensive Development) OA)IMM mlookk I MAPLE RIDGE A 1:2000 : kN 4 kii1L' ¶ - .---- -.-.--.. - ___ •iIr_ i; - JI •l, -. — ;•h1 !!'!. " I' ': i iii • - : •1 -_ " III •I .!!!;ai.:. ! i .;;; ilsl .,• - -Ir I .• - - - - .: Ii ii i iri • P ',:. P- . jj • i iii III II __1. - 5 'a - — SI•'• 4 : • I. •;u 4 - ov ?' JL2 - VILLAGE MASTER STE PLAN SC IlLl AVENUE MAPLE MAPLE P A V~,ero, ~~, C, S STORE'T' RESIPENTIAL GARE BUILP MG' (BL'&. 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This drawing and denign is and I oil linen rnmnirrn the 000lusiuo properly of JHL Odr.12. 05 Issued or Tender I s LasmdscaP.Aiwhll.cture 0 Urtras Design nsigri Group lric.on'J connol be used w,Ihoul lhe ""•''' 5mm arso sr,..r osow.. Pr rndsope archilncl's oritlnn 0005001. , 0265105 r.,,0 fidSigOOSSra 3/32C.TJ OriCli 001 MAPLE RIDGE SENIOR VILLAGE Aug.. 06 SENIOR VILLAGE, BC PLANTING PLAN L2j nor MAPLE RIDGE SENIOR VILLAGE AuQ. 06 SENIOR VILLAGE, BC PLANTING PLAN nr flV FIR LI I)CHVIIP IA L4 I JHL Design Group Inc. Copbnight reserved. This drawing and design is and all tinnes remains the eaclusive property at JHL Oct.12, 05 Issued to, Tender N 1andcapeArthItecturs + Urban Design sign Group Inc.and Cannot be used without the tars s. SIm..1. a.,wo. Oc idsope architects written consent, - - Cow JRL Design Group Inc. Coptoight reoerned. This drowing nnd de,ign i. and I Wc.rO Ott tirneb reroroino the WoolusiuW property of it Oct.12, 03 l,.c.d tor t.rd.r 71 LendaopeArthttwctun. Urttan D.olgrr 06 sign Group no.0* Cannot be used without the - sort, s.c. W.I. o . or rdsope orchiteots written consent. A .00043-n,, wo 00. 044.A0771.... MAPLE RIDGE SENIOR VILLAGE SENIOR VILLAGE, BC PLANTING PLAN L5 I C1]VEtR-u DCDVçR-u L-6 4, / i IIIiI ---------- I NOTE: FOR INFO ON PROPOSED PLANTS SEE L-2 L'I ------ ------------------------ ( ENCH TABLE rCHAIRS I r------------------1 jL --------------J TYP -1 J L j J JHLDesignGroupinc. MAPLE RIDGE SENIOR VILLAGE 000 de,.ge isond Out 2, 05 Is..d for T.nd.r N LafldscapoA,cttttecturg , Urban Desfgo o I SENIOR VILLAGE. BC Croup tnc.ond connot be used without the 4310. _ - ----- --------- - - - - L-8 orchitects written corroen t.404-454-544 --1 LANDSCAPE PLAN rw: 404 t53_5414 40 5THFLOOR ( Prereq 1 Erosion & Sedimentation Control Required Credit 1 Site SelectIon Credit 2 Development DensIty 1 Credit 3 Redevelopment of Contaminated Site 1 Credit 4.1 Alternative Transportation, Public Transportation Access 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1 Credit 4.3 Alternative Transportation, Alternative Fuel Vehicles Credit 4.4 Alternative Transportation, Parking Capacity 1 Credit 5.1 Reduced Site Disturbance, Protect or Restore Open Space 1 Credit 5.2 Reduced Site Disturbance, Development Footprint Credit 6.1 Stormwater Management, Rate and Quantity 1 Credit 6.2 Stormwater Management, Treatment 1 Credit 7.1 Heat Island Effect, Non-Root 1 Credit 7.2 Heat Island Effect, Roof 1 Credit 8 Light Pollution Reduction 1 Prereq 1 Fundamental Building Systems Commissioning Required Prereq 2 Minimum Energy Performance Required Prereq 3 CFC Reduction in HVAC&R Equipment Required Credit 1 Optimize Energy Performance ito 10 Credit 2.1 Renewable Energy, 5% 1 Credit 2.2 Renewable Energy, 10% 1 Credit 2.3 Renewable Energy, 20% 1 Credit 3 Best Practice Commissioning Credit 4 Ozone Protection 1 Credit 5 Measurement & Verification 1 Credit 6 Green Power 1 c ui iJWk LEED Canada-NC 1.0 Project Checklist Project Name Sustainable Sites 14 Points CaGBC LEED Canada-NC Checklist Page I Yes 7 No Api.411 !T Miterials& Resources . . ' .'. ...•• ••. . T Prereq 1 Storage & Collection of Recyclables Required Credit 1.1 BuildIng Reuse: Maintain 75% of Existing Walls, Floors, and Roof 1 Credit 1.2 Building Reuse: Maintain 95% of Existing Walls, Floors and Roof 1 Credit 1.3 Building Reuse: Maintain 50% of Interior Non-Structural Elements 1 Credit 2.1 Construction Waste Management: Divert 50% from Landfill 1 Credit 2.2 Construction Waste Management: Divert 75% from Landfill 1 Credit 3.1 Resource Reuse: 5% 1 Credit3.2 Resource Reuse: 10% I Credit 4.1 Recycled Content: 7.5% (post-consumer + 1/2 post-industrial) 1 Credit 4.2 Recycled Content: 15% (post-consumer + 1/2 post-industrial) Credit 5.1 RegIonal Materials: 10% Extracted and Manufactured Regionally Credit 5.2 Regional Materials: 20% Extracted and Manufactured Regionally 1 Credit 6 RapIdly Renewable Materials 1 Credit 7 Certified Wood Credit 8 Durable Building 4 Prereq 1 MInimum lAO Performance Required Prereq 2 Environmental Tobacco Smoke (ETS) Control Required Credit 1 Carbon Dioxide (CO2 ) Monitoring 1 Credit 2 VentHatlon Effectiveness 1 Credit 3.1 Construction IAQ Management Plan: During Construction 1 Credit 3.2 Construction IAQ Management Plan: Testing Before Occupancy I Credit 4.1 Low-EmittIng Materials: Adhesives & Sealants I Credit 4.2 Low-Emitting Materials: Paints and Coating 1 Credit 4.3 Low-Emitting Materials: Carpet 1 Credit 4.4 Low-EmittIng Materials: Composite Wood and Laminate Adhesives 1 Credit 5 Indoor Chemical & Pollutant Source Control 1 Credit 6.1 Controllability of Systems: Perimeter Spaces 1 Credit 6.2 ControllabIlity of Systems: Non-Perimeter Spaces 1 Credit 7.1 Thermal Comfort: Compliance 1 Credit 7.2 Thermal Comfort: Monitoring 1 Credit 8.1 Daylight & Views: Daylight 75% of Spaces 1 Credit 8.2 Daylight & Views: Views 90% of Spaces 1 I S / Credit 1.1 Innovation in Design 1 L j Credit 1.2 InnovatIon in Design 1 Credit 1.3 Innovation In Design 1 / Credit 1.4 Innovation in Design 1 / Credit 2 LEED® Accredited Professional Yes 7 No IMI 4 1 Certified 26-32 points Silver 33-38 points Gold 39-51 points Platinum 52-70 points CaGBC LEED Canada-NC Checklist Page 2 ek CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 11, 2007 and Members of Council FILE NO: RZ/1 12/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 6464-2007 23840 River Road EXECUTIVE SUMMARY: An application has been received to rezone the subject property from M-2 (General Industrial) to M-3 (Business Park Zone) and include a text amendment, to permit the construction of a restaurant and brewpub with a liquor primary license. This application conforms with the 2006 Official Community Plan. The applicant has also applied for a form and character Development Permit, a Development Variance Permit, and a Natural Features Development Permit. RECOMMENDATIONS: That Maple Ridge Zone Amending Bylaw No. 6464-2007 be read a first time and be forwarded to Public Hearing; and That the following terms and conditions be met prior to final reading. 1) Approval from the Ministry of Transportation; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A geotechnical report which addresses the suitability of the site for the proposed development; A Statutory right of way plan and agreement must be registered at the Land Title Office for a pedestrian pathway along the waterfront; Road dedication as required; A 219 Restrictive Covenant for protection of the stream setback area must be registered at the Land Title Office. //O~ Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: East: West: Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: DISCUSSION: a) Background Context: Applicant: Owners: KINGFISHER ENTERPRISES LTD HUME/CORNISH ROBERT F WARDROP SHIRLEY R WARDROP Railway Corridor; Highway; Residential RS-3, RS-1, M-2 Industrial Fraser River N/A N/A Ferry Terminal M-2 (General Industrial) Industrial Industrial M-2 (General Industrial) Industrial small take-out restaurant restaurant and brew pub 0.380 Ha (.94 acres) River Road Full Urban DP/DVP/ 112/06 Lot: 4, D.L.: 405, Plan: 7324 Industrial Industrial M-2 (General Industrial) M-2 (General Industrial) b) Project Description: The rezoning application involves a proposal to change the use from M-2 (General Industrial) to M-3 (Business Park Zone) and include a text amendment to permit a liquor primary on the subject site, thereby allowing the construction of a two storey 307 m 2 restaurant and brew pub on the ground floor and 146 m2 of office space and storage area on the second floor. The M-2 zone currently permits a restaurant use, however, the zone limits the size of a restaurant to a maximum of 200m 2 gross floor area. The total site area is 3,689 m2, but only 1,760 m2 site is located on land and the remaining 1,929 extends into the Fraser River. The Albion Ferry Terminal is located on the east side of the site and there is a shake and shingle mill on the west side. For many years, the primary site use has been a small take-out restaurant business that serves the industrial area, as well as the Albion Ferry traffic. The applicant -2- intends to construct a restaurant that will seat approximately 70 people (with an additional 40 seats on the outside deck) and includes a microbrewery operation, with a tasting room that will seat an additional 30 people. Road Dedication and Riparian Setback Area: The attached site plan (Appendix C) shows the northeast side of the parking area with the required 7.3 in (24 ft.) width. for a maneuvering aisle. The plan also shows a riparian setback area that varies in width between 6.7 in and 11.6 m. The Engineering Department requires a 4 m road dedication that is not shown on the attached site plan. Staff have worked closely with the applicant in an effort to reduce the impact of the dedication on the development. As such, two variances are being requested to the Off- Street Parking & Loading Bylaw for the parking area located on the northeast portion of the site. The proposed ripanan setback area will be protected through a covenant. A 1.8 m pathway will link the pub site to the foreshore to allow for the potential of a small marina sometime in the future. Prior to planning for construction of a marina, the property owner would be required to consult with the appropriate Federal and Provincial environmental and fisheries authorities. A 3 m wide Right-of-Way that runs east/west through the ripanan covenant area will be required and will be retained as a future public pathway. The intent is to plan for a pathway along the Fraser River, over the long term, as industrial properties along the waterfront redevelop over time. The public pathway will not be constructed until such time as there is an opportunity to extend it through other properties to a public access point. For now, the applicant will be required to plant the area with native plant species. c) Planning Analysis: Official Community Plan: The designation for the subject site in the 2006 Official Community Plan is General Industrial and the proposed M-3 (Business Park) zone is permitted within this category. Zoning Bylaw: The applicant's intent is to operate a small restaurant/pub-type of establishment that brews its own beer on the premises. Under the M-3 zone, a restaurant is permitted, but not a liquor primary use. The proposed amendment to the Zoning Bylaw includes a text amendment that would permit a liquor primary use on this site within the M-3 zone. Note that a liquor primary use in the M-3 zone would be specific to the subject site and not permitted on any other sites within the M-3 zone. The applicant is not requesting any variances to the Zoning Bylaw for the proposed development. -3- Off-Street Parkin2 and Loading Bylaw: The applicant will be applying for two variances to the Off-Street Parking & Loading Bylaw for the northeast portion of the site to help reduce the impact of the 4 in road dedication on the development proposal. Without these relaxations, the project would be unable to proceed: A variance to the minimum parking aisle width, for a 900 parking angle design, from 7.3 in (24 ft.) to 6.7 in (22 ft). A variance to permit an increase to the number of small car parking stalls from 10% of the total number of stalls to 38%, which will enable a reduction of the large car stall length from 5.5 m (18 ft.) to 4.9 m (16 ft.). The above variances would result in the loss of one parking stall on the west side of the site. Currently, the site plan shows a total of 41 stalls, but only 40 stalls, including one handicapped stall and one loading zone stall, are required. Development Permits: In addition to the rezoning application, this proposal requires Development Permit Applications for Watercourse Protection and Industrial Development. Watercourse Protection Development Permit Objectives: To identif' the area particularly susceptible to disturbance by establishing top-of-bank of watercourses and wetlands and the adjacent riparian leave strip as the watercourse protection area to remain free of development. 2. To afford greater protection to watercourses and their associated riparian habitat by securing natural watercourse protection in public ownership. To facilitate environmentally sensitive development of lands adjacent to identified protected areas through particular attention to the subdivision of land, siting of buildings and structures, and areas of parking, storage, and landscaping. To ensure that adjacent development activity does not encroach upon or alter the protected area. To ensure vegetation or trees are maintained and conserved, or alternatively planted as necessary, to control erosion, protect banks and enhance fish habitat. To ensure that land clearing is limited to a phased construction schedule in order to minimize the potential negative impacts of runoff and erosion on exposed soils in the watercourse protection area. To develop stormwater management plans that strive for the maintenance of pre-development flow regimes of local watercourses. To encourage where possible that development sites utilize drainage infiltration in order to augment stream base flows. -4- Industrial Development Key Development Permit Guideline Concepts: Provide a street presence with entrances and architectural interest in building designs fronting public streets. Loading facilities should be located away from public streets and into the rear or the interior of a site. Outdoor storage and less attractive structures such as accessory buildings should be screened with fencing or landscape. 4. The transportation needs of diverse users should be accommodated through amenities such as bicycle facilities, and accessible design for the mobility impaired. The form and treatment of new buildings should reflect the desired character and pattern of development in the area by incorporating appropriate architectural styles, features, materials, proportions and building articulation. Advisory Design Panel: The proposed project was reviewed by the Advisory Design Panel on December 12, 2006 and was given general support by the group. The following recommendations were made: that consideration be given to upgrading the fence to the ferry side; that the applicant consider using permeable paving materials in the parking area other than the grasscrete that is proposed. The applicant will work with the above recommendation to ensure the above items areàddressed by the Development Permit stage. Development Information Meeting: A Development Information Meeting was not required due to the fact that the development proposal is very small and that there are so few property owners within 50 metres of the subject site. d) Interdepartmental Implications: Engineering Department: The Engineering Department reviewed the site for servicing needs and provided the following comments: A collector road width is required across the frontage of the property. The required road improvements include a 4.0 metre road widening, concrete curb and gutter and sidewalk, street lighting, street trees, and storm sewer. This will include a requirement for the applicant to pay in-trust an amount to cover the construction cost of the required road fronting the site. The road works will be constructed in the future by the municipality as part of a larger project on River Road. -5- • The existing sanitary sewer and service connection appear adequate. At the building permit stage the applicant will need to confirm that the service is adequate for the proposed use. If it is not, the municipality will prepare an estimate for the cost of a new service connection. • Since the storm sewer will not be constructed until some time in the future, the applicant will need to obtain a storm connection to the existing ditch on the north side of the street at the building permit stage. • The existing watermain is adequate, but at the building permit stage payment will be required for a new service connection. • DCC forgiveness is possible at the building permit stage where a reduction will be applied to the road component of the DCCs. • This property is located within the Fraser River 200 year floodplain and the applicable flood construction elevation is 6.6 m. At the building permit stage the applicant will have to address the issues of floodproofing. Fire Department: • A site plan and floor plans showing locations of fire related infrastructure some of which is outlined below is required. This is to include the locations of fire department connection, fire hydrant, fire alarm panel, sprinkler room, etc. • All fire department access routes must be rated for minimum of 35,000 Kg with a minimum force of 70 P.S.I. • The Fire Department connection is to be installed in a location accessible to the Department's vehicles, as approved by the Fire Chief and located remotely from the building face and away from any hazards and at least 1500 mm (60 inches) away from any ornamental light standard, utility pole, electrical kiosk or driveway and landscape design must not interfere with the access or operation of the connection. • Preferred location of fire hydrants is at main entrance. • Private hydrants are to be lime-yellow with white caps. • Measures are to be in place to ensure landscaping does not encroach on access and visibility and that hydrants can be kept clear in all weather conditions. • Prepare a Fire Safety Plan and submit to Maple Ridge Fire Department. • Copy of fire alarm, kitchen fire suppression system and building sprinkler system verification reports must be sent to Maple Ridge Fire Department. • Ensure address is visible from the street and visible day or night. • If a free standing sign is installed, ensure building address is included on the sign. e) Environmental Implications: The applicant has retained an environmental consultant who will responsible for designing the riparian area planting and incorporating innovative stormwater management into the site design. The applicant is currently proposing grasscrete to help intercept stormwater runoff within the parking area and based on comments from the Advisory Design Panel and the Fire Department, staff will work with the applicant and his consultant to review other effective and practical best management practices. -6- CONCLUSION: Staff and the applicant have worked to resolve the difficulties encountered with this small site and its location in an effort to support the redevelopment. The location of the subject site in an industrial area on the edge of the Fraser River is suitable for a brew pub and restaurant establishment and patrons will also continue to enjoy the take-out service. For people working in the industrial area throughout the work week, the restaurantlpub will serve as a convenient eating establishment and on weekends will become a destination for those who want to enjoy a lunch or dinner close to the Fraser River. Restaurant/pub patrons will be able to enjoy the views of the Fraser River at any time of the year, either through the large windows inside the building, or outside on the deck during the warmer months. This development would help promote tourism along the Fraser River for recreational boaters. Therefore, it is recommended that Zoning Amendment Bylaw 6464-2007 proceed to Council and Public Hearing, subject to the conditions noted in the recommendation section of this report. Services lef Administrative Officer The following appendices are attached hereto: Appendix A - Location Map Appendix B - Zone Amending Bylaw Appendix C - Architectural Plans - 7 - 4 ix ' NNN SUBJECT PROPERTY LOUGHEED HWy. A L 23840 RIVER ROAD CORPORATION '- Ll N [V Langley I MIAPLE Rll)GE PLANNING DEPARTMENT SCALE 1:3,000 ______ DATE: Nov 2, 2006 FILE: RZ/112/06 BY PC Mr~ ~ W CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6464-2007 A By-law to amend Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the Disthct of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6464-2007" That the following be added to Section 803 Business Park Zone M-3, 1) Principle Uses: n) liquor primary use, specific to the following site: Lot 4, DL 405, Group 1, NWD, Plan 7324 23840 River Road That parcel or tract of land and premises known and described as: Lot 4, District Lot 405, Group 1, New Westminster District Plan 7324 and outlined in heavy black line on Map No. 1387 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to M-3 (Business Park). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDERED AND FINALLY ADOPTED, the 200. MAYOR A.D. 200. A.D. 200. A.D. 200. A.D. 200. day of , A.D. 200. day of , A.D. CORPORATE OFFICER Rem Pc 06 LMP5970 2 /\ON4 /n \ 1.732 ha / I, SK 328 1.642 ha N p 100 / / / / P 26438 \ (Albion 7erry Site) / / / • 8 P 7324 MAPLE RIDGE ZONE AMENDING Bylaw No. 6464-2007 Map No. 1387 From: M-2 (General Industrial) To: M-3 (Business Park) / 3 P 7324 0.429 ha A / 1 4 P 7324 MAPLE RIDGE A 1:1500 so •H . Cd 0 55. S S 0 0.1') proposed development PRIOPCOM AOO • — ..r.. 5V5LGNT SITC AA, tao S . flow. tM.., UNDO • ua. I S QWdr LOT otee4O.6. .Maem.1043.t I 18,941 S.F. net development site OTY ( LOT GC..1*AÔ5). L*P,Sø. (.30, e$Oe N.00 ACA, a w,.p lw'wI a ,% — OP. I leapt Wft. a....,. 1.1.21 PACtWO POVI5tOtt — • Sf3 '2510 -5--. IS. l•fl3 2 _S•_.o C 54 .'IMI • 5. 5Cfl 5.10 COCa. I OCI.$ IC SIMS I 20,768 S.F. 39,709 S.F. overall lot area SITE PLN — proposed restaurant & micro-brewery pd.t.d to Sept, 22 106 r,_06-13-06.dwg, 01/23/2007 12:OE I:\JOB\06-61 2_Ted I CL CD a. 0 a, a -dev -; 10 lorft Amen cti I I architect—.,.&,,b c.I.b.c. I proposed restaurant & microbrewery '•'•' I A—S1 == i 23840 River Road Maple Ridge I :\JOB\06-61 2_Ted Hume -pub\00-job-record\2-dev permit\09-22-0606-61 2_plan section elevation_06-1 3-06.dwg 01/23/2007 12:1 C d restaurant & microbrewery River Road Maple Ridge r :ii il LI LW I :\JOB\06-61 2_Ted Hume -pub\00-job-record\2-dev permit\09-22-06\06-61 2pIan section elevation_06-1 3-06.dwg, 01/23/2007 1 2:0€ I - -j- -:- --:-- F El 2.. - __ I O,ChlteCt—flb& proposed restaurant & microbrewery :== J 23840 River Road Maple Ridge ell CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 25, 2007 and Members of Council FILE NO: VP/073/05 FROM: Chief Administrative Officer ATTN: CoW SUBJECT: Variance Permit 20713 Golf Lane EXECUTIVE SUMMARY: A Development Variance Permit application has been received to vary Maple Ridge Zoning Bylaw No. 35 10-1985 as amended, as following: Schedule D - Minimum Lot Area and Dimensions • To vary the minimum lot depth prescribed for the R-1 (Residential District) zone from 24 meters to 22.57 meters. RECOMMENDATION: That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/073/05 respecting property located at 20713 Golf Lane will be considered by Council at the February 27, 2007 meeting. DISCUSSION: a) Background Context: Applicant: Donald G Flavelle Owner: Donald G Flavelle And Mary E Flavelle Legal Description: Lot: 1, D.L.: 277, Plan: 77490 OCP: Existing: Urban Residential Zoning: Existing: RS-.l (One Family Urban Residential) Proposed: R-1 (Residential District) Surrounding Uses North: Use: Residential Zone: R-1 (Residential District) Designation Urban Residential South: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential //03 Residential RS-1 (One Family Urban Residential) Urban Residential Residential R-1 (Residential District) Urban Residential Residential Residential 0.116 HA (0.28 acres) 207th Street and Golf Lane Full Urban VP/073/05 Reduce the lot depth by 1.43 meters (4.69 ft).from 24 meters to 22.57 meters East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Requested Variance: Project Description: The subject property, having frontage on Golf Lane, is approximately 22.57 meters in width. The proposed parcel, fronting on to 207th Street will be 22.57 meters in depth. The R-1 (Residential District) zone prescribes a minimum lot depth of 24 meters. Accordingly, the owner has submitted an application requesting a variance for the lot depth by 1.43 meters (4.69 ft). Planning Analysis: As noted above, the proposed 22.57 meter lot depth is due to the fact that the parent parcel has a lot width of 22.57 meters. A portion of the parent parcels' back yard will be proposed Lot 1. The minimum lot size required for the R-1 (Residential District) zone is 371 m 2 and the minimum width prescribed is 12 meters. Proposed Lot 1 will be approximately 418.3 m 2 with a width of approximately 18.1 meters. As well, Part 4, Section 406(l)(a)(1) of the Zoning Bylaw states that no lot shall be created having a building area with dimensions less than 8.0 meters X 12.0 meters in the R-1 zone. The plan submitted in support of the applications shows a building envelope greater than 8.0 meters X 12.0 meters. It should also be noted that even with the proposed reduction of the parcel depth, the building envelope will still accommodate the required rear yard setback of 8 meters. -2- CONCLUSIONS: Respecting that the proposed lot will comply with and exceed all other geometry requirement except for lot depth, it is recommended that VP/073/05 be favorably considered. Prepared by: David Stevenson Planning Technician Ap J!içfh1MCP, MCIP D1ectir of Planning Approved by: Fr 1 nk Quinn, MBA, P.Eng CM: Public Works & Dev1ept&nt Services Concurrence: J.L.,/irn) Rule ChieI Administrative Officer DS/dp The following appendices are attached hereto: Appendix I - Subject Property Map Appendix II - Preliminary Subdivision Plan -3- r.. NWS3345 JLrlIZ * P 16749 11534 - P 76457 27 LMP 40400 22 11522 24 1 2 21 25 26 11509 0 LMP 18 21 11499 20 23 11499 115AVE. 27 11502 11495 11493 j 12 1 9 10 11 26 11494 12 2 11 11489 13 25 11484 - I- 11485 13 1 4 15 3 DARTFORD ST. 11485 10 11534 24 11474 ____________ 11475 0 Rem 13 14 , ____________ 4 16 9 11470 P21114 11481 1508 23 11 11485 29 PRoP:J 17 16 15 0 TfJECT 11455 11460 - 8 -J 450 93 18 2111489 \_30 19 ______ 11465 I - GOLF LANE 37749 608 609 0 CD 611 11430 11431 P11 * 620 619 616 615 612 621 618 617 11417 846 P 114 11407 47 0 ' I\10!•.P *fl91J*l*_#• ,,Ii!Ii' P 73638 \ 2 3 P70943 2 P60914 11428 LANE 11410 P8 557 P1 601 LMP 22 463 rl CD 1 2 17 18 19 1 2 114 AVE. 20713 GOLF LANE 0 j iJj C Oil 0 na% w THE DISTRICT C.,. - ~O^- I Vhk iN'IAPLE RIDGE PLANNING DEPARTMENT DATE: Oct 13, 2006 FILE: VP/073/05 BY: PC ,?OJ7?S L/]/Qc CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 25, 2007 and Members of Council FILE NO: RZ/058/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Project Revisions Review Maple Ridge Zone Amending Bylaw No.6428-2006 12065 228 ST,1 2073 228 ST,12085 228 ST and 12097 228 ST EXECUTWE SUMMARY: Application RZ/058/06 received first reading November 14, 2006 and was presented at Public Hearing December 19, 2006. Subsequently, Council deferred second and third reading January 9, 2007 to allow the applicant to address concerns raised at Public Hearing. This report summarizes the project revisions, and requests that Council consider one of the following options: I. Grant Second and Third Reading to Maple Ridge Zone Amending Bylaw No.6428-2006; Defer the application pending further project revisions; Defeat Maple Ridge Zone Amending Bylaw No.6428-2006. DISCUSSION: a) Background Context: Applicant: Alpha Beta (138th Street Holdings) Corp. Owner: 471I43BCLTD Legal Description: South Half of Lot 3, Plan 8333, North Half of Lot 3, Plan 8333, South Half of Lot 4, Plan 8333 and North Half of Lot 4, Plan 8333, all of Sec. 20, Tp. 12, NWD OCP: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation Urban Residential South: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential East: Use: Residential Zone: RS-1 (One Family Urban Residential) Designation: Urban Residential West: Use: Residential Zone: RS-1 (One Family Urban Residential) and RS-lb (One Family Urban (medium density) Residential) Designation: Urban Residential //0 Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Residential Apartment/Townhouse 0.76 ha (1.88 ac) 2280' Street Urban DP/05 8/06, VP/05 8/06 b) Project Description: At the Public Hearing, members of the public raised concerns with the scale and massing of the project; proximity to neighbours; oversight of single family homes and yards nearby; and adequacy of the proposed landscaping to provide adequate buffering. The project architect has tried to address these concerns in the following manner: Removal of the 4th Floor units on the northwest corner resulting in the deletion of 2 units (two condominiums: 2 bedrooms, and 2 bedrooms + den). Removal of all roof terraces - all roofs will be accessible for maintenance only. Relocation of both condominium structures: To allow for more generous, and mature landscaping, a total of 18 western hemlocks have been added along the neighboring properties to increase privacy between properties. To increase the following setbacks from neighboring properties: • At the north property line: from 26'-5" (8m) to 33'-0 3/8": (increase by 6'-7 3/8" (2m)). • At the west property line: from 24'-7 1/8" (7.5m) to 29'-7 1/8": (increase by 5'-0" (1.5m)). • At the south property line: from 24'-7 1/4" (7.5m) to 28'-0 7/8":(increase by 3'-5 5/8" (im)). Addition of one townhouse on the northeast corner - for the following reasons: • To replace one of the units from the apartment; o To take this opportunity to better balance the 228 th Street elevation - this would offer two equal rows of 5 townhouses on either side of the driveway entrance to the site. These revisions have also resulted in the need to revise the original site plan as following: • The separation between the two condominium structures and the adjacent two rows of townhouses has been reduced from 30'-9 3/8" (9.4m) to 25'-9 3/8" (reduced by 5'-0" (1 .5m)); • The landscape areas at the project site entry have been slightly reduced from 77'-0 1/4" (23.5m) to 73'-10 1/4" (reduced by 3'-2" (im)); • The courtyard width has been reduced from 91' (27.73m) to 81' (24.68m) (narrowed by 10' (3m); • Request for additional variance - for the north side setback at townhome #10 (proposed additional townhome); • The proposed townhomes (#1 & #10) side yards are 15'-1 7/8" (4.6m); • The condominium structure to the south remains at 4 storeys. -2- CONCLUSION: As a result of the public's comments and concerns raised at the Public Hearing, the applicant has significantly altered the projects design and landscaping to lessen impacts on neighbors. The Planning Department supports these efforts and therefore recommends Council consider one of the following options: Grant Second and Third Reading to Maple Ridge Zone Amending Bylaw No.6428-2006; Defer the application pending further project revisions; Defeat Maple Ridge Zone Amending Bylaw No.6428-2006. Prepared by: David Stevenson Plannng Tecinician \O / Ap ovedby: JgneP , ,MCIP Director of Planning Approved by./ Frank Quinn, MBA, P. Eng GM: Public Works & Development Services Concurrence:~Lf (Jim) Rule Administrative Officer DS/dp The following appendices are attached hereto: Appendix I - Subject Property Appendix II - First Reading memo Project Revisions: Appendix ifi - Site Plan Appendix IV - Fourth Floor Plan Appendix V - Building Elevations Appendix VI - Landscape Plan Appendix VII - Shadow Cast Effect on 12114 Fletcher Street -3- Appe" 12U 331 B A 340 02 a a. 353 332 P5687 LMP4065 12139 -i to N 3 CD 0 12139 2136 12128 12131 In cli !2131 I 339 & N1/216 338 337 402 401 12120 It) Sl/216 P611 P4485 12119 12128 P67081 12121 294 29 12120 12114 147 2 N50'5 12115 - 12111 1 It) 297 296 12112 N 148 38 - N 2102 a. 12106 CC) 12101 ____________________ _____________ - 12081 12002 GD 02 II,, Rem 10 A N 1/2 4 P11644 12086 12086 Subject Properties B 12087 S1/2ot4 12078 a. Co c4 302 301 N 1/2 11 12081 A __ P44858 If, N1/2ot3 12080 326 315 S1/2 11 12011 N C'4 C) w X 12002 U) 02 12086 N1/2 w B N S1/2of3 u.. _1 _________________ )2s Q. . 36 S 1/2 2054 12053 12064 12 12051 S 1/27 (C) N70'N130ot2 320 2042 .100 '3. 12061 P 4780 1 307 N1/26 12049 Rem.N130of2 1 - 318 CD 02 2031 a. a. 306 0.ii S 1/26 Rem. 2 P 12253 3 ii 2032 17 12028 Rem. '3° P52750 310 18 16 327 P51311 -; • P77489 a. 15 2028 P61650 DEWDNEY TRUNK ROAD Disthctof Pift Meadow VaiIsy - 12065/73/85/97-228th St n.4041, ALE 11 500 \_ r— flAT Jun 29 2006 " 11/OC V A - em CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: October 25. 2006 and Members of Council FILE NO: Rl/058/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No.6428-2006 12065 228 ST,12073 228 ST,12085 228 ST and 12097 228 ST EXECUTIVE SUMMARY: An application has been received to rezone the subject propertis from RS-1 (One Family Urban Residential to RM-2 (Medium Density Apartment Residential), to pLrtnit the construction of 107 units in an apartment and townhouse form. This application is in comphance with the Official Cornrnunir' Plan and will require Council approval of a development permit for form and character. RECOMMENDATIONS: That Maple Ridge Zone Amending Bylaw No. 6428-2006 be read a first time and be forwarded to Public Hearing; and That the following terms and conditions be met prior toflutal reading. Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Road dedication to acheve a 20 neter colector s1andard right of way width; Consolidation of the development site: Removal of the existing buildings: Registration of a Section 219 Covenant indicating the Leadership in Energy and Environment Design Green Building Rating System components that will be included on the final project design plans: Registration of a Restrictive Covenant protecting the Visitor Parldng. DISCUSSION: a) Background Context: Applicant: Alpha Beta (138th Street Holdings) Corp. Owner: 47II43BCLTD Legal Description: South Half olLot 3. Plan 8333, North Half of Lot 3, Plan 8333. South Half of Lot 4. Plan 8333 and North Half of Lot 4. Plan 8333. all of Sec. 20, Tp. 12, NWD Zoning: Existing: Proposed: Surrounding Uses North: South East West Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: OCP: Existing: Apartment District 100-250 RS-1 (One Family Urban Residential) R.M-2 (Medium Den.;ity Apartment Residential) Residential RS- I (One Family Urban Residential) Compact Housing 40-60 Residential RS-1 (One Family Urban Residential) Apartment District Residential RS-1 (One Family Urban Residential) Apartment District Residential RS-1 (One Family Urban Residential) and RS-lb (One Family Urban (medium density) Residential) Apartment District Residential Apartment/Townhouse 0.190 HA 228th Street Urban DP/058/06, VPI05 8/06 This multi residential development is proposed over four existing parcels fronting 228 Street. The con3ol!dated site proposes to accommodaTe a mix of:ownhou3er. fcnr'ng onto 228 Stree: and two apartment buildings occupying the westerly portion of the site. The nine townhouse units are in two buildings, four units north of the central driveway and five units south of the driveway. All of the townhouses are three bedroom units approximately 97 m (1044 sq fi) in area. The townhome structures are two storeys in the front rising to three storevs at the back. This is to create a lower scale residential presence along the street edge with a transition through the third storey to the four storey apartment to the west. All of the townhouses will have individual street front entries and walkways to the street. To enhance the residential presence on 228 Street there is a front yard setback variance requested. The development proposes to site the townhouse -.5rn from the front lot line. A similar setback is proposed for the townhouse located at the south east corner. To the west of the townhouses are two apartment structures each containing 49 units. Collectively, the buildings have a mix of one bedroom, one bedroom/den, two bedroom, two bedroom/den and three bedroom units. The one bedroom units range in size from 62.6 m to 70.7 m (674 to 761 sq ft), two bedroom units are 80.1 m2 to 93.1 m2 (862 to 1,002 sq ft) and the three bedroom units are 97.2 mto 97.4 m2 (1,046 to 1,048 sq ft). The two apartment structures are a near mirror image of one another. The difference is in the north building where there is an indoor amenity space at the courtyard level and a large roof terrace along the northern elevation. Along this roof terrace the building height is reduced to three stories, effectively -2- reducing the building mass, providing for a transition to the single family residential neighborhood to the north. With the proposed layout symmetry is achieved at the entrance, accommodating a circular drop-off area that serves the individual lobbies of each apartment structure. Between the two apartment buildings there is a generous courtyard at ca with two landscape mounds to create desirable privacy areas for the ground oriented units and deine the walkways. The courtyard also has areas designed for BBQ's and children play spaces. There is a driveway located at the mid point of the site providing access to the underground parking level. The proposed 107 units plus visitor parking requires 181.9 or 182 off street parking stalls. The development proposes 185 parking spaces. There is a requirement to register a restrictive covenant for the visitor parking. The driveway leading to the circular drop-off is flanked by pedestrian walkways and rows of trees. Rows of trees are also layered onto the side elevations of the townhouses flanking the entrance. Flower beds and shrubs are displayed at the center of the vehicle drop-off, and define the limits of the common courtyard. The perimeter landscaping is designed along two tiers ano includes grassed areas with a generous count of shrubs and trees defining the edge of the development. Colors of foliage and flowers are to complement the architectural palette of the exterior prefinished composite panels including taupe. olive green, copper and charcoal. c) Planning Analysis: Official Community Plan: The subject properties are designated Apartment on Schedule "B" of the current Official Community Plan, (Bylaw No.5434-1996). Accordingly, the proposed RM-2 (Medium Density Apartment Residential) zone complies with the current land use designation. The generalized future land use map, Schedule "B" of the proposed OCP. (Bylaw No.6425-2006) designates the subject properties Urban Residential. As 228 Street s designated as a maicr road corridor, the major corridor residential infill policies apply. Major corridor residential development includes, and is not limited to. townhouses and apartments. Maple Ridge Town Centre Concept Plan: The development site is located within the boundary of the Maple Ridge Town Centre Concept Plan, also known as Smart Growth on the Ground. The site is identified as multi-tarnilv. Chapter 4 of the Concept Plan, Design Guidelines and Perjornancc Standards, outlines the need to direct growth to the Town Centre, to aid in accommodating the 7.000 new dwelling units anticipated by 2021. This growth is expected to help revitalize the downtown areas and provide a supportive population base for local businesses and transit. It also identifies the need for greater diversity in the residential housing stock, to provide options for a variety of persons at different staes of life and with physical challenges. A range of housing types and sizes also provides more opportunities for rental housing and housing that may serve a variety of income levels and locate residents in close proximity to shops and services. This proposed development supports the Maple Ridge Town Ce.irre Concept Plan (MRTCCP) by implementing some of the initiatives outlined by Smart Growth on the Ground for high density residential areas. The following summary makes reference to some key aspects or concepts applied in this proposed development. 1. Relationship of Structures to the Street: This project consists of two condominium structures and two rows of townhomes where each structure offers ground-oriented units. The building heights vary from three to four storeys for the condominium structures, and from two to three storeys for the townhomes - where the MRTCCP recommends a maximum building height of four storeys. The MRTCCP recommends a minimum setback of 3.0 meters from the front property line, and a minimum cf 4.5 meters from all other side property lines. The proposed setbacks are: 4.5 meters from the front property line (variance required), 7.5 meters from all other property lines - with th exception of townhome #1 (near the south property line) where the setback is 4.6 meters (variance required). Building orientation was considered to offer primary facades facing the public streets, and to create a pedestrian-oriented atmosphere for residents and to implement 'eyes on the street'. All townhomes have a front Street address (direct connection to 228th Street), and both rows of townhomes are - separated by a wide pedestrian access to the condominium lobbies and courtyards. 2. Built Form & Materials: In this non-heritage and mostly single-family area, the front portions of all townhomes' facades facing 228th Street are only two stories high and articulated to offer a recessed entry and a roof terrace at the third level (the townhomes step up to three stories at the back). The prefinished composite panels for all exterior surfaces play a significant role in the overall articulation of the project: a playful use of four colours (taupe, copper, olive green. and charcoal) also bridge with the landscape foliage colors. The overall project size and massing is in scale with the adjacent single- family properties, and will contribute to improving the pedestrian experience on 2281h Street. 3. Parking Strategy: As recommended by the MRTCCP for apartment districts, all of the required parking (for both the residents, and the visitors) is underground. 4. Environmental Design / Green Infrastructure: This project supports a recycling program: where facilities for collection of recyclables are provided at the underground parking level, for all residents (similar to the blue-box recycling program). Indigenous or adaptable (to the local climate) landscape materials are specified. 5. Energy & Water Use: The roofing membranes will be specified to be of light color in order to reduce the roof heat island effect. EnergyStar appliances will be used throughout all units. Energy efficient heating and hot water equipments, as well as light fixtures and lamps will be specified throughout the project. Construction assemblies will specify proper sealing of all openings to prevent drafts. All plumbing -4- fixtures will be water-efficient (water-saving). All residential structures will be insulated from the underground parking structure. The landscaping will be irrigated by a drip irrigation system to help establish the vegetation initially, and to eliminate water losses catsed by evaporation or runoffs. Transportation: The location of this project supports the use of transportation alternatives. Dewdney Trunk Road. approximately 120 meters south of the site, is a major bus route. This development also offers storage for bicycles. Green Streets: This development contributes to MRTCCP desire to increase ecological sustainability within the Centre, by implementing green infrastructure on 228th Street (to manage rainwater more effectively than present, by featuring street trees and more vegetation (permeable area)). Green Building Design The development site is within the Regional Town Centre and which is the Smart Growth on the Ground area. The project architect has submitted a preliminary analysis of the LEED's (Leadership in Energy & Environmental Design) building rating system checklist for the proposed development. Even though this proposed development is not registering for LEED certification, it is designed with sustainable objectives. These objectives are summarized under the six LEED divisions. Sustainable Sites: This project proposes to redevelop a site already appropriate for development, and is located near the Town Centre where the infrastructures already exist, along with ahernative modes of transportation - therefore not causing any further urban sprawl. All parking is underground, allowing for generous landscaping between structures - which in turns reduces non-roof heat islaid effect and light pollution significantly. The three large roof terraces on the condominium structures, the individual roof terrace over each townhome, and light colored roof membranes reduce the roof heat island effect significantly. Water Efficiency: Water consumption is reduced by means of landscape. and mechanical design. indigenous or adaptable (to the local climate) landscape materials is specified. with drip irrigation to help establish the vegetation initially, and to eliminate water loses caused by evaporation or runoffs. Only low water consuming plumbing fixtures (faucets. showers, toilets, hot water tanks. etc.) will be specified. Energy & Atmosphere: Energy performance will be maximized by only using energy efficient heating and hot water equipments, EnergyStar appliances, energy efficient light fixtures and lamps, as well as by insulating the residential structures from the underground parking and providing excellent draft sealing around all openings. All ventilation and fire suppression systems specified for this project to contain no HCFC's or Halon. 4. Materials & Resources: This project proposes to recycle construction and land clearing waste by 50°,'o. At least 10 0/6 of all the building materials can be extracted and manufactured regionally. The final product is of durable quality - where building assemblies will be detailed to last the full life expectancy of the materials. Indoor Environmental Quality: The parking structure will monitor carbon dioxide emissions, and an indoor air quality management plan can be put in place during construction to prevent further emissions of VOC's. All adhesives. sealants, paints, and coatings will be specified with low or no-emitting VOC's. All living spaces are perimeter spaces - with individual heating controls and operable windows. Over 90% of all spaces have views. 6. lnnovation& Design Process: Most consultant firms designing and specif'ing this project have LEED Accredited Professionals. Zoning Bylaw: As noted previously, this development will be requesting front and side yard setback variances. Part 6, Section 604(6), Siting, states that all apartment and accessory residential buildings shall be sited not less than 7.5 meters from all property lines. The developer is requesting a variance to 4.5 meters for the siting of the townhouses from the east and south property lines. This request will be formalized for Council's consideration when the Development Permit is presented for consideration. Development Permits: This housing project will be subject to the guidelines for multi-family development detailed in Official Community Plan Bylaw No.6425-2006. The development permit for form ano character must be approved by Council prior to a building permit. The development permit application has been submitted by the applicant. Advisory Desi2n Panel: The Advisory Design Panel was in general support of the project as presented with the following considerations: a) Better description (refinement) of the perimeter landscaping area, specifically the northwest corner. There will be a 1.0 meter retaining wall at the north west corner of the site. This is the lowest part of the site. The wall will have a triple pipe rail on top and planted ground cover behind that will grow down the outside providing integration of the wall with the balance of the landscaping along those north and west edges. Development Information Meetjn2: A Development Information meeting was held on August 9, 2006. A total of six neighbors attended and four comment sheets were returned. The comment sheets expressed concerns regarding: increased traffic on 228 Street and the demand for visitor parking request for large trees as a buffer to single family properties preference for only townhouses site drainage children's play area shadow casting over a solar heated pool at 12114 Fletcher Street Development Information Meeting Discussion It is aciciowledged that traffic volumes will increase on 228 Street consistent with the form of development proposed. The development will be providing the number of off street parking spaces required for the RM-2 zone, including the additional 0.2 spaces for visitor parking and an additional three spaces. The perimeter of the site will be planted with a combination of magnolias, japanese maples. western red cedars and honey locust The development provides a combination of townhouses and apartments with varying heights of two, three and four stories. Development of this site will require a comprehensive storm water management plan which will include containing storm water to the site and directing it to the storm sewer system in 228 Street. At the time of the development information meeting there was no children's play area. The plan has been modified to now include a play area in the common courtyard. As well Fletcher Park is approximately 350 meters north of the site. The northern apartment structure is three stories for all but the corners. A shadow cast aralysis was provided that illustrates that at the summer solstice. June 21, there would be no shadow casting from a thrce cr four storey structure with the 7.5 mete: setback from the propem , line. At the spring and fall equinox, March 21 and September 21. the shadow cast would be 7 meters north of the common property line for a four storey structure and 4 meters for a three storey structure. d) Interdepartmental Implications: En2ineerin2 Department: The Engineering Department has conducted a rezoning application review which details the requirements for servicing improvements for this development. Works include road dedication for widening 228 Street and reconstruction of the street to a collector standard. All of the works vill be secured for in a rezoning development agreement. The site is relatively level and there are no apparent geotechnical concerns. The developer will conduct a geotechnical review in support of the building permit review process. 7. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional eight trees. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $200.00. Fire Department: The Community Safety Officer has reviewed the proposal and provided comments regarding a fire safety plan, fire alarms, fire connections, security and fire access. These comments have been forwarded to the architects. CONCLUSION: Application R71058/06 is being reviewed under the neighborhcod and housing policies of the proposed OCP, (Bylaw No.6425-2006). As the proposed development complies with the policies it is recommended that this application be favourably considered and be given first reading and forwarded to Public Hearing. Prepared by: icin flCP, MCIP Approved by/ Frank Quinn, P. r GM: PnE)ic We Concurrenc/ J. L. (Jim) Rtile V Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Property Appendix B - Site Plan Appendix C - Parking Plan Appendix D - Building Elevations Appendix E - Bylaw No. 6428-2006 Services -8- ntn . !J. II rJ •, .. -• 1 I -; I no tz Is I _ * "I'I'lfl -• •'* 4 .•:. . CONCEPTUAL SITE PLAN (PARKING FLOOR) r. ' I CETUAL PARKING FLOOR BoidWing Continuum Architects Inc 7337 - 13? ST., Suit. 300 Suney, SC Caad. V3T 1A4 Tel 004 564 4767 P.. 604 594 4736 1 = Email: office•boldwing-eontlnuuxzz.cam 'a. f 505TH. lAST. SOUTH I BoIdWing ConUnuum Architects Inc. ww 05l$.1Lll91•mthS7SOI,. MOOS. SC T -. .,n I • X-0 A.!. S.G. OCU ASSI 25002 .-.-.-•--*-.* .. L______.. 1. \ I i Ems MIR I to - - - -•a 101 L 0 nEnlott, (,).-.—.. 0--- 0-- - - - LMoscutcamS - 1 1 I I rII cii•— Lfl--- ED /1 ED I k' [] IL1---- L1.,--- I:J.*Ia -----------------------L1-'- [---. [EU) Ei----' I-J jj ._._ LJ--- L---- CONCEPTUALSITEPLAN ALPHABETADEVEIOPMENIS MAPa FLOOR MULTi RESIDENTAIL PROJECT BoidWing Continuum -\ III tI'I - III' 120NT, 73,93.91. 229th STREET, . MAPLERIDOE.RC 20-O RSR OCR ACT2A 26002 143 1•'-.— L7J'---'• cJ..---..' r----• ].,..,., [1•--- [J. 'V I .2o;s:Asi CONCEPTUAL SITE PLAN 7LPISA8CTA DEVELOPMENTS FOURTH FLOOR MULU RESIDENI*.ZL PROJECT 72065. 73,15,11.327th StREET. MAPLE RtSOE. BC 4 CONCEPTUAL SITE PLAN BoIdWingContInuUm\,it9tu Pi'4 OR -o 2- p EAST SITE ELEVATION pSOU I I'i bi I t tLtVA I ION QWEST SITE ELEVATION SITE ELEVATIONS. - - ALPHA BETA DEVELOPMENTS NORTH. EAST, SOUTH $ MULTi RESIDENTAIL PROJECT BoIdWInL Continuum \' I .t . WEST 12515. 13.8E.97.52511, STREET. MAPLERISOE.BC S ,.---.-..--- •1 p?eo(i, a - - - 'D- ' '---- '- - 74- tir tr - : - - - - - F = - riJI -r 777M ; LEN lu IF F AppG-'c \LL '- — — r — — - 12114 FLEItHER STREET — WEST SITE ELEVATION (T) SUMMER SOLS110E (JUNE 21) 63 DEGREES 0 3 SIOREYS () SPRING/FALL EQUMOX (WRCH 21 & SEPTEMBER 21) 40 DEGREES 0 3 SIOREYS 1 JAN. 18 2007 ISSUED FOR REVISiONS TO D.P. DRAUM Ji.. 12 2007 P*Q.WI ¶ SHADOW CASTING SKETCH ALPHA BETA DEVELOPMENTS MULTI RESIDENTsAJL PROJECT BoldWing Continuum _________ 12065, 73, 85, 97 — 228th STREET, 7337 - 137 31.. B.tt. $00 3.y.y, BC C.n.4a m ia MAPLE RIDGE, BC 1.1 004 504 4757 lax 504 504 4750 !mafl ce.b.Idg—conUaa.c.m 1 20.0a kB., s.B. 26002 C0la DRAt 00*5040 mw Ns 0W0\2006\26002\ *W1\41P14* BETA - WPIE RIDCFS1€ETS\AC5.6 SITE EJIVAT40NSduo sup—rn— Psur.. OP T ,.0 wz sarra Cflin.MT. Lii Lml)O tat tat mOO imimat vms,, arm ma P5!0T at otnOG 1011110 £00111111 Dii at Nit attN (ID i11L1 0011*11T0V1 111011 POt Ot.011OOT flinOOPt Otlin 003 £1101 IS 1000(0! 1t Oil SW! £flatLiS i dIals 10vUt alt 11*0 tin 6z), CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 25, 2007 and Members of Council FILE NO: ALII20/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Application to Subdivide Land within the Agricultural Land Reserve 11576 240th Street. EXECUTIVE SUMMARY: An application has been received under Section 21(2) of the Agricultural Land Commission Act to subdivide 4.0 hectares (9.8 acres) of land that is within the Agricultural Land Reserve. The Applicant's submission conforms with the notice of application requirements of the Agricultural Land Commission. RECOMMENDATION: That Council not forward application AL/120/06 to the Agricultural Land Commission. DISCUSSION: a) Background Context: Applicant: Tara J Mckean Owner: Tara J Mckean Legal Description: Lot: A, Section: 15, Township: 12, ian: 311 l\\ OCP: Existing: Agricultural Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: No change proposed Surrounding Uses North: Use: 2 properties, both with Rural Residential Use Zone: RS-3 (One Family Rural Residential) Designation Agricultural, 100% within the Agricultural Land Reserve South: Use: Farm use Zone: RS-3 (One Family Rural Residential) Designation: Agricultural, 100% within the Agricultural Land Reserve East: Use: Rural Residential Use Zone: RS-3 (One Family Rural Residential) Designation Agricultural, 100% within the Agricultural Land Reserve ioc West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Single Family Urban Residential CD- 1-93 (Amenity Residential District) Urban Residential Rural Residential Rural Residential 4.0 hectares 240th Street Community water and on-site sewage disposal. Project Description: The applicant wishes to subdivide a 0.8 hectare (2 acre) portion of the subject property to retain as a private residence. This proposal conforms with the minimum parcel sizes of the RS-3 One Family Rural Residential Zone. The subject property is located along the ALR boundary on 240 0, Street. Planning Analysis: Official Community Plan On November 14, 2006, Council adopted the Official Community Plan, which contained supportive agricultural policies. As part of this process, Council committed to creating an Agricultural Plan to address land use issues within the rural area and the Agricultural Land Reserve. The merits of this application will be viewed within this policy context. Section 6.2.1 Economic Development Strategy. Policy 6-6 states: Maple Ridge will develop an Agricultural Plan that: maintains an inventory of local agricultural products and agricultural land use; develops and maintains a database offarm businesses and operators; promotes leasing opportunities of agricultural land; promotes agricultural heritage initiatives; identifies appropriate land uses within agricultural areas and at the rural/urban interface; J) promotes urban agriculture; recognizes the positive role that agricultural lands have on the environment; will identify a variety of mechanisms to assist farm operators and to protect agricultural lands, including but not limited to the creation of trusts, endowments, and life-leases; includes an assessment of the agricultural land base; and develops Development Permit area guidelines to direct non-agricultural development at the urban/rural interface. One reason for promoting alternative tenures (Policies 6-6 c and h) relates to the high cost of land, which is a known barrier for new farmers wishing to start an agricultural business. By supporting other forms of tenure that can delay or avoid the need for this capital investment, the municipality can improve its agricultural potential, and bring more of its agricultural land into full production. The applicant notes that part of the reason for this subdivision application is the difficulty in maintaining the property in its entirety. It is consistent with the intent of Policy 6-6 that property owners in these circumstances should be encouraged to lease their land to agricultural producers. In addition to rental income, these property owners will benefit from tax benefits gained from generating -2- farm income on their properties. (The applicant notes in Appendix B that the property to the east of the subject property is leased) Subdivision is not required in order to lease land. In fact, further subdivisions tend to increase speculative activity within the Agricultural Land Reserve, thereby increasing the market value of farmland, and exacerbating the issue of economic barriers to entry for new farmers. Policy 6-6 (e) emphasizes that the Agricultural Plan should identif' appropriate land uses within agricultural areas and at the rural/urban interface. As the subject property is located at this interface, it is premature to contemplate development applications until the Agricultural Plan has been formulated. Section 6.2.2 Sustainable Agriculture. Policy 6-12 states: Maple Ridge will protect the productivity of its agricultural land by: adopting a guiding principle of "positive benefit to agriculture" when making land use decisions that could affect the agricultural land base, with favourable recognition of initiatives including but not limited to supportive non-farm uses, infrastructure improvements for farmland, or the inclusion of land elsewhere in the Agricultural Land Reserve; requiring agricultural impact assessments (AlAs) and Groundwater Impact Assessment of non-farm development and infrastructure projects and identifying measures to off-set impacts on agricultural capability; preserving larger farm units and areas by using appropriate buffers such as roads, topographic features, watercourses, ditching, fencing, or gradually reduced residential densities on properties adjacent to agricultural land; discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated; reinforcing the concept that the Agricultural Land Reserve is intended for agricultural use by increasing the minimum lot size for ALR properties that are zoned Rural Residential; j9 encouraging the amalgamation of smaller parcels of farmland into larger, more cohesive parcels. The applicant has not assessed this proposal on the basis of the guiding principle of "positive benefit" to agriculture. Policy 6-12 also emphasizes the importance of discouraging the subdivision of agricultural land into smaller parcels, increasing the minimum parcel size of ALR properties with Rural Residential zoning, and amalgamation to create larger farm parcels. Appropriate parcel sizes for the RS-3 (One Family Rural Residential) zone may be reviewed through the Agricultural Plan process. Currently, the minimum parcel size in this zone is 0.8 hectares (2.0 acres). This zone pertains to most of the land that is within the Agncultural Land Reserve, including the subject property. The RS-3 (One Family Rural Residential) zone pre-dates the creation of the Agricultural Land Reserve. Although designated for agriculture, there is a concern that this historic zoning contributes to the perception that farming is not the primary use of this zone. For the above noted reasons, this application should be considered premature and inconsistent with the Agricultural policies of the Official Community Plan. -3- Interdepartmental Implications: If this application is ultimately successful, and receives Agricultural Land Commission approval, the applicant will have to apply for a subdivision through the municipality. Through this process, the applicant will have to demonstrate that both of the proposed lots will have on-site septic capability to current standards. In addition, both properties must comply with municipal requirements with respect to lot geometry, road frontage and parcel size. A watercourse traverses the property near its eastern perimeter. The District's usual practice for protecting natural features is through an amenity covenant which will be a requirement of any subdivision application. Alternatives: If Council forwards this application to the Agricultural Land Commission, the Commission will evaluate the merits of this application, and make their decision accordingly. CONCLUSION: This application has been evaluated for its consistency with the policies of the Official Community Plan, and its implications for the Agricultural Plan. The application is found to be both premature and at odds with this policy framework. On this basis, the staff recommendation is not to forward this application to proceed further to the Commission. / Prepared by: Diana Hall 1inner jod PL MCIP Iann fl c-1--1 Approved by: Frank Quinn, MBA, P.Eng / General Manager: Public Works & Development Services Concurrence: J. L'(Jim) Rule Chief Administrative Officer J The following appendices are attached hereto: Appendix A: Subject Map Appendix B: Proposed Subdivision Layout as Submitted by the Applicant A Appendix A Subject Map A 35 11613 IL B 65 I I P66257 I I I 19 I-I I (I) I I P1973 36 11623 .1 I I ol I 7 Appendix B Proposed Subdivision Layout as Submitted by the Applicant - OLflc c 14 CZ CN 4. LJ ij C. (L, - - Ia mIa. -, ; I QAc-a - / '1cCtior Ci SL __________ I 1i !ELEJ00, 06, 14 LO VA CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 26, 2007 and Members of Council FILE NO: AL1068/05 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Blaney Bog Regional Park extension of Contract of Purchase Agreement. EXECUTIVE SUMMARY: On September 12, 2006, Council authorized application AL/068/05 to proceed to the Agricultural Land Commission. This application for subdivision within the Agricultural Land Reserve, was accompanied by a purchase agreement that expired on December 31, 2006. The Agricultural Land Commission was unable to make their decision by that date, and the applicant has requested an extension in order to complete this subdivision. This proposal is consistent with the original purchase agreement made when the subject property was purchased by the Municipality and the Greater Vancouver Regional District for park purposes. The Greater Vancouver Regional District has agreed to extend the purchase agreement until March 31, 2007. RECOMMENDATION: That the Mayor and Corporate Officer be authorized to execute the Contract of Purchase agreement for subdivision proposal AL1068/05 as attached to this report dated January 26, 2007. DISCUSSION: a) Background Context: Applicant: Slade Dyer & Associates Owner: Greater Vancouver Regional District Legal Description: Lot: A, Section: 32, Township: 12, Plan: 70093 OCP: Existing: AGR (Agricultural) Zoning: • Existing: A-2 (Upland Agricultural) Surrounding Uses North: Use: Vacant Zone: A-2 (Upland Agricultural) Designation: Agricultural, 100% within the Agricultural Land Reserve South: Use: 2 properties, vacant and rural residential use Zone: A-2 (Upland Agricultural) Designation: Agricultural, 100% within the Agricultural Land Reserve East: Use: Recreational Use Zone: 94% A-2 (Upland Agriculture) 6% CD-3-98 Apartment, Residential, Park and School Designation: 94% Agricultural, 6% Eco Cluster //O9 West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Rural residential use A-2 (Upland Agriculture) Agricultural, 100 % within the Agricultural Land Reserve Park (Blaney Bog Regional Park) Park and Rural Residential 46.4 hectares (114.6 acres) 224th Street On-Site b) Project Description: This extension request is to support a subdivision application that is consistent with the Contract of Purchase agreement made between the District of Maple Ridge, the Greater Vancouver Regional District, Camp Development, and Golden Eagle Ranch for the lands that are now Blaney Bog Regional Park. The GVRD had agreed at that time to permit the other parties to subdivide about 5 acres of this original site, which forms the basis for the subdivision application. For their part, by Resolution #666/2006, the Agricultural Land Commission has agreed to both the subdivision application and to the terms of the Restrictive Covenant that would protect Blaney Bog Regional Park from potentially harmful activities occurring on the newly created parcel. This correspondence is attached as Appendix C. CONCLUSION: This extension request is to complete a proposal that Council has previously agreed to. For this reason it is recommended that Council agree to this extension of the Contract of Purchase agreement for the Blaney Bog lands. D Prepared by: Diana Hall Plann r pprove : 'Jane PickjringrjQCIP Dçrof-Plinning Approved b;r Frank Quinn, MBA, P.Eng GM: fublic Works & Deyelopment Services Concurrence: J. L.j(Jlm) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A: Subject Map Appendix B: Draft Extension Agreement Appendix C: ALC Correspondence -2- 1. I .- FU SCALE 1:6.000 L.rØy SUBJECT PROPERTY CORPORATION OF THE DTRICT OF MAPLE RIDGE DATE: Jul 7, 2006 FILE: AL1066/05 BY: RO Appendix B EXTENSION AGREEMENT This Agreement is made effective the 21st day of December, 2006. AMONG: GLOBAL COIN CORPORATION (Incorporation No. BC0712696), a company duly incorporated under the laws of British Columbia and having its registered and records office at Main Level, 510 West Hastings Street, Vancouver, B.C. V6B 1L8 ("Global Coin") CAMP DEVELOPMENTS CORPORATION (Incorporation No. BC0333500), a company incorporated under the laws of British Columbia and having its registered and records office at P.O. Box 49130, 2800-585 Burrard Street, Vancouver, B.C. V7X 1J5 ("Camp") THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a municipal corporation pursuant to the Local Government Act, R.S.B.C. 1996, c. 323, having its office at 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 ("Maple Ridge") GREATER VANCOUVER REGIONAL DISTRICT, a regional district pursuant to the Local Government Act, R.S.B.C. 1996, c. 323, having its office at 4330 Kingsway, Burnaby, B.C. V5H 4G8 ("GVRD") WHEREAS: A. Golden Eagle Ranch Inc. ("Golden Eagle"), Camp, Maple Ridge and the GVRD entered into an Agreement for Purchase and Sale dated for reference July 28, 2000, a supplementary Letter Agreement dated August 14, 2000, and an Amendment Agreement dated effective August 1, 2005 (together, the "Agreement"); C:\Documents and Settings\dianah\Local Settings\TempoTary Internet Files\0LK23\Extension Agreement (final).doc Golden Eagle and Global amalgamated as one company under the name Global; and The parties have agreed to enter into this Extension Agreement to extend the date by which the subdivision of the Panhandles are to be subdivided. NOW THEREFORE IN CONSIDERATION of the mutual agreements contained herein and subject to the terms and conditions specified in this Extension Agreement, the sufficiency of which are acknowledged, the parties agree as follows: Unless otherwise provided in this Extension Agreement, all defined terms used in this Extension Agreement shall have the meaning set out in the Agreement; The parties acknowledge and agree that this Extension Agreement provides a benefit to all and each of them, and that they have voluntarily entered into this Extension Agreement. From and after December 21, 2006, the Agreement is modified as follows: Paragraph 1 on page one of the Letter Agreement shall be deleted and the following shall be substituted: 1. The Subdivision must be completed and the Plan deposited in the Land Title Office on or before March 31, 2007. The parties acknowledge and agree that GVRD is not and will not be obligated to consolidate parcels or enter into agreements to facilitate the above-referenced subdivisions. The parties acknowledge and agree that GVRD is not and will not be obligated to permit any further extensions of the completion date for the Subdivision. In all other respects, the Agreement shall continue in full force and effect and the terms of the Agreement, as amended by this Extension Agreement, are hereby ratified and confirmed and time shall remain of the essence. This Extension Agreement may be executed in any number of counterparts with the same effect as if all parties had signed the same document. All of these counterparts will for all purposes constitute one agreement, binding on the parties, notwithstanding that all parties are not signatories to the same counterpart. A fax transcribed copy or photocopy of this Extension Agreement executed by a party in counterpart or otherwise will constitute a properly executed, delivered and binding agreement or counterpart of the executing party. C:\Documents and Setlings\dianah\Local Settings\Temporary Internet Files\0LK23\Extension Agreement (final).doc 8. From and after the execution of this Extension Agreement, the Agreement and this Extension Agreement shall be read together as one document. IN WITNESS WHEREOF the parties have executed this Extension Agreement, effective as of the date first written above. GLOBAL COIN CORPORATION Per: Authorized Signatory CAMP DEVELOPMENTS CORPORATION Per: Authorized Signatory THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE Per: Authorized Signatory Per: Authorized Signatory GREATER VANCOUVER REGIONAL DISTRICT Per: Authorized Signatory C:\Documents and Settings\dianah\Local Settings\Temporary Internet Files\0LK23\Extension Agreement (final).doc Appendix C ALC Correspondence Agricultural Land Commission 133-4940 Canada Way Burnaby, British Columbia V5G 4K6 Tel: 604-660-7000 Fax: 604-660-7033 www.alc.gov.bc.co January 16, 2007 Reply to the attention of Terra Kaethler ALC File: #0 - 36965 RECEIVED Slade Dyer & Associates JAN 222007 33219 Brown Crescent Mission, BC V2V 2R3 PLANNrNG DEPARTMENT Dear Sir: Re: Application to Subdivide land in the Agricultural Land Reserve Please find attached the Minutes of Resolution # 666/2006 outlining the Commission's decision as it relates to the above noted application. As agent, it is your responsibility to notify your client(s) accordingly. With regards to the covenant, the Commission has reviewed the draft covenant and finds it acceptable. Please send two (2) paper prints of the final survey plans and two (2) copies of the executed covenant to this office. If acceptable, the Commission will authorize the Registrar of Land Titles to accept registration of the plan. Yours truly, PROVINCIAVAGRLØIJLTURALILAND COMMISSION Per: air cc: Greater Vancouver RgionaI District, 4330 Kingsway, Bumaby, BC - V51-1 4G8 District of Maple Ricja(#AL/O68/O5) TK/Iv/EncI.: Minuketch Plan 36965d 1 4 12 Provincial Agricultural Land Commission Application # 0-36965 Resolution #66612006 1.7 ha area approved for subdivision DISTANCES AND BEARINGS ARE DERIVED FROM PLAN 70093. THIS SKETCH PLAR HAS BEEN PREPARED IN ACCORDANCE WITH THE MANUAL OF STANDARD PRACTICE AND IS CERTiFIED CORRECT THIS Z8 0F, 'iJC GORD0N'PFR)4IER 8CLS - - ©DE BAAT AND ASSOCIATES 2-31929 MERCANTILE WAY ABBOTSFORD B.C. V2T 40 FILE: A8196 em CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 24, 2007 and Members of Council FILE NO: DPIVP/098/05 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Development Permit & Development Variance Permit for 16-Storey Residential Tower at 11920 228 St EXECUTIVE SUMMARY: The applicant for the above site is proposing a 16 storey residential tower, with a 3-storey podium base. This application is subject to the Development Permit Guidelines for multi-family development, as outlined in the 2006 Official Community Plan. The variances proposed to the RM-6 (Regional Town Centre High Density Apartment) zone are as follows: • Increase the front lot line setback from an average of 4.5 metres to 8.36 metres. • Increase the maximum gross floor area above the third storey from 80% of the third storey to 97% of the third storey. RECOMMENDATION: That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/098/05 respecting property located at 11920— 2281 Street will be considered by Council at the February 27, 2007 Council Meeting; and That upon favourable consideration of VP/098/05, DP/ 098/05 be approved for issuance at the February 27, 2007 meeting. DISCUSSION: a) Background Context: Applicant: SITE LINES ARCHITECTURE Owner: GREENISH DEVELOPMENT LTD. Legal Description: Lot: A, Section: 17, Township: 12, Plan: 86981 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RM-3 (High Density Apartment) //07 Proposed: Surrounding Uses North: South: East: West: Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Previous Applications: RM-6 (Regional Town Centre High Density Apartment Residential) Commercial C-3 (Town Centre Commercial ) & CS-i (Service Commercial) Commercial Apartments RM-2 (Medium Density Apartment Residential) Urban Residential Single Family Housing RS- 1 (One Family Urban Residential) Urban Residential Commercial CS-I (Service Commercial) & C-3 (Town Centre Commercial) Commercial Vacant High Rise Multi-Family Residential 0.386 Ha (0.95 acres) 2280' Street Full Urban RZ/098/05 b) Project Description: The proposed development of a 16 storey tower is located on the edge of the Town Centre area across from the Valley Fair Mall. The building consists of a three-storey podium base with a 13 storey tower above, together totaling 16 storeys. Design Details Originally, the building was proposed for 158 apartment-style units, however, the applicants have revised their plans and the building is now proposed to contain 156 units with six 2-bedroom 2-storey townhouses and 150 one and two bedroom apartments. No significant changes have been made to the exterior façade of the building and the design details remain as described in the First Reading Council Report, dated March 27, 2006: "The tower portion of the building features extensive floor to ceiling glazing up through the centre of the front façade, with a barrel shaped roof Glazing is increased significantly on the top two floors of the tower, which enhances the articulation of the tower's façade. There is also a fairly prominent angled flat roof, which is one of many contemporary features in this building design. The podium design extends outward from the tower, toward the street, and has a brick and glass façade. The brick façade extends 6 storeys up the tower façade and helps blend the two design components (tower and podium) together. Easy access to the building for the disabled is assured due to the flat topography of the site and direct level walkways to all entry and exit points." -2- The architects of this project have worked with other professionals in engineering, landscaping, and construction to design a project with enough LEEDs credits to achieve a LEEDs Silver accreditation. The applicants have confirmed that they will not be proceeding with the formal LEEDs certification process. c) Planning Analysis: Multi-Family Residential Development Permit Guidelines The Key Guideline Concepts have been addressed as follows: New development into established areas should respect private spaces, and incorporate local neighbourhood elements in building form, height, architectural features and massing. Although this area is in transition from single family to a multi-family form, the new development within the area will likely be between three and four storeys. The podium feature on the tower proposal is intended to provide a complimentary element to the low- rise multi-family form, while also incorporating a low-rise pedestrian scale feature to the project. The building itself is setback approximately 15.2 in (50 ft.) from the rear lot line, which is more than double the required setback. This provides a significant distance between the subject building and buildings to the rear of the site. The entire site is enclosed by a fence and there is substantial landscaping (varied deciduous and coniferous plants) around the perimeter of the site. Transitional development should be used to bridge areas of low and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of higher density developments. The podium feature addresses this guideline. Large scale developments should be clustered and given architectural separation to foster a sense of community, and improve visual attractiveness. With only one building in this development proposal, this is not applicable here. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from public view through screened parking structures or surface parking located to the rear of the property. The landscaping plans show a street front cross-section with a pleasing variety of landscaping that includes decorative stone column features and signage for the building. The front entryways into the site are paved with attractive concrete unit payers in various patterns to delineate the front pick-up/drop-off driveway, the entrance to the parking areas, and pedestrian pathways. -3- The two-storey townhouse units within the podium component of the building have direct ground floor access to the street. Visitor parking is located at grade at the rear of the site, with approximately nine stalls partially tucked under the 2' floor overhang of the building. Zoning Bylaw & Development Variance Permit Application The original design of the building, the underground parking, and the general building structure were all completed prior to the RM-6 zone being written. When the zone was complete, the applicant found that the proposed development did not comply in the two areas listed below and could not change the design without significant changes to the structural and building design. Therefore, the following variances are supported: Increase the front lot line setback from an average of 4.5 metres to 8.36 metres; The building could not be brought forward closer to the front lot line, due to the design of the building structure and the underground parking area. 2. Increase the maximum gross floor area above the third storey from 80% of the third storey to 97% of the third storey; The intent of this zoning requirement is to create the podium feature around the entire base of the tower. Such a design feature creates a pedestrian scale to the building and facilitate. This is particularly important on corner lots. d) Advisory Design Panel: On February 14, 2006 the Advisory Design Panel reviewed the development proposal and provided two resolutions on the proposed project: The Advisory Design Panel was in general support of the project as presented with the following considerations: More emphasis to the lower level landscape features; More design elements to the building to emphasize a prominent building and articulation of the upper level; Screening of the parkade entry Additional planting in the rear including larger evergreen trees; Stronger landmark visual statements; Bring hard landscape elements (brick piers, lighting, trellises, etc.) out in the landscape along 228 th Street; and Detailed elevation be provided of trellis feature around ground level patios. 2. The Advisory Design Panel was in general support of the project as presented with the following consideration: a. With this being a prominent site, consideration should be given to the creation of a comprehensive development strategy for the neighbourhood. The Planning Department has worked with the applicant to address the items in the first resolution and the second resolution will be addressed through the upcoming Town Centre Area Planning process. -4- e) Financial Implications: There will be seven October Glory Maple trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. CONCLUSION: The proposed development offers a positive step towards increasing residential density in the Town Centre area. The modern building design, interesting rooflines, and ample glazing will help set the tone for future highrise developments. This application is supported by the Planning Department and it is recommended that this application be given favourable consideration. Ø6 Prepared by: Li Zosiak flfl \ 'jpfiovejpy: Jane Pickerin_, CP, MCIP .r r of Plann n - Approved by:/Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence. J. L. (Jim) Rule I Chief Administrative Officer / The following appendices are attached hereto: Schedule A: Architectural Plans Schedule B: Landscape Plans -5- 4 11935 65 1 70 11931 101 110 11837 Ilk 11939 64 1 11920 11922 71 100 lii 11921 4199 6 63 72 hIll 99 112 7 11910 . 11911 11912 1101 62 73 8 11100 11001 - 11886 97 114 61 SO 4WD 74 115 11860 11891 . 11873 60° 075 11888 93 10 11881 95 ii ______ 59 76 J%L 11895 . 11878 ___jler 0. 11370 11869 .94 117 11051 11088 '180 167 11808 11867 Rem.93 118 F' 43930 114 11343 I EP44489 11860 11845 119; 11840 11921 j 56 79 ('1 91 120 11944 11837 C4 11938 55 80 90 121 ca 11836 11825 11826 - I. 54 81 LMP 11048 89. in ! 11818 11824 11811 123 53 82 11810 8,-'6 i24 Rem 1 . 11816 111109 -. P RR7I ,,,, / '" L I 11920 228 STREET Lanc N Incorporated 12. September. 1874 PLANNING DEPARTMENT /\ SCALE 1 2500 DATE Oct 20 2005 FILE P21098105 BY PC 1I9AVE. . 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PATIO SCREEN 1-2 0Cl Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses North: South: East West Use: Zone: Designation Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Existing Use of Property: ek CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 29, 2007 and Members of Council FILE NO: DP/117/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Development Permit Lot: 120, D.L.: 401, Plan: 60562 EXECUTIVE SUMMARY: A Development Permit application has been received for the above noted property to permit the construction of Town Centre Transit Exchange. In addition to the Commercial Development Permit Area Guidelines, this development site will be subject to the Downtown Civic Core Area requirements in the Regional Town Centre Development Permit Area Guidelines. The purpose of these guidelines is to address the form and character of the development to enhance business opportunities that contribute to community identity. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/117/06 respecting property legally described as Lot 120, DL 401, Plan 60562. DISCUSSION: a) Background Context: 5 properties, all commercial use C-3 (Town Centre Commercial) Commercial Haney Place Mall C-3 (Town Centre Commercial) Commercial vacant RS-1 One Family Urban Residential Commercial 2 properties, office and civic use C-3 (Town Centre Commercial) Commercial Parking Aplin & Martin Consultants Limited District of Maple Ridge Lot: 120, D.L.: 401, Plan: 60562 Town Centre Commercial No Change C-3 (Town Centre Commercial) No Change //OR Proposed Use of Property: Public Transit (Utility Use) and Parking Access: 226th Street and Edge Street. Servicing: Urban services are available Project Description: This proposal is to expand the existing transit service hub located on McIntosh Avenue to the east of Edge Street. The project is a joint venture between the District of Maple Ridge and Translink to develop an off-street transit exchange that will offer the following improvements: - Eight bus bays to accommodate future transit service improvements - Greater pedestrian safety by containing the transit service area, thereby reducing the need for street crossings. - Street beautification with street trees, bus shelters, and other amenities that are consistent with Town Centre standards. The proposed site also accommodates 91 parking stalls, of which 2 are wheel chair accessible. These stalls are part of the required parking for the Civic Centre, which includes the Leisure Center, the ACT, Municipal Hall, and the Library. The minimum requirement is 90 stalls. Planning Analysis: The New Official Community Plan, adopted on November 14, 2006 includes the subject property in two Development Permit Areas. Pertinent guidelines are addressed, as follows. COMMERCIAL DEVELOPMENT PERMIT AREA GUIDELINES Two key guidelines are relevant to this proposed development. These are: Encourage a pedestrian scale through providing outdoor amenities, minimizing the visual impact of parking areas, creating landmarks and visual interest along street fronts. Promote sustainable development with multimodal transportation circulation, and low impact building design. The pedestrian scale of the Town Centre will be enhanced with this development, by bringing more foot traffic into the area. Multi-model transportation opportunities will be enhanced by the bicycle amenities proposed for the Transit Exchange. REGIONAL TOWN CENTRE DEVELOPMENT PERMIT AREA (DOWNTOWN CIVIC CORE): The Regional Town Centre Development Permit Area Guidelines are more specfIc and have considerable relevance to this project. For this reason pertinent guidelines are discussed below in greater detail. Building Design, Massing and Siting. Guidelines. Exterior finishes should be brick, natural stone, wood. Substantial areas of concrete should be avoided. Expanses of solid wall or glass should be minimized. The building plans for the crew room involve concrete hollow block construction, which is standard for this type of structure. Although this building is small (less than 37 m 2), its potential impacts in the Town Centre are a consideration. The applicant has agreed to minimize these impacts through the use of texture and colour treatment. -2- Pedestrian Access. Guidelines. Well defined pedestrian routes through the site should provide clear linkages between 224th Street and Edge Street and between Dewdney Trunk Road and Lougheed Highway. Pedestrian amenities include crosswalks across Edge Street and 226 Street, providing pedestrian linkages to the Civic Core, Haney Place Mall, and the commercial areas along Dewdney Trunk Road, Lougheed Highway, and Selkirk Avenue. The project will provide special attention to accessibility for the mobility challenged with the installation of appropriate tactile treatments at key locations. Landscaping and Open Space. Guidelines. Landscaping should reinforce design continuity with neighbouring properties and the streetscape by providing consistency in street trees, plant materials, and other landscaping elements. This proposal addresses these issues through the provision of street trees, and decorative elements on the bus shelters, which are similar in style with shelters elsewhere in the Town Centre. The applicant has committed to providing street furniture (garbage can receptacles, benches, fencing, and bus shelter) that is consistent in design and materials used in the Town Centre. A line of street trees separates the transit exchange area from the parking area. The transit bay area (which is required to facilitate high volume pedestrian circulation) indicates 4 trees. Signage and Lighting. Guidelines. Provide pedestrian level lighting along all pedestrian routes and pedestrian plazas. The proposed lighting will have two levels, one at the pedestrian level and a higher level for broader illumination. These light standards will be metal halide lights giving a comfortable white light similar to new existing light fixtures within the Civic Core. Overhead internally illuminated pedestrian crossing signs complete with downlighting similar to those existing on 227th Street between Lougheed Highway and Dewdney Trunk Road will be provided for the proposed crosswalks at 226th Street and 1190' Avenue. Vehicle Access, Parking, and Circulation. Guidelines. Parking areas should accommodate well delineated pedestrian routes. Landscaping should accommodate street-trees in a pattern mimicking street landscape design ensuring larger parking areas are effectively divided into smaller, visually more pleasing areas. This site will provide the balance of the required minimum parking stalls for the Civic Core, which is 90 stalls (this proposal has 91 stalls). The applicant has provided landscape treatment of the parking area which includes a strip of street trees visually separating it from the transit exchange area, and a walkway along its southern perimeter (adjacent to a private road). Transit Hubs. Guidelines. Transit hubs should be located convenient to pedestrian corridors. The design of these hubs should provide a pleasant experience for transit users ensuring the viability of the service. The location of this proposed facility 1§ a critical site for multi-modal transportation links in the Town Centre. Towards this purpose, the applicant has included bicycle lockers, bike racks, and key pedestrian crosswalks. SIB d) Advisory Design Panel: The application was presented to the Advisory Design Panel on December 12, 2006. The committee was in general supportive of the project as presented with the following considerations: that variation in paving texture or colour; tone and colour to dfferentiate transit space and road space. that more thought be given to the appearance of the concrete block building in the center to make it more compatible with the appearance of bus shelter and other buildings in the Town Centre. that the exterior of the building in the center tie in with the overall plans of Maple Ridge in terms of texture and colour. In response to these concerns, the applicant has agreed to: consider using variation in paving colour to differentiate transit space and road space (textured pavement is not viewed favorably by the Municipal Advisory Committee on Accessibility Issues). investigate using dfferent colours and textures of concrete block on the concrete block building in the center of the transit exchange (crew room) to make it more compatible with the appearance of the bus shelter and other buildings in the Town Centre. e) Intergovernmental Issues: This partnership project involves the District providing a long-term lease for the use of this site, with Translink providing transit servicing and site maintenance. This proposal was developed in collaboration between Translink and the District, with revisions made as the project developed. The project complies with the requirements of development services from both the Engineering and the Planning Department. Prior to implementation, the applicant will refine the details of the project. At present, a number of technical matters must be addressed. 1) Environmental Implications: This project will have positive environmental implications as it provides improved alternatives to the private automobile. In addition, the project incorporates bicycle amenities into its corridor system, and provides bicycle lockers on the loading platform. Citizen/Customer Implications: This project will assist residents in Maple Ridge by improving their range of transportation options within the District, and in the Region. Financial Implications: This project includes 26 trees. Of these, there will be 9 trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. The remainder will be part of the transit exchange area, which will be maintained by Translink as part of their agreement. -4- CONCLUSION: The proposed transit exchange has been developed in collaboration between Translink and the District of Maple Ridge. Transit improvements have been identified as a priority for the District, and this proposed development proposal will improve the pedestrian circulation of the Town Centre and the transportation choices for the District's residents. In addition, the streetscape improvements will assist in unifying the downtown. /DL/ Prepared by: Diana Hall Jaie-PikeriigMcj', MCIP Approved by: / Frank Quinn, MBA, P g ) jloPmentServices - Concurrence: J. . 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VPIPI* . ..-, .... n,.—................ - I eznr I LViI L fi EVATIONS - — -- - -- - -- - -- — ID I APL1N1 MARTIN (OIUUtTANTI lTD A I I1 I MAPLE RIDGE TOWN CEN1F - • wwo TRANSIT EXCHANGE CREW ROOM I__I_ J_aris pwn U M up wrm =15 mrfful' CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 5. 2007 and Members of Council FILE NO: E08-008-001 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 EXECUTIVE SUMMARY: To authorize and confirm capital projects funded through development cost charges for 2007 and previous years, an expenditure bylaw is legislatively required to withdraw the funding from the development cost charge reserve. Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460- 2006 addresses this requirement by authorizing the expenditure of $12,176,382 from the development cost charge reserve fund. RECOMMENDATION: THAT Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 be read a first, second and third time. DISCUSSION: Background Context: Section 935 (3) and (5) of the Local Government Act addresses the use of development cost charges and the authority to make payments from the development cost charge reserve fund for capital works. Section 189 of Division 4 (Reserve Funds) of the Community Charter directs the use of and restrictions on the use of money in reserve funds. Bylaw No. 6460-2006 authorizes the withdraw of the funds from existing development cost charge reserves. Desired Outcome: To obtain Council authorization for the expenditure of development cost charges from the reserve fund. Strategic Alignment: The recommendation supports the District's business purpose for the effective and efficient delivery of services to the community. Implementation of capital works and facilities identified and approved in the capital works program is an integral part of service delivery in this regard. //0? ci) Citizen/Customer Implications: Facilitation of capital projects benefits the community through provision of capital infrastructure, facilities and improvements as identified by the departments in their business areas and as endorsed by the Corporate Management Team and Council in the Financial Plan Bylaw. e) Interdepartmental Implications: Departments rely on development cost charge expenditure bylaw adoption to implementiconstruct capital projects in as timely a manner as possible. 1) Business PlanfFinancial Implications: Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 is consistent with the 2007 Capital Works Program Business Plans and Maple Ridge Financial Plan Bylaw No. 6449-2006. g) Policy Implications: Section 935 (3) and (5) the Development Costs Recoveiy section of the Local Government Act (Division 10 of Part 26) provides for the use of development cost charges and the authority to make payments from the development cost charge reserve fund for capital works. Section 189 of Division 4 (Reserve Funds) of the Community Charter directs the use of and restrictions on the use of money in reserve funds. CONCLUSIONS: In order to expend development cost charges from the reserve fund in support of 2007 capital projects and previous year's unauthorized capital projects, Council authorization to expend $12,176,382 from the development cost charge reserve fund is required. The vehicle by which authorization is provided is Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006. Prepared by: Jeff Scherban Reviewed by. w Wood, MEng., PEng Dir. of Development Engineering Municipal Engineer 4 I:. I Financial: Nill, BBA, CGA, FRM Review by: GM: Corporate & Fin cial Services Approved b:/ Frank Quinn, MBA, P.En GM: Public Works &- evel pment Services Concuri-ence: J.L. (Jim) Rule / Chief Administrative Officer JSSIjss Schedule A List of Capital Projects for Development Cost Charge Funding Authorization Project No. Project Description Component 1599 124 AVE (246 - 248) WATER 1831 WATER IMPROVEMENT DEBT PAYMENT - 2007 WATER 3039 DCC PAYMENT TO JOINT SUPPLY SYSTEM, 2007 WATER 7546 128 AVE (235 - 238) WATER 7627 GVWD RESERVOIR DEBT PAYMENT 2007 WATER 1801 MASTER SEWER - DEBT RETIREMENT (2007) SEWAGE 1826 SANITARY IMPROVEMENT DEBT PAYMENT -2007 SEWAGE 1821 DRAINAGE IMPROVEMENT DEBT PAYMENT -2007 DRAINAGE 8159 240 ST (LOUGHEED - 102) PHASE 2 DRAINAGE 2763 119 AVE (226 - 227) HIGHWAYS 2905 ABERNETHY WAY ACQ. (210 - 224) HIGHWAYS 6080 132 AVE (232 - 235) HIGHWAYS 7269 DEWDNEY TRUNK RD @ 210 ST TRAFFIC SIGNAL HIGHWAYS 8312 BROWN AVE (227 - FLETCHER) HIGHWAYS 2830 240 ST (113 — DTR) HIGHWAYS 7304 PARK DEVELOPMENT (236/137) PARK IMPROVEMENT 8297 SILVER VALLEY PARK IMPROVEMENT 239A/130A PARK IMPROVEMENT 2007 Capital Projects $6,266,416 Project No. Project Description Component 1488 SILVER VALLEY INFRASTRUCTURE UPDATE WATER 902 227 ST @ 250M SOUTH OF LOUGHEED DRAINAGE 7934 ALBION STORMWATER MANAGEMENT UPDATE DRAINAGE 2035 BROWN AVE ACQ. LAND (@ 227 ST) HIGHWAYS 7894 FRASER BRIDGE TRAFFIC IMPACT STUDY HIGHWAYS 1735 224 ST @ 124 AVE INTERSECTION SAFETY HIGHWAYS 1471 TRANSPORTATION REVIEW HIGHWAYS 1716 COTTONWOOD NORTH PARK DEVELOPMENT PH 3 PARK IMPROVEMENT 2782 MUSEUM EXPANSION (224/116) PARK ACQUISITION 628 EAST COTTONWOOD PARK (238/112) PARK ACQUISITION 615 BOUNDARY PARK (201/123) PHASE 1 PARK ACQUISITION 7171 PARK ACQUISITION (232/132) PARK ACQUISITION 2869 WEBSTERS CORNER PARK ACQUISITION PARK ACQUISITION 603 FIREFIGHTERS' PARK (225/122) PH 1 PARK ACQUISITION 3613 WHONNOCK LAKE ACQUISITION PARK ACQUISITION 6059 CORE PARK PARK ACQUISITION 1506 INFRASTRUCTURE REVIEW SILVER VALLEY GOVERNMENT SERVICES 1507 DEVELOPMENT EQUITY & ZONING PLANS (S.V.) GOVERNMENT SERVICES 2000 - 2006 Capital Projects $5,909,966 Maple Ridge Development Cost Charge Reserve Fund Expenditure Bylaw No. 6460-2006 Authorization $12,176,382 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6460 - 2006 A By-law authorizing the expenditure of monies in the Maple Ridge Development Cost Charge Reserve Fund WHEREAS development cost charges are collected for the purpose of assisting in the cost of providing Services necessary to support new development; AND WHEREAS, the service deemed necessary for new development has previously been established; AND WHEREAS, the Council of the Corporation of the District of Maple Ridge deems it desirable to complete a portion of the projects previously established as Development Cost Charge items. NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge in open meeting Assembled, ENACTS AS FOLLOWS: This By-law may be cited as "Maple Ridge Development Cost Charge Reserve Fund Expenditure By- Law No. 6460 - 2006". The sum of TWELVE MILLION, ONE HUNDRED AND SEVENTY SIX THOUSAND, THREE HUNDRED AND EIGHTY TWO DOLLARS ($12,176,382) is hereby appropriated from the Development Cost Charge Reserve Fund By-law No. 27 18-1979 as amended, and it is hereby authorized to be used as follows: Project No. Project Description Component 1599 124 AVE (246 - 248) WATER 1831 WATER IMPROVEMENT DEBT PAYMENT - 2007 WATER 3039 DCC PAYMENT TO JOINT SUPPLY SYSTEM, 2007 WATER 7546 128 AVE (235 - 238) WATER 7627 GVWD RESERVOIR DEBT PAYMENT 2007 WATER 1801 MASTER SEWER - DEBT RETIREMENT (2007) SEWAGE 1826 SANITARY IMPROVEMENT DEBT PAYMENT - 2007 SEWAGE 1821 DRAINAGE IMPROVEMENT DEBT PAYMENT -2007 DRAINAGE 8159 240 ST (LOUGHEED - 102) PHASE 2 DRAINAGE 2763 119 AVE (226 - 227) HIGHWAYS 2905 ABERNETHY WAY ACQ. (210 - 224) HIGHWAYS 6080 132 AVE (232 - 235) HIGHWAYS 7269 DEWDNEY TRUNK RD @ 210 ST TRAFFIC SIGNAL HIGHWAYS 8312 BROWN AVE (227 - FLETCHER) HIGHWAYS 2830 240 ST (113 - DTR) HIGHWAYS 7304 PARK DEVELOPMENT (236/137) PARK IMPROVEMENT 8297 SILVER VALLEY PARK IMPROVEMENT 239AJ130A PARK IMPROVEMENT Bylaw Authorization 2007 Capital Projects $6,266,416 Project No. Project Description Component 1488 SILVER VALLEY INFRASTRUCTURE UPDATE WATER 902 227 ST @ 250M SOUTH OF LOUGHEED DRAINAGE 7934 ALBION STORMWATER MANAGEMENT UPDATE DRAINAGE 2035 BROWN AVE ACQ. LAND (@ 227 ST) HIGHWAYS 7894 FRASER BRIDGE TRAFFIC IMPACT STUDY HIGHWAYS 1735 224 ST @ 124 AVE INTERSECTION SAFETY HIGHWAYS 1471 TRANSPORTATION REVIEW HIGHWAYS 1716 COTTONWOOD NORTH PARK DEVELOPMENT PH 3 PARK IMPROVEMENT 2782 MUSEUM EXPANSION (224/116) PARK ACQUISITION 628 EAST COTTONWOOD PARK (238/112) PARK ACQUISITION 615 BOUNDARY PARK (20 1/123) PHASE 1 PARK ACQUISITION 7171 PARK ACQUISITION (232/132) PARK ACQUISITION 2869 WEBSTERS CORNER PARK ACQUISITION PARK ACQUISITION 603 FIREFIGHTERS PARK (225/122) PH 1 PARK ACQUISITION 3613 WHONNOCK LAKE ACQUISITION PARK ACQUISITION 6059 CORE PARK PARK ACQUISITION 1506 INFRASTRUCTURE REVIEW SILVER VALLEY GOVERNMENT SERVICES 1507 DEVELOPMENT EQUITY & ZONING PLANS (S.V.) GOVERNMENT SERVICES Bylaw Authorization 2000 - 2006 Capital Projects $5,909,966 3. Should any of the above amount remain unexpended after the expenditures hereby authorized have been made, any unexpended balance shall be returned to the credit of the said Reserve Fund. READ a first time the day of 2007 READ a second time the day of 2007 READ a third time the day of 2007 RECONSIDERED and finally adopted the day of 2007 MAYOR CORPORATE OFFICER ek LAO*," . CORPORATION OF THE MAPLE RiDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 17, 2007 and Members of Council FILE NO: E01-008-040 & E02-1 30-001 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Local Area Services - Paving of Gravel Road - 130 Avenue December 2006 delegation EXECUTIVE SUMMARY: A request for a Local Area Service (LAS) has been received to upgrade approximately 210 metres of 130 Avenue between 239B Street and Mill Street. Specifically, the request is to pave this section of currently unmaintained municipal road allowance. The District owns a property identified as park along this road allowance. The initial review of the request concluded that'the LAS is supportable. A delegation from the property owners of the December 4, 2006 Committee of the Whole requested Council support for the LAS. In addition, the owners requested that the cost for the portion of the proposed improvements fronting municipal property be absorbed by the District. This report recommends that the District contribute on the same basis as all the other benefiting parcels. The owners also requested that the road standard be significantly reduced to 4 metres. This reduced standard is not recommended. RECOMMENDATION: THAT staff be directed to work with the property owners of 130 Avenue to advance a Local Area Service; and THAT the District contribute to the proposed LAS on 130 Avenue on the same basis as all of the other benefiting parcels; and further THAT the proposed road be built to the minimum rural local road standard for Silver Valley. DISCUSSION: a) Background Context: A Local Area Service is a municipal service that is paid for in whole or in part by a local service tax under section 216 of the Community Charter. The only services that may be provided as Local Area Services are services that the Council considers provide particular benefit to part of the municipality. Part of the costs of a Local Area Service may be recovered by means of any other source of municipal revenue. ///0 A request for a Local Area Service (LAS) has been received and is under review. The LAS proposes the upgrading (paving) of approximately 210 metres of 130 Avenue between 239B Street and Mill Street (see Figure 1). Seven parcels front on this road segment and one of these is owned by the District and used as a passive park. The road is not constructed to current standards and is maintained by the residents. A delegation to the Committee of the Whole meeting on December 4, 2006 representing the other six owners requested clarification regarding the District contribution to the costs of this project. The delegation also requested consideration of a reduced standard for the road. Figure 1 - Location of LAS inquiry The project concept is to pave the existing gravel road on 130 Avenue from Mill Street to 23930 130 Avenue as shown in Figure 1. Topographic constraints limit further extension of this road to 239B Street. District contribution This road will improve access to the District's land and will also improve resident and emergency vehicle access to all benefiting parcels. It is therefore recommended that the District contribute to this project on the same basis as all of the other benefiting parcels. Standard of construction Once the road is completed, the operation, maintenance and long term replacement of this road will be the responsibility of the municipality. As a result, the current practice for Maple Ridge is that LAS projects are developed and constructed based on the District's standard of the day. The current standard for local roads in Silver Valley is a six metre road as shown in Figure 2. RURAL LOCAL ROAD Figure 2- Rural local road (Maple Ridge OCP, 2006) The delegation on December 4, 2006 presented a number of opinions to support their request for a reduced road standard. These include: o since the bridge is only 4 in wide, the road should not be wider; o currently, there is no street lighting, so it would be better not to create a pinch- point at the bridge, lest someone hits the bridge abutment; o a narrower road will result in less non-local traffic and encourage slower speeds; and o traffic will likely be light always since it is doubtful that more homes will be built in the future." Hence, "there is no need to incur the additional expense. The recommended standard for this road is a rural local road with a pavement width of 6 metres, a gravel shoulder and drainage swales. This s'tandard is the minimum that should be considered for this road and is the minimum standard for any road within the District. Roads built to this standard will support local passenger vehicle traffic as well as delivery and emergency vehicle traffic. In general, road standards are created to provide acceptable servicing to a neighbourhood for a variety of different users. Our current standards reflect recognized national standards, promote safe use of our streets and reduce potential liability. Construction of works of a reduced standard becomes an operational liability to the District and the expense of upgrading the sub-standard works rests on the District in the years to follow. In addition, the acceptance of a reduced standard would set a precedent for other projects such as street lights, water mains and drainage and sewage collection systems. The accepted practice is that works and services provided as 'Local Area Services' should conform to the municipal design standards and construction specifications of the day. Consequences of varying from this practice include future liability from either occurrence of an accident or having to expend municipal funds to upgrade to the standard. Desired Outcome: To provide an analysis and response to Council regarding a request by a delegation. Strategic Alignment: The Corporate Strategic Plan directs that the District protect and manage existing municipal infrastructure through the preparation of appropriate plans to ensure development, maintenance and renewal of infrastructure including roads; sidewalks; water; sewer and stormwater systems. As such, services should meet the standard of the day. Citizen/Customer Implications: The delegation has expressly stated that "if a four meter width road paving is ultimately not supported, it questionable whether all of the undersigned will remain in support of the paving." Ultimately, the residents have to weigh their options using a number of factors. However, the costs will be shared in part by the District's contribution as a benefiting property and the property owners have the option to finance their payments over a number of years. Financial Plan Implications: Approval by Council for a LAS (including funding within the Financial Plan) is required before any project proceeds. The preliminary estimate for the paving is $75,000 with the District's share being approximately $15,000. The District's share may be funded from local improvement reserves or other sources and will be considered at the time of submission to Council. CONCLUSIONS: Requests for clarification and relaxation of standards have been made to Council. Staff have reviewed the requests and this report provides an analysis and recommendations. Prepared by: And5w'Wood, MEng., PEng. Municipal Eniueer Approved by: ft ank QupnBA, PEng. G : Pulcic Wbrks & Development Services Concurrence: J/L. (JiIi) Rule thief Administrative Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 25, 2006 and Members of Council FILE NO: ENGOPFLO7 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Sewer Flush Truck Purchase EXECUTIVE SUMMARY: The Sewer Department has accepted delivery of a 2007 Vactor Ramjet Sewer Flush Truck as part ol the 2006 Vehicle Replacement Program. RECOMMENDATION(S): That the purchase invoice to Vimar Equipment Ltd for $153,580.86 including FST and (TST he approved. DISCUSSION: A tender was advertised through newspaper and BC Bid online service in March 2006. Five sub ' bus from two vendors were received and the lowest tender meeting specifications by Virnar Equiprnc;. Ld was accepted. Total cost of the purchase is as follows: Purchase of Sewer Flusher Truck $160,533 Additional optional equipment, levy $7,381 Trade in of old Flusher Unit $32,000 PST $9,512 GST $8,155 Net Invoice $153,580.86 The total purchase value exceeds $150,000 which requires Council approval to authorise pavmnt of funds to Vimar Equipment Ltd. BUSINESS PLAN/FINANCIAL IMPLICATIONS: Net Funding Request is from the Fleet Purchase and Replacement Reserve as authorised in the 2006 Capital Budget. Prepared by: R. Carmichael, ASct, FRM Director of Engineering Operations Approved by: Frank Quinn, MBA. P.Eng General Manager: Public Works & Development Services £ _ ~' - Approved by Earl Oddstad Manag r of Procurement Concwjence: J.L. (Jirn) Rule Chief Administrative Officer /7/f ell CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 31, 2007 and Members of Council FILE NO: E08-016-667 FROM: Chief Administrative Officer E0 1-052-001 ATTN: CofW SUBJECT: Revised Excess Capacity/Extended Services Agreement LC 109/05-01 EXECUTIVE SUMMARY: A developer has subdivided land at 248 Street and McClure Drive. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act and the extended servicing benefits adjacent properties. The attached Revised Latecomer Agreement LC 109/05- 01 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. Approval of the revised agreement and cancellation of a previous agreement is recommended. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 121/04 located at 248 Street and McClure Drive be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 31, 2007, and That the Mayor and Corporate Officer be authorized to sign and seal Revised Excess Capacity Latecomer Agreement LC 109/05-01 with the subdivider of the said lands, and That the Excess Capacity Latecomer Agreement LC 109/05 be cancelled. DISCUSSION: a) Background Context: A previous Latecomer Agreement was approved by Council on April 25, 2006, but the Agreement was not signed. This agreement did not include two properties that had entered into private servicing agreements with the developer. The developer has advised that these private agreements have been cancelled and has asked that the previous Latecomer Agreement be revised. A revised agreement has been prepared and the benefit and cost attribution includes two properties for which the developer has cancelled private servicing agreements. The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. / / / C21- A copy of Excess Capacity Revised Latecomer Agreement LC 109/05-0 1 is attached for information purposes. Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recogiiizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Revised Latecomer Agreement LC 109/05-0 1 will provide such determination for Subdivision SD 121/04. CONCLUSION: A developer has provided certain services in support of Subdivision SD 12 1/04. Some of the services benefit adjacent lands and it is appropriate to impose Latecomer Charges on the benefitting lands. Revised Latecomer Agreement LC 109/05-01 summarizes the municipality's determination of benefitting lands and cost attribution and also establishes the term over which such Latecomer Charges will be applied. /- / - Prepared by. Larry Lewis Development Coordinator Reviewed by ood, MEng., PEng. Approved9: Frank Quinn, MBA, PEng. GM: PublWorks & Development Services Concurrence: J. (Jim) Rule Administrative Officer ljUbc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE OVERSIZE ON SITE SERVICE # BENEFITTING COST OF BENEFIT LOTS BENEFIT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION Storm Sewer 1 $1,520.00 Lot B, Plan 21213 McClure Drive 1 x $1,520.00 Sanitary Sewer 1 $2,543.00 Lot B, Plan 21213 McClure Drive 1 x $2,543.00 ONSITE SERVICE FOR ADJACENT PROPERTY SERVICE # BENEFITTTNG COST OF COST PER BENEFIT LOTS BENEFIT LOT ATTRIBUTED BY PROPERTY. 'EXCLUDING SUBDIVISION Road 17 $69,360.00 $4,080.00 Lot 6, Plan 75957 106 Avenue 1 x $4,080.00 Storm Sewer 17 $24,106.00 $1,418.00 Lot 6, Plan 75957 106 Avenue 1 x $1,418.00 Water 17 $32,640.00 $1,920.00 Lot 6, Plan 75957 106 Avenue 1 x $1,920.00 Sanitary Sewer 18 $27,396.00 $1,522.00 Lot 6, Plan 75957 106 Avenue 2x$1,522.00 Page 1 3. EXTENDED NOMTNAL SERVICE SERVICE # BENEFITTING LOTS (INCLUDING PRIVATE AGREEMENT PROPERTIES) COST OF BENEFIT COST PER LOT BENEFIT ATTRIBUTED BY PROPERTY EXCLUDG SUBDIVISION & PRiVATE AGREEMENT Storm Sewer 2 $7,280.00 $3,640.00 Lot B, Plan 21213 248 Street 1 x $3,640.00 Water 560 $189,280.00 $338.00 Lot 6, Plan 75957 248 Street and 2x5338.00 Jackson Road Lot 1, Plan 72103 9 x $338.00 Lot 8, Plan 18280 lOx $338.00 Lot B, Plan 21213 43 x $338.00 Lot 4, Plan 12923 3 x $338.00 Lot Ptn N V2 SE ¼., Plan SK6504F 4 x $338.00 Lot 11, Plan 18280 8 x $338.00 Lot 2, Plan 12923 42 x $338.00 Lot Rem 1, Plan 12923 53 x $338.00 Lot 12,P1an42419 24 x $338.00 Lot 10, Plan 18280 44 x $338.00 Lot C, Plan 21213 152 x $338.00 Page 2 A total of all of the aforementioned services for each property is as follows: Lot 6, Sec 10,Tp 12, PIanNWP 75957 $11,138.00 Lot 1, Sec 10, Tp 12, Plan NWP 72103 S 3,042.00 Lot 8, Sec 10, Tp 12, Plan NWP 18280 $ 3,380.00 LotB, Sec 11,Tp 12, P1anNWP 21213 $22237.00 Lot 4, Sec 10, Tp12, Plan NWP 12923 $ 1,014.00 Lot Part NY2 of SE 1/4 Sec 10, Tp 12, Plan No. 6504F $ 1,352.00 Lot 11, Sec 10, Tp 12, Plan NWP 18280 $ 2,704.00 Lot 2, Sec 10, Tp 12, Plan NWP 12923 $14,196.00 Lot Rem 1, Sec 10,Tp 12, Plan NWP 12923 $17,914.00 Lot 12, Sec 10, Tp 12, Plan NW? 42419 $ 8,112.00 Lot 10, Sec 10,Tp 12, Plan NW? 18280 $14,872.00 LotC, Sec 11,Tp 12,P1anNWP21213 $51,376.00 Page 3 - 108 AVE. ' * 105 A - 17117 PARK 7976 BCP 13498 _-1--, . . . . . 977 ,b SUBDIVISION '.. 5 . - c 4 6( . . 62 61 . .. ............... . . . . . . . . . . . . . . . %<. - SUBDIVISION - . P 1213 41 - 74 ae . 5i 8CP 17976 97 . * . . . . . BEF4EFITI]NG R.D _1\,06$P BCP 533 20280 CL ARK P VAlE CR NT EP 1 29 I" 21 2 76 0"7 8 SUBDI EP 16 3 RN P 12923 URE DR 1:498 4 CF 75957 P 7595-7 Mves P saiao s . I Ir / PROPERTY BENEF1TflNC. p 75957 ___________ P 72103 / PROPERTY . 0 P72100 r ENEF1NG P 21218 PROPERES . . -C. . . . . . . 9 I --- IOLM . laJ0 . . . . ,ojor FTfl1NG BENE . . . . . . - . - . . . . / . . - PROPERES 1048 - P 12923 1046 \•P128 (l - . . . . . . . . . . . -Rem ... 10470 \1:1:: do P72100 . 2. 10 I - 7 40472. - P 42419- - . . . . . . . - . . - . . . . . . . . ECP15537 • . .- . ...-. . ..- 00 1044 104 AVE. 104 AVE. \ Li7f) / I I I I PRIVATE AGREEMENT I I SUBDIVISION BOUNDARY c..:.:.........:..... BENEFITTING PROPERTIES EXCESS CAPACITY/EXTENDED . N SERVICES AGREEMENT LC 109/05-01 SD 121/04 DISTRICT OF MAPLE RIDGE ENGINEERING SCALE: DATE: FEBRUARY 2006 N.T.S. FILE/DWG No LC 109-2005 REVISED EXCESS CAPACITY LATECOMER AGREEMENT (Revised and supersedes previous Excess Capacity Latecomer Agreement LC 109/05) LC 109/05-01 - SD 12 1/04 THIS AGREEMENT made the day of , 2007 BETWEEN: No. 236 Seabright Holdings Ltd. 201 20050 Stewart Crescent Maple Ridge BC V2X 0T4 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 15, except Plan BCP 14851, Sec 10, Tp 12, Plan BCP 13498, NWD (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the road, sanitary sewer, storm sewer and water services shown on the design prepared by Damax Consultants Ltd., Job No. S-98- 2 16.3/5294-3 (Sheets Ito 30) dated January 2005, reviewed April 25, 2005. Project No. E08-016-667. (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; Page 1 The Subdivider has provided the Extended Services in the Amount of $354,125.00. The Municipality has determined that the following properties: Lot 6, Sec 10, Tp 12, Plan NWP 75957 Lot 1, Sec 10,Tp 12,PIanNWP 72103 Lot 8, Sec 10, Tp 12, Plan NWP 18280 LotB, Sec 11,Tp 12, P1anNWP 21213 Lot 4, Sec 10, Tp12, Plan NWP 12923 Lot Part N 1/2 of SE 1/4 Sec 10, Tp 12, Plan No. 6504F Lot 11, Sec 10, Tp 12, Plan NWP 18280 Lot 2, Sec 10, Tp 12, Plan NWP 12923 Lot Rem 1, Sec 10, Tp 12, Plan NWP 12923 Lot 12, Sec 10, Tp 12, Plan NWP 42419 Lot 10, Sec 10, Tp 12, Plan NWP 18280 LotC, Sec 11,Tp 12,P1anNWP21213 (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 6, Sec 10, Tp 12, Plan NWP 75957 • $4,080.00 for access to the road on 106 Avenue without extension of the road • $1,418.00 for use of the storm sewer on 106 Avenue without extension of the storm sewer • $1,920.00 for use of the water main on 106 Avenue without extension of the water main • $1,522.00 per lot, to a maximum of $3,044.00, for direct connection to the sanitary sewer on 106 Avenue • $338.00 per lot, to a maximum of $676.00, for use of the water main on Jackson Road Lot 1, Sec 10, Tp 12, Plan NWP 72103 • $338.00 per lot, to a maximum of $3,042.00 for use of the water main on Jackson Road Lot 8, Sec 10, Tp 12, Plan NWP 18280 • $338.00 per lot, to a maximum of $3,380.00, for use of the water main on Jackson Road LotB,Sec 11,Tp 12,P1anNWP21213 • $1,520.00 for use of the storm sewer system on 248 Street that flows to McClure Drive Page 2 • $2,543.00 for use of the sanitary sewer at the intersection of 248 Street and McClure Drive • $338.00 per lot, to a maximum of $14,534.00, for connection to or use of the water main on 248 Street • $3,640.00 for direct connection to the storm sewer on 248 Street from McClure Drive to 18 meters south of McClure Drive Lot 4, Sec 10, Tp 12, Plan NWP 12923 • $338.00 per lot, to a maximum of $1,014.00, for use of the water main on Jackson Road Lot Part N V2 of SE 1/4, Sec 10, Tp 12, Plan No. 6504F • $338.00 per lot, to a maximum of $1,352.00, for use of the water main on Jackson Road Lot 11, Sec 10, Tp 12, Plan NWP 18280 • $338.00 per lot, to a maximum of $2,704.00, for use of the water main on Jackson Road Lot 10, Sec 10,Tp 12,PIanNWP 18280 • $338.00 per lot, to a maximum of $14,872.00, for use of the water mainon Jackson Road LotC,Sec 11,Tp 12,P1anNWP2I213 • $338.00 per lot, to a maximum of $51,376.00, for use of the water main on Jackson Road or 248 Street Lot 2, Sec 10, Tp 12, Plan NWP 12923 • $338.00 per lot, to a maximum of $14,196.00, for use of the water main on Jackson Road Lot Rem 1, Sec 10, Tp 12, Plan NWP 12923 • $338.00 per lot, to a maximum of $17,914.00, for use of the water main on Jackson Road Lot 12, Sec 10,Tp 12,P1anNWP42419 • $338.00 per lot, to a maximum of $8,112.00, for use of the watermain on Jackson Road plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. Page 3 NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31St of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. Page 4 IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. The Corporate Seal of No. 236 Seabright Holdings Ltd. was hereunto affixed in the presence of: Authorized Signatory - Subdivider Authorized Signatory - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 55 Z), 0221 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 22, 2007 and Members of Council FILE NO: E08-015-847.4 FROM: Chief Administrative Officer E01-052-001.5 ATTN: CofW SUBJECT: Excess Capacity/Extended Services Agreement LC 111/06 EXECUTIVE SUMMARY: A developer has subdivided land at 239B Street and 130 Avenue. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 111/06 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 133/03 located at 239B Street and 130 Avenue be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 22, 2007; and further That the Mayor and' Clerk be authorized to sign and seal Excess Capacity Latecomer Agreement LC 111/06 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 111/06 is also attached for information purposes. Strategic Aligiunent: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 111/06 will provide such determination for Subdivision SD 133/03. CONCLUSION: A developer has provided certain services in support of Subdivision SD 133/03. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement L 11/06 summarizes the municipality's determination of benefitting lands and cost attribution and alsoVtablishes the term over which such Latecomer Charges will be applied. Prepared by: Jeff Scherban /Director of Development Engineering Reviewed by: Andre'Wbod, MEng., PEng. Mii'nic)pal Engineer Approved by: 1Frank Quinn, MBA, PEng. GM: P c Works & Development Services Concurrence:JJ.L. (Jim) Rule J Chief Administrative Officer lj 1/bc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. ONS1TE SERVICE FOR ADJACENT PROPERTY SERVICE # BENEFITTING COST OF LOTS BENEFIT COST PER LOT BENEFIT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION AND PRIVATE AGREEMENT Road 11 $371,976.00 $33,816.00 South Park Plan BCP 239B Street 7889 1 x $33,816.00 Storm Sewer 11 $141,350.00 $12,850.00 South Park Plan BCP 23913 Street 7889 1 x $12,850.00 Sanitary Sewer 11 $54,296.00 $4,936.00 South Park Plan BCP 239B Street 7889 1 x $4,936.00 WaterMain 11 $93,302.00 $8,482.00 South Park Plan BCP 239B Street 7889 1 x $8,482.00 Road 6 $204,618.00 $34,103.00 South Park Plan BCP 130A Avenue 7889 1 x $34,103.00 Storm Sewer 6 $28,218.00 $4,703.00 South Park Plan BCP •130A Avenue 7889 1 x $4,703.00 Sanitary Sewer 6 $22,998.00 $3,833.00 South Park Plan BCP 130A Avenue 7889 1 x $3,833.00 Water Main 6 $18,000.00 $3,000.00 South Park Plan BCP 130A Avenue 7889 1 x $3,000.00 Page 1 2. EXTENDED NOMINAL SERVICE SERVICE # BENEF1TTING COST OF COST PER BENEFIT LOTS BENEFIT LOT AURIBUTED BY PROPERTY EXCLUDING SUBDIVISION AND PRIVATE AGREEMENT Road 39 $344,253.00 $8,827.00 Lot 10 Plan 2622 240 Street 3 x $8,827.00 Storm Sewer 39 $90,558.00 $2,322.00 Lot 10 Plan 2622 240 Street 3 x $2,322.00 Storm Connection 3 $4,200.00 $1,400.00 Lot 10 Plan 2622 240 Street 3 x $1,400.00 Sanitary Sewer 39 $59,202.00 $1,518.00 Lot 10 Plan 2622 240 Street 3 x $1,518.00 Sanitary 3 $3,900.00 $1,300.00 Lot 10 Plan 2622 Connection 3 x $1,300.00 240 Street Water Main 38 $35,188.00 $926.00 Lot 10 Plan 2622 240 Street 2 x $926.00 Water Connection 3 $4,800.00 $1,600.00 Lot 10 Plan 2622 240 Street 3 x $1,600.00 A total of all of the aforementioned services for each property is as follows: Lot 10, SW 1/4 Sec 27, Tp 12, Plan NWP 2622, NWD $ 52,753.00 South Park, SE ¼ Sec 28, Tp 12, Plan BCP 7889, NWD $ 105,723.00 Page 2 4 13201 132 AVE. 132 AVE. ft 37 l.A 36 Of 35 01.1 34 /3/i 33 13/.. 16 SUBDIViSION - 54 22 55 P V 57 / / 111 58 130 AVE. PARK 39 w 9I-JT09B 310 13055 13091 30 I 13078 13081 U' al 6 .1 ........................... 13068' 1307/ . I ............... 04 1 4)23 ir 13OAAVE. ---- I / I BENEFWF1NG•• PARK 222 - 130 AVE. PARK im 12954 —I-— I PRIVATE AGREEMENT I I SUBDIVISION BOUNDARY BENEFITTING PROPERTIES EXCESS CAPACITY/EXTENDED N SERVICES AGREEMENT LC 111/06 SD 133/03 DISTrnCT OF MAPLE RID GE MAPLE RIDGE ENGINEERING . Incorporated 12 September, 1874 DEPARTMENT SCALE: FILE/DWC No LC 111-2006 OATE: FEBRUARY 2006 _____ N.T.S. EXCESS CAPACITY LATECOMER AGREEMENT LC 111/06-SD 133/03 THIS AGREEMENT made the day of , 2007: BETWEEN: 655621 BC Ltd. 108 16 Fawcett Road Coquitlam BC V3K 6X9 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 8, 9 & 10, Plan 2637 and Lot 24, Plan 11147, all of Section 28, Township 12, NWD. (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the road, storm sewer, sanitary sewer and water services shown on the design prepared by Aplin & Martin Consultants Ltd., Job No. 23245, Sheets 1 to 35, dated March, 2004, reviewed as noted July 5, 2005. Project No. E08-015-847.4. (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; Page 1 The Subdivider has provided the Extended Services in the Amount of $ 1,476.859.00. The Municipality has determined that the following properties: Lot 10, SW '/4 Sec 27, Tp 12, Plan NWP 2622, NWD South Park, SE ¼ Sec 28, Tp 12, Plan BCP 7889, NWD (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 10, SW ¼ Sec 27, Tp12, Plan NWP 2622, NWD $8,827.00 per lot, to a maximum of $26,481.00, for access to the road on 240 Street if such access is for development of the property but the charge is not applicable to access to the existing house or access to a replacement house built without development of the property o $2,322.00 per lot, to a maximum of $6,966.00, for use of the storm sewer on 240 Street • $1,400.00 per lot, to a maximum of $4,200.00, for use of the storm sewer service connections on 240 Street • $1,518.00 per lot, to a maximum of $4,554.00, for use of the sanitary sewer on 240 Street • $1,300.00 per lot, to a maximum of $3,900.00, for use of the sanitary sewer service connections on 240 Street • $926.00 per lot, to a maximum of $1,852.00, for use of the water main on 240 Street • $1.600.00 per lot, to a maximum of $4,800.00, for use ofthe water service connections on 240 Street but the charge is not applicable for use of a connection for the existing house South Park, SE ¼ Sec 28, Tp12, Plan BCP 7889, NWD o $33, 816.00 for access from the road on 239B Street • $12,850.00 for use of the storm sewer on 239B Street • $4.936.00 for use of the sanitary sewer on 239B Street • $8,482.00 for use of the water main on 239B Street o $34,103.00 for use of the road on 130A Avenue • $4,703.00 for use of the storm sewer on 130A Avenue o $3,833.00 for use of the sanitary sewer on 130A Avenue • $3,000.00 for use of the water main on 130A Avenue plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. Page 2 NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31st of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. Page 3 IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. The Corporate Seal of 655621 BC Ltd. was hereunto affixed in the presence of: Authorized Signatory - Subdivider Authorized Signatory - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 4 6 i)!, CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 22, 2007 and Members of Council FILE NO: E08-016-526 FROM: Chief Administrative Officer E0 1-052-001.5 ATTN: CofW SUBJECT: Excess CapacityfExtended Services Agreement LC 115106 EXECUTIVE SUMMARY: A developer has subdivided land at 250 Street and 119 Avenue. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 115/06 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 25/02 located at 250 Street and 119 Avenue, be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 22, 2007; and further That the Mayor and Clerk be authorized to sign and seal Excess Capacity Latecomer Agreement LC 115/06 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 115/06 is also attached for information purposes. 1114 Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 115/06 will provide such determination for Subdivision SD 25/02. CONCLUSION: A developer has provided certain services in support of Subdivision SD 25/02. Some of the services benefit adjacent lands there , it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement L 1 /06 summarizes the municipality's determination of benefitting lands and cost attribution and al est lishes the term over which such Latecomer Charges will be applied. Prepared by: Jpf Scherban ,Iiirector of Development Engineering Reviewed by: dvWoLI, MEng., PEng. Municipal Engineer 4?, Approved b/: Frank Quinn, MBA, PEng. ,M: P9Miç Works & Development Services Concurrence/C hief J.L. (Jim) Rule Administrative Officer Ijl/bc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE SERVICE # BENEFITFING COST OF LOTS BENEFIT COST PER BENEFIT LOT ATFRIBUTED BY PROPERTY EXCLUDING SUBDIVISION Storm Sewer 7 $29,750.00 $4,250.00 Lot H, Plan 17760F 250 Street 1 x $4,250.00 Lot 16, Plan 37850 1 x $4,250.00 Sanitary Sewer 7 $35,826.00 $5,118.00 Lot H, Plan 17760F 250 Street lx $5,118.00 Lot 16, Plan 37850 1 x $5,118.00 A total of all of the aforementioned services for each property is as follows: Lot H, NW 1/4 Sec 14, Tp 12, Plan 17760F, NWD $ 9,368.00 Lot 16, Sec 14, Tp 12, Plan 37850, NWD $ 9,368.00 Page 1 9 I 14 11970 10 N ............. 5 4 15 16 N Sk 1776OF 12 119 AVE. 1711 \ 89 27 21 22 \26 \ ) . . .. . . . .. 18 VOL -L / I PARK 23 24 / 25 ( 20 1 1I813AVE. / 12 . . . . ..... B.ENEF1TflNG . . . /1 71 . .... 11889 .. ..PROPERTY.. ,, i 7785 3 . (puno sEal/a,) 1I88 . . . . ! . . .. . .• . .• . . . . . 11 4 SIJBDIV1SION 11863 /J 10 5-1 PARK in 11881 (0 N BCP 6587 8 11875 BENEFIT11NG ........................................ ............................. PROPERTY ......................................... P786O ......................................... ..........7J• - .............................. 16 ............. 1. /1761 RemD RP 4372 2 1 3 14 7 Ln j11926 a N 11916 11,888 10 JiTlO / 11 174 12 1/868 13 1_-- ño) a ('I 1 /852 2 1/844 3 11836 11828 1520 1812 11804 8; 10%9 I BENEFITTINC PROPERTIES H SCALE: N.T.S. 12022 DEWONEY TRUNK ROAD 2 3 4 5 6 PARK L IuJ I - LO dl 5V' 117 AVE. I I SUBDIVISION BOUNDARY EXCESS CAPACITY/EXTENDED SERVICES AGREEMENT LC 115/06 SD 25/02 CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE ENGINEERING Incorporated 12 September, 1874 DEPARTMENT FILE/DWG No LC 115-2006 DATE: AUGUST 2006 EXCESS CAPACITY LATECOMER AGREEMENT LC 115/06-SD 25/02 THIS AGREEMENT made the day of , 2007: BETWEEN: Jent Construction Ltd. do 20418 Powell Avenue Maple Ridge BC V2X 4N4 (Hereinafter called the "Subdivider") OF THE FIRST PART CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Rem. Pd. A, NW 1/4 Sec 14, Tp 12, Plan 4419, NWD (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the storm sewer, and sanitary sewer services shown on the design prepared by D.K. Bowins & Associates Inc., Job No. Jent Construction (Sheets 1 to 14) dated April, 2003 reviewed as noted April 18, 2003. Project No. E08-016-526 (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; The Subdivider has provided the Extended Services in the Amount of $65,576.00. Page 1 The Municipality has determined that the following properties: Lot H, NW ¼, Sec 14, Tp 12, Plan 17760F, NWD and Lot 16, Sec 14, Tp 12, Plan 37850, NWD (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot H, NW ¼, Sec 14, Tp 12, Plan 17760F, NWD • $4,250.00 for connection to the storm sewer on 250 Street from 110 meters south of 119 Avenue to 250 meters south of 119 Avenue • $5,118.00 for connection to the sanitary sewer on 250 Street from 110 meters south of 119 Avenue to 250 meters south of 119 Avenue Lot 16, Sec 14, Tp 12, Plan 37850, NWD • $4,250.00 for connection to the storm sewer on 250 Street from 110 meters south of 119 Avenue to 250 meters south of 119 Avenue, without extension of the sewer main. • $5,118.00 for connection to the sanitary sewer on 250 Street from 110 meters south of 119 Avenue to 250 meters south of 119 Avenue, without extension of the sewer main. plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefiting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31st of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. Page 2 The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. The Corporate Seal of Jent Construction Ltd. was hereunto affixed in the presence of: Authorized Signatory - Subdivider Authorized Signatory - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 3 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 22, 2007 and Members of Council FILE NO: E08-015-1001 FROM: Chief Administrative Officer E0 1-052-001.5 ATTN: CofW SUBJECT: Excess CapacityIExtended Services Agreement LC 116/06 EXECUTIVE SUMMARY: A developer has subdivided land at 242B Street and 102 Avenue. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 116/06 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 64/03 located at 242B Street and 102 Avenue, be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 22, 2007; and further That the Mayor and Clerk be authorized to sign and seal Excess Capacity Latecomer Agreement LC 116/06 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 116/06 is also attached for information purposes. 11/5 Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 116/06 will provide such determination for Subdivision SD 64/03. CONCLUSION: A developer has provided certain services in support of Subdivision SD 64/03. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement 16/06 summarizes the municipality's determination of benefitting lands and cost attribution and a o es ablishes the term over which such Latecomer Charges will be applied. Prepared b: JeA Scherban / Jirector of Development Engineering Reviewed by: Andrew'Wood, MEng., PEng. unicipal Engineer /y Approved by: Frank Qu'n, MBA, PEng. GM: Public Works & Development Services Concurrence: JJL. (Jim) Rule (Jhief Administrative Officer ljl/bc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE OVERSIZE ON SITE SER VICE # BENEFITTING COST OF COST PER BENEFiT LOTS BENEFIT LOT ATJTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION Storm Sewer 1 $1,281.00 Lot E1/2 Lot 2, Plan Lane south of 102 17126 Avenue 1 x $1,281.00 Storm Sewer 1 $1,175.00 Lot E1/2 Lot 2, Plan 101A Avenue 17126 1 x $1,17500 ONSITE SERVICE FOR ADJACENT PROPERTY SERVICE # BENEFITI'ING LOTS COST OF BENEFIT COST PER LOT BENEFIT ATFRIBUTED BY PROPERTY EXCLUDING SUBDIVISION RoadlLane 23 $79,580.00 $3,460.00 Lot E1/2 Lot 2, Plan 17126 1 x $3,460.00 Water 11 $21,010.00 $1,910.00 Lot E1/2 Lot 2, Plan 17126 1 x $1,910.00 Sanitary Sewer 16 $29,008.00 $1,813.00 Lot E1/2 Lot 2, Plan 17126 1 x $1,813.00 Storm Sewer 16 $35,264.00 $2,204.00 Lot E1/2 Lot 2, Plan 17126 1 x $2,204.00 A total of all of the aforementioned services for each property is as follows: Lot E1/2 Lot 2, Sec 3, Tp 12, Plan 17126, NWD $ 11,843.00 Page 1 I- Rem.B 4 I1234567891011Y13 LN 45H4614748 r ___ ILL 102 AVE . .............. PARK 6 5 413 2 1 B P 2355E 30 31 BOP 18974 - - - - E. 1./2 .of 2 29 30 31 ' 17 8 9 011 2..ii SUBDIVISION 101 A AVE. 3ENEFITTING 101 48 10,4216,1 PR OPERTY rrr 82726 P 39561 725 10131 0132 . . 17.126. r) 01281 9E Cs424 10125 1 23 10121 PARK . BCP 18974 . PARK ... 43 8OP 18974 1010621 c\J, ____________ - _________ - 10102 - ____ -__ - __ I00994 HILL AVE. \ J ,00s 10088 1009 10090 \, 41"C')P ARK 10093 10084 1008, 1OO86 ___ 3394d\ ( 1008J 10082 I I SUBDIVISION BOUNDARY I., ......I .I..1.. BENEFITTING PROPERTIES EXCESS CAPACITY/EXTENDED SERVICES AGREEMENT LC 116/06 SD 64/03 CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE ENGINEERING Incorporated 12 September. 1874 DEPARTMENT FILE/DWG No LC 116-2006 DATh: AUGUST 2006 mu~ I SCALE: N.T.S. EXCESS CAPACITY LATECOMER AGREEMENT LC 116/06 - SD 64/03 THIS AGREEMENT made the day of , 2007: BETWEEN: Manjinder Ba!, 5748 123 Street, Surrey BC V3X 3H7 Meera Virk, 8367 141 Street, Surrey BC V3X 0V5 Simerjit Saran, 5756 125A Street, Surrey BC V3X 3E8 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 2, Sec 3, Tp 12, Plan 17126 NWD and Lot 32, Sec 3, Tp 12, Plan 39561 NWD (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the road and water and sewer services shown on the design prepared by McElhanney Consulting Services Ltd.., Job No. 2111-02039-0 (Sheets 1 to 18) dated February, 2005 reviewed as noted June 27, 2006. Project No. E08-015-1001 (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; The Subdivider has provided the Extended Services in the Amount of $167,318.00. Page 1 The Municipality has determined that the following properties: Lot E1/2 Lot 2, Sec 3, Tp 12, Plan 17126 NWD (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot E1/2 Lot 2, Sec 3, Ip 12, Plan 17126, NWD • $1,281.00 for use of the storm sewer in the lane south of 102 Avenue, east of 242B Street, when the Benefitting Land is subdivided. • $1,175.00 for use of the storm sewer in 101A Avenue, east of 242B Street, when the Benefitting Land is subdivided. • $3,460.00 for direct access to the road or lanes south of 102 Avenue, east of 242B Street, without extending the road or lanes. • $1,910.00 for direct connection to the water mains in 101A Avenue and in the lane south of 101A Avenue, east of 242B Street, without extending the water main. • $1,813.00 for direct connection to the sanitary sewer mains in the lane south of 102 Avenue and in 101A Avenue, east of 242B Street, without extending the sanitary sewer main. • $2,204.00 for direct connection to the storm sewer mains in the lane south of 102 Avenue and in 101A Avenue, east of 242B Street, without extending the storm sewer main. plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31st of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. Page 2 The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. Manjinder Bal - Subdivider - - Simerjit Saran - Subdivider Meera Virk - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 3 Z), 021 It CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 22, 2007 and Members of Council FILE NO: E08-015-985 FROM: Chief Administrative Officer E0 1-052-001.5 ATTN: CofW SUBJECT: Excess Capacity/Extended Services Agreement LC 117/06 EXECUTIVE SUMMARY: A developer has subdivided land at 236 Street and 1 12A Avenue. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 117/06 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 112/05 located at 236 Street and 112A Avenue, be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 22, 2007; and further That the Mayor and Clerk be authorized to sign and seal Excess Capacity Latecomer Agreement LC 117/06 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 117/06 is also attached for information purposes. H16 Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 117/06 will provide such determination for Subdivision SD 112/05. CONCLUSION: A developer has provided certain services in support of Subdivision SD 112/05. Some of the services benefit adjacent 'ands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement L 7/06 summarizes the municipality's determination of benefitting lands and cost attribution and alsi6 est lishes the term over which such Latecomer Charges will be applied. / Prepared by: Development Engineering Reviewed by: Andreood, MEng., PEng. Muiipal Engineer. I, / Approved by: Frank Quinn, MBA, PEng. / GM: Public Works & Development Services Concurrence. (Jim) Rule f Administrative Officer Ijlfbc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. ONSITE SERVICE FOR ADJACENT PROPERTY SERVICE # BENEFITTING COST OF LOTS BENEFIT COST PER BENEFIT LOT ATI'RIBUTED BY PROPERTY EXCLUDING SUBDIVISION Sanitary Sewer 39 $18,954.00 $486.00 Lot 22, Plan 39988 28 x $486.00 Storm Sewer 12 $20,400.00 $1,700.00 Lot 22, Plan 39988 1 x $1,700.00 A total of all of the aforementioned services for each property is as follows: Lot 22, Sec 16, Tp 12, Plan 39988 NWD $ 15,308.00 Page 1 \ 21i3 j _-" 23555[4 _ 1/28/ PARK \ 8 42 112 B AVE. ti ........................... 1/237 ..... BENEFITTING ................. ....... .22 ..................... ...... P39988 .................... in Reml9 .................... P 35398 ....................... '330 JJ_ 11226 I 11287 1 I I 11290 PARK 112 B AVE 11279 I I I 26 126 Io I'c - 7~~L:l (h PARK 1261 ff257 [iI2l34I17I8 i0//253 0 Nil,,249 PARK 112 A AVE.SUBDI VISION 16 I15 1141 11240 Rem 4 P 24650 /224 PcI. A' If /95 V 112 AVE. "/95 11 10 11187 11/79 "7, A 7 flit? (1) /1/ =I SUBDIVISION BOUNDARY A BENEFITTING PROPERTIES EXCESS CAPACITY/EXTENDED SERVICES AGREEMENT SCALE: LC 117 SD 112/05 N. T. S. CORPORATION OF THE OEM sonwlkll~~~! DISTRICT OF MAPLE RIDGE MAPLE RIDGE ENGINEERING Incorporated 12 September, 1074 DEPARTMENT FILE/DWG No LC 1172006 DA. AUGUST 2006 EXCESS CAPACITY LATECOMER AGREEMENT LC 117/06 - SD 112/05 THIS AGREEMENT made the day of , 2007: BETWEEN: Walimark Homes (Rockwell) Ltd. 202-8525 Baxter Place Burnaby BC V5A4V7 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 1, Sec 16, Tp 12, Plan BCP 17100 (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the sanitary sewer and storm sewer services shown on the design prepared by D.K. Bowins & Associates Inc., (Sheets 1 to 13) dated January, 2006, reviewed as noted January 23, 2006. Project No. E08-015-985 (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; The Subdivider has provided the Extended Services in the Amount of $39,354.00. Page 1 The Municipality has determined that the following properties: Lot 22, Sec 16, Tp 12, Plan 39988 NWD (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 22, Sec 16, Tp 12, Plan 39988 NWD o $486.00 per unit or lot, to a maximum of $13,608.00, for use of the sanitary sewer on 236 Street at 1 12A Avenue without extending the sewer main. o $1,700.00 for connection to the storm sewer on 236 Street at 112A Avenue. plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31st of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. Page 2 The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. The Corporate Seal of Wailmark Homes (Rockwell) Ltd. was hereunto affixed in the presence of: Authorized Signatory - Subdivider Authorized Signatory - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 3 e), LN *14 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 22. 2007 and Members of Council FILE NO: E08-016-663 FROM: Chief Administrative Officer £0 1-052-001.5 ATTN: CofW SUBJECT: Excess Capacity/Extended Services Agreement LC 118/06 EXECUTIVE SUMMARY: A developer has subdivided land at 240 Street and 132 Avenue. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act. The extended servicing benefits adjacent properties. Latecomer Agreement LC 118/06 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. RECOMMENDATION: That with respect to the subdivision of lands involved in subdivision SD 34/04 located at 240 Street and 132 Avenue, be it resolved: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated January 22, 2007; and further That the Mayor and Clerk be authorized to sign and seal Excess Capacity Latecomer Agreement LC 118/06 with the subdivider of the said lands. DISCUSSION: a) Background Context: The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Excess Capacity Latecomer Agreement LC 118/06 is also attached for information purposes. /1/7 Strategic Alignment: Administration of excess or extended services legislation complies with the Smart Managed Growth element of the Corporate Strategic Plan. The administration procedure supports the requirement for a developer to construct municipal infrastructure in support of land development and recognizes that the infrastructure may provide benefit to other land. Policy Implications: Part 26, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 118/06 will provide such determination for Subdivision SD 34/04. CONCLUSION: A developer has provided certain services in support of Subdivision SD 34/04. Some of the services benefit adjacent lands therefore, it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement LC 18/06 summarizes the municipality's determination of benefitting lands and cost attribution and al es bushes the term over which such Latecomer Charges will be applied. Prepared by: f irector of Development Engineering Reviewed by: Andiew Wood, MEng., PEng. Municipal Engineer / / AYI Approved by: Frank Quinn, MBA, PEng. / GM: Publi7Work Development Services J.L. (Jim) Rule Chief Administrative Officer ljVbc Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. ONSITE SERVICE FOR ADJACENT PROPERTY SERVICE # BENEFITTING COST OF COST PER BENEFiT LOTS BENEFIT LOT ATTRIBUTED BY PROPERTY EXCLUDING SUBDIVISION & PRIVATE AGREEMENT Road 1 2 $15,360.00 $7,680.00 Lot 10, Plan 2622 1 x $7,680.00 Road 2 11 $41,206.00 $3,746.00 Lot 8, Plan 2622 2 x $3,746.00 Water Main 11 $13,002.00 $1,182.00 Lot 8, Plan 2622 2 x $1,182.00 Water Service 1 $2,300.00 $2,300.00 Lot 8, Plan 2622 1 x $2,300.00 Sanitary Sewer 14 $29,512.00 $2,108.00 Lot 8, Plan 2622 2x$2,108.00 Sanitary Service 1 $1,500.00 $1,500.00 Lot 8, Plan 2622 1 x $1,500.00 Storm Sewer 14 $30,506.00 $2,179.00 Lot 8, Plan 2622 2 x $2,179.00 A total of all of the aforementioned services for each property is as follows: Lot 10, SW ¼, Sec 27, Tp 12, Plan 2622, NWD $ 7,680.00 Lot 8, SW ¼, Sec 27, Tp 12, Plan 2622, NWD $ 22,230.00 Page 1 F,X25 46 11 1.1242 47 1.1241 48 IM 16 55 132 AVE. '39' - F,,° 37 i; 17 81 \ ............... I (_75/ -. 36 16 P 2622 BENEF1TI1NG . 15,,,, ,,J2 SUBDIVISION PARK 34 -;;, ,,up 9 8.. . :.. 6 33 24 T 13 1.1128 32 _-! . 26 11 1.1121 13108 10,,,,, liope 28- r31 I 29 8 1.1091 \ 30 79 / 31 6 , . .. . .. ..... / A 23 45 P 2622 I 130 A AVE. .. . . . . .. . . .... / 0 Rem23 o 0 w P 11147 / PARK BCP 7889 •1 •:-.- - - I I I 11 12 ( ( 13 H IIiiIIIiIiIiIrIIrIIiI .-/ 130 AVE. I I SUBDIVISION BOUNDARY EXCESS CAPACITY/EXTENDED SERVICES AGREEMENT LC 118/06 SD 34/04 zom CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE ENGINEERING Incorporated 12 September, 1874 DEPARTMENT FILE/DWG No LC 118-2006 DATh AUGUST 2006 PRIVATE AGREEMENT I I BENEFITTING PROPERTIES fr\ SCALE: N. T.S. EXCESS CAPACITY LATECOMER AGREEMENT LC 118/06-SD 34/04 THIS AGREEMENT made the day of , 2007: BETWEEN: John Phillip Wiebe June Karen Wiebe Hi-Grove Holdings Ltd. do 30951 Polar Avenue Abbotsford BC V4X 1Y8 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: CORPORATION OF THE DISTRICT OF MAPLE RIDGE, a Municipal Corporation under the "Local Government Act", having its offices at 11995 Haney Place, in the Municipality of Maple Ridge, in the Province of British Columbia (Hereinafter called the "Municipality") OF THE SECOND PART WHEREAS: The Subdivider has subdivided certain lands and premises located within the Municipality of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 9, Sec 27, Tp 12, Plan 2622, NWD (Hereinafter called the "said lands") In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the road, water, sanitary sewer and storm sewer services shown on the design prepared by D.K. Bowins & Associates Inc., Job No. Wiebe/Hi-Grove, (Sheets 1 to 16) dated January, 2005, reviewed as noted September 8, 2005. Project No. E08-016-663 (Hereinafter called the "Extended Services"); The extended services have been provided with a capacity to service the said lands and other than the said lands; The Municipality considers its cost to provide the Extended Services to be excessive; The Subdivider has provided the Extended Services in the Amount of $133,386.00. Page 1 The Municipality has determined that the following properties: Lot 10, SW ¼ Sec 27, Tp 12, Plan 2622, NWD and Lot 8, SW ¼ Sec 27, Tp 12, Plan 2622, NWD (the "Benefitting Lands") will benefit from the Extended Services; The Municipality has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 10, SW ¼ Sec 27, Tp 12, Plan 2622, NWD o $7,680.00 for access to the road on Shoesmith Crescent Lot 8, SW '/4 Sec 27, Tp12, Plan 2622, NWD • $3,746.00 per lot to a maximum of $7,492.00, for access to the road on Shoesmith Loop or Shoesmith Crescent if such access is for development of the property but the charge is not applicable to access to the existing house or access to a replacement house built without development of the property. • $1,182.00 per lot to a maximum of $2,364.00 for use of the water system. • $2,300.00 for connection to the water service connection. • $2,108.00 per lot, to a maximum of $4,216.00 for use of the sanitary sewer system. • $1,500.00 for connection to the sanitary sewer service connection. • $2,179.00 per lot, to a maximum of $4,358.00 for use of the storm sewer system plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager - Public Works and Development Services of the Municipality (the "Completion Date") to the date of connection by the Benefitting Lands to the Extended Services; The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the Municipality shall pursuant to Section 939 (7) of the Municipal Act R.S.B.C. 1996, c.323 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 939 (9) of the Local Government Act R.S.B.C. 1996, c. 323, The parties hereto agree as follows: The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the Municipality within ten (10) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of June 30th and December 31St of the year in which the Latecomer Charge is collected by the Municipality. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the Municipality to the Subdivider, or ten (10) years from the Completion Date, and thereafter the Municipality shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. Page 2 The Subdivider represents and warrants to the Municipality that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding paragraph 2 of this Agreement, survive the expiry of this Agreement. The Subdivider (if more than one corporate body or person) hereby agrees that the Municipality shall remit the Latecomer Charge to each corporate body or person in equal shares. If the Subdivider is a sole corporate body or person, the Municipality shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. The Corporate Seal of Hi.Grove Holdings Ltd. was hereunto affixed in the presence of: Authorized Signatory - Subdivider John Phillip Wiebe - Subdivider June Karen Wiebe - Subdivider The Corporate Seal of the CORPORATION OF THE DISTRICT OF MAPLE RIDGE was hereunto affixed in the presence of: Mayor - Authorized Signatory Clerk - Authorized Signatory Page 3 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 26. 2007 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Disbursements for the month ended December 31, 2006 EXECUTIVE SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor. together with the Director of Finance. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for your information. Expenditure details are available to any Council member for review in the Finance Department. RECOMMENDATION: That the 'disbursements as listed below for the month ended December 31, 2006 now be approved" GENERAL $ 6,482,001 PAYROLL S 1,071.944 PURCHASE CARD S 100.849 S 7.654.794 DISCUSSION: Baclground Context: The adoption of the Five Year Consolidated Financial Plan has appropnated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. a /13/ c) Business Plan / Financial Implications: 13 Bynett Construction Services community safety building Paid to date: 5992.903 Total contract price: S1.799000 Canada Mortgage & Housing sewer debt Fraser Valley Regional Library fourth quarter member assessment Greater Vancouver Water District water consumption Aug 30-Oct 3 RCMP contract Jul - Sep Receiver General payroll remittances for 3 pay periods S 497.117 S 290.089 S 492.259 S 415.960 S 1.992.440 S 566.500 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended December 31. 2006 have been reviewed and are in order. /f99 Prepared hi: G'Ann Rygg Accounting Clerk II ApprovecP111: Dennis Sartorius, CA Municipal Accountant i1 Approved hi: paul dill, BBA, CGA GM - Cor orate & F a ial Services Concurrence: 1 J.L. (Jim1'RI / Chief Administrative Officer rnr CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - PERIOD 12, 2006 BC Hydro BC SPCA BDO Dunwoody Boileau Electric & Pole Ltd Bristol Babcock Division Of Bynett Construction Services Canada Mortgage & Housing CUPE Local 622 CWMM Consulting Engineers Ltd r)elphi Solutions Corp Earth Tech Canada Inc Fraser Valley Regional Library Greater Vanc Water District Greater Vancouver Regional Dis Guillevin International Inc Happy Heart Fitness & Educ Kedco Constructors Ltd Lid stone Young Anderson Long View Systems Corporation Manulife Financial Maple Ridge Municipal Holdings Maple Ridge Pitt Meadows Times McTar Petroleum Ltd Medical Services Plan Min Of Finance Dept Of Trans. '4R Downtown Prop.Owners Assoc Aunicipal Pension Plan BC Oakvale Ventures Ltd Hydro charges December 78.302 Contract Nov & Dec 42.108 Dog license commission Oct 194 42.302 2006 Financial statement audit 18.980 Maintenance: Banners 1.416 Courthouse 98 Firehall 532 Leisure Centre 168 Library 1.166 Memorial Park 11.117 Murkley Park 201 Street lights 4.223 Tree removal 71 Traffic lights 248 Whonnock Lake 213 19.453 Water P/S synchronization boards 15.373 Community Safety Building 497.117 CMHC sewer debt 290,089 Dues -pay periods 06/24 & 06/25 16.519 Courthouse renovations 15.907 Phone system maintenance services agreement 14.175 Display speaker phone sets 1.648 15.823 National benchmarking initiative 2006-2007 17.172 Maple Ridge rehab 2005 5.344 22,516 Fourth quarter member assessment 492.259 Water consumption Aug 30 - Oct 3/06 415.960 Debt payment 31,468 2006 grant in lieu from Province for BCBC properties 11.172 Water sample analysis 625 43,265 Firehall combat hoses 18.783 Firehall supplies 1.431 Operations electrical supplies 2.775 22,989 Weight room supervision 133,312 Personal training courses 1.751 15,063 Pump stations 256 St & 128 Ave 145,758 Professional fees Nov 27,935 Computer network monitoring software 44,845 Employee benefits premiums 87,736 Monthly common costs Nov 15,264 Parks & Leisure map brochure 15.900 Family Campaign ads 3,816 Walking Campaign ads 3.8 16 23,532 Salt for roads 24,621 Employee medical & health premiums 21.372 Cost share for improvements to 287th St & Hwy 7 100,000 Start-up fees - Downtown BIA Society 25,000 Pension remittance 209,541 Security refund 63.154 Receiver General For Canada Employer/Employee remit PP06/24, 06/25 & 06/26 566.550 ROMP contract Jul - Sep 1.922.440 ROMP clothing 5.026 2.494.01 Ridge Meadow Comm Arts Council Art Centre grant Dec 36.009 Theatre rental 800 Program revenue Nov 288 37.097 Ridgemeadows Recycling Society Monthly contract for recycling Nov 68.462 Weekly recycling 170 Litter pick-up contract 1.786 70.418 Riteway Tree Service Ltd Contract overhead brushing 22.705 Scottish Line Painting Ltd Centreline program 2006 18.925 Thermoplastic Maintenance 2006 12.819 31.744 Stantec Consulting Ltd Maple Ridge courthouse - mechanical 28.007 Terasen Gas Gas December 34.091 Ultra-Tech Cleaning System Ltd Maintenance: FireHalls - Nov & Dec 2.562 Courthouse 824 Library 8.172 Municipal Hall 7.030 Operations Centre 1.144 RCMP 6987 Rental House 118 26,837 Valley Landscaping Ltd Cottonwood North Park 137,999 Disbursements In Excess $15,000 5,693.587 Disbursements Under $15,000 788/ Total Payee Disbursements 6.482,C Payroll PP 06/25 & 06/26 1,071,944 Purchase Cards - Payment 100,849 TOTAL PERIOD 12 2006 DISBURSEMENTS 7.654.794 GMP Y:\Fnance\Accountng'.AP Remittarces (Dsbursemerns)\200e\[MonIhIy Council Report 2006xls]DEC06 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: January 12, 2007 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: MAPLE RIDGE LAWN BOWLING CLUB - LOAN REQUEST EXECUTIVE SUMMARY: The District received the attached request in December, 2006. The Club has the responsibility for replacing the artificial turf lawn bowling green and plan to do so this year. The total budget for the project is $180,000. The Club has $150,000 of that total in place. $90,000 of that funding (from the BC Gaming Branch) is conditional upon the project being started this spring. Although the Club will continue with its flindraising efforts they need to have all of the required funding in place in order to begin the work in March. They have asked for an interest free loan of $30,000 from the District of Maple Ridge, noting that they have previously paid off a $75,000 loan from the District in the amount of $7,500 per year. The Commission has reviewed and endorsed the following recommendation: RECOMMENDATION: That a $30,000 interest free loan be considered for the Maple Ridge Lawn Bowling Club for the purpose of installing new artificial turf for the lawn bowling green, noting that: such loan shall only be advanced upon proof of expenditures for the turf being received by the District along with an indication that no other fundraised support is available to the Club at the time of the expenditure, and the outstanding balance of the loan is to be paid off the earlier of: $7,500 per annum payable on July 1st each year with the first payment due on July l's, 2008 or as funds raised specifically for the project from outside sources (such as service clubs) become available. DISCUSSION: a) Background Context: The Lawn Bowling Facility was opened in 1996 and has been operated by the Lawn Bowling Club since that time. The project was funded with several grants from groups like the Haney Rotary Club, the Provincial Government, the Operating Engineers Training Program and others as well as Municipal funding. The Lawn Bowling Club committed $75,000 to the project to be raised over time and paid back to the Municipality. Although the loan was not initially provided on an interest free basis a later decision by District Council provided that benefit. The loan was paid off by the Club a few years ago. //,5/ Along with the initial construction contribution the Club accepted ongoing responsibility for Club operations and maintenance as well as responsibility for replacing the artificial turf lawn bowling surface when it became necessary to do so. The initial life expectancy of the turf was anticipated at 10 years which has now passed. Desired Outcome: The desired outcome is to replace the artificial turf lawn bowling green in order to maintain an appropriate playing surface for the sport of lawn bowling in Maple Ridge and Pitt Meadows. Strategic Alignment: Maintaining facilities which encourage active living on the part of all our citizens (of all ages) is part of maintaining a safe and livable community. The Lawn Bowling facility in particular provides an opportunity for older residents and those who are physically challenged to continue to be active at a level which is appropriate to their ability. Citizen/Customer Implications: Participants will have the benefit of a newer surface which drains appropriately and doesn't limit play to the degree that play is currently limited. Business Plan/Financial Implications: Council will need to consider where the additional funding can be provided for this purpose when the project is considered at that level. Unfortunately the request was not received in time to be considered in the current business planning cycle. Initial discussions with Finance Department staff have suggested an adjustment to the District's annual budget may be required at the point of final adoption of the amendment which is generally made later in the year to reflect new information obtained between now and the time of setting the tax rates. Since this request is for an interest free loan the impact and actual cost of responding positively to the request is only the lost interest income on the amount advanced. Since the Club has committed to continue its fund raising it will be important to include a requirement in any resolution and loan agreement that the loan will be paid off as soon as possible as funds become available to the Club. Policy Implications: A precedent has already been set with this approach having been utilized before for the initial construction of the facility. Alternatives: The alternative would be to deny the request and require the Club to secure a bank loan with the requirement for interest to be paid and personal guarantees provided by the membership. CONCLUSIONS: The Club has been functioning successfully for over ten years and has asked for a loan in order to meet its obligations with respect to replacing the turf for the lawn bowling green. The Club has proven its ability previously to pay off such a loan and, consequently staff are of the view that the request should be given consideration. Prepared by. 1ike Murray / General Manager, Commuiity Development / Parks & Recreation / I Approved by:' Paul Gill General Manager, ço7orate and Finance Concurrence. JL. (Jim) Rule Chief Administrative Officer MM:ik / MAPLE RIDGE LAWN BOWLING CLUB 1 l445-232'' STREET. MAPLE RIDGE. B. C. V2X 3R3. Maple Ridge Municipality, 11995 Haney Place, 21 December 21, 2006 Maple Ridge, B.C. V2X 6A9. Attn: Mr M Murray, GM Community Develoj,ment, Parks and Recreation. Dear Mr Murray, Re: A Municital loan for a new artificial green Subsequent to our meeting of the 21 December 2007 please find below a request for a $30,000 loan from the Maple Ridge Municipality to enable Maple Ridge Bowling Club to install a new artificial green. Our current surface has been in service beyond its' expected life. The seams are coming apart and the edges have shrunk. There are large wear areas where bowling has become unpredictable and a limited volume of rain floods the surface for a long period. Two years ago we approached Gaming for a grant to assist in replacing the surface. We were awarded $60,000,which we had to match. Now we have more refined quotes and an investigation of the sub-base have escalated our final Capital costs to $165,000. On this basis we approached Gaming again and they indicated that they could approve an additional $30,000 providing we could match it. Hence our request to the Municipality for the $30,000 loan. If you may recall the bowling club repaid a previous $75,000 loan from the Municipality without breaking any agreements and milestones. This was accomplished with 50 to 60 members unlike the 115 members we have to date. Besides providing a community service for the Maple Ridge area bowlers and seniors we also provide a comprehensive junior program within the club. The bowling club endorses the Thomas Haney School to use the green for their physical education curriculum, ve organizes junior bowling tournaments and provides a number of bowling days for the developmentally and physically challenged. Currently MR Bowling Club is competing to hold the Junior Provincial Championships and we will be successful with a new surface. Plus we are currently preparing our club for the 2008 Disability Games. Maple Ridge bowling club would wish that the conditions of the loan to be similar to the previous one. That is, without interest and repayable at $7,500 per annum, due July 1 each year. The first payment to be in 2008. If our application is successful then we plan to issue a purchase order to the surface supplier and installer by the end of March 2007. A summary of fmancing is as follows: $60,000 .from Gaming. $60,000 . matched by MR Bowling Club. $30,000.......Additional funding from Gaming if matched $30,000.......Requested from MR Municipality. Total construction costs.......$180,000 Breakdown ...................... $165,000.....New surface installation cost $ 15,000.....Contingency Total construction cost.........$180,000 I will be out of the country from 8 th January 2007 until 5th march 2007, but can be reached when home at Tel number 604-460 8252 or e mail lilandpete@shaw.ca however if you need any additional information when I am away please contact Mr Gene Maxwell, (who attended the meeting) Tel number 604-465 3911 or e mall ernaxl@shaw.ca We sincerely hope the above request will be reviewed favourably and will contact you on my return. Best wishes for the coming new year. Yours truly, Peter M Davies, President CC Eugene Maxwell V. President. Lii Davies Treasurer. DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: February 1, 2007 and Members of Council FILE NO: ED - 001, 2007 FROM: Chief Administrative Officer ATTN: COW SUBJECT: 2007 Tourism Society Fee-For-Service Agreement EXECUTIVE SUMMARY: The District of Maple has been providing funding to Tourism Maple Ridge Pitt Meadows since 2001. The agreement has evolved over time and provides a basic fee-for-service for core tourism services to be delivered by the Tourism Society and additional support funding for specific initiatives and needs. The agreement is duplicated in large part with the District of Pitt Meadows, providing equivalent financial support, each District funding 50% of core services. The attached agreement has been developed between the Society and the District. The funding provided is to deliver the core services of providing visitor services including the operation of a Visitor Information Centre and Information Kiosk, advocacy and education programs, marketing services and input into strategic planning. The core funding level has remained the same as the 2006 agreement with $35,000 in direct funding being provided. RECOMMENDATION(S): That the Mayor and Corporate Officer be authorized to execute the agreement with the Tourism Society attached to the staff report. DISCUSSION: a) Background Context: The agreement with the Tourism Society providing tourism related services is a long standing agreement going back to 2001. Through the years the agreement has changed to better reflect what core services should be provided through this agreement. In 2005, a joint review was conducted that identified: • A "core" level of funding, by the Districts, is appropriate and important to maintain with respect to tourism services. • The development of additional alternative funding sources needs to occur in order for a complete range of marketing options and continued growth of the industry. The extension of the Hotel Tax to 10%, from its current 8%, in order to provide marketing dollars needs to be capitalized on, should be the main source of alternative funds for tourism marketing. • Mutual goals for economic development related to the tourism sector exist between the Districts and the Tourism Society and need to receive attention Core Funding: The District of Maple Ridge, in conjunction with the District of Pitt Meadows, agree that a certain level of tourism services is required within the Districts. Both Districts also agree that providing marketing funds directly to one industry over others creates an imbalance within the economic make up of the two communities. Utilizing municipal funds to market the District as a destination for investment and business attraction is appropriate, however marketing that will benefit only specific businesses should not be funded in this fashion. The purpose of the identified core services is to provide residents, visiting friends/families of residents and tourists with important information on tourism opportunities within the District and outside of the District. In order for this to be accomplished, core services that need to be delivered are: • A combined full service Visitor Information Center for both Districts, currently located at 12492 Harris Road in Pitt Meadows • A secondary information kiosk, within the District of Maple Ridge for increased information access for residents and visitors • Basic education services and community involvement • Provision of a business plans, including planned marketing activities and long term strategic goals It is anticipated, based on budget estimates, that this will require the provision of operational expenses including labour, space, utilities, basic office resources (phone, fax, computers, office supplies). Based on the agreed upon deliverables the total funding required for this level of service is estimated to be $35,000, plus additional support funding of approximately $5,000. Hotel Tax Extension The provincial government, recognizing that an opportunity exists for increased regional tourism marketing created an opportunity allowing communities to add 2% on to the existing hotel tax, of 8%. The additional revenue would be returned to the regional government for the specific purpose of tourism marketing. Research into this proves that it is a viable source of revenue and does not have a negative impact on hotel stays within the communities where it has been implemented. The Tourism Society attempted to establish the necessary approvals from hoteliers in 2006 for an extension of the tax. The Society was unsuccessful in doing this. This is still viewed as a viable source of alternative funds that would support the industry without negatively impacting existing businesses. Efforts to establish the hotel tax extension will continue, however will not be dealt with through the Tourism Society. Desired Outcome(s): The Tourism Society funding will be sustained at the 2006 level. The tourism industry will be directly responsible for carrying out marketing of its Partners' businesses. Strategic Alignment: In order for an industry to continue to grow it does require strategic investments towards further development. These strategic developments fall under the Economic Development department, as they relate to growth strategies, investment attraction and infrastnLcture development. The partnership that exists between Maple Ridge and Pitt Meadows will continue, as both Districts view it as having high value. In terms of future delivery of services additional investigation needs to occur. Through 2007, Maple Ridge and the City of Pitt Meadows will re-examine the delivery model of core services and investment attraction and determine the best practice in moving the development of the industry forward. d) Business Plan/Financial Implications: The agreement provides core funding of $35,000 for one year to operate the Visitor Information Centre, plus funding of approximately $5,000 to cover predetermined expenses outlined in the agreement. CONCLUSIONS: The fee-for-service agreement establishes the cost to the Districts for core tourism services. The Agreement also defines the core services provided to the Districts as distinct from the specific marketing services provided for its members. Prepared by: Rickatrli Business Retention & Expansion Officer Approved b. J.L. (JØn) Rule Officer RL DRAFT Fee For Service Agreement THIS AGREEMENT dated the 1st day of February, 2007 BETWEEN: THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE (hereinafter called the "District") AND: TOURISM MAPLE RIDGE AND PITT MEADOWS SOCIETY (hereinafter called the "Tourism Society") THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and other recited consideration, the parties agree as follows: PREAMBLE It is understood that within the terms of this agreement, the Tourism Society is representing the District's interests in providing tourism related services and will act with this in mind. SERVICES.' The Tourism Society agrees to supply the said services as hereinafter set forth in Schedule "A", for a period of one (1) year, commencing on the 1st day of January, 2007. FEES.' 1. In consideration for the Tourism Society supplying the services and deliverables as detailed in Schedule "A", the District agrees to pay to the Tourism Society the sum of Thirty-five Thousand Dollars ($35,000) on or about January 1, 2007. In addition, the District agrees to supply support goods and services to the Tourism Society in a calendar year. The goods and services include: • Provision of space for a Tourism Information Kiosk - $1500.00 • Costs associated with the preparation of the society's annual financial review report - $1500.00 • Booth at 2007 Ridge Meadows Home Show - $450.00 • Amortized lease hold improvements for Kiosk (Year 3) - $1,529.00 *Note: All costs are approximate and are subject to change. Total cost of said goods and services will not exceed $5,000. 2. All requests for District funding for one-time projects, items or events shaH be by separate submissions to the District, through the Economic Development Department. Funding will be considered based on the project, items or event's merit and funding availability and will be subject to confirmation in writing from the District. Where additional funding, other than that identified within this Agreement, is required for specific services, projects, or deliverables, the Tourism Society will prepare a written business case and proposal which would include but not be limited to: • Identifying the purpose of the project, item or event • Identifying the additional expected value to the District and community • Identifying all other sources of funding and their status • Identifying other District resources required, other than the requested funding Depending upon the size and scope of the request, the Department, Economic Advisory Commission and/or Council may request that the Tourism Society make a presentation of the business case for the project, item or event at a meeting. The Tourism Society shall not incur any expenses for which the District shall be required to reimburse the Tourism Society, or for which the District in any other way shall become liable to any person. The District shall not incur any expenses for which the Tourism Society shall be required to reimburse the District, or for which the Tourism Society in any other way shall become liable to any person. The District is entitled to a Tourism Maple Ridge and Pitt Meadows Society Membership (value $250.00) at no additional cost to the District upon the execution of this Fee for Service Agreement. III. SUPPORTING DOCUMENTS: 1. A written report related to the Del ive rables/Measures listed in Schedule A of this document will be generated by the Tourism Society and will be reviewed by a District representative, the Tourism Society Executive Director and President on a quarterly basis, or as otherwise agreed by both parties. A presentation will be made to Council by the Executive Director and Board President on a semi annual basis with highlights from the quarterly reports included in the year end report. The year end report will also include a new business plan, budget, and deliverables for the forthcoming year. 2. The Tourism Society shall provide the following documents to the District by October 31, 2007: A business plan and budget for the coming year. A strategic five year financial plan for the Tourism Society that identifies long term financial requirements and the Society's progress toward meeting those requirements through new sources of revenue (i.e. amusement levy, etc ... ) A status report on deliverables identified in the current Fee-For- Service Agreement. 3. The Tourism Society shall provide interim financial and status reports to the District on a quarterly basis, as follows: March 30, June 30, September 30, and December 30. 4. The Tourism Society shall provide the District with a copy of their Constitution & Bylaws and remain in good standing with the Provincial Registrar. 5. The Tourism Society shall provide the District with a copy of their annual report and reviewed financial statements. The Tourism Society shall ensure that a review report is prepared on the annual financial statements by a CA or CGA in good standing. The District shall reserve the right to require a full audit at the District's discretion and expense. IV. COMMITTEE REPRESENTA TION: The District shall have the right to appoint two non-voting representatives to act in a liaison capacity to the Tourism Society Board for Directors. The Tourism Society shall allow the District's appointees to attend Board meetings as observers. District appointees may be Council members and/or District staff as determined by the District. The District will provide the Tourism Society limited Human Resource services to support in the selection and evaluation of the Executive Director V. INDEMNIFICA TION: 1. The Tourism Society agrees to and does hereby indemnify and save harmless the District, its officers and employees from and against all claims, demands, actions, suits, damages, losses, costs and expenses by whomsoever brought, made or incurred arising out of directly or indirectly the provision of services by the Tourism Society under this Agreement; and 2. The Tourism Society must take out and maintain during the whole of the term of this Agreement third party liability insurance with an insurer in a form approved by the District in the amount of $5 million, that must name the District as an insured party along with the Tourism Society. VI. OTHER The Tourism Society and the District agree that the provisions of this Agreement shall be given such reasonable interpretation as will facilitate a full and proper handling of tourism management and facilitation for all residents of and visitors to the District. Renewal of the Fee-For-Service Agreement will be considered annually, unless terminated in accordance with Clause VI 3. Renewal will be based on the fulfillment of deliverables from the previous contract, proposed budget, proposed business plan and new deliverables, the choice of the District to finance, and any other issues that the District determines are pertinent to contract renewal. I. This contract may be terminated by either party upon providing three (3) months notice in writing to the other and the Tourism Society shall return to the District any unexpended fees paid to the Tourism Society by the District pursuant to S. II. (1). VII. ENUREMENT The provisions of this Agreement shall enure to the benefit of and be binding upon the Tourism Society, the Tourism Society's heirs, executors, administrators and assigns, and the District, its successors and assigns. VIII. ENTIRE AGREEMENT/MODIFICATION This Agreement and the attachments comprise the whole agreement between the parties and may not be modified, changed, amended or waived except by signed written agreement of the parties. IX. ASSIGNMENT The Tourism Society shall not assign (in any manner including by operation of law) or sub-contract any of its obligations under this Agreement without the prior written consent of the District. X. GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws and courts of the Province of British Columbia and shall in all respects be treated as a British Columbia contract. 'I. THE CORPORATE SEAL OF THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE hereunto affixed in the presence of: MAYOR MUNICIPAL CLERK THE CORPORATE SEAL OF THE TOURISM MAPLE RIDGE AND PITT MEADOWS SOCIETY was hereunto affixed in the presence of: PRESIDENT EXECUTIVE DIRECTOR SCHEDULE "A" TOURISM MAPLE RIDGE AND PITT MEADOWS SOCIETY GOALS & OBJECTIVES - JANUARY TO DECEMBER, 2007 1.0 LONG TERM STRATEGIC PLANNING 1.1 Present recommendations from location/funding research to both Districts for a Centralized VIC. Measure: Recommendations received. 1.2 Secure and identify marketing partnership opportunities with other communities. Measure: Identify marketing opportunities secured. Report on potential marketing opportunities 1.3 Complete the Tourism BC Community Foundations Programs if and when Tourism BC selects our community to participate. Measure: Report to District on long term initiatives and direction resulting from this process. 2.0 VISITOR SERVICES 2.1. Maintain and report on Visitor Info Centre (VIC) and Kiosks including: 2.1 .1 Develop a plan to increase number of visitors to the Pitt Meadows VIC by 10%, from 9977 visitors in 2004 to 10,975 visitors in 2005 Measure: Report on plan and percentage of actual l increase. 2.1.2 Report on continued partnership with SD 42, Seniors Society and HRDC to assist with staffing of VIC and Maple Ridge Library Kiosk, report to include number of staff, hours worked, additional funding received, and employee satisfaction based on exit surveys completed by staff. Measure: Report received including information related to number of staff, hours worked, additional funding received, employee satisfaction. 2.1.3 Report on training, orientation and local familiarization opportunities to VIC and Kiosk staff and volunteers, report to include number of training/orientations sessions and number of participants. Measure: Report received including number of training/orientation/lam iliarization sessions completed and number of participants. 2.1.4 Maintain value added visitor benefits to the VIG and Kiosk as applicable including: accommodation resetvations, experience package bookings, sales of local event tickets, sales of BC Parks Parking Pass sales, email check kiosk, retail sales, local and regional travel itInerary development, picnic table, bike rack, Measure: Report received including success of above visitor benefits (e.g. number of accommodation reservations, number of experience package bookings, number of local event tickets, number of BC Parks Parking passes sold, number of logons for email kiosk, value of retail sales and net profit, number of itinerary developed, availability of picnic table, bike rack and courtesy phone. 2.2 Track Maple Ridge/Pitt Meadows Visitor Guide distribution. Measure: Report on total distribution, and break down of distribution through sources (eg. number of guides distributed through VIC, number of guides distributed through Tourism BC, etc.) 2.3 Continue retail marketing program at the Pitt Meadows VIC (i.e. sale of BC Parks passes, retail, etc.). Measure: Report on sales revenues and profits for 2004, 2005 and 2006. 2.3.1 Continue Full Service status of Pitt Meadows VIC to enhance Tourism BC (TBC) fee-for-service opportunities (TBC retail, Super Natural BC (SNBC) reservations. Measure: Report including "Full Service" definition and any additional revenue or opportunities received from TBC or SNBC. 3.0 ADVOCACY& EDUCATION 3.1 Report to the Pitt Meadows Economic Development Advisory Committee (EDAC) and the Maple Ridge Economic Advisory Committee (EAC) on specific types of unique attraction opportunities and a recommendation on the role of the Districts in developincj these tyøes of oportunities. I Measure: Reoort on oDoortunities oresented I 3.2 Deliv r tourism related presentations to local community groups. Measure: Report on number of presentations made, type of presentation made, and to which groups. 3.3 Tourism Related Training Programs. 3.3.1 Deliver public and private tourism related training programs in both communities (i.e. SuperHost, etc.). Measure: Report on events held, attendance at each, and profit generated. 3.4 Continue alliances with industry and community stakeholders/networks including; 3.4.1 Participate in regional tourism roundtables/committees to provide a MR/PM perspective. Measure: Report on which roundtables/committees were attended and benefit to the Districts of attendance. 3.4.2 Maintain reciprocal membership and involvement with various tourism related community groups (Chamber of Commerce, Festival Society, Arts Council, Historical Society, Airport, Parks and Leisure Services, Katzie, etc.) Measure: Report on memberships attained and any benefits to the Districts. 3.4.3 Attend tunctions and events and support industry and community groups. Measure: Report on specific functions and events attended and types of support provided. Compare to previous year. 3.4.4 Post community group event information in monthly newsletter. Measure: Report on types of group event information included in the newsletters. Compare to previous year. 4.0 MARKETING AND PROMOTIONS 4.1 Develop annual Marketing Strategy and Plan including specific strategic focus and rational. Within this plan the market and inventory of tourism attractions will be defined and specifically identified. Implement promotion and sales strategy for new product development øackaaes. Measure: Strategy and Plan received including the above mentioned requirements. A year-end report on the implementation and successes and challenges of the plan recieved 4.2 Research and implement a tracking system for program results. Measure: Report including the above mentioned requirements. 4.3 Develop a communications and media relations strategy. Measure: Copy of communications and media relations strateav. / DISTRICT OFMAPLE RIDGE '_ a,^4 CORPORATION OF THE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: February I, 2007 and Members of Council FILE NO: ED - 002, 2007 FROM: Chief Administrative Officer ATTN: COW SUBJECT: UBCM Community Tourism Program Application EXECUTIVE SUMMARY: At the UBCM Convention in 2004, the Premier announced funding to boost tourism in local communities. UBCM was to administer the program. In 2005 UBCM announced the tourism funding model for municipalities and established criteria for application. The Community Tourism Program is designed to assist local governments in building their economies by increasing tourism. Grant funding is available to local governments based on a per capita funding formula to undertake planning and capital projects for tourism related activities and initiatives. A local government is eligible to be funded at 100% of the total program costs, to a maximum contribution as determined by the per-capita funding formula. Maple Ridge is entitled to $160,266.23, to be applied for by March 2007. Through dialogue with key stakeholders and departments a series of projects have been selected and are being applied for. The lead project is the design and purchase of a community events LCD signboard. Welcoming visitors, showcasing upcoming events and community activities, the sign would be placed in a highly visible location, potentially in the downtown area or at one of the community entrance points. Additional projects identified include: • Development of Scenic 7 promotional brochure in conjunction with neighbouring communities • Additional community festival support to be used to develop new festivals and improve existing festivals based in Maple Ridge • Expansion of the trails publication • Develop promotional merchandise for sale to the general public RECOMMENDATION(S): That staff be authorized to submit to UBCM to release funding for the projects identified in the staff report. DISCUSSION: a) Background Context: Maple Ridge and Pitt Meadows have long enjoyed a positive joint relationship with respect to the promotion and development of the Tourism sector in our communities. In determining the use of these funds, input was requested from the Tourism Society. // I ~F02____ Upon receiving this, meetings were held with the City of Pitt Meadows staff to determine where opportunities for joint projects existed. It was agreed that there are 3 projects where partnership will work. These three programs are Scenic 7 promotion and marketing; development of a trails and events publication; and additional support for Festivals. As part of downtown revitalization, increasing awareness and building community pride, an electronic community signboard in the downtown has been discussed. UBCM funds can be used to design and purchase the sign. This would be the major initiative coming out of the UBCM funding. The electronic sign board has numerous uses, including promotion, community awareness and increasing participation at local events, including sports, festivals, and tourism related activities. Alternative locations outside the downtown could be considered. The inclusion of promotional materials has been identified out of a recognized demand for Maple Ridge related clothing and products to be purchased by residents, visitors and community groups. A program will be developed so that funds generated from the sale of these promotional items will be used to replenish supply and increase promotion of the community. Desired Outcome(s): The desired outcome of these projects will be a legacy of increased capacity to support the tourism sector. All of the identified projects will lead to long term benefits to the sector. Strategic Alignment: The partnership opportunities between Maple Ridge and Pitt Meadows have been maximized to bring positive benefit to both communities. The projects also support many of the identified projects brought forward by the Tourism society, including investment in a trails publication, promotional products and the promotion of Scenic 7. Investment of these funds into existing festivals and towards the development of festivals will help increase the quality of local events. Interdepartmental Implications: The Economic Development Department will be primarily responsible for administering the various projects; however, in some cases Parks and Leisure Services will take the lead, depending on pre-existing responsibility. Coordination with other Departments, such as Communications and Engineering will also be needed. Business Plan/Financial Implications: The funding for the various projects is provided by the provincial government, administered through UBCM. Funding is not subject to any supporting funds from the District. Funds for the projects will be dealt with through the Economic Development Department. CONCLUSIONS: The identified projects have been determined to utilize the allotted funds to achieve a maximum level of impact on the tourism sector. Prepared by: ic fr1ée siness Retention & Expansion Officer Approved by: J.L. (Jim) Ru) Chief Admit1strative Officer RL / a MMA IM-ML41-KAM Parks & Leisure Services Hig.hlights and Statistics Yearly Summary 2006 Parks & Facilit mies FRI Highlights Rotary Lacrosse Box Centre Constructed MRSS Tennis Courts/Lights installed Tennis Courts at Thomas Haney PARKS & LEISURE SERVICES - I ) M r Eiurr1tr1 Drrtmc+c i • V I III I U I I U U F ($4 65,000 in applications pending) RE SERVICES WMI ~ Highl'ight!z~~,,, Festival Support Review Completion of Youth Action Park public process Facilitated 18 Business &iIII.frdi iti [s1 010"I"!W40-10 Maple Ridge Leisure Centre saw 6% increased attendance, and received positive feedback from customers during an exit survey in June & July. 00'4 tat'l stics m b I IM tgistered Programs Although only two additional programs offered, participation increased by 7% 24 I 19 Avg/Hr 2006 1 2005 if"PI, t mistics: Youth MR Special Events 55 8479 MR YOl ran 34 more special +62% +43% events showing a 62% increase 2005 2005 from 2005 Sessions 1,876 425 !ZIISI. 141:III1 • w-rIr # MR Events 56 55 # Participants 105 1 917 105,509 Special Participation Leisure Services Memberships Education PARKS & LEISURE SERVICES 1ltIr.. 'i.j III iltN i:i PARKS & LEISURE SERVICES Our volunteers had a busy year showing a 34% increase in Participation and 19.4% increase in Volunteer Hours Parks & Fac'il'ities 2006 I 2006 Mtg/Train Presentations 80 31 * Activations include Personal Disaster Assistance. PARKS & LEISURE SERVICES I Sports Fields 1 71,807 1 63,838 Parks Open 3,874 41 224 Space IK ial