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HomeMy WebLinkAbout2007-06-18 - Committee of the Whole - Agenda and Reports.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE A GENDA June 18, 2007 1:00p.m. Council Chamber Committee of the Whole is the initial venue for review and debate of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to stafffor more information or clarification. Note: If required, there will be a 15-minute break at 3:00 p.m. Chair: Acting Mayor DELEGATIONS/STAFF PRESENTATIONS PUBLIC WORKS AND DEVELOPMENT SER ViCES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/121/OC 21544 and 21550 Donovan Avenue, RS-1 and RS-lb to R-1 Staff report dated June 4, 2007 recommending that Maple Ridge Zone Amending Bylaw No. 6488-2007 to permit the subdivision of two parcels into three equal lots be given first reading and forwarded to Public Hearing. Committee of the Whole Agenda June 18,2007 Page2of4 1102 RZ/119/06, 13080 240 Street, RS-2 and RS-3 to RS-lb Staff report dated June 7, 2007 recommending that Maple Ridge Zone Amending Bylaw No. 6481-2007 to permit a subdivision into 5 single family lots be given first reading and forwarded to Public Hearing. 1103 RZ/090/06, 23267 Silver Valley Road, 13750 232 Street, RS-3 to RS-1, RS-lb, and RM-1 Staff report dated June 5, 2007 recommending that Maple Ridge Zone Amending Bylaw No. 6483-2007 to permit a multi-family residential subdivision consisting of townhouses and single family residences be given first reading and forwarded to Public Hearing. 1104 DPIDVP/086/06, 22141 119 Avenue Staff report dated June 7, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of DVP/086/06 for variances to setbacks, roof height, stair structures and the maximum percentage of permitted small car parking spaces will be considered by Council at the July 10, 2007 meeting and that upon favourable consideration of DVP/086/06, the Corporate Officer be authorized to sign and seal DP/086/06 in support of a seniors' residential complex. 1105 VP/021/07, 21751 136 Avenue Staff report dated June 8, 2007 recommending that the Manager of Legislative Services be authorized to notify qualifying property owners that approval of VP/021/07 to reduce the amount of frontage being serviced will be considered by Council at the July 10, 2007 meeting. 1106 AL/038/07, Homesite Severance (Subdivision) Within the Agricultural Land Reserve Staff report dated June 11, 2007 recommending that application AL/038/07 for homesite severance (subdivision) of land within the Agricultural Land Reserve be authorized to proceed to the Agricultural Land Commission. 1107 Canada Day Event Staff report dated June 7, 2007 recommending that Maple Ridge/Pitt Meadows Parks & Leisure Services be authorized to use municipal sidewalks and streets on Saturday, July 1, 2006 for the annual Canada Day event. Committee of the Whole Agenda June 18, 2007 Page 3 of4 1108 Caribbean Street Festival Staff report dated June 7, 2007 recommending the use of municipal streets be authorized for the annual Caribbean Street Festival on Sunday, July 15, 2007. FINANCIAL AND CORPORATE SER VICES (including Fire and Police) 1131 2006 Annual Report and Statement of Financial Information Staff report dated June 13, 2007 recommending that the 2006 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2006 be approved. Note: The District of Maple Ridge 2006 Annual Report will be available to the public for viewing at Municipal Hall as well as being posted on the District's website. 1132 Adjustments to 2006 Collector's Roll Staff report dated May 30, 2007 submitting information on changes to the 2006 Collector's Roll through the issuance of Supplementary Roll 2006-14. COMMUNITY DEVELOPMENT AND RECREATION SER VICES 1151 Fraser Valley Regional Library Operating and Services Agreement Staff report dated May 31, 2007 recommending that the Mayor and the Corporate Officer be authorized to sign the Fraser Valley Regional Library Operating and Services Agreement for 2007. 1171 6. OTHER ISSUES 1181 committee of the Whole Agenda June 18, 2007 Page 4 of 4 ADJOURNMENT COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to speak with Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. Other opportunities to address Council may be available through the office of the Manager of Legislative Services who can be contacted at 463-5221 or by e-mail at cmarlo@mapleridge.ca . Checked by:&A1f Date: zw 02**~mkm~: CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 4, 2007 and Members of Council FILE NO: RZ/121/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 6488-2007 21544 and 21550 DONOVAN AVENUE EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) and RS-lb (One Family Urban (Medium Density) Residential) to R-1 (Residential District), .to permit the subdivision of two parcels into three equal lots with an area of 540.4 m2. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: That Bylaw No. 6488-2007 be given first reading and be forwarded to Public Hearing; and That the following terms and conditions be met prior to final reading. i) Approval from the Ministry of Transportation; DISCUSSION: a) Background Context: Applicant: Romeo Dipietrantonio Owner: Santosh Virdi and Mohinder Mehat Legal Description: Lot 1 and 2, D.L. 247, Group 1, NWD, Plan: BCP15387 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential), RS-lb (One Family Urban (Medium Density) Residential) Proposed: R-1 (Residential District) Surrounding Uses North: Use: Single Family Residential Zone: RS-lb (One Family Urban (Medium Density) Residential) Designation Urban Residential 1101 South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Single Family Residential R-1 (Residential District), RS-1 (One Family Urban Residential) Urban Residential Single Family Residential RS-1 (One Family Urban Residential), RS-lb (One Family Urban (Medium Density) Residential) Urban Residential Single Family Residential RS- 1 (One Family Urban Residential) Urban Residential Single Family Residential Single Family Residential 1621 m2 total (lot I = 971 m2 + lot 2 = 650m2) Donovan Avenue Full Urban SD/12 1/06 Project Description: The subject property is located in an established residential area well within the urban boundary. The proposed R-1 (Residential District) zone is consistent with the land use designation and will permit the subdivision of two lots into three lots. Currently, lot I has an existing house on the property and lot 2 is used as a yard extension. If the rezoning is granted by Council, the removal of the existing house will be a condition of subdivision. Planning Analysis: Official Community Plan: The Official Community Plan aims "to manage residential growth through infill and intensification in a manner that respects neighbourhoods and the existing physical character of the surrounding areas" (Chapter 3, page 7). This application aids the objective to direct urban growth with the Urban Area boundary. Compatibility Criteria Neighbourhood Residential Infill is permitted in the OCP subject to compliance with the criteria found in Section 3-19. Infill development on a property is permitted subject to compliance with the following criteria: i) The injull development is on a property that is larger than the prevailing lot size of the surrounding neighbourhood The cumulative size of the subject properties is larger than the prevailing lot size in the surrounding neighbourhood. This application meets the criteria. -2- the proposed lot area and widths should be not less than 80% of the lot area and width prescribed in the predominate or adjacent zoning in the surrounding neighbourhood: Although the adjacent zoning varies slightly, the predominant zones in this area are R-1 (Residential District) and RS-lb (One Family Urban (Medium Density) Residential). The minimum width for RS-lb (One Family Urban (Medium Density) Residential) is 15 metres and the R-1 (Residential District) zone minimum width is 12 metres; 12 is 80% of 15. A subdivision application has been received to create three equal lots with a lot area of 540.4 m 2. This lot area is also not less than 80% of the prevailing lot size in the surrounding area. This application meets the criteria. The proposed lot configuration is similar to the prevailing lot pattern that exists within the neighbourhood The proposed lot configuration will be identical to the lot pattern in the neighbourhood. This application meets this criterion. The proposed housing form is consistent in scale and massing to that of the surrounding neighbourhood. The lot coverage for all residential zones in this area is, 40%. The proposed zoning is consistent with this single family residential neighbourhood and the housing form regulations in the R-1 (Residential District) are not dramatically different than the surrounding residential lots. This application meets this criterion. Zoning Bylaw: The proposed zone is R-1 (Residential District) and all proposed lots meet the bylaw requirements for this zone. Development Information Meeting: As the development proposal is less than 25 units a Development Information Meeting is not required. d) Interdepartmental Implications: Engineering Department: A review of servicing requirements by the Engineering Department indicates that urban services exist in this neighbourhood, and any additional servicing that may be required will be achieved as a condition of subdivision. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 3 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $75.00. -3- e) Intergovernmental Issues: Ministry of Transportation As the subject property is located within 800 metres of the Lougheed Highway, Maple Ridge Zone Amending Bylaw 6488 - 2007 will require the approval of the Minister of Transportation. CONCLUSION: The proposed development is in keeping with previous development which has taken place on this block and is consistent with the criteria outlined in the OCP for infihl development. It is therefore recommended that Maple Ridge Zone Amending Bylaw No. 6488-2007 be read a first time and be forwarded to Public Hearing. Prepared by:/ Jen Csikos ane ,MCIP (' Approved by: Frank Quinn,] P.Eng 9t: Public W & Development Services Concurrence: J. L. ( n) Chief Officer JC/dp / The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Bylaw 6488-2007 Appendix C - Proposed subdivision plan -4- RRINGTON PLACE (N 11890 co co 28 11892 26 27 29 32\31\ 30 PitFDnctof t ist Meadows _.-_ 4 N SCALE 1:1,000 District of Langley I 16 ON1 .7Co. 18 19 20 024. 4PP'?c1 X 2 \23 1 Lt) LU LU L() I - P 6796( P 12151 P 72707 P 72680 P 72% 82 P 8981 11939 15 A r- B C - 1 c 2 A ,- B I 2 P 8981 11929 LU LCD C) LCD IC) IC) LUL() It) LO 16 '— - suBJEcTPRoPERT1 DONOVAN AVE. / 0 LU 0 LU CC) 0 IC') LU U) U) IC) OD to 2 2 3 CN 4 CsJ (Y) CN 23937 F IN 1 2 REM P8981 0 3 1 BCP 3935 00 BCP 15487 P 8981 11897 p6o76 \ 18\ 17\ / A 11887 20\ ig\ 16 FP / 15 - - — - 1.. \ \ \ \ 11885 P 29449 11001 14 \ sB9\ - 115 116 13 - 11875 P6076 11861 11895 12 10 9876 5 C) LO 11 LO / ( 1 0 21550&21544 DONOVAN AVENUE c: ~~~ RIDGE MAPLE Albion I IN'IAPLE IRTEXE PLANNING DEPARTMENT ____ • DATE: Dec 7,2006 FILE: RZ/121/06 BY: PC +1&7d,( £ CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6488-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6488-2007." Those parcels or tracts of land and premises known and described as: Lot 1, District Lot 247, Groupi, Plan BCP15387, New Westminster District. And Lot 2, District Lot 247, Group 1, Plan BCP15387, New Westminster District. and outlined in heavy black line on Map No.1397 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to R-1 (Residential District) Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2007. PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of APPROVED by the Minister of Transportation this RECONSIDERED AND FINALLY ADOPTED, the ,A.D.2007. ,A.D.2007. ,A.D.2007. day of , A.D. 2007. dayof ,A.D.2007 MAYOR CORPORATE OFFICER 'P 77 F- U) '0 Re P 77 P WON 77 7 7 I ~_,, I 24 E P 13421 111:2 1 V-1.3 _ 23 \2 L_ \ P 67SI60 P 12157 E P 7 70 7 68C p 7 38 P 8981 I 15 A N B N C 1 2 A N P 8981 7792 k C\ CN NN \ C\ 16 DONOVAN AVE. 2 123 5 P 898 1 3 1 23 35 '+-M CP 1)3 P 8981 7789. 7788, 219 \13 \17\16 / A 114 EP 15205 [ \ \ \ \ \\ / 15 7 EP 60778 14 P 29449 kHERRINCTON PLACE 1189 1 115 11 6 7787. 7789 1113 7786 IN 28 I- 77892 7795I0i 9 I 8 7 6 5 hh2 27 L___. ______ ' ----- 30 - 11 ' ' __j I MAPLE RIDGE ZONE AMENDING Bylaw No. 6488-2007 Map No. 1397 -rom: RS-1(One Family Urban Residential) to: R— 1 (Residential District) 6 ;% mott 1 MAPLE RIDGE A 1:1,250 PROPOSED SUBOMSION OF LOT A D.L247 GP.1N.W.D. PLAN LMP14137 Scale 1:500 DONOVAN AVENUE 9O2715 'ade & Associates B.C. Land Surveyors Maple Ridge & Mission H2716 Phone 463-4753 ,4L2 0Jq0Q B. /March 28,2007 em LO "Ofts, CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 7, 2007 and Members of Council FILE NO: RZII 19/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 6481 - 2007 13080 240 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-2 One Family Suburban Residential and RS-3 One-Family Rural Residential to RS-lb One Family Urban (Medium Density) Residential to permit a subdivision into 5 single family lots. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: That Bylaw No. 6481 - 2007 be given first reading.and be forwarded to Public Hearing; and That the following term(s) and condition(s) be met prior to final reading. Registration of a Rezoning Services Agreement including the deposit of security as outlined in the Agreement, which will include the trail construction; Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; Road dedication as required; Park dedication as required. Removal of the existing buildings; Discharge of the Cross Access Easement Agreements (Plan 66735 and Plan 58430) from the property title; DISCUSSION: a) Background Context: Applicant: Pivotal Develoment Consultants Ltd. Owner: 0767322 BC Ltd. Legal Description: Lot 10, Section 27, Township 12, NWD Plan 2622 1102 OCP: Existing: Low Density Residential, Conservation Proposed: Low Density Residential, Conservation Zoning: Existing: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Proposed: RS-lb (One Family Urban (Medium Density) Residential) Surrounding Uses North: Use: One Family Residential Zone: RS-lb (One Family Urban (Medium Density) Residential) Designation Low Density Urban South: Use: One Family Residential Zone: RS-3 (One Family Rural Residential), RS-2 (One Family Suburban Residential) Designation: Low Density Urban, Medium Density Residential, and Conservation East: Use: One Family Residential Zone: RS-3 (One Family Rural Residential), Designation: Conservation West: Use: One Family Residential Zone: RS-lb (One Family Urban (Medium Density) Residential) Designation Low Density Urban Existing Use of Property: One Family Residential Proposed Use of Property: One Family Residential Site Area: 2.012 HA Access: 240 Street Servicing: To be provided through a Rezoning Servicing Agreement and at Subdivision Companion Applications: SD/I 19/06, and DP/1 19/06 b) Project Description: Application RZ/119/06 proposes to rezone a portion of the property located at 13080 240 Street from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to RS-lb (One Family Urban (Medium Density) Residential) to permit the future subdivison into 5 lots, each having a lot size of not less than 557 m2. The future lots will front onto 240 Street between 130A Avenue and Shoesmith Avenue. The remainder of the property, approximately 75% of the site, will be dedicated as Park. The subject property is located in Silver Valley to the north of Horse Hamlet and is designated Low Density Residential and Conservation. Millionaire Creek crosses through the southeast corner and therefore, a Watercourse Protection Development Permit is required. -2- Planning Analysis: Official Community Plan: The plan of development is in compliance with the Silver Valley Area Plan of the Official Community Plan. Zoning Bylaw: The proposed development complies with the Zoning Bylaw requirements. The applicant is proposing to subdivide the property into 5 lots which meet the minimum lot width, lot depth and lot area requirements of the RS-lb (One Family Urban (Medium Density) Residential) zone. Subdivision Bylaw: A review of the plans in relation to the Subdivision and Development Servicing Bylaw has determined that the proposal complies with the bylaw. Development Permits: A Watercourse Protection Development Permit is required for the preservation, protection, restoration and enhancement of the natural environment of Millionaire Creek, as identified on Schedule "C" of the Official Community Plan. This permit will also require compliance of the Natural Features Development Permit for the areas with an average natural slope of greater than 15 percent. A Security will be taken as a condition of the issuance of the Development Permit to ensure that the Development Permit Area guidelines are met. Interdepartmental Implications: Engineering Department: The Engineering Department reviewed the servicing for the development and provided their comments as follows: • The existing asphalt driveway and utility company plant on the proposed Park lot will need to be removed and the area replanted. • There are two easements on the property that provided access to properties beyond that must be cancelled as they are no longer necessary. • An equestrian trail is to be constructed through the Park lot to connect the existing trail on Shoesmith Crescent to the trail in the undeveloped 240 Street road allowance. The existing shoulder trail on 240 Street will be removed in front of the new subdivision. • The geotechnical setback line has been established by a geotechnical engineer and it is outside of the development area. • Road dedication is required on the south side of Shoesmith Crescent. • On-lot drainage detention facilities area required. Parks & Leisure Services Department: The Parks & Leisure Services Department have determined that the equestrian trail currently located on the east shoulder of 240 Street between Shoesmith Crescent and 1 30A Avenues is to be relocated to a more suitable location at the rear of the proposed 5 lot subdivision within the Park -3- property. The geotechnical engineer has approved the location of the proposed trail at the top of the slope. The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the additional street trees. In the case of this project it is estimated that there will be an additional 5 trees which is based on one tree per lot and final subdivision design will provide exact numbers. The required trees will be chosen to coordinate with the existing trees in the area. CONCLUSION: The density of the proposed RS-lb (One Family Urban (Medium Density) Residential) zone conforms to the Low Density Residential land use designation in the Silver Valley Area Plan and is consistent with the surrounding neighbourhood. It is therefore recommended that application RZ/ 119/06 be favourably considered and that Maple Ridge Zone Amendment Bylaw No. 6481-2007 (Appendix B) be read a first time and be forwarded to Public Hearing. Prpared by: Ann E *ards, CPT KngTechnician (d b)\ ne P er , MCP, MCIP Approved by: Frank Quinn, MBA, P.Eng / GM: Public Works & Development Services / (__\ f) Concurrence: J. L. (Jim) Rule 91ief Administrative Officer AE/dp / The following appendices are attached hereto: Appendix A - Subject map Appendix B - Bylaw No. 6481-2007 -4- f7316 __ 19 / 18 2 188 13I91 913 17 13186 !27? 20 13175 13181_______14 13178 — a 13176 13185 21 16 0 1i!_ 13168 13171 1318€ 0 P2622 35 85 ¶3157 9418 22 15 6 16 13155 13158 13181 1318€ I3141 8 C) 34 23 14 ARK 131 17 13148 - 13151 13146 v 3139 j a. I- 13138 13 4 13129 w _____________ 13141 13136 18 13135 32 13128 t'1 25 12 3 19 13131 13126 13125 26 11 2 / 13118 13121 1311€ 21 13108 13111 13106 27 10 1 SUBJECT PROPERTY 28 13101 ¶3098 85 13088 29 8 13091 0 30 W 7 13081 ¶3078 31 6 13071 13068 N 1BCP194181 ioeo Co I 12 _ii ii a N N N N 130 A AVE. Rem23 A 10 / 11 BCP 7889 PARK 7 irmm P 12 -1 130 AVE. I 1291 \8••U•%9 2 12933 1 46 District of Pitt Meadows N rlDistrict of Langley SCALE 1:2,500 13080 240 STREET ~IYT CORPORATION OF THE DISTRICT OF km MAPLE RIDGE PvIAPLE RIDGE PLANNING DEPARTMENT ____ DATE: Dec 4, 2006 FILE: RZ/119106 BY: PC 0*4 4opwci;x CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6481-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6481-2007." That parcel or tract of land and premises known and described as: Lot 10, Section 27, Township 12, New Westminster District Plan 2622 and outlined in heavy black line on Map No. 1392 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-lb (One Family Urban (Medium Density) Residential) Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of ,A.D. 200. PUBLIC HEARING held the day of ,A.D.200. REAl) a second time the day of ,A.D.200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D.200. MAYOR CORPORATE OFFICER 14 13176 13155 P 2622 MM(UJ' 015 35 13156 13157 j 13155 ___6 16 _34 23 14 13155 13147 8 13145 13148 N 17 33 24 F7 13 13146 4 a 13139 13135 13138 ___ 13141 13129 18 32 1312825 12 2.023 Inc. __________ 13131 13126 / \19 131221 , 11 13118 ) 13121 / 27 10 1 /I /13108 13171 13 106 PARK / 28 9 /3098 13101 BCP 24019 29 8 H 13088 13091 0 30 7 13078 M 13081 31 6 13068 13071 0) 19415 13050 CT) CN BCPI I P 1( 2I3I 0 al0) LJ I 130 A AVE. A a 10 II Ln BCP 7889 CN 0 d PARK 0.920 ha 2.023 ho. 2.023 ho. 19417N/ RW 58430 130 AVE I.- 12954 Ln MAPLE RIDGE ZONE AMENDING bylaW No. 6481-2007 Map No. 1392 From: RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) Jo: RS— lb (One Family Urban (medium density) Residential) 4 oft 'a WQ#~ A MAPLE RIDGE 1:2000 Z% CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 5, 2007 and Members of Council FILE NO: RZI090/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Maple Ridge Zone Amending Bylaw No. 6483-2007 23267 SILVER VALLEY RD, 13750 232 STREET EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to RS-1 (One Family Urban Residential), RS-lb (One Family Urban (medium density) Residential), and RM-1 (Townhouse Residential). This application is in compliance with the Official Community Plan. RECOMMENDATIONS: That Maple Ridge Zone Amending Bylaw No. 6483-2007 be read a first time and be forwarded to Public Hearing; and That the following terms and conditions be met prior to final reading. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; A Statutory Right of Way plan and agreement must be registered at the Land Title Office in support of servicing; Road dedication as required; Registration of a Restrictive Covenant protecting the Visitor Parking on the RM-1 townhouse site. DISCUSSION: a) Background Context: Applicant: Damax Consultants David Laird Owner: Nag Construction Co Ltd Legal Description: Lot: 12 Except: Parcel "A" (explanatory Plan 23408), Section: 33, Township: 12, NWD, Plan: 19849 Parcel "A" (explanatory Plan 23408) Lot 12, Section 33, Township 12, NWD, Plan 19849 1103 OCP: Existing: Medium / High Density Residential, Open Space Proposed: Medium / High Density Residential, Open Space Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: RS-1 (One Family Urban Residential), RS-lb (One Family Urban (Medium Density) Residential), RM-1 (Townhouse Residential District) Surrounding Uses North: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Low Density Urban, Low/Medium Density Residential, Open Space South: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Medium Density Residential, Med/High Density Residential, Commercial, Conservation, Low Density Urban East: Use: Residential Zone: RS-3 (One Family Rural Residential) Designation: Low/Medium Density Residential, Conservation West: Use: Residential Zone: CD-3-98 (Comprehensive Development), A-2 (Upland Agriculture Designation: Eco-Clusters, MediumDensity Residential Existing Use of Property: Vacant Proposed Use of Property: Multi-Family Residential Access: Proposed 232A Street, Servicing: Full Urban Companion Applications: Rezoning, Subdivision, Development Variance b) Project Description: Together, the subject properties are approximately 2.5 hectares in size. The streets fronting the subject properties, 232 Street and Silver Valley Road, will be widened and constructed to a Silver Valley Arterial road standard. An additional road, 232A Street, will be constructed dividing the RM-1 (Townhouse Residential) and RS-1 (One Family Urban Residential) sites from the RS-lb (One Family Urban (medium density) Residential) site and will also provide access to future development to the north. A "greenway", to be dedicated as park in the subdivision stage, is planned to create connectivity between 232 Street at the northern portion of the townhouse development to the newly constructed 232A Street. This greenway also provides a visual buffer between the multi-family townhouse site and the proposed single family RS-1 lots (One Family Urban Residential). According to the OCP, the greenbelt is slated to connect northward and connect greenspace to future development to the north. The site will be zoned; RS-1 (One Family Urban Residential), RS-lb (One Family Urban (Medium Density) Residential), and RM-1 (Townhouse Residential) zone. i) RS-1 (One Family Urban Residential) zone: The area north of the proposed greenway on the west side of the newly created 232A Street be -2- rezoned to permit the subdivision into 3 lots no smaller than 668m 2 in area. RS-lb (One Family Urban (Medium Density) Residential) zone.' The proposal is for 18 RS-lb lots not less than 557m 2. These lots will be located on the east side of the newly constructed 232A Street and fronting onto Silver Valley Road. RM-1 (Townhouse Residential) zone. The development concept calls for 31 townhouse units on the west portion of the site. Access to this area will be from the newly constructed 232A Street to an internal road maintained by the strata. The townhouse site is subject to a Multi-Family Residential Development Permit to ensure the resulting development will adhere to the form and character guidelines outlined in the Official Community Plan. Council will have an opportunity to review the townhouse layout and design at a future meeting when the development permit is presented. c) Planning Analysis: Official Community Plan: The development site is within the Silver Valley Area Plan which forms part of the Official Community Plan and together the two properties have multiple designations: Medium/High Density Residential, Open Space, Low Density Urban Residential, and Low/Medium Urban Residential. In the case of this development, the Medium/High Density Residential designation is met with the proposed RM-1 Townhouse District zone. The Open Space designation is met with the proposed greenway to be dedicated as park with the subdivision application. The Low Density Urban Residential will be provided though the RS-1 (One Family Urban Residential) zone. Lastly, the Low/Medium Urban Residential designation is being incorporated through the RS-lb (One Family Urban (medium density) Residential) zone. This development is in compliance with the Official Community Plan. Zoning Bylaw: The zone amending bylaw is for the three separate zones. The rezoning proposal calls for two separate zones with a single family use: RS-1 (One Family Urban Residential) with a minimum lot area of 668m' and the slightly denser RS-lb (One Family Urban (medium density) Residential) with a minimum lot area of 557m2. All the single family lots will meet the bylaw requirements for their allotted zone. The rezoning proposal also requests a portion of the site be rezoned to a multi-family zone, RM-1 (Townhouse Residential). This development will be applying for one variance of the zoning bylaw. The proposal included the intent to vary the front yard setback from the required 7.5 metres to the 4.5 meters proposed for the townhouses from western property lines fronting 232'' Street. This request will be formalized for Council's consideration when the Development Permit and Variance Permit application is presented for consideration. Development Permits: The townhouse portion of this site is subject to the Development Permit Guidelines for Multi-Family development as outlined in the 2006 Official Community Plan. ism Advisory Design Panel: This application was reviewed by the Advisory Design Panel at their June 12, 2007 meeting. The Panel was supportive of the project as presented and make the following resolution; The Advisory Design Panel has reviewed the proposal and supports the general concept and commends the applicant on the quality ofpresentation and supporting documents. Development Information Meeting: A Development Information Meeting was held on January 8, 2007 at the Yennadon Elementary School. Approximately 15-20 local residents and interested parties attended the meeting, 6 of whom filled out comments sheets. It is important to note that the road pattern has changed since the time of this meeting to meet Engineering requirements, specifically, a roundabout is no longer proposed for this development. The Development Information Meeting summary provided by the applicant is attached as Appendix H. The concerns expressed were; • The preservation of trees on site The townhouse proposal calls for many trees on site and a landscape plan will come before Council as a part of the Development Permit application. A pending arborist report will conclude if any existing trees have the potential to stay on the property along with mitigation recommendations for their retention. This report will also include requirements for hazard tree assessment/ removal and potential replanting opportunities. • Road upgrades and accessibility for trucks The applicant is currently working with the Engineering Department to ensure that all roads will be built to the municipal standard for this area. • Traffic generation and parking needs. Both Silver Valley Road and the lower half of 232A Street will have parking lanes to accommodate on-street parking. The townhouse site proposal meets all bylaw requirements for resident and visitor parking. d) Interdepartmental Implications: Ennineerimz Department: The Engineering Department has identified that all of the services required in support of the rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post the required security to complete the necessary works prior to final reading. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 22 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $550.00. -4- CONCLUSION: The development proposal is in compliance with the Official Community Plan. It is recommended that First Reading be given to Zone Amending Bylaw 6483-2007 and the application be forwarded to Public Hearing. Prepared by:\Jen Csikos P1anni4i Approved by: Frank Quinn, MBA, P.Eng /GM:Pu ic Works &-Development Services Concurrence: J. L. (Jim) Ru1e Chief Administrative Officer JC/dp The following appendices are attached hereto: Appendix A - Subject Property Map Appendix B - Bylaw 6483 - 2007 Appendix C - OCP Designation Map Appendix D - Subdivision Concept Plan Appendix E - Site Plan Townhouse Site Appendix F - Concept Elevations Appendix G - Townhouse Streetscape sections Appendix H - Development Information Meeting Summary -5- 13894 13872 6 III$ FK5 mm 4. 13868 3 4 P 13776 P2409 1 8 13673/91 PP162 13702 13750 232 Street & Valley EL /lfe.nd1)c .f CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6483-2007 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6483-2007." Those parcels or tracts of land and premises known and described as: Lot 12 Except: Parcel "A" (Explanatory Plan 23408), Section 33, Township 12, New Westminster District Plan 19849 and Parcel "A" (Explanatory Plan 23408), Lot 12, Section 33, Township 12, New Westminster District Plan 19849 and outlined in heavy black line are hereby rezoned as shown on Map No.1394 a copy of which is attached hereto and forms part of this Bylaw Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the A.D. 2007. A.D. 2007. ,A.D.2007. A.D. 2007. day of ,A.D. 2007 MAYOR CORPORATE OFFICER 13819 2 18 0.843 ho. F 13568 P 13776 2.183 ho. 710 /7 EP 28084 I '3894 3 - - -. A Rem 3 13a72 çofl 1.89 ha. 0.866 no. I I 41 A.?S7 r) — 13751\ Reml 2 737 79 p2132 3 P 20132 0.809 ho. P 20132 4 0.911 Inc. — P 2409 8 2.252 ho. 13673/91 MAPLE RIDGE ZONE AMENDINC Bylaw No. 6483-2007 Map No. 1394 From: RS-3(One Famfly Rural ResdentiaI) RS— 1 (One Family Urban Residential)RM— 1 (Townhouse Residential) 10: RS-1 b(One Family Urban(medium density)Residential) AMAPLE RIDGE 1:2500 '1 OPESP CO, ko w - —J tw RLOW SUBJECT PROPERTIES 'ji It' L4----j 1-4~1 1375 I S I I III RLOW CIV I7 Is I S —I—Is Ols Wis re Legend Ec. C'E 13750 232 STREET & 23267 SILVER VALLEY ROAD CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIIXIIE PLANNING DEPARTMENT DATE: Dec 5. 2006 FILE: DP/090106 BY: PC SIMFUTURE TT TN EVEEW I I f •_HL.th_.... __71/ 4Lh_.1J.__J -f ir 31 J=4 ili r Ii 232 STREET 232A STREET :4jk!u Ui ii --H WN-M 0 0 >- w -J NOTE ALL DIMENSIONS HAVE BEEN CONVERTED FROM IMPERIAL TO METRIC & ARE SUPPLIED IN BOTH ZONING SITE P LAN Valley Silver •. 232 STREET & SILVER VALLEY ROAD, MAPLE RIDGEIbC K. ATELIER PAd dAnb itci9ii1;; townhouse deopment N' ••'.,VI" • • I "' • Al .OA ZONING PLAN [B]u ii d i n g T y p e 4 ji (F - E 1 - F1 ) Front (Lane) Elevation Rear (Street) Elevation y\ H ' .'* VALLEY ES. • PAl! !!Uii.,llI4 - 'RaM En ARfill,! ElEnA! ' _ ....__._. - .... - — ,..........._,' ....................... IN!; , MCIOIMUVGC lIP-fl'. OIlIlY 4114! Il,'w-;Il E!'!IJTl,l! 1; 'EN! laP!! Ill.:' :!vt'N - hUt! 'ii!l.i!O hE!.!; •!! TIM,! U'.! r%.,!'J c'! III!'! 'N tNAlrIvpE UMTT'YPE UNITTYPE 'El (V*,u.d) UNITTYPE V tt'Vtr.d) PEfrtu.d! Silver Valley townhouse development ' A 232 STREET & SILVER VALLEY ROAD, MAPLERIDGEB;cL ATELIEII PAd 4 I' I BUILDING A2.4d BUILDING PLANS + ELEVATIONS TL-\ 7 - - - 232sIREET Site Section I Streetscape 4-4 (through Internal Road) ,cA k 1 OLflW11' - -Al DETFNIICNPOC Site Section / Streetscape 1-1 (along 232 Street looking East) Silver Valleytownhouse development 232 STREET & SILVER VALLEY ROAD MAPLE fin DAA16IIL Lt J I 1 tT t ;. 1. S TEETS CAP ES A4.Ob SITE SECTIONS + SIRE ETSCAPES 4ppdix// RZ -009-06 23267 Silver Valley Road and 13750 -232 Street MINUTES OF THE PUBLIC INFORMATION MEETING Minutes of the public information meeting held at Yennadon Elementary School at 23347 - 128th Avenue on January 8, 2007 from 5:30 pm to 7:30 pm IN ATTENDANCE - David Laird of Damax Consultants Ltd. - Brian Shigetomi of Atelier Pacific Architects - Navi Sivia, NAI Construction Ltd. - Approximately 15-20 local residents and interested parties ON DISPLAY An overall view of the site showing the 31 unit townhouse site on 232nd Street & single family development off the internal road & lots fronting on Silver Valley Road to the east. (Reduced copy attached). - The Silver Valley O.C.P. plan highlighting the site. - Several displays by the architects, Atelier Pacific Architects, showing details of the townhouse site. (Reduced copies attached). Prior to the meeting copies of the plans were e-mailed to Gavin McLeod of the Silver Valley Neighbourhood Advisory Group. Mr. McLeod attended the meeting. In general, the reaction to the proposal was positive. (See attached comment sheets) The major concerns were for the present increased traffic south of the site on 232 Street heading towards 132 Ave. Cars and trucks are speeding down the hill. Within the vicinity of the development, the proposed roundabout at Silver Valley Road and 232 Street to save the rock out crop was well accepted. The roundabout must be large enough for commercial vehicles, trucks and buses (David Laird said that a roundabout was also being considered by the District at the intersection of Fern Crescent & 232nd Street). Concern was raised to save the majority of the evergreen trees at Silver Valley Road and 232nd Street intersection. The townhouse proposal allows for this. CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 7, 2007 and Members of Council FILE NO: DPIDVP/086/06 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Development Permit and Development Variance Permit 22141 119 AVE EXECUTIVE SUMMARY: The applicant, Mr. Derek Crawford is proposing the construction of "Maple Ridge Senior's Village" a seniors' residential complex with 108 licensed care beds and 81 assisted living apartments. This development is proposed to provide 2 levels of care: • Level One: for seniors who need only minimal assistance in their daily lives • Level Two: for seniors who need more intermediate care 24 hours a day, provided by an on-site skilled nursing staff. This project is a partnership between the developer and Fraser Health. The application is subject to Multi-Family Development Permit Guidelines as outlined in the 2006 Official Community Plan. The applicant is seeking variances as described in the report. RECOMMENDATION: That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of DVP/086/06 respecting properties located at 22141 119 Avenue will be considered by Council at the July 10, 2007 Council meeting; and further That the Corporate Officer be authorized to sign and seal DP/086/06 respecting property located at 22141 119 Avenue subject to approval of DVP/086/06. DISCUSSION: a) Background Context: Applicant: Owner: Derek Crawford Architect Inc. Maple Ridge Seniors Village Holdings Ltd Legal Description: Lot A, D.L. 397, Group 1, NWD Plan BCP 28220 OCP: Existing: Residential Proposed: Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: CD-1 -00 (Comprehensive Development) 1104 Surrounding Uses: North: Use: Zone: Designation South: Use: Zone: Designation East: Use: Zone: Designation West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Multi-Family Residential RM-2 (Medium Density Apartment) and RM-3 (High Density Apartment Residential District) Urban Residential Single Family Residential RS-1 (Single Family Residential) Urban Residential Multi-Family Residential RM-3 (High Density Apartment) Urban Residential Townhouse Complex RM-5 (Garden Apartments) Urban Residential Single Family Residential Seniors' Residential Care and Assisted Living Complex 0.78 HA or 7,835 m2 119th Avenue and laneway at east end of site Full Urban RZ/ 086/06 and DVP/086/06 The subject site is 0.78 HA (7835 m2) located on 119th Avenue at the edge of the Town Centre commercial core, one block away from a bus route and two blocks away from the Civic Centre. Site access is off of 119th Avenue and a lane on the east edge of the property line. The total proposed gross building area is 16,249 square meters (175,000 square feet). The building design is proposed as a combination of three and four storey structures. The proposed building includes amenities on site like a full-service dining room, library, lounge, hairdressing, spa, theatre and other activity spaces. Outdoor on- site amenities include a west facing terrace and a secured courtyard, a secured courtyard on the north, a gazebo and a large north-facing landscaped garden area for walking and sitting, and two rooftop terraces - a larger one facing south and a smaller one facing southwest. c) Planning Analysis: Official Community Plan: The 2006 Official Community Plan designates the subject site for residential use and the proposed development is subject to Multi-Family Development Permit Guidelines. Multi-Family Development Permit Guidelines: • New development into established areas should respect private spaces and incorporate local neighborhood elements in building form, height, architectural features and massing. The proposed senior's use apartment building is residential in character. The building massing, form and character is planned to reflect a residential scale suitable to the site. The Porte Cohere forms the central welcoming architectural feature and selection of façade treatment like cultured stone as seen on South Elevation (Appendix B), painted hardi-board siding, aluminum sun control -2- device, wood facia and sand-blasted finishes have been chosen to reflect the type of materials that are used in the residential surroundings. The height is three and four-storeys which fits well with the multi-family residential development on all sides except on the south where older, single family development exists. Transitional development should be used to bridge areas of/ow and high densities, through means such as stepped building heights, or low rise ground oriented housing located to the periphery of a higher density developments. The proposed floor space ratio of 1.64 is well within the floor space ratio allowed in the CD-1-00 zone (which is 1.8). The proposed H-shaped building is three storeys on the north and four storeys along 1190' Avenue to the south. Most of the peripheral buildings are multi-family and 2 to 8 storeys high so this proposal fits well in the context. The existing older single family houses on the south are expected to change to higher densities to match with the changing surrounding multi-family development. Large scale development should be clustered and given architectural separation to foster a sense of community and improve visual attractiveness. The proposed "H-shaped building" is designed so as to give maximum external façade to most of the rooms, thus promoting good natural light and ventilation into the rooms. The inward looking form of the building also gives an opportunity to the residents to communicate with each other, thus encouraging a sense of community within the residents. The architectural style shows a well- articulated modern design with façade treatment like cultured stone and the Porte Cohere forms the central welcoming architectural feature thus adding to the visual aesthetics. Pedestrian circulation should be encouraged with attractive streetscapes attained through landscaping, architectural details, appropriate lighting and by directing parking underground where possible or away from Public view through screened parking structures or surface parking located to the rear of the property. All resident parking and staff parking is provided underground with an intension of encouraging pedestrian activity on ground. Although 1 19th Avenue will serve as the principle access, an existing lane at the east end of the property line will serve as a pedestrian and emergency access. The various secured courtyards along the northeast and northwest corners for the care facility and the secured courtyard on the west located within the central portion of the H-shaped building provide for comfortable pedestrian activity areas. They include features such as a 3.0 in wide paved walkways, Gazebo with Trellis and benches for outdoor seating. Maple Ridge Town Centre Concept Plan The Town Centre Concept Plan shows a multi-family designation for the subject site. The plan encourages a range of housing choices in the core area to: • Help increase the population base to support local businesses and transit, thus making the Town Centre attractive & vibrant. • To increase public safety in relatively complete communities like the Town Centre that allows residents to live, work, play and shop. -3- The provision of a broad range of housing types & transportation choices will help to accommodate people at various stages of life, reduce automobile use and air pollution, it helps residents who cannot drive (especially seniors with disabilities) to access daily activities on their own, within walking distance. Green Building Design The project architect has submitted a green building rating system checklist for the proposed development, as required for all sites located within the Regional Town Centre (see attached) and can achieve a total of 28 points, which is the equivalent of a certified LEEDS building (note: the applicant is not intending to certify the building). However, a LEED Restrictive Covenant will be registered on title to ensure that the proposed green building components are achieved. Zoning Bylaw: The proposed CD-1-00 (Comprehensive Development) zone is intended for senior's residential use and also permits a licensed private hospital use. Accessory Congregate Care Use is for the benefit of the residents only. A density of maximum 1.8 Floor Space Ratio is permitted in this zone and the applicant is proposing a Floor Space Ratio of 1.64. Proposed Variances to Zoning Bylaw: The applicant is requesting variances for the following: • A zero setback for the Porte Cohere facing I 19 Avenue. This provides covered access to the main entry for residents and visitors for drop-off (Appendix B) • The central feature proposed for visual aesthetics (facing I 19 th Avenue) requires a 2.2m variance in roof height. This provides a strong central architectural element which breaks the monotonous profile of the roof thus creating a visual focal point of interest and more importantly provides shelter over an outdoor room for the roof garden (Appendix B, South Elevation) • Reduce setback to 6.Om for sun shades over windows on south elevation. These provide shade for the amenity areas on the south side of the building on the main level for people relaxing in the secure courtyard area at the front of the building. • Two adjacent roofs to the above central façade will require a 0.2m variance, as they are "stepped down" to the main roof height. • The east and west stair structures require a 0.2m variance to provide head room for roof garden access. • A variance of 1.5 in to retain the 6.0 in lane on the east which is supported by the Engineering Department. • Small parking stalls: The maximum permitted number of small parking stall spaces under the Parking Bylaw is 9 spaces and the applicant is requesting to increase that number to 18 small car spaces. The ND Lea report recommends that the maximum number of small car parking spaces be 30% of the total required spaces and based on their above noted recommendation for total number of stalls. This would permit a total of 20 small car stalls and the applicant has proposed 18 spaces. Advisory Design Panel: The proposed project was reviewed by the Advisory Design Panel on October 10, 2006. The design panel was in general supportive of the project and no specific objections were noted. Intergovernmental Issues: The Planning Department received the certified copy of Maple Ridge Bylaw No.6443-2006 from the Ministry of Transportation on May 4, 2007. Financial Implications: As per a Council resolution passed on September 10, 1990, there will be a bonding for 2.5 % of the estimated total construction cost of the project as Landscape Security, to be paid at the Development Permit stage. This security is also intended to ensure the form and character aspect of the development permit along with the proposed landscaping works. The project architect has provided us with an approximate estimate of the total project cost and the applicant has paid the required landscape security. CONCLUSION: The proposed project is centrally located in the Regional Town Centre with respect to many public transport choices, services and amenities. The building is well-designed with an appealing exterior façade, ample outdoor amenity space located on the ground and on the roof, and additionally with supportive indoor amenities on site. There will be variances required to accommodate the development as outlined in the report. ( t I Approved by: Frank Quinn, MBA, P.Eng / GM: Public Works & DevA Concurrence: J. L. fJim) Rule fr Chief Administrative Officer RAJdp / The following appendices are attached hereto: Appendix A: Subject Map Appendix B: Architectural Plans Appendix C: Landscape Plans Services -5- 119 AVE. 56 55 54 53 52 51 P4049 11887 P 11251 22 21 20 19 18 17 9 9 9 9 9 11875 SELK)RK AVE. 11 12 13 14 15 16 P 11251 11851 U, P 1251 (P 11251) C'l 6 5 4 3 B 50 49 48 47 46 45 2 68 P4049 P 11888 P 11251 25 26 27 28 29 30 31 32 11868 9 9 9 9 9 9 9 Rem Rem Rem Rem 40 39 38 37 242 11850 P 1251 P 62478 11841 P67821 69 97 8 13 14 P8fr28 P11113 11993 11970 1973 1 6 12 ¶1963 5 11 11962 11953 10 11952 _____________ 11943 3 a7 9 11942 (. Q. 2 8 11945 11932 1 F- 02 Rem 43 65 11965 2 0 161 >- (1) c'J c'.J I- U, c.'l c'l 13 17 12050 66 81 106 92co } P20 12047 2050 12081 A ¶2046 67 80 107 CHURCH AVE. 12046 9 12053 12088 12048 LMP 8411 a. 12042 68 .-. ¶204 1 12042 8 79 108 9 F 12040 in 12041 ¶2038 co 0. 7 12034 69 0. 12029 12032 E 3 70. 78 109 co P 14898 12035 3 P20094 12028 I a. 12028 P 669 P2954 P 14571 P1 571 12037 279 12028co 141 142 6 110 D 2 1 12015 8 8a.278 DEWDNEY TRUNK RD. R E fl 1/2 1/2I E E il P63 11980 Pcl NWS 418 C14 P36157 H 6 P8148 P16304 11926 5 P8148 U) (SI(SI 8if (P8380) BJ (SI 4 3 2 1 AoIA 11916 B 5 j 4I P78577 91 NWS2948 P108 A A A NWS2762 NWS 2611 (P6808) P76483 P74121 - 22 21 20 19 P68_____ 1. PII08 LO 61 1'h1 2930 31 a. 9 M9 9 Distnctof Pitt Meadows "fl 22139/49/57/68/75 119 AVENUE & ____________ Hfley ke LOT 83, PLAN34526 CORPORATION OF amp THE DISTRICT OF N 0it1Ct of Langley .C' 79047,818 MAPLE RIDGE r4AiPLE RI{XE PLANNING DEPARTMENT SCALE 1:2,500 DATE: Sep 13, 2006 FILE: RZ1086106 BY: PC 3 STORE'T RESIDENTIAL GARE SUILING (LG' A) PLUS ASSISTED LIVIN6 AT PORTION OF 4h FLOOR I1ILII!i IIIUIIIIHI I 4 STOREY ASSISTEP LIVINO BUILVIN& (sL. ) J1 JIIJIHITWIIUII I1IIIDIIIIIITI1I 111111111 • • w • • _j.. •_ 119 AVENIJE L12II BUILDING & SITE DATA SUMMARY BUILDING AREAS SITE DATA UNITS SUMMARY: CORRIDORS: CONVNTI01,15: (-I — r *cEKNctg gnuLOATA I LJ - - - ui•i 07 - T —fl NOI1YA1 Ic © 'CN91 4INId OIJX + c- T ii SECTION - LOOKING' YiE5T CONS J! vHIL I ==_ E Sc lQ C14 A5.1 0SECTION - LOOKING EAST 4 4 - T T - -11-; 41 LE lip :111 mm - 1 JIlL Design Group Inc - - 1 1 A MAPLE RIDC - Ut VLLAGE LANDSCAPE LAVOUI NAN '•'•--• C zP PLANT USI 002SSYrtiw18o5tiS1ELiSSLe , ti____J_ - 0, 2c S ,emaPea 00,11 i p . a a-6;&—A Black Da,lboo - I sc,ncalo8a - 8 H,gh Me. - ci 2 I 2, I - I r Ci led Mngmca I&8co5 fl000n Aobtnl jPe.1nn yedoecsln 'fliehOco Jccenc me cl ens a AlwcSh,e, gta,s10m5 - 5i Sauce, M011c10,a Pek Fodnnng flkebono COecy J_ scrncalflta dent cal 380 Bce, cal 088 cm cal 888 Cs, Cal 888 sent 00080 Coe-eoan Ciccey Dngorn4d Pcncess Screen' Poncess 0,ena SedcAT' - K L°2'ssissj Ioetu1a iacnuemoel.lj Cs,c,, 000ddan,,, I - Olnntnpme - 088 Wflhiebattnd Birch 080 Eastern Betted 080 - M I4cPataro 1nBnr10et fneudotsuan nceoa,ebl, BoyciHedhIapis Douglas Fl, 080 go - N Tsugn hOizsopflylla I Western Hemlock - Co l55ldphyltumlnleeLe herein, BOB - pnn,oacacib 101a' GOdse Lest Black 10cc - DAB - Sorest a Perennials A Osaseeg HaHn, seorka Ws Ruby Eea5cnecn ua8ee 12 el - 0080 opooicatan4otdRoc ComaO aedcea nAaelee ReereolgOogonod #2cS 13p0 -- - Bonus rncroghylia flier Gent Asian 000ceod Opal Foot a darleyeosls' llberscflonelee' Wfllte Bell 80811w lipol - Jo COcos da000ensls edlelreneee Cml Meditecrar,ean Pink Hen. 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S aa,le*.,eAanab.e,esSiel2t8.WSi.,asn.,d.atd, • —_- SeedeeseS -set 5Oct08 88 cOne grade OS flUrtt'r P. easer and fertilizer at tine of piontlng SOorn ------bsckflll *1*0 growing me dIe,, scarify L lc,1 W aideS nod 008805 of PI—V19 pit 'S sobgrode c,,nyoctpd to P52 pd SHRUB PLANTING DETAIL OS 511115 AS 511.11111 ONGULAR SPACING PinkO getS.' -- -'qroaH n-lion )COVER PLANTING DETAIL LOesnGroupI - - -H iPReaacaAwFo.ecrnnPrr.c - A - PIReSTINODETAQS I k LII Hi mm PtA N LIL 1B H___ rnowi ELEVATION SIX ELEVATION G-GARaEN .LLI5911/PL NOTE: Detail, to be ctrecked and approved by Eng. Design Group Inc. - MAPLE R!DC [ _NvuD:j SENIORS V1LLA DETAILS NOTE Detoila to be chocked and approved by Eny 6CC POST SF C nON 9GAZEftQJIREWSDETAIL I- -I P1.AN/ LAYOUT JHL Design Group Inc. • UTben ooeio L j A MAPLE RIDGE 1660 8N?ORS VILLAGE DETAILS - MAPLE FOCIE. 9C e), Loot 4 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 8, 2007 and Members of Council FILE NO: VP/021/07 FROM: Chief Administrative Officer ATTN: CoW SUBJECT: Variance Permit 21751 136 Avenue EXECUTIVE SUMMARY: This report addresses an application for a development variance permit to vary servicing required under a building permit application. The variance is to reduce the amount of frontage being serviced to relate to the conditions on the ground. RECOMMENDATION: That the Manager of Legislative Services be authorized to notify qualifying property owners that approval of DVP/021/07 respecting property located at 21751 136 Avenue will be considered by Council at the July 10, 2007 meeting. DISCUSSION: a) Background Context Applicant: ABM Engineering Services, Mr A B Mikes Owner: Jarnail S Biln Jaspal K Biln Balwant S Bun Legal Description: Lot: 2, Section: 31, Township: 12, Plan: 22684 Zoning: Existing: A-2 (Upland Agricultural) Surrounding Uses: The lands are surrounded by lands within the Agricultural Land Reserve and Zoned A-2 (Upland Agricultural). Existing Use of Property: Single Family Residential and Agricultural Use Proposed Use of Property No change Access: 136 Avenue Requested Variance: to vary servicing requirements along property frontage 1105 Project Description: The applicants applied for a building permit in 2004 for a 167 m 2 (1800 sq. ft.) building to support their farming operation. Under the Subdivision and Development Servicing Bylaw No. 4800-1993 the undeveloped road allowance adjacent to the site was required to be improved by constructing a (rural local) paved road across the full frontage of the property. The applicants felt at that time that the servicing of the entire road frontage was not necessary as the portion east of Cedar Way was not required for access to any lands. At that time, a variance permit was suggested to reduce the frontage being serviced, however the applicants were under a time constraint to get the building constructed. They therefore bonded for all the servicing works but have not yet constructed them. The building has been completed and final approval by the Building Department is in place. An application for a development variance permit has now been submitted to vary the servicing requirements under the Subdivision and Development Servicing Bylaw. The variance proposed is to reduce the frontage of the property being serviced from the full frontage of the property to just that frontage from the west property line of the subject lands to Cedar Way. To the east of Cedar Way the road allowance would be left unimproved as it is not required to provide access to these lands or the lands to the east. Planning Analysis: The lands lie within the Agricultural Land Reserve and within the Green Zone as defined in the Official Community Plan (OCP). In addition, the lands are designated Agricultural on Schedule B to the OCP. The intent therefore is for continued use of the lands for agricultural purposes. This application would be consistent with that intent in that the road construction would be only what is necessary to provide suitable access for farm purposes and the road standard would be rural in nature. Interdepartmental Implications: This application has been reviewed by the Engineering, Fire, and Parks & Leisure Services Departments. They have commented as follows: Engineering Department The Engineering Department supports this application and notes that a servicing design will have to be prepared by the applicant's engineer. The design will be for a seven metre wide paved rural road with gravel shoulders and providing for a short stub to allow vehicles to turn around at the end of Cedar Way. They also note the requirement to ensure continued use of the existing equestrian trail along 136 Avenue. The suggested configuration is shown on the attached preliminary plan. Parks and Leisure Services Parks and Leisure Services have raised no objection to the application, subject to the road design providing for two metre wide shoulders on each side to accommodate the existing equestrian trail use. The Engineering Department will see this is incorporated into the design. Fire Department The Fire Department have requested that the driveway entrance to the subject site at the property line be widened to a minimum six metres to allow room for vehicles and a hydrant hose. This will be incorporated into the design. -2- e) Alternatives: If this variance were not approved the applicant would be expected to carry out the required construction of the full frontage of the property as agreed upon and bonded for. CONCLUSION: This application is consistent with OCP policy for these lands and supported by staff. It is recommended that Council approve issuance of this Development Variance Permit. g..,:Prepared by: tMcLaren I Plaiinitg Technician Approved-bY:\ Jsn Pickéthsg MC?, MCII' 01rerprof Planning ( Approved by: Fflank Quinn, MBA, P.Eng Xl'JPublic Wojs & Development Services 1, Concurrence: J Jim) Rule Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Sketch plan of road construction -3- I 4 I CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT I I I I I I I I I I I I I I I I I I I I I I I' I I \ I / I I '1 > I 0 I I uJ Of (3(1\ BLUEBERRY FIELD tJMSJCT NE'_-&Ji DE SAC 5-R MAPLE J13 R-SfD. D 136 AVFMI JF öPOSED 20m SPFTtf SHOULDERj • _____ CUT JT7J J P) 'w 1/2, PLL\N 22684 I 0 0 w w 0 (/) >( IJ EXIST BLUEBERRY PROCESSING PLANT PJX/2. N 22684 CONSTRUCT NEW ROAD AS PER MAPLE RIDGE STD. DWG. SD R4 DEEP DITCH GRAVEL ROAD PHALT ROAD )SED 50mm x ASPHALT LIP )SED 2.Om ti SHOULDER 2 17 51 - I3thAVNU ILN 6LUf.8eRRY r.fl..Q. PR0055tNC, PLANT em Lott CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: June 11, 2007 and Members of Council FILE NO: AL/038/07 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Application for Homesite Severance (Subdivision) of Land within the Agricultural Land Reserve EXECUTIVE SUMMARY: An application has been received under Section 21(2) of the Agricultural Land Commission Act to subdivide approximately 1.2 hectares (3 acres) of land that is within the Agricultural Land Reserve. The applicant qualifies under Policy 11 of the Agricultural Land Commission Act for Homesite Severance. This policy provides for "aging in place" for long term residents in the Agricultural Land Reserve, by allowing the subdivision of smaller parcels for rural residential purposes while retaining larger land parcels for agricultural purposes. RECOMMENDATION: That Application AL1038/07 be authorized to proceed to the Agricultural Land Commission; DISCUSSION: a) Background Context: Applicant: Sharon Stewart Owner: Richard B Trethewey Legal Description: Lot: 1, Section: 25, Township: 9, Plan: 38879 Existing: Agricultural Proposed: No Change Zoning: Existing: A-2 (Upland Agricultural) Surrounding Uses North: Use: Farm Zone: A-2 Upland Agriculture Designation Agriculture, 100% within the Agricultural Land Reserve South: Use: 5 properties, 2 have farm use, 3 are rural residential Zone: A-2 Upland Agriculture Designation: Agriculture, 100% within the Agricultural Land Reserve. East: Use: Rural residential Zone: A-2 Upland Agriculture Designation: Agriculture, 100% within the Agricultural Land Reserve. 1106 West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Park A-2 Upland Agriculture Park in the Agricultural Land Reserve. Farm Rural Residential and Farm 17.349 HA 216 Street Project Description: The property is part of a long running family farm. The property owner has owned the property since before the creation of the Agricultural Land Reserve. He wishes to subdivide off his homesite parcel for residential and retirement purposes, while allowing most of the parcel to be acquired by an adjacent existing farm operation. An application under these circumstances may meet the conditions of homesite severance by the Agricultural Land Commission. Planning Analysis: Two policies of the Official Community Plan are of particular relevance to this application. The following except from Policy 6-12 of the Official Community Plan states that: Maple Ridge will protect the productivity of its agricultural land by:... discouraging the subdivision of agricultural land into smaller parcels, except where positive benefits to agriculture can be demonstrated; This application demonstrates a net benefit to agriculture by retaining most of the subject property in active farming. The prospective purchaser of the proposed remainder portion has farm status according to BC Assessment and runs a long standing farming operation. It is anticipated that this proposal will assist in ensuring the continued agricultural use of the larger portion of the subject property in perpetuity. Policy 6-9 of the Official Community Plan relates more specifically to the Provincial Policy Framework supporting agriculture. It states: Maple Ridge supports the policies and regulations of the Agricultural Land Commission Act and the Farm Practices Protection Act in its land uses and will review its bylaws affecting farmland and farm operations for consistency with these provincial acts, regulations, and guidelines. This application may be viewed as a unique case that meets specific policy guidelines of the Agricultural Land Commission and assists in retaining the larger portion of the subject property in active production. Homesite severance provisions provide retiring farmers with aging in place opportunities while minimizing the parcelization of farm properties. The following homesite severance guidelines pertain to this application: Only one application per property, and the owner must provide evidence of continuous occupation since December 21, 1972; Previous subdivisions on the subject property may by considered by the Commission to have fulfilled the objectives of the Homesite Severance Policy and further applications may be denied on this basis; -2- The applicant must provide evidence showing a legitimate intention to sell the remainder of the property upon the approval of the "homesite severance" application. Acceptable evidence includes an interim agreement for sale, a prospective buyer's written statement of intent to purchase, or a real estate listing; The existing homesite may be created as a separate parcel where it is of a minimum size compatible with the character of the property but is exempt from having to meet minimum parcel size under its zoning; The remainder of the subject property after the homesite severance must be of a size and configuration that will, in the Commission's opinion, either constitute a suitable agricultural parcel, or be consolidated with adjacent farm property, or have a "no build" covenant registered on it prohibiting residential buildings; On approving a "homesite severance", the Commission will require that the homesite is not to be resold for five years except in the case of estate settlements. The owner must provide the Commission with a contractual commitment to this effect; and Approved "homesite severance" applications qualify under Section 946 of the Local Government Act insofar as compliance with local bylaws is concerned. This legislation relaxes the minimum parcel size for qualifying properties that are within the Agricultural Land Reserve. The submitted application complies with these guidelines of the Agricultural Land Commission. The owner has resided on the property since before the creation of the Agricultural Land Reserve. The remainder, should this application be successful, will be approximately 15.8 hectares (39 acres). For this remainder, a notarized intent to purchase agreement from the adjacent farm property has been included as part of the application. Additional Considerations. If this application is successful, a municipal subdivision application will be required in order to complete this development proposal. Prior to approval, the applicant would have to demonstrate compliance with well and septic disposal for both properties. In addition, watercourse protection is required. The District's usual practice for protecting watercourses in rural areas is through restrictive covenants. It is understood that the Agricultural Land Commission must approve all covenants registered against land that is within the Agricultural Land Reserve prior to the completion of subdivision plans. d) Alternatives: As with all applications by property owner to the Agricultural Land Commission, Council has the option to deny forwarding this application, in which case the application will be considered, denied and closed. CONCLUSION: This application for subdivision with the Agricultural Land Reserve complies with the conditions for homesite severance, which provides long term farm operators with the opportunity to retire while still remaining in their homes. For this reason, this application should be viewed in a different light than other applications for subdivision within the Agricultural Land Reserve, which are discouraged by the policies of the Official Community Plan. The recommendation is to allow this application to proceed to the Agricultural Land Commission, with the understanding that should this application be successful, the application will have to comply with municipal requirements for subdivision. Prepared by: Diana Hall Approved MCIP of Planning Approved by: Quinn, MBA, P. Eng GM: ubLk Works & Devel Concurrence: J. L. (Jin34 Rule '- / Chief Administrative Officer The following appendices are attached hereto: Schedule A: Subject Map Schedule B: Subdivision Proposal Submitted by Applicant -4- Schedule A: Subject Map H SUBJECT PROPERTY SCALE 1:6,000 N Distflct of 'L11Lij J1 Langley 13181 216 STREET PLANNING DEPARTMENT DATE: May 8, 2007 FILE: AL1038107 BY: PC E4_ p. r 1 I District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: June 7, 2007 and Members of Council FILE NO: E01-035-001.5 FROM: Chief Administrative Officer ATTN: CofW SUBJECT Canada Day Event EXECUTIVE SUMMARY: A request has been received from Maple Ridge Parks and Leisure Services to use municipal streets for their annual Canada Day Event on Sunday July 1, 2007, from 8:00 AM to 4:00 PM. A copy of the request is attached. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By-law 3 136-1982" to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the annual Canada Day Event on Sunday , July 1, 2007, provided the conditions outlined in Schedule 'A' attached to the staff report dated June 7, 2007 are met. DISCUSSION: (a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". The Canada Day festivities are scheduled from 8:00 AM to 4:00 PM in Memorial Peace Park and will require the following road closures: • Haney Place Road surrounding Memorial Peace Park; • Mcintosh Avenue from Fraser Street to 224 Street; and • Fraser Street from McIntosh Avenue to Dewdnev Trunk Road. Barricades will be set up by, the organizers to manage this closure 1107 Strategic Plan: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but vet allows events that promote community development and highlight Maple Ridge's natural and built features. Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the organizers. In addition, the organizers will be distributing an information letter to affected businesses and residents. Governmental Implications: The road use permit establishes that the festival organizer must obtain the approval of RCMP, for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service) for any required rerouting or schedule change. Business Plan Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. (0 Policy Implications: Permission to use municipal streets is grantable underthe District's policy practices. (g) Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. However, this event has a history in this community. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. Canada Day festivities have been held in Maple Ridge for several years and the organizers have requested perimissloo to hold the event on municipal streets for 2007. Submitted by. PhD., PEng. Municipal Engineer X. L -- Approved by: Fyank Quinn, BA, PEng. (?M: Public Wojks & cv pment Services Concurrence: J. L. (Ji Rule Chief d iinistrative Officer ML/mi Schedule 'A' To Council Memorandum Dated lune 7. 2007 Canada Day Event Condition of Approval Approval for the event is given on condition that the organizers: provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the District of Maple Ridge (the District); notify local Fire Department, and Ambulance Services of the event; make arrangements with Coast Mountain Bus Company for any required rerouting of buses; advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); notify all affected businesses in the area of closures as soon as possible (per letter provided by the District); make arrangements for all surrounding businesses and residents for access purposes during the event; services to the effected areas at all times. must maintain access for emergency hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. - Chief Administrative Officer INTEROFFICE MEMORANDUM TO: MATHEW LI, ENGINEERING DEPARTMENT FROM: PAULINE VANDERMOOR / JACKIE SENCHYNA PARKS & LEISURE SERVICES SUBJECT: ROAD CLOSURE FOR CANADA DAY CELEBRATIONS DATE: 5/24/2007 The Maple Ridge Multicultural Canada Day Committee is currently planning Maple Ridge's 2007 Canada Day Festival, to be held in Memorial Peace Park. The Canada Day celebrations are organized by a volunteer committee in partnership with the Maple Ridge I Pitt Meadows Parks and Leisure Services. The Canada Day Committee once again requests approval for the closure of roads leading into Memorial Peace Park. 3 Locations are requested on Sunday, July 1, 2007 between the hours of 8:00 am and 4:00pm to accommodate the event: Entrance off 224th Street leading into the ring road of Memorial Peace Park Exiting out of the Park at MacIntosh Avenue & 224th Street Fraser Street and Dewdney Trunk Rd. (leading in from Rogers Video & Photo Express) and Fraser St and MacIntosh Ave. The site map and format from the previous year will be implemented. Letters have been sent to the Maple Ridge RCMP, Ambulance Service of B.C., B.C. Transit, Maple Ridge Fire Department, Maple Ridge Taxi/Meadow Ridge Taxi, advising of this event. Merchants along the closure route will be contacted with the closure information as well. Thank you in advance for your support of this annual community event. If you have any questions or recommendations, please do not hesitate to contact Pauline at 467- 7466 (local 7466) or Jackie at 467-7321 (local 7321). Pauline Vandermoor / Jackie Senchyna Dept. Liaison, Maple Ridge Canada Day Committee End. Maple Ridge Canada Day Site-Plan 2007 FORM'A' A / Details of the Event Date:: __ Contact PersonZ Fax Lo Details: LQ 9. Sketch of Traffic Control Plan: J2 C):Cl ROMP concurrence for the proposed Traffic Control Plan The following agencies have been advised and acknowledge the event: BC Transit Fire Department Ambulance Services v' Other t- k FORM 'A' I Details of the Event Date::?9çr Contact PersonZ(t. Fax Details: Sketch of Traffic Control Plan: The following agencies have been advised and acknowledge the event: BC Transit__________ Fire Department Ambulance Services V Other -L vLM (j Corporal Rob Lemon Ridge Meadows RCMP Municipal Traffic 11995 Haney Place, Maple Ridge April 26, 2007 Dear Corporal Lemon: Subject: Maple Ridge Multicultural Canada Day Event 2007 My name is Pauline Vandermoor and I am the Parks & Leisure Services Liaison for the 2007 Maple Ridge Multicultural Canada Day Event. Maple Ridge Parks & Leisure Services is working in partnership with the Maple Ridge Farmer's Market, The Maple Ridge ACT and a local volunteer committee on this fun, family day. Parks & Leisure Services request approval for the use of sidewalks and roadways within the Memorial Peace Park on Sunday, July 1, 2007 between the hours of 6:00 am and 4:00 pm. Vehicle access to the ring road encircling the park will be limited to farm vehicles setting up for the market and other exhibitors dropping of their necessary materials prior to the event kick-off. Entrance and exit points from 224 w into the park and from Dewdney Trunk Road onto Fraser Street where it runs into McIntosh Avenue will be closed and strictly patrolled by volunteers. There will be some activity in the park from approximately 8:00 am onwards leading up to the official ceremony between noon and 1:30 pm. Music, dance and other entertainment continues afterwards both in the park and in the ACT theatre until 4:00 pm. As always, we expect anywhere from 5 - 10,000 spectators throughout the day. el 1 Olq 95Hany P'ace aple Ridge. B.C. V2X 6A9 Telephone: (604) 467-7346 Fax: (604) 467-7393 The attached site map indicates the set up for the day's activities as well as locations of traffic barricades, the First Aid area and Farmer's Market set up and parking. St. John Ambulance will be in attendance. Letters will be sent to the Ambulance Service of B.C., B.C. Transit, Maple Ridge Fire Department and Handy Dart advising of this event. Merchants along the route will also be contacted in accordance with requirements of the District of Maple Ridge Engineering Department. We believe this traffic flow plan will ensure a fun and safe event. We would appreciate your provision of sign-off on this request so we can forward it to the Engineering Department to continue our planning stages. If you have any questions or recommendations, please do not hesitate to contact me at 467-7466 or email at pvandermoor(map1eridge.org . Thank you in advance for your support of this year's Multicultural Canada Day Event. Sincerely, Pauline Vandermoor, Dept. Liaison - 2007 Maple Ridge Multicultural Canada Day Event Maple Ridge/Pitt Meadows Parks & Leisure Services End. PARKS & LEISURE SERVICES Translink Bus Service & Handy Dart 1600-4720 Kingsway Burnaby, BC V5H 4N2 April 27, 2007 To whom it may concern: Re: 2007 Maple Ridge Multicultural Canada Day Event. My name is Pauline Vandermoor and I am the Parks & Leisure Services Liaison for the 2007 Maple Ridge Multicultural Canada Day Event. Maple Ridge Parks & Leisure Services is working in partnership with the Maple Ridge Farmer's Market, The Maple Ridge ACT and a local volunteer committee on this fun, family day. The event takes place in the Memorial Peace Park on Sunday, July 1, 2007 between the hours of 6:00 am and 4:00 pm. Vehicle access to the ring road encircling the park will be limited to farm vehicles setting up for the market and other exhibitors dropping of their necessary materials prior to the event kick-off. Entrance and exit points from 224th into the park and from Dewdney Trunk Road onto Fraser Street where it runs into McIntosh Avenue will be closed and strictly patrolled by volunteers. There will be some activity in the park from approximately 8:00 am onwards leading up to the official ceremony between noon and 1:30 pm. Music, dance and other entertainment continues afterwards both in the park and in the ACT theatre until 4:00 pm. As always, we expect anywhere from 5 - 10,000 spectators throughout the day. We want to ensure that the local Translink Bus Service and Handy Dart Services have been advised of this year's Maple Ridge Multicultural Canada Day event date and time. Thank you in advance for your support for this year's Canada Day. If you have any questions or recommendations, please do not hesitate to contact me at 467-7466, email: pvandermoor(@mapleridge.org. Sincerely, Pauline Vandermoor, Department Liaison, 2007 Maple Ridge Multicultural Canada Day Event Maple Ridge/Pitt Meadows Parks & Leisure Services End. 95 Haney PIae aple Ridge, B.C. V2X6A9 /eT,lephone: (604) 467-7346 Fax: (604) 467-7393 PARKS & LEISURE SERVICES Fire Chief - Peter Grootendorst Director of Operations & Staff Development Maple Ridge Fire Department 22703 Dewdney Trunk Rd. Maple Ridge, BC April 27, 2007 Dear Mr. Grootendorst: Re: 2007 Maple Ridge Multicultural Canada Day Event My name is Pauline Vandermoor and I am the Parks & Leisure Services Liaison for the 2007 Maple Ridge Multicultural Canada Day Event. Maple Ridge Parks & Leisure Services is working in partnership with the Maple Ridge Farmer's Market, The Maple Ridge ACT and a local volunteer committee on this fun, family day. The event takes place in the Memorial Peace Park on Sunday, July 1, 2007 between the hours of 6:00 am and 4:00 pm. Vehicle access to the ring road encircling the park will be limited to farm vehicles setting up for the market and other exhibitors dropping of their necessary materials prior to the event kick-off. Entrance and exit points from 224 th into the park and from Dewdney Trunk Road onto Fraser Street where it runs into McIntosh Avenue will be closed and strictly patrolled by volunteers. I have enclosed a site plan for your reference. There will be some activity in the park from approximately 8:00 am onwards leading up to the official ceremony between noon and 1:30 pm. Music, dance and other entertainment continues afterwards both in the park and in the ACT theatre until 4:00 pm. As always, we expect anywhere from 5 - 10,000 spectators throughout the day and we wanted to ensure that the local Fire Department has been notified of this events date, time and route. If you require further information you may contact me at 604 467-7466 or pvandermoormapleridge.org . Thank you. Sincerely, Pauline Vandermoor, Department Liaison - 2007 Maple Ridge Multicultural Canada Day Event Maple Ridge/Pitt Meadows Parks & Leisure Services End. 0 Haney Place e Ridge, B.C. V2X6A9 /I.OTelephon7e:(604) 467.7346 F04) 467.7393 SERVICES B.C. Ambulance Service Station 257 Unit Chief 22320 Selkirk Ave. Maple Ridge April 27, 2007 To Whom It May Concern: Re: 2007 Maple Ridge Multicultural Day Event My name is Pauline Vandermoor and I am the Parks & Leisure Services Liaison for the 2007 Maple Ridge Multicultural Canada Day Event. Maple Ridge Parks & Leisure Services is working in partnership with the Maple Ridge Farmer's Market, The Maple Ridge ACT and a local volunteer committee on this fun, family day. The event takes place in the Memorial Peace Park on Sunday, July 1, 2007 between the hours of 6:00 am and 4:00 pm. Vehicle access to the ring road encircling the park will be limited to farm vehicles setting up for the market and other exhibitors dropping of their necessary materials prior to the event kick-off. Entrance and exit points from 224 th into the park and from Dewdney Trunk Road onto Fraser Street where it runs into McIntosh Avenue will be closed and strictly patrolled by volunteers. St. John Ambulance will be in attendance and I have included a site map for your information. There will be some activity in the park from approximately 8:00 am onwards leading up to the official ceremony between noon and 1:30 pm. Music, dance and other entertainment continues afterwards both in the park and in the ACT theatre until 4:00 pm. As always, we expect anywhere from 5 - 10,000 spectators throughout the day and we wanted to ensure that you have been advised of the event date and time. If you have any questions or recommendations, please do not hesitate to contact me at 467-7466, email: pvandermoormap1eridge.org . Sincerely, Pauline Vandermoor, Department Liaison, 2007 Maple Ridge Multicultural Canada Day Event Maple Ridge and Pitt Meadows Parks & Leisure Services End. 95 Haney Place aple Ridge, B.C. V2X 6A9 /eTelephone: (604) 467.7346 Fax: (604) 467-7393 Mil RKET!PJG 5PORT' LTD, CERTIFICATE OF INSURANCE THIS IS TC CERTIFY THAT POLiCIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ISSUED TO THE INSURED NAMED BELOW AND ARE IN FORCE AT THE DATE HEREOF: THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: CORP. OF THE DISTRICT OF MAPLE RIDGE, CITY OF PITT MEADOWS, RIDGE MEADOWS PARKS & LEISURE SERVICES COMMISSION, SCHOOL DISTRICT 42 ABOVE ARE ADDED AS ADDITIONAL INSURED, BUT SOLELY WITH RESPECT TO THE LIABILITY WHICH ARISES OUT OF THE ACTIVITIES OF THE NAMED INSURED NAME OF INSURED MULTICULTURAL CANADA DAY SOCIETY do 22367 Dewdney Trunk Rd. Maole RidQe. BC V2X 3J4 Attn: Pauline Vandemore LOCATION AND OPERATIONS TO WHICH THIS CERTIFICATE APPLIES MEMORIAL PEACE PARK, MAPLE RIDGE, BC "CANADA DAY CELEBRATIONS" *excluding rides, horse activities & fireworks, unless under the direction of a licensed pyrotechnician JULY 1,2007 TC 'ihC:.' .3TiCE WILL BE MAILED IF SUCH INSURANCE IS CANCELLED OF 5 CH;\GEC IN SUCH A MANNER AS TO AFFECT THIS CERTIFICATE Premium: 550.00 Fee: 25.00 Total: 575.00 KIND OF POLICY POLICY NO. GENERAL. LABJTY AS1111 INSURERS AVIVA INSURANCE COMPANY OF CANADA LIMIT OF LIABILITY S5,000000.00 INCLUSIVE LIMIT BODILY INJURY/ PROPERTY DAMAGE *DEDUCTIBLE $500.00 D3 ..C" E>'TENSONS CROSS LIABILITY CLAUSE INCLUDED *SUBJECT TO 30 DAYS WRITTEN NOTICE OF CANCELLATION OR MATERIAL CHANGE THE iNSURANCE AFFORDED IS SUBJECT TO THE TERMS, CONDITIONS AND EXCLUSIONS OF THE APPLICABLE POLICY. May 10 2007 ALL SPORT INSURANCE MARKETING LTD. 07/05/10 AUTHORIZED REPF.E3ENTTIJE M0604 507, 1367 West Broadway, Vancouver, BC V6H 4A9 Ins7 TEL (604) 737-3018 FAX (604) 737-3076 U1JIlIsIc1 District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: June 7, 2007 and Members of Council FILE NO: E01-035-001.5 FROM Chief Administrative Officer ATTN: CofW SUBJECT Caribbean Street Festival EXECUTIVE SUMMARY: A request has been received from the Caribbean Street Festival Committee to use municipal streets for their annual Caribbean Street Festival on Sunday July 15, 2007, between 12:00 PM and 9:00 PM. A copy of the request is attached. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By-law 3 136-1982" to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the Caribbean Street Festival on Sunday July 15, 2007, provided the conditions outlined in Schedule 'A' attached to the staff report dated June 7, 2007 are met. DISCUSSION: (a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule "A". It should be noted that the festival organizer has applied to the Liquor Control Board for an outdoor beer garden license. Set up will begin at 9:00 AM and clean-up will continue until 11:30 PM. The Caribbean Street Festival is scheduled from 12:00 PM to 9:00 PM and will require the following road closures: • 224 Street from Dewdnev Trunk Road to 119 Avenue; • McIntosh Avenue from 223 Street to Fraser Street; • Fraser Street from Dewdnev Trunk Road to McIntosh Avenue; • Haney Place Road; • Haney Place Mall parking lot exit at 119 Avenue will be restricted; and • Underground parking lot exit onto McIntosh Ave will be closed, as well as the parking lot entrance at Haney Place Road. 1108 Strategic Plan: Permitting of Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development and highhght Maple Ridge's natural and built features. Citizen/Customer Implications: Permission to use municipal streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the Caribbean Street Festival volunteers. In addition, the organizers will be distributing an information letter to affected businesses and residents. Governmental Implications: The road use permit establishes that the festival organizer must obtain the approval of RCMP, for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service). Business Plan Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may wish to select an alternative location within or outside the municipality. However, this event has a his tory in this communitr. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The Caribbean Street Festival has been held in Maple Ridge for the past six years and the organizers have requested permission to hold the event on municipal streets for 2007. Submitted by Wood, PhD., PEng. M11nuzn21 Fiio-irie Approved b5 concurrence: ML / mi Tank Quinn, MBA, PEng. GM: PiMic Woik& De tinistrative J. L. (Jiule Chief A Officer ent Services Schedule 'A' To Council Memorandum Dated June 7. 2007 Caribbean Street Festival Condition of Approval Approval for the event is given on condiuon that the organizers: provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the District of Maple Ridge (the District); notify local Fire Department, and Ambulance Services of the event; make arrangements with Coast I\'fountain Bus Company for any required rerouting of buses; advertise the event and give notice of the road closure in a local newspaper and notify all surrounding businesses of the event (a minimum of one week prior to the event date); hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; obtain the required permits from Parks & Leisure Services for use of their facilities; the organizer must obtain the necessary provincial permits for the proposed beer garden; consumption of alcohol beverages in areas other that those approved by the Liquor Control Board during this event is not permitted; must maintain access for emergency services to the closure area at all times; make arrangements with the District if "temporary" parking restrictions are required prior to the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than 55,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the Corporation; The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer PAGE @5 OO4/OO8 PAGE 03 03/09/2007 14:19 6044630203 03fOJ/2007 11:06 FAX 604 467 7833 RCMP RIDGE MEADOWS 02/22/2667 11:44 6044302e3 Proposal Goal: The Caribbean Festival eo.inittee's goal is to oreate s imique, lively and colourful street festival that appeals to all ages and walks of life, in an effort to assist in the rejuvenation of the Maple Ridge downtown core. This festival highlights tho music and fun of the Caribbean cultUre3, and encourages audience participation with singing and dancing. Naturally, the safety and security of participants would be a 'top priority. Date & Tine: This year the festival will be on July 15,,.or54 from noon until 9 pm. Set up for the festiral will'begin at 9 a.m. and clean-up till continue wtil 11:30pm. Location: On 224 Street from Dewdney Trunk Read south' to 119 Avenue. The street will be closed to traffic during the festival 1 except for emergency vehicles. The stage will be aet up at the intersection of McIntosh Avenue and 224 th Street facing east so that the music can be channeled north and south alonq 224th Street. The event also uses Memorial Peace Park. Activities: Music is the main focus of the day's activities, with live act and DJ music to fill in the breaks. In addAtion, there Vol PAGE @6 OO5/QO8 PAGE 64 RCIP R1DE NEADOWS 03/09/2007 14:19 6044630203 /1JU/ZUU7 11:05 FAI. 604 467 7533 02/22/207 11:44 6544638203 will be food vendors and arts and crafts vendors. We hope, once again this year, to attract cultural demonstrations and Latin dance classes as well. There will be a beer garden again this year. There will be a Xidzone in the park for the children including rides and games, Funding: Sponsorship for this event is sought from various businesses and organizations in and outside of the couaunity. CMv'Tity R.1at4on The Caribbean Pe.tival committee has ai.reay been in touch with the Maple Ridge Fettvals Society and will continua to act under its auspices. The Caribbean Street Festival falls half way between the community's Canada Day celebration and the annual Jazz and Blues P'eettval, creating a continuum of ent.rta4.nznent options for the ctmity starting July 1 0t and going until the end of August. It is our expectation that the Caribbean Festival will provide a vital link in a chain of similar cozmnunity festivals stretching from May 1 thought October 31 each year. The Caribbean Street Festival also offers local businesees the opportunity to promote themselves wither thzough participation and/or sponsorship. In addition, it is expected that they would take advantage of the opportunity of having a large gathering of people outside their doors. PAGE 07 0O6/008 FAGE 05 RCIP RIDGE EADOWS 03/09/2607 14:19 6044630203 03f0f2007 11:07 FAX 004 487 7633 82122/2007 1144 60440203 9r11,1?ean street C Peti 4_ IØ• -_ Tr*Xfiø Cetrel Plati Barricades: We will place barricades at the intersections indicated on the map. We will also be closing Fraser Street and the road that runs around Memorial Peace Park. All barricades will have volunteers manning them so that they can be moved easily for emergency vehicles. srgsncy, Vehiel.a: One side of 224 will be lert clear of aatacJ.es (i.e. tables, tents and chairs) so that emrgemcy vehiclea can get through if neaded. The road around Memorial Peace Park will also be free of obataclea. - The RCMP, BC ambulance service and Maple Ridge Fire Depar-t.ment will all be notified of the closure as soon as we receive permission from the District of Maple Ridge. 1 I 4. I I 1 I .- 1 .... __ • :•::-::: -'I ..........'-. v'I •':S 0 (j 3/09/2007 14:19 604463023 PAGE 08 U/U)i/ZUUT 11;U7 YA& 004 467 7533 RcIr RIDGE MEADOWS 007/008 62/ 22/26? 11:44 664436263 > :; >.0 :_:::::::::::::::::::::::_:_::;;.:_: I § I . A I tAw Think JtjL CD I so NCD CCD Ruildinjiotpait cn • CD cn cm [_j Si*kwalks co — S — — — Spoclat festIval aetup locMionc — Medlees Banicadea CA lb. map I. not *awn to saale as will be perfectly obdoci. 1eglthbik1twIfldothetrkk. ., -ti C -4 & LD 03/09/2007 14:19 6044630203 PAGE @4 ufuu/U07 11:05 FAI 604 467 7033 RCIP RIDGE MEADOWS 003/OO 62/22/2087 11 44 994430263 PAGE 62 •Fç44 -ck3. OWN ThfoJlownç agcncM, hayt b.eji adWsed and acbsow44g die eyzt Sc Transit \ Fire [).pertment rtc r 3€ \ opprôQ Othe ___________________________ (jen PAGE 02 03/9/207 14:19 604463263 467 RCIP RIDGE IEADO WS I001/008 rjtO/ZOO7 11:05 pt 804 7833 . I 01mo RcaI Canadian GendnrmeNe royJe Ssowity CtaisIf$catioDos*gnaIoø 1 Mu.nted Poce dii Canada CI.uIflcatIonIdimIgnaIIon FACSIMILE /MESSAGE EN VOl D'UN MESSAGE TRANSMUTAL. PAR TELECOPIEUR Pvsced•nC. Prtorl$ó TO t'4uJ") LL3'€i(A) a ' CIi54(,#46'4)4J R*f.nn.. No. - N do rför.n, .76E7 /(1t,4& POR YOUR INFO. Your F1. . V.tr* n do do.iI.t POUR VOTRE INFORM. PROM Nan,. • None - Our Fib - NMs* nd*daedw bE DIv. doD.OIv. • $.41v. fkanch A Same@ Fm Cwd • 1Mb • Dad. dlnIarc$rn do s.rv. UUD . EXP'*DrT!UR • DOTV4*T*I Fax No. • N. do Iöbóc. Tsb. No. - N. do W. J Na. • do N'd.loLbwt. Ru.TsINo..N'd,Iöb.rO*. OO87-7633 j$634251 $UBJECT T51 ii.t . p womog iNs oso; OBJET Mo.*i. (sI do psgs.. y c.mi.s c.do-d 7 COMMENTB cOMM6RTMRE$ 7Z4'( 'Ai'- ml. insosogs I. Innded far tho Use of the •sss.. C.1s cowunuttlemigan 551 awtimlvelvient dso$kiO. 4 qul sib. SM adrs..d.. Olocbosuis of s.sag. contuM maybreachemar I.e divulgitbon do son *oldonu pewt csnsIMpr ons Iv*acttun B onw no mors Isos If you have ,ec51 PIu.l.u* tabs. SI WOOS BOOS NVu c51t* con1mitualemillon par onsw VOOWS* In SnOT, flOtlfy.th* ..ndsr k',m.dI.ts*y by b.i.i*. ON avIsor dIntsnt 1oicp4d)tur per 101OMiono. Opsratcr - Oprutur JTel,$,ori. N.. - W 0o botapliane t Difly Mo. - N' quo8thso s asuvp gy DaIs Thus - Neuro j B ortdog $Igisqurs . algis Os 1141010-006— A uvn Dicu LI BY PONOS DICI LI - Hour, IN 04/12/207 14:1 64463023 PAGE 02 Apr. 1Z. 207 1:58PM Johnston Meier insurance No. 894 . SPORT INSURANCE MARKETING LTD. I' CERTIFICATE OF INSURANCE THIS IS TO CERflFY THAT POLICIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ILJED TO THE INSURE) NAMED BELOW AND ARE IN FORCE AT THE DATE HEAEOF: THIS CERTiFICATE IS ISSUED AT THE REQUEST OF NAME OF INSURED CORP. OF THE DISTRICT OF MAPLE RIDGE, OIlY OF PITT CARIBBEAN STREET FESTIVAL SOCIETY MEADOWS, RIDGE MEADOWS PARKS & LEURE SERVICES COMMISSION, SCHOOL DISTRICT 42 ABOVE ARE ADDED AS ADDmONAZ. INSURED, BUT SOLELY WITH RESPECT TO THE LIASIJ,FTY WHCH ARISES OUT OF THE ACTIViTIES OF THE NAMED INSURED TO WHICH THIS CERTFICATE APPLIES 1,tAPLE RIDGE / PITT MEADOWS, BC 'ORGAMZAT/ADMIMaTRATION INCLUDING FESTIVAL ACTiVITIES AS ON FILE WITH INsURER' 'Adng lireworks (i.dess rder the eon of e Icsnesd piubhnlct) & meonmnloel rides edivities Tow)40M 14110T10E'*IU. U MMLED IF SUCH INSURAMCI 0 CANCEILED OR 10 cHA?,ED IN WCH A LWEf AS TQ AFFECT TI'flS CER1AT Tenet MARCH 4, 2007 - MARCH 4.2008 KIND OF POLICYPOLICY NO. INSURERS LIMIT OF LLABIL11'y GENERAL UABILJTY P32423 AVIVA INSURANCE COMPA1Y OF CANADA $3,000,000.00 IMi*ive 'DEDUCTIBLE 1500.00 DIRECTORS & DFFICER.S LIABILITY $2,000,000.00 Fwu_.Y =Ag 141I1j4 'CROSS UABILJTY CLAUSE INCLUDED 'SUBJECT TO 30 DAYS WRITTEN NOTiCE OF CANCELLATION THE INSURANCE AFFORDED IS SUBJECT TO THE TERMS CO1mONs AND EXCLUSIONS OF THE APPUCABIUE POUCY. ALL SPORT INSURANCE MARKETING LiD. ATIVI March 9.2007 IW7 307,1367 Wast Broaiway, Vancouver, BC V6H 4A9 TEL 1604) 737.3018 FAX 160417374076 District of Maple Ridge TO: His \Xorship Mayor Gordon Robson DATE: June 13. 20( and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.\ SUBJECT: 2006 Annual Report and 2006 Statement of Financial Information EXECUTIVE SUMMARY: The 2006 Annual Report has been prepared in accordance with Section 98 of the Communin Charter and Municipal Council is required to formally receive this report before June 30th. A major component of the report is the 2006 Audited Financial Statements. These statements were presented to the Finance & Audit Committee and to Municipal Council at meetings that were open to the public. The 2006 Annual Report will be submitted to the Govemment Finance Officers Association for consideration for the Canadian Award for Financial Reporting, an award the District has received for the past sixteen years. Lnder the Financial Information Act, the District is required to file a Statement of Financial Information with the Province of British Columbia prior to June 3011t each year. This report must be approved by Council and the statutory Financial Officer. RECOMMENDATION(S): That the 2006 Annual Report be received as required by the Community Charter. That the Statement of Financial Information be approved as required by the Financial Information Act. DISCUSSION: The 2006 Annual Report has been prepared in accordance with Section 98 of the Community Charter. As required in the Charter. the report contains our Audited Financial Statements: a Progress Report detailing municipal objectives and progress toward their achievement: information about the services provided by Municipal Departments: and lists the Permissive Tax Exemptions awarded for the 2006 fiscal year. The report was available for public inspection on June 12 and notice posted in the local newspaper as required by Section 94 of the Charter indicating that the report is being presented at the Council meeting of June 26t11. The District of Maple Ridge has been a recipient of the Canadian Award for Financial Reporting for the past sixteen years. This award is presented by the Government Finance Officers Association (GFOA) to recognize Municipalities that publish high quality financial reports that are easily readable, efficiently organized and clearly communicate the government's financial picture. The 2006 Annual Report will be submitted to the GFOA for consideration for this year's award. In addition to the Annual Report required by the Community Charter, the District of Maple Ridge is required to publish an annual Statement of Financial Information (SOFT) under the Financial Information Act. This report must be approved by Council and the statutory Financial Officer, and filed with the Province of British Columbia prior to June 30. 2007. 1131 The SOFT is attached for your review and approval. The package contains 1) A completed checklist 21 A Statement of Assets & Liabilities An Operational Statement A Schedule of Debt A Schedule of Remuneration and Expenses A Statement of Severance Agreements A Schedule of Disbursements to supplies of goods or services S Notes to the Financial Statements 9• A Statement of Change in Financial Position 1))) A Management Report 11 ) A Statement of Approval of the financial information submitted. Citizen/Customer Implications: The Annual Report and the SOFT provide additional information to the residents of Maple Ridge and the general public. contributing to Council's commitment to open government. CONCLUSIONS: Prior to lunc 301 of each year Council is required to receive the District's Annual Report in accordance with Section 98 of the Community Charter and is also required to approve the Statement of Financial Information in accordance with the Financial Information Act. It should be noted that detailed presentations on our 2006 Financial Statements were done at both the Finance & Audit Committee and at regularly scheduled Council meeting. both of which were open to the public. The 20)1)6 Annual Report and the 2006 Statement of Financial Information are attached to this report. Ph'lm'a bi: Catherine Nolan. CGA Manager of Accounting Ipiroi'ed hi: Paul Gill, BBA, CGA General Manr, Corpor,nd Financial Services ,1 CrJ/Jlon-'lhe: J.L. f(Jim) Rule / Chief Administrative Officer I Financial In formation Act Financial Information Regulation (FIR), Schedule I Statement of Financial Information (SOFI) Index to FIR Schedule I and the Checklist Page 1: Corporation Information Ministry Information General: Section One 1(1)(a) Statement of assets and liabilities 1(1)(b) Operational statement 1(1)(c) Schedule of debts 1(1)(d) Schedule of guarantee and indemnity agreements 1(1)(e) Schedule of employee remuneration and expenses 1(1 )(f) Schedule of suppliers of goods and services 1(2) [Explanatory information for reference] 1(3) Statements prepared on a consolidated basis or for each fund 1(4) & (5) Notes to the statements and schedules in section 1(1) Page 2: Statement of Assets & Liabilities: Section Two 2 Balance sheet Changes in equity and surplus or deficit Operational Statement: Section Three 3(1) Statement of Income I Statement of Revenue and Expenditures Statement of Changes in Financial Position 3(2) & (3) Omission of Statement of Changes in Financial Position, with explanation 3(4) Requirement for community colleges, school districts and municipalities Statement of Debts: Section Four 4(1 )(a) & 4(2) List and detail the schedule of long-term debts 4(1)(b) Identify debts covered by sinking funds / reserves 4(3) & (4) Omission of schedule, with explanation Page 3: Schedule of Guarantee and Indemnity Agreements: Section Five 5(1) List agreements under the Guarantees and Indemnities Regulation 5(2) State the entities and amounts involved 5(3) & (4) Omission of schedule, with explanation Page 3 & 4: Schedule of Remuneration and Expenses: Section Six 6(1) [Definitions for reference] 6(2)(a) List remuneration / expenses for each elected official, member of board, Cabinet appointees 6(2)(b) List each employee with remuneration exceeding $75,000, plus expenses 6(2)(c) Consolidated total for all employees with remuneration of $75,000 or less 6(2)(d) Reconcile difference in total remuneration above with operational statement 6(3) Exclude personal information other than as required Index 1 Page 3 & 4: Schedule of Remuneration and Expenses: Section Six (continued) 6(4) & (5) [Explanatory information for reference] 6(6) Report employer portion of El and CPP as a supplier payment 6(7)(a) & (b) Statement of severance agreements 6(8) Explain an omission of statement of severance agreements 6(9) [Statement of severance agreements to minister - not required unless requested] Page 4: Schedule of Suppliers of Goods or Services: Section Seven 7(1)(a) List suppliers receiving payments exceeding $25,000 7(1 )(b) Consolidated total of all payments of $25,000 or less 7(1 )(c) Reconcile difference in total above with operational statement 7(2)(a) [Explanatory information for reference] 7(2)(b) Statement of payments of grants or contributions 7(2)(c) [Explanatory information for reference] Page 5: Inactive Corporations: Section Eight 8(1) Ministry to report for inactive corporations 8(2)(a) Contents of report - statements and schedules under section 1(1) to extent possible 8(2)(b) Contents of report - operational status of corporation Approval of Financial Information: Section Nine 9(1) Approval of SOFI for corporations (other than municipalities) 9(2) Approval of SOFI for municipalities 9(3) Management report 9(4) Management report must explain roles and responsibilities 9(5) Signature approval is for all contents of the SOFI Access to the Financial Information: Section Ten 10(1) to (3) [Explanatory information for reference] Index 2 Financial Information Regulation, Schedule I Checklist - Statement of Financial Information (SOFI) For the Corporation: Corporate Name: Corporation of the District of Contact Name: Catherine Nolan Maple_Ridge Fiscal Year End: December 31, 2006 Phone Number: 604-467-7316 Date Submitted: June 25,2007 E-mail: cnolan©mapleridge.com For the Minist Ministry Name: Reviewer: Date Received: Deficiencies: Yes No Date Reviewed: Deficiencies Addressed: Yes No Approved (SF0): Further Action Taken: Distribution: Legislative Library Ministry Retention FIR Schedule I Item Yes I No N/A Comments Section General 1 (1) (a) Statement of assets and liabilities x Statement A Schedule 1 1 (1) (b) Operational statement x Statement B 1 (1) (c) Schedule of debts x Schedule 2 1 (1) (d) Schedule of guarantee and iX NIL Report indemnity agreements 1 (1) (e) Schedule of employee remuneration x and expenses 1 (1) (f) Schedule of suppliers of goods and x services 1 (3) Statements prepared on a X Statements A & B consolidated basis or for each fund, as appropriate 1 (4) Notes to the financial statements for x 1 (5) the statements and schedules listed above 1 FIR Item Yes No N/A Comments Schedule . Section Statement of Assets & Liabilities 2 1 • A balance sheet prepared in X Statement A accordance with GAAP or stated accounting principles I policies, and • Show changes in equity and surplus or deficit due to x Statement B operations Operational Statement 3 (1) Prepared in accordance with GAAP X or stated accounting principles I policies and consists of: • a Statement of Income or Statement B Statement of Revenue and Expenditures, and • a Statement of Changes in Statement C Financial Position 3 (2) • The Statement of Changes in X 3 (3) Financial Position may be omitted if it provides no additional information • The omission must be explained I in the notes 3 (4) Community colleges, school districts, X Statement 2 and municipalities must prepare a Statement of Changes in Financial Position for the Capital Fund Schedule of Debts 4 (1) (a) List each long-term debt (secured by X Schedule 2 4 (2) debentures, mortgages, bonds, etc.), stating the amount outstanding, the interest rate, and the maturity date 4 (1) (b) Identify debts covered by sinking X Schedule 2 funds or reserves and amounts in these accounts 4 (3) • The schedule may be omitted if X 4 (4) addressed under section 2 or 5 and it provides no additional information • The omission must be explained in a note to the schedule I FIR Item Yes No N/A Comments Schedule Section Schedule of Guarantee and Indemnity Agreements 5 (1) List financial agreements that X required government approval prior to being given (see Guarantees and Indemnities Regulation in FIA Guidance Package) 5 (2) State the entities involved, and the X specific amount involved if known 5 (3) • The schedule may be omitted if X 5 (4) addressed under section 2 or 4 and it provides no additional information • The omission must be explained in a note to the schedule Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (2) (a) List separately, by name and X position, the total remuneration and the total expenses for each elected official, member of the board of directors, and employee appointed by Cabinet 6 (2) (b) List alphabetically each employee X whose total remuneration exceeds $75,000 and the total expenses for each [excluding the persons listed under 6 (2) (a)] 6 (2) (c) Include a consolidated total for X employees whose remuneration is $75,000 or less [excluding the persons listed under 6 (2) (a)] 6 (2) (d) Reconcile or explain any difference X between total remuneration in this schedule and related information in the operational statement 6 (3) Exclude personal information other X than name, position, function or remuneration and expenses of employees FIR Item Yes No N/A Comments Schedule I Section Schedule of Remuneration and Expenses (See Guidance Package for suggested format) S.- Report the employer portion of El X and CPP as a supplier payment to the Receiver General for Canada rather than as employee remuneration 6 (7) (a) Include a statement of severance X 6 (7) (b) agreements providing: • the number of severance agreements under which payment commenced in the fiscal year being reported on for non-union employees, and • the range of equivalent months compensation for them (see Guidance Package for suggested format) 6 (8) Provide the reason for omitting a X statement of severance agreements in a note to the schedule of remuneration and expenses Schedule of Suppliers of Goods or Services (See Guidance Package for suggested format) 7 (1) (a) List in alphabetical order all suppliers X of goods and services who received aggregate payments exceeding $25,000 7 (1)(b) 7 (1) (c) Include a consolidated total of all X payments to suppliers who received $25,000 or less Reconcile or explain any difference X between the consolidated total and related figures in the operational statement 7(2)(b) Include a statement of payments for x the purposes of grants or contributions 4 FIR Schedule I Item Yes No NIA Comments Section Inactive Corporations 8 (1) The ministry reports for the X corporation if the corporation is not operating to the extent required to produce a SOFI 8 (2) (a) The ministry's report contains the X statements and schedules required under section 1 (1), to the extent possible 8 (2) (b) The ministry's report contains a X statement of the operational status of the corporation (see Guidance Package regarding what to include) Approval of Financial Information (1) Corporations other than X municipalities - the SOFI is signed as approved by the board of directors or the governing body (see Guidance Package for example) 9 (2) Municipalities - the SOFI is X approved by its council and by the officer assigned responsibility for financial administration (see Guidance Package for example) 9 (3) A management report is included, X signed by the head and chief financial officer, or by the municipal officer assigned responsibility for financial administration (see examples in annual report at httr://www.qov.bc.ca/cas/popt/) 9 (4) The management report explains the X roles and responsibilities of the board of directors or governing body, audit committee, management, and the auditors 9 (5) Signature approvals required in x section 9 are for each of the statements and schedules of financial information, not just the financial statements Statement A The Corporation of the District of Maple Ridge Consolidated Statement of Financial Position As at December 31, 2006 2006 2005 Financial Assets Cash and temporary investments (note 1) Portfolio investments (note 1) Accounts receivable (note 2) Recoverable local improvements (note 3) Other assets (note 7) Liabilities Accounts payable and accrued liabilities (note 5) Deferred revenues Restricted revenue (schedule 7) Refundable performance deposits and other Employee future benefits (note 8) Mortgage liability (note 9) Debenture debt (note 6, schedule 2) Net Financial Assets (Debt) PL,CA General Manager: Corporate & Financial Services $ 28.066,766 $ 32,540.017 67,030,331 49.985,738 15,355,354 10.279,008 814,774 1,382,647 611.828 1.000,530 111,879,053 95,187,940 10,299,934 8,425,253 6,678,982 5.004,596 36,699,742 27,252,397 2,631,336 2,099,223 3,915,400 3,587,774 - 16,726,326 47,737,412 33,051,518 107,962,806 96,147,087 $ 3,916,247 $ (959.147) 'Gordon I . L Mayor, District of Maple Ridge The notes to the Consolidated Financial Statements are an integral part of this statement Contingencies, Commitments and Unrecognized Liabilities (Note 10) Annual Report 2006— District of Maple Ridge Schedule 1 • The Corporation of the District Of Maple Ridge Schedule of Property and Equipment As at December 31, 2006 General Capital Fund 2006 2005 Public Works: Roads and bridges S 152,066.008 $ 140,042,085 Drainage 55,141,679 52,029,557 Sidewalks 12,888,689 11,954,104 Equipment 6,320,331 6.425.808 Landscaping and other 5,410,607 1,680,411 Supplies inventory 1,019,973 68,217 Funded work in process 109,322 6.535.877 232,956,609 218,736.059 General Government: Land 5,381,610 5,381,610 Buildings and equipment 31,081,170 34,565,600 Funded work in process 202,028 172,634 36,664,808 40,119,844 Protective: Firehalls and equipment 9,759,174 9,749,300 Police buildings and equipment 3,635,215 3,539,993 Search and Rescue 163,080 163,080 Funded work in process 1,898,141 511,825 15,455,610 13,964,198 Parks and Recreation: Parks and playgrounds 33,699,503 30,591,962 Recreation facilities and equipment 63,675,933 63,542,456 Funded work in process 1,561,603 485,846 98,937,039 94,620,264 Other Public and environmental health 2,688,431 2,485,295 Total General Capital Fund 386,702,497 369,925,660 Water Supply System Capital Fund Supplies inventory 129,408 126,899 Land 122,261 122,261 Waterlines 55,143,736 51,974,550 Funded work in process 1,000,903 331.623 Total Water Supply System Capital Fund 56,396,308 52,555,333 Sanitary Sewer Capital Fund Supplies inventory 44,897 76,139 Land 12,049 12,049 Sewer lines 63,839,526 60,154,641 Funded work in process 358,758 652,857 Total Sanitary Sewer Capital Fund 64,255,230 60,895,686 Work in Process Unfunded work in process - 1,393,112 Total • S 507,354,035 S 484,769,791 Annual Report 2006— District of Maple Ridge 29 / Statement B The Corporation of the District of Maple Ridge Consolidated Statement of Financial Activities For the Year Ended December 31, 2006 Actual Budget Actual 2006 2006 2005 Revenue Taxes (schedule 3) Real property, special assessments, grants in lieu $ 75,308,285 Less: Collections for other authorities 33.086.948 Taxes for municipal purposes 42,221,337 42,343,437 38.946,352 User fees and other revenue (schedule 4) 24,568,587 22,930,485 22,337,116 Development revenue (schedule 5) 5,065,681 13,744,461 4,667,930 Senior government transfers (schedule 6) 2,487,939 3,456,888 2,291,237 Interest and investment income Investment income 1,991,210 Interest income 1,317,446 Less: Deferred amount (852,782) 2,455,874 2,455,874 1,794,996 2,271,515 Asset disposal proceeds and other gains 525,221 - 725,244 Contributed subdivision infrastructure 10,848,250 10,848,250 26,284,692 88.172,889 95,118,517 97,524,086 Expenditures (statements 1 and 2) Protective services 19,173,524 29,533,968 16,387,421 Transportation services 9,406,722 16,451,894 10,023,304 Recreation and cultural 17,872,291 21,845,722 15,419,618 Water utility 7,684,719 9,253,603 6,962,383 Sewer utility 5,981,985 8,274,568 6,258,777 General government 9,553,553 11,798,807 10,597,951 Planning, public health and other 2,607,170 3,651,778 2,293,164 Increase in allowance for investments 169,283 - - Subdivision infrastructure 10,848,250 10,848,250 26,284,692 83.297.497 111,658,590 94,227,310 Excess (Deficiency) of Revenue over Expenditures Principal Repaid (net of refinancing) Debt issued Increase in Fund Balances Fund Balances Beginning of the Year Fund Balances End of the Year 4.875,392 (16,540,073) 3,296,776 (2,398,105) (2,338,296) (1,982,224) 357,675 - - 2,834,962 (18,878,369) 1,314,552 48,818,697 48,818,697 47,504,145 $ 51,653,659 $ 29,940,328 $ 48,818,697 The notes to the Consolidated Financial Statements are an integral part of this statement Contingencies, Commitments and Unrecognized Liabilities (Note 10) Annual Report 2006— District of Maple Ridge 7 - Segment Report The Corporation of the District of Maple Ridge Consolidated Report of Segmented Revenue and Expenditure As at December 31. 2006 Protective Services 2006 2006 2005 Actual Budget Actual Revenue Tax revenues (schedule 3) Senior government transfers (schedule 6) 889,766 805,521 784,381 Development revenue (schedule 5) - 24,598 18,445 Other revenues (schedule 4) 3,813,252 3,208,566 3,192,558 Disposal proceeds and refmancing gains - - - Investment income - - Internal recoveries - - - Contributions for subdivision infrastructure - - - Total Revenue 4,703,018 4,038,685 3,995,384 Expenditures Operating (schedules 11,9,13,12,10,8) Goods and services 11,317,475 12,068,987 11,016,547 Labour costs 6,461,992 6,622,863 4,959,088 Debt Servicing - - - 17,779,467 18,691,850 15,975,635 Increase in investment allowance - - - Capital (statement 2) 1,533,621 10,962,848 544,937 Contributed subdivision infrastructure - - - Total Expenditures 19,313,088 29,654,698 16,520,572 Excess(Deficiency) revenue over expenditure (14,610,070) (25,616,013) (12,525,188) Principal Payments - - - New debt issued - - - Increase (Decrease) in fund balances S (14.610.070 S (25.616.013' $ (12.525A88 16 Annual Report 2006— District of Maple Ridge Segment Report - Continued Transportation 2006 2006 2005 Actual Budget Actual Recreation and Cultural 2006 2006 2005 Actual Budget Actual -s 209,833 3,306,665 3,905,775 S -$ -$ -$ 983,232 1,900,521 944,603 1,118,844 5,277,328 1,202,337 636,327 785,760 607,714 1,806.517 1,550,551 1,849,186 7.252.485 7,252,485 17,283,616 — 11,797,405 16,766,645 21,887,456 -S 427,086 6,658,788 3,855,454 Au,_z_Ts,_ju 148,477 1,677,064 3,8 13,004 .J ,UJ IJ 2,247,456 2,027,865 2,335,001 6,895,982 5,435,393 6,533.054 4.062,357 4,288,559 3,798,917 5,381,482 6,665,234 5,187,498 40,651 54,368 50,603 1,566,525 1,567,428 1,715,760 6,350.464 6,370,792 6,184,521 13,843,989 13,668,055 13,436,312 3,681,657 10,674,168 4,540,443 4,327,840 8,420,487 2,316,218 7,252.485 7,252,485 17,283,616 — - - 17,284,606 24,297,445 28,008,580 18,171,829 22,088,542 15,752,530 (5.487.201) (7,530,800) (6,121,124) (10,749,556) (11,147,214) (10,113,985) 158,817 172,328 149,798 1,009,430 962,963 232,772 S (5.646.018) S (7.703.128) S (6.270.922) S (11.758.986) S (12.110.177) 5 (10346.757) Annual Report 2006 - District of Maple Ridge 17 Segment Report - Continued... Water Utility 2006 2006 2005 Actual Budget Actual Revenue Tax revenues (schedule 3) Senior government transfers (schedule 6) Development revenue (schedule 5) Other revenues (schedule 4) Disposal proceeds and refinancing gains Investment income Internal recoveries Contributions for subdivision infrastructure Total Revenue Expenditures Operating (schedules 11,9,13,12,10,8) Goods and services Labour costs Debt Servicing Increase in investment allowance Capital (statement 2) Contributed subdivision infrastructure Total Expenditures Excess(Deficiency) revenue over expenditure S 48,480 $ 35.004 $ 34,650 1,152 1,152 5,477 566,784 1,196,426 369,126 7,421,064 7,238,814 6,646,349 1,704,125 1,704,125 1719,477 9,741,605 10,175,521 10,775,079 4,509,230 5,112,350 3,795,976 1,323,498 925,801 1,328,687 3,741 23,171 56,133 5,836,469 6,061,322 5,180,796 2,137,659 3,351,204 2,071,471 1,704,125 1,704,125 3,719,477 9,678,253 11,116,651 10,971,744 63,352 (941,130) (196,665) Principal Payments 10,473 46,053 188,313 New debt issued - - - Increase (Decrease) in fund balances S 52.879 $ (987.1831 5 (384.9781 18 Annua' Report 2006 - District of Maple Ridge Segment Report - Continued Sewer Utility - General Government 2006 2006 2005 2006 2006 2005 Actual Budget Actual Actual Budget Actual S 707,420 S 683,412 S 681,765 S - 311,418 302,604 326,898 13,508 20,004 5,410 73,388 587,321 406,704 - - 994,254 4,723,746 4,774,368 4,365,308 1,951,941 1,406,343 1,687,744 - - - 525,221 - 725,244 1,891,640 1,891,640 5,281,599 - - - 7,707,612 8,239,345 11,062,274 2,490,670 1,426,347 3,412,652 5,217,447 5,321,077 4,924,824 2,847,689 3,450,277 3,282,711 411,345 473,301 415,922 4,831,423 4,916,220 4,355,276 46,949 48,688 197,647 393,867 215,320 379,732 5,675,741 5,843,066 5.538,393 8,072,979 8,581,817 8,017,719 431,217 2,536,846 836,516 313,239 2,033,023 1,553,791 1,891.640 1,891,640 5,281,599 - - - 7,998,598 10,271,552 11.656,508 8,386,218 10,614,840 9,571,510 (290,986) (2,032,207) (594,234) (5,895,548) (9,188,493) (6,158,858) 304,789 312,359 583,349 130,598 130,599 - - - - 357,675 - - S (595775) S (2.344.566'l S (1.177.583 S (5.668A711 $ (9319.092 S (6.158.858 Annual Report 2006- District of Maple Ridge 19 Segment Report - Continued Commercial Tower 2006 2006 2005 Actual Budget Actual Revenue Tax revenues (schedule 3) Senior government transfers (schedule 6) - - - Development revenue (schedule 5) - - - Other revenues (schedule 4) 1,364,041 1,100,720 1,376,809 Disposal proceeds and refinancing gains - - - Investment income - - - Internal recoveries - - - Contributions for subdivision infrastructure - - - Total Revenue 1,364,041 1,100,720 1,376,809 Expenditures Operating (schedules 11,9,13,12,10,8) Goods and services Labour costs Debt Servicing Increase in investment allowance Capital (statement 2) Contributed subdivision infrastructure Total Expenditures 465,165 429,224 451,080 722,806 760,208 586,074 1,187,971 1,189,432 1,037,154 1,187,971 1,189,432 1,037,154 Excess(Deficiency) revenue over expenditure 176,070 (88,712) 339,655 Principal Payments 783.998 713,994 827,992 New debt issued - - - Increase (Decrease) in fund balances S (607.928) 5 (802.706) S (488.337) 20 Annual Report 2006 - District of Maple Ridge Segment Report - Continued Planning and Public Health 2006 2006 2005 Actual Budget Actual S 1,205,276 S 1,204,066 $ 1,147,107 S 79,030 - 75,991 752,441 560,460 647,630 2,036,77 1,764,526 1,870,728 - Unallocated 2006 2006 2005 Actual Budget Actual 40,260,161 $ 40,420,955 $ 37,082,830 2,455,874 1,794,996 2,271,515 42,716,035 42,215,951 39,354,345 1,350,489 1,789,381 1,277,700 - - - 1,317,395 1,532,476 1,127,419 - - - 2,667,884 3,321,857 2,405,119 - - - - - - 169,283 - - 246,284 654,124 152,779 - - - 2,914,168 3,975,981 2,557,898 169,283 - - (877,421) (2,211,455) (687,170) 42,546,752 42,215,951 39,354,345 (877.4211 S (2.211.4551 S (687.1701 S 42.54 Annual Report 2006— District of Maple Ridge 21 Segment Report - Continued Elimination Entries 2006 2006 2005 Actual Budget Actual Revenue Tax revenues (schedule 3) Senior government transfers (schedule 6) Development revenue (schedule 5) Other revenues (schedule 4) Disposal proceeds and refinancing gains Investment income Internal recoveries Contributions for subdivision infrastructure Total Revenue Expenditures Operating (schedules 11,9,13,12,10,8) Goods and services Labour costs Debt Servicing (1,806,517) (1,550,551) (1,849,186) (1,806,517) (1,550,551) (1,849,186) (1,806,517) (1,550,551) (1,849,186) (1,806,517) (1,550,551) (1,849.186) Increase in investment allowance - - - Capital (statement 2) - - - Contributed subdivision infrastructure - - - Total Expenditures (1,806,517) (1,550,551) (1,849,186) Excess(Deficiency) revenue over expenditure - - - Principal Payments - - - New debt issued - - - Increase (Decrease) in fund balances S - S - - 22 Annual Report 2006 - District of Maple Ridge Segment Report - Continued Consolidated Financial Statements 2006 2006 2005 Actual Budget Actual S 42.221,337 $ 42,343,437 S 38,946,352 2,487,939 3,456,888 2,291,237 5,065,681 13,744,461 4,667,930 24,568,587 22,930,485 22.337,116 525,221 - 725,244 2,455,874 1,794,996 2,271,515 10.848.250 10,848,250 26,284,692 88,172,889 95,118,517 97,524,086 33,044,416 34,084,003 31,767,707 23,789,492 25,424,454 21,172,807 2,774,539 2,669,183 2,985,949 59,608,447 62,177,640 55,926,463 169,283 - - 12,671,517 38,632,700 12,016,155 10,848,250 10,848,250 26,284,692 83,297,497 111,658,590 94,227,310 4,875,392 (16,540,073) 3,296,776 2.398,105 2,338,296 1,982,224 357,675 - - S 2134.962 $ (18.878.3691 $ 1,314.552 Annual Report 2006 - District of Maple Ridge 23 Schedule 2 The Corporation of the District of Maple Ridge Debenture Debt For the Year Ended December 31, 2006 General Capital Fund Maturity Date of Issue Bylaw Puose Dates Recreation and cultural Nov 15. 1983 3152 Leisure Pool Complex 1984-2008 Apr 06, 2005 6246 Downtown Civic Properties (MFA 93) 2005 - 2027 Subtotal General Government Apr 06, 2005 6246 Downtown Office Complex (MFA 93) 2005 - 2027 Dec 08,2006 6246 Downtown Office Complex (MFA 99) 2006 - 2027 Subtotal Transportation May 13 : 1992 4667 Downtown Parking 1992— 2007 Dec 01, 1995 5291 DowntownParking Issue 61 1995-2010 Jun 15. 1983 3086 Storm Sewer SystemD.C.C. (MFA 33) 1983-2008 Subtotal Sewer System Jan 15, 1982 3019 Sewer Area "A" 1982-2006 Jan 15, 1982 3020 Sewer Area "A" 1982-2006 May 13, 1992 4667 Sanitary Sewer 240th Street Albion (4468) 1992 —2007 Jun 15, 1983 3085 Sewer System D.C.C. (MFA 33) 1983 —2008 Subtotal Water System Jun 15, 1983 3084 Water System D.C.C. (MFA 33) 1983-2008 Subtotal 30 Annual Report 2006— District of Maple Ridge 30 Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2006 Exchange Retirements December 31, Interest Debenture Debt Retirement 2006 2006 2006 350,000 67,627 12,688 67,627 - 11.125 - 11.500 28,190,830 28,190,830 1,553,837 941,803 27.249.027 5.700 28.540.830 28,258,457 1,566,525 1,009,430 27,249,027 3,909,170 3,909,170 215,468 130,598 3,778,572 5.700 16,300.000 16,300.000 256,409 - 16.300.000 4.990 20,209.170 20,209,170 471,877 130.598 20.078.572 1,200,000 214,968 23,948 104,862 110,106 9.628 300,000 125,134 3,257 22,647 102,487 9.628 339.600 106,027 11,184 31,308 74,719 12.400 1,839,600 446,129 38,389 158.817 287,312 750,000 102,405 15,662 1027405 - 14.750 1,531,916 156,028 15,993 156,028 - 10.000 112,375 20,131 2,243 9,820 10,311 9.628 396,300 123,731 13,051 36,536 87,195 12.375 2,790.591 402,295 46.949 304,789 97,506 113,600 35,468 3,741 10,473 24,995 11.250 113,600 35,468 3,741 10,473 24,995 S 53,493,791 S 49,351,519 S 2,127,481 S 1,614.107 $ 47,737,412 31 Annual Report 2006- District of Maple Ridge 31 Significant Accounting Policies For the year ended December 31, 2006 (a) Reporting Entity and Basis of consolidation These financial statements have been prepared using recommendations issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. They consolidate the activities of the General, Water and Sewer, Operating and Capital Funds, the Reserve Funds, and Municipality's wholly owned subsidiaries C.D.M.R. Developments Ltd. and Maple Ridge Municipal Holdings Ltd. The operating activities of the subsidiary companies are included in the General Revenue Fund and the Capital activities of the subsidiary companies are included in the General Capital Fund. Operating Funds - As at December 31, 2006 the fund balances were as follows: 2006 2005 General Revenue Fund Sewer Revenue Fund Water Revenue Fund Capital Funds - As at December 31, 2006 the fund balances (deficiencies) were as follows: General Capital Fund Sewer Capital Fund Water Capital Fund Reserves - As at December 31, 2006 this balance was comprised of the balances shown in Schedule 14. Reserve Funds Total Fund Balances Long Term Liabilities - These liabilities are incurred to fund capital expenditures Debenture Debt - comprised of the debts shown on Schedule 2 Mortgage Liability Long Term Liabilities Net Assets (Debt) S 2,442,301 $ 4,203,057 3,401,602 4,021,712 3,353,988 2,846,785 9,197,891 11,071,554 393,749 (561,934) - (1,065,268) - (10,961) 393,749 (1,638,163) 42.062,019 39.385.306 51,653,659 48,818,697 (47,737,412) (33,051,518) - (16,726,326) (47,737,412) (49.777,844) $ 3.916.247 $( 959.147) (b) Accrual Accounting The accrual method for reporting revenues and expenditures has been used. Revenues are recorded in the period they are earned. Expenditures are recorded as the cost of goods or services in the period they are obtained. Annual Report 2006— District of Maple Ridge 3 Significant Accounting Policies For the year ended December 31, 2006 Revenue recognition Taxatio,, Annual levies for non-optional municipal services and general administrative services are recorded as Taxes for municipal purposes. Levies imposed by other taxing authorities are not included as Taxes for municipal purposes. Taxes are recognized as revenue in the year they are levied. Through the British Columbia Assessments appeal process Taxes may be adjusted by way of supplementary roll adjustments. The affects of these adjustments on Taxes are recognized at the time they are awarded. (.Jser fees and oilier revenue Charges for sewer and water usage are recorded as User fees and other revenue. Senior government rrai:sfers Unconditional grant revenue is recognized when it is received. Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled. Development revenue Receipts which are restricted by the legislation of senior governments or by agreement with external parties are reported as Restricted Revenues at the time they are received. When qualifying expenditures are incurred restricted revenues are brought into revenue as Development revenue. Restricted Revenues are comprised of the amounts and transactions shown on Schedule 7. In vesrm eli! liicome The Municipality invests in pooled funds of the Municipal Finance authority of British Columbia. Earnings of these funds are allocated to the members from time to time based on the market value of the pool. The Municipality recognizes only its share of the realized earnings of the pooi. This revenue is recorded as investment income and the amount is added to the cost of the units held. To the extent that financial instruments have no stated rate of return investment income is recognized as it is received. Local Improvement Revenue The Municipality records capital expenditures for property and equipment funded by local improvement agreements as they are incurred. Revenues are recognized as Development revenue at the time of the expenditures to the extent that they will be recoverable. Local improvement levies subsequently imposed under the agreement are recorded as User fees and other revenue for the portion that pertains to a carrying charge. Proceeds froni disposal ofproperrv and equipment Proceeds from the sale of tangible Property and equipment are recognized as revenue at the time of sale. Consolidated expenditures Consolidated expenditures reported on the Consolidated Statement of Financial Position are reported by function and include operating, capital and interest costs and are net of internal equipment allocations. Reporting by object (type) of expenditure is included in the Segment Report. Property and equipment Property and equipment purchased or constructed and work in process are reported as capital expenditures and are classified according to their functional use. Property and equipment donated are reported at fair market value at the time of the donation. Accumulated capital expenditures, net of disposals, are reported on Schedule I. Depreciation is not recorded. (0 Subdivision infrastructure Subdivision streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is not involved in the construction and does not budget for either the contribution from the developer nor the capital Annual Repi 2006- District of Maple Ridge Significant Accounting Policies For the year ended December 31, 2006 expenditure in its financial plan. The budget figures presented on the financial statements are equal to the value of infrastructure turned over to the Municipality during the year. Use of estini ates/measurement uncertainty The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Significant areas requiring use of management estimates relate to the determination of employee future benefits, the outcome of litigation and claims, and the percentage of completion of building and subdivision inspections. Actual results could differ from those estimates. The Municipality monitors and treats contaminates produced at a solid waste landfill site it closed in 1989. The eventual expenditures the Municipality intends to incur related to the site are not determinable and no accrual for them has been recorded. Monitoring and treatment expenditures are recognized as they are made. Budget figures The budget figures used are based on the five year financial plan adopted May 9, 2006. Contributed subdivision infrastructure for 2006 has been added to the adopted financial plan amounts in order to better demonstrate comparability with the actual results. Financial instruments The Municipality's financial instruments consist of cash and temporary investments, portfolio investments, accounts receivable, recoverable local improvements, other assets, accounts payable and accrued liabilities, refundable performance deposits, mortgage liability, other assets, and debenture debt. Unless otherwise indicated, it is management's opinion that the Municipality is not exposed to any significant interest, credit, or currency risks arising from these financial instruments. Investments Investments and pooled investments are reported using the cost method. Provisions for declines in the market value of investments are recorded when they are considered to be other than temporary. Declines in the market values of investments are considered to be other than temporary when the carrying value exceeds market value for more than three years. Cost share agreement The Municipality participates in a cost share agreement with the City of Pitt Meadows to provide all of the Recreation and cultural services and maintain all of the parks in both municipalities. The Municipality recognizes expenditures at their gross value and records the City of Pitt Meadows' contribution as revenue. (1) Basis of segmentation/Segment report The Municipality has adopted the new Public Sector Accounting Board recommendation requiring financial information to be provided on a segmented basis. Municipal services have been segmented by grouping activities that have similar services objectives (by function). Revenues that are directly related to the costs of the function have been attributed to each segment. Expenditures reported for each segment include an allocation for internal equipment charges. Interest is allocated to functions based on the purpose of specific borrowings. Annual Report 2006— District of Maple Ridge Notes to the Consolidated Financial Statements For the Year Ended December 31, 2006 Cash and Investments: Cash and Temporary Investments: Cash and temporary investments as at December 31, 2006 were comprised as follows: 2006 2005 Cash $ 3,250,031 S 8.205,507 Temporary Investments 24.816,735 24,334,510 S 28,066,766 532.540.017 Temporary Investments are bank term deposits and Guaranteed Investment Certificates with effective interest rates of 4.43% - 4.9%. Additionally, the Municipality holds temporary investments of $1,345,047 ($855,869 for 2005) and agreements receivable of $1,153,668 ($406,403 for 2005) for trusts which are not reported elsewhere in the financial statements. They are held for the following trusts: Balance Interest Balance Dec. 31, 2005 Earned Receipts Disbursements Dec. 31, 2006 Latecomer Fees $ - $ - $ 131,004 $ 28,194 $ 102,810 Cemetery Perpetual Care 548,494 22,074 38,065 22,074 586,559 Greater Vancouver 713,778 - 2,048,997 953,429 1,809,346 Sewer & Drainage District S 1.262.272 $ 22.074 $ 2.218.066 $ 1.003.697 52,498,715 Portfolio Investments Portfolio investments include Provincial Government Bonds and Bank Notes with effective interest rates of 3.8 - 4.1%. They also include equity-based Bank Notes and pooled investment funds administered by the Municipal Finance Authority of British Columbia, neither of which has a stated rate of return. The carrying value of securities is based on the cost method whereby the cost of the security is adjusted to reflect investment income, which is accruing, and any permanent decline in market value. The carrying value of Portfolio Investments, net of an allowance of $169,283 (Nil for 2005), at December 31, 2006 was $67,030,331 ($49,985,738 for 2005). The market value at December 31, 2006 was $65,910,491 ($48,780,688 for 2005), included in this amount is $7,500,000 ($7,500,000 for 2005) for securities shown at cost for investments for which there is no active market. Accounts Receivable: 2006 2005 Property Taxes $ 3,158,192 $ 3,384,389 Other Governments 881,928 610,224 General and Accrued Interest 2,585,841 1,781,517 Development Cost Charges 8.893,135 4,512.230 15,519,096 10,288,360 Less Allowance for Doubtful Accounts (163,742) (9.352) S15.355354 5 10.279.008 Annual Report 2006— District of Maple Ridge 9 Notes to the Consolidated Financial Statements For the Year Ended December 31, 2006 3. Recoverable Local Improvements The Municipality provides interim financing for certain geographically localized capital projects. It recovers these amounts either from the benefiting property owners or from provincial subsidies. As at December 31, 2006 the recoverable balance was comprised as follows: 2006 2005 Recoverable from property owners Transportation and drainage projects Local improvement fund projects Sewerage projects Recoverable from Province Sewerage projects Water system projects $ - $ 181,976 591,083 793,319 8,517 16,353 599,600 991,648 206,155 354,033 9,019 36,966 215,174 390,999 S 814,774 S 1.382.647 Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the "Plan"), a jointly trusted pension plan. The board of trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. The pension plan is a multi-employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 130,000 active members and approximately 48,000 retired members. Active members include approximately 30,000 contributors from local governments. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of plan funding. The most recent valuation as at December 31, 2003 indicated an unfunded liability of $789 million for basic pension benefits. The next valuation will be as at December 31, 2006 with results available in 2007. The actuary does not attribute portions of the surplus to individual employers. The above disclosure represents the most current information at the time of the Municipality's 2006 financial audit. Employer contributions to the Plan for 2006 were $1,266,984 ($1,019,441 for 2005) they are included in consolidated operating expenditures. Employee contributions for 2006 were $1,145,208 ($941,983 for 2005). Accounts Payable and Accrued Liabilities: 2006 2005 Accounts Payable: General S 2,893,433 $ 2,575,051 Other Governments 5,712.422 4,443,046 Salaries and Wages 915.846 863,700 9,521,701 7,881,797 Accrued Liabilities: Vacation Pay 503,234 399,234 Other vested benefits 274,999 144,222 778.233 543.456 $8.425.253 10 Annual Report 2006— District of Maple Ridge Notes to the Consolidated Financial Statements. For the Year Ended December 31, 2006 Debenture Debt: Debt principal is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. During the year the Municipality discharged the Mortgage liability held with Toronto Dominion bank and replaced the liability with debenture debt in the amount of$ 16,300,000 from the Municipal Finance Authority. The Municipality carries no debt for others. The Debenture debt issued and outstanding as at December 31, 2006 was $47,737,412 ($33,051,518 for 2005). The following debenture debt amounts plus related interest are payable over the next five years. 2007 2008 2009 2010 2011 $1,812,793 $1,794,001 $1,727,113 $1,760,031 $1,779,974 As at December 31, 2006 the Municipality has approved but un-issued debenture debt in the amount of $700,000 under Loan Authorization Bylaw 6246 which expires in 2011. Other Assets: Debt Reserve Fund: The Municipal Finance Authority of British Columbia provides capital financing for regional distncts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. If this occurs the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The Municipality has estimated that there is only a remote possibility that these funds will not be paid to it and therefore these funds have been included in Other Assets of $611,828 ($1,000,530 for 2005). Annual Reporl 2006— District of Maple Ridge Notes to the Consolidated Financial Statements For the Year Ended December 31, 2006 8. Employee Future Benefits The Municipality provides employee future benefits in the form of severance benefits and vested and non-vested sick leave to qualifying employees. These benefits are not separately funded. Severance benefits are cash settlements paid to employees who cease their employment with the Municipality after a specified period of time. Full time employees hired before February 11, 1999 qualify for five days pay per year of employment, provided they either work a minimum of twenty years with the Municipality or retire as defined by the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for twenty days pay provided they work a minimum of ten years with the Municipality and retire as defined by the Public Sector Pension Plan Act. The Municipality permits full time employees to accumulate up to 18 days per year of service for future illnesses up to a maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance this benefit does not vest and cannot be converted to any other type of benefit. An actuarial valuation of these benefits was performed to determine the Municipality's liability and accrued benefit obligation as at December 31, 2005 and updated for December 31, 2006. The valuation resulted in an unamortized actuarial gain of $59, 100 at December 31, 2006. The benefit liability at December 31, 2006 was $3,915,400 ($3,587,774 for 2005) is comprised as follows: 206 ZQQ5 Benefit Liability - Beginning of the year $3,587,774 $3,171,602 Add (less): Unamortized actuarial gains (losses) 76.326 - Accrued benefit obligation - Beginning of the year 3,664,100 3,171,602 Add: Total liability related costs Current service costs 241,800 396,697 Interest on accrued benefit obligation 178,400 185,706 Amortization of actuarial losses (gains) 76.326 - 496,526 582,403 Less (Add): Liability related costs not increasing accrued benefit obligation - 76,326 - amortization of actuarial loss. Actuarial gain (loss) 59,100 (76,326) Benefits paid during the year 168,900 166.231 304,326 89,905 Accrued Benefit Obligation - End of the year 3,856,300 3,664,100 Add (less) Unamortized actuarial gains (losses) 59,100 (76,326) Benefit liability - end of the year S3.915,400 $3.587.774 Actuarial assumptions used to determine the Municipality's accrued benefit obligation are as follows: 2006 2005 Discount rate (long-term borrowing rate) 4.50% 5.65% Expected future inflation rate 2.50% 5.65% Merit and inflationary wage and salary increases averaging 4.55% 5.65% 12 Annual Report 2006 - District of Maple Ridge Notes to the Consolidated Financial Statements For the Year Ended December 31, 2006 Mortgage Liability During 2004 the Municipality's subsidiary company assumed a mortgage with the Toronto Dominion bank as part of the acquisition of the town centre properties. The mortgage amount ($16,692,115) plus accrued interest ($41,283) was assumed at a rate (6.5%) which was unfavorable in relation to borrowing rates which were prevalent at the time. The mortgage liability was revalued at the present value of the payments required under the mortgage using the Municipality's cost of borrowing. This resulted in an increase in the liability by $997,469 which was accounted for as a discount in proceeds received. The discount was amortized over the remaining term of the mortgage. The mortgage matured in November of 2006 and was refinanced with Municipal Finance Authority debenture debt at a rate of 4.99%. (Note 6) The Mortgage Liability December 31, 2006 was Nil ($16,726,326 for 2005) comprised as follows: Interest Principal expense and payments and Balance amortization amortization Balance Dec 31. 2005 in 2006 in 2006 Dec 31. 2006 Mortgage Payable $16,284,106 $ 908,616 $16,284,106 $ - Discount 442,220 (442,220) 442.220 - Mortgage Liability $16,726,326 S 466.396 16.726.326 S - Contingencies, Commitments and Unrecognized Liabilities: Third Party Claims Where losses related to litigation are likely and can be reasonably estimated management accrues its best estimate of loss. For 2006 this estimate is $612,116 ($534,000 for 2005). The Municipality is further exposed to losses with respect to claims, the likelihood of which is not known. Management estimates that the exposure is approximately $63,000. This estimate is based on the deductible portion of insurance claims and on the mid-range of other non-insurable claims. Additional accounts payable, if any, will be recorded in the period they become determinable. Contractual Obligations (i) Sewer and Water (a) Under cost sharing agreements with the Greater Vancouver Water District, the Municipality is committed to make annual payments as follows: Until the year 2007 totaling $20,223 plus related interest for the water reservoir on Dewdney Trunk Road at 248th Street, the current annual payment is $87,149 including interest until 2007 when the payment terms are to be renegotiated. Until the year 2012 totaling $104,370 plus related interest for the water main joint 1. Current annual payment is $226,736 including interest until 2012. Annua' Report 2006— District of Maple Ridge 13 Notes to the Consolidated Financial Statements For the Year Ended December 31. 2006 Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totaling $870.307 plus related interest for facilities in the Maple Ridge/Pitt Meadows sub-area. The current annual payment is $220,482 plus interest. The Municipality has entered into a cost share agreement with the Greater Vancouver Water District for the construction of infrastructure. Under this agreement the Municipality expects to incur liabilities of approximately $9,000,000 over the next seven years. The liability will be recorded as the related costs are incurred. (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five-year renewal option. In January 2004 the Municipality renewed the agreement for an additional five-year period. The minimum annual payment due for the provision of ice time is $552,225. These payments are recorded as expenditures when the ice time is provided. (c) Contingent Gains In 1998 the Municipality provided financial assistance, including property appraised at $2.2 Million, to the Maple Ridge Elderly Citizen Recreation Association in order to enable them to construct a residential housing complex for senior citizens. In exchange for the assistance, the Association agreed to place restrictive covenants on each unit, which could recover up to $1.45 Million on re-sales by subsequent owners. These covenants apply until 2030. At December 31, 2006 a further $0.68 million ($1.06 million for 2005) remains recoverable. In 2006 proceeds from the resale of units under the restricted covenants amounting to $378,985 ($267,031 for 2005) were paid to the Municipality. These proceeds are recorded as User fees and other revenue. Unrecognized Liability The Municipality holds shares in a non-profit organization that provides protective services to its members. Should the organization dissolve or management choose to withdraw from the organization the Municipality would be liable for a proportionate share of any debt the organization held at that time. The liability is expected to be discharged over time through payments by the Municipality and others for the provision of these services by the organization. Due to the ongoing operations of the organization the liability could only be quantified if the Municipality chose to withdraw. Consequently no liability has been recognized in these financial statements. 14 Annual Report 2006— District of Maple Ridge j/ Notes to the Consolidated Financial Statements For the Year Ended December 31, 2006 11. Interest Expenditures: Interest expenditures consist of debenture debt interest, mortgage liability interest, and interest on the employee future benefits liability. Interest is apportioned to functional areas of expenditure based on the related debts as follows. Debenture Benefits Mortgage Total Total Debt and Other Liability Interest Interest Interest Interest Interest 2006 2005 Transportation Services $ 38,389 $ 2,262 $ - $ 40,651 S 50,603 Recreation & Cultural 1,566,525 - - 1,566,525 1,715,760 WaterFacilities 3,741 - - 3,741 56,130 Sewer Facilities 46,949 - - 46,949 197,645 General Government 471,877 178,400 466,396 1,116,673 965,806 52.127.481 $ 180.662 $ 466.396 S2.774539 52.985.944 Annual Report 2006— District of Maple Ridge 15 Statement C The Corporation Of the District of Maple Ridge Consolidated Statement of Change in Cash and Temporary Investments For the Year Ended December 31, 2006 Actual Actual Cash and Temporary Investments Provided by (Used For): Operations: Excess (Deficiency) of Revenue over Expenditures S 4,875,392 $ 3,296,776 Decrease (Increase) in Non-Cash Financial Assets Accounts receivable (5,076,347) (93,667) Recoverable local improvements 567,873 299,954 Other assets 388,702 (323,076) (4,119,772) (116,789) Increase in Short Term Liabilities Accounts payable 1,874,683 185,825 Deferred revenues 1,674,387 894,229 Restricted revenues 9,447,345 3,240,678 Employee future benefits 327,626 416,172 Refundable performance deposits and other 532,114 162,083 13,856,155 4,898,987 Financing: Principal repaid (18,340,433) (1,982,224) Long term debt issued 16,300,000 - (2,040,433) (1,982,224) Investing: (Increase) decrease in portfolio investments (17,044,593) 2,094,742 (Decrease) increase in Cash and Temporary Investments (4,473,251) 8,191,492 Cash and Temporary Investments— Beginning of Year 32,540,017 24,348,525 Cash and Temporary Investments - End of Year S 28,066,766 $ 32,540,017 The notes to the Consolidated Financial Statements are an integral part of this statement Contingencies, Commitments and Unrecognized Liabilities (Note 10) 8 Annual Report 2006— District of Maple Ridge • 4, Statement 2 The Corporation of the District of Maple Ridge Statement of Changes in Capital Fund Balances For the Year Ended December 31, 2006 Actual Budget Actual 2006 2006 2005 Capital Fund Balances - Beginning of Year S (1,638,163) $ (1,638,163) S (1,033,061) Add: Revenues Allocated to Capital Funds Subdivision infrastructure contributions 10,848,250 10,848,250 26,284,692 Development fees (schedule 5) 4,764,529 13,482,490 3,964,951 Senior government transfers (schedule 6) 456,507 1.540,065 266,657 16,069,286 25,870,805 30,516,300 Debt issued 357,676 - - Internal Transfers Transfer from Revenue Funds 2,748,635 4,624,236 2,282,005 Transfer from Reserve Funds Local improvement fund - - 310,226 Equipment replacement 582,017 1,430,122 1,193,640 Capital works 1,025,297 3,252,867 249,160 Fire Department capital acquisition 226,004 6,360,640 283,524 Sanitary Sewer 1,069,134 1,354,134 Land 282,819 - - Committed projects 2,271,119 5,513,987 2,577,862 Other 919,692 2,143,275 283,028 6,376,082 20,055,025 4,897,440 Less: Capital Expenditures Protective services 1,533,621 10,962,848 544,937 Transportation 3,681,657 10,674,168 4,540,443 Recreation and culture 4,327,840 8,420,487 2,316,218 Water utility 2,137,659 3,351,204 2,071,471 Sewer utility 431,217 2,536,846 836,516 General government 313,239 2,033,023 1,553,791 Planning, public health and other 246,284 654,124 152,779 Subdivision infrastructure 10.848,250 10,848,250 26,284,692 23,519,767 49.480.950 38.300,847 Increase (Decrease) in Capital Fund Balances 2,031,912 1,069,116 (605,102) Capital Fund Balances - End of Year S 393,749 5 (569,047) 5 (1,638,163) Annual Report 2006— District of Maple Ridge 27 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE OF GUARANTEE AND INDEMNITY AGREEMENTS FOR 2006 "This organization has no guarantees or indemnities under the Guarantees and Indemnities Regulation." Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 5 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2006 I Elected Officials Name IPosition lRemuneration lBenefits lExpenses Daykin Councillor 26,822.46 295.56 1,562.57 Dueck Councillor 26,822.46 3,793.96 3,296.20 Hogarth Councillor 26,822.46 3,782.26 5,296.70 King Councillor 26,822.46 157.30 1,591.39 Robson Councillor/Mayor 72,771.14 5,558.04 - Speirs Councillor 26,873.43 169.00 5,577.42 Stewart Councillor 26,873.17 5,107.06 2,406.82 Totals I 233,807.58 1 18,863.181 19,731.10 2 Other Employees (excluding those listed in Part I above) Name Remuneration lExpenses Bastaja, John 105,850.99 2,875.82 Benson, Laura 78,518.26 2,396.34 Boag, David 104,550.24 807.66 Carmichael, Russ 98,576.58 2,723.01 Carter, Christine 90,354.54 860.67 Christensen, Robert 83,694.75 0.00 Cote-Rolvink, Stephen J. 85,358.53 340.87 Crabtree, Christina L. 76,352.80 4,427.59 Cramb, Donald B. 88,371.38 2,052.78 Den Uyl, Pieter M. 88,448.08 2,511.88 Exner, Howard 93,355.31 6,450.40 Franklin, Steven 82,881.91 0.00 Fryer, Terence 102,596.14 814.49 Gill, Paul 159,122.04 3,951.27 Goddard, Charles 86,540.91 75.84 Grootendorst, Peter 107,744.98 9,355.43 Harcus, David 83,469.68 0.00 Hardy, Wayne 87,680.80 2,057.36 Jorde, Shelley 82,186.63 991.26 Juurakko, Timo 93,107.43 3,225.32 Kivi, Ralph 83,597.78 1,018.01 Leeburn, John 128,140.68 4,407.42 Manson, Gary 88,651.13 1,753.79 McDonald, Brock 109,136.22 67.18 McIntosh, Thomas 85,918.59 5,411.84 Mcleod, Bruce 80,967.34 1,188.88 Mitchell, Ed 84,610.97 2,673.12 Morris, Brett 93,911.00 2,485.95 Murray, Mike 159,122.04 1,005.41 Negoita, Victor 83,916.10 1,364.25 Oddstad, Earl 82,029.33 2,376.80 Pickering, Jane 109,653.67 1,222.78 Quinn, Frank 157,939.03 1,247.09 Ramsay, Robert 84,756.21 125.75 Riach, Ron 83,136.85 2,753.18 Rule, James 210,434.68 14,949.44 Prepared under the Financial information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2006 Sartorius, Dennis 88,424.66 1,610.58 Scherban, Jeff 95,933.94 131.68 Smitton, Mark 93,489.28 1,750.71 Sorba, Jacob 115,876.95 4,312.82 Spence, Dane 107,744.98 4,563.32 Swift, Kelly 83,816.92 704.61 Tierney, Felix 89,090.13 2,274.55 Wheeler, Susan 83,988.19 0.00 Wood, Andrew 110,230.28 6,198.05 Subtotal 4,473,278.93 111,515.20 Consolidated Total of Employees with remuneration less than $75,000 15,471,124.58 144,332.24 Total All Employees 19,944,403.51 255,847.441 3 Reconciliation Total remuneration Elected Officials Other Employees Subtotal 233,807.58 19,944,403.51 I 20178.211.09 Other reconciling Items Employer portion of: CPP El Accruals WCB Pension Other employer costs (Medical, Dental, etc) Labour costs per pg 23, Segment Report 677,618.68 349,294.76 287,570.22 199,557.98 1,266,984.00 830,255.92 I 23,789,492.65 I Prepared under the Financial Information Regulation, Schedule 1. section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF SEVERANCE AGREEMENTS There was one severance agreement under which payment commenced between the District of Maple Ridge and its non-unionized employees during the fiscal year 2006. This agreement represents 11 months of com pensation .* * "Compensation' means salary. Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7) The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2006 1 Alphabetical list of suppliers who received aggregate payments exceeding $25,000 Supplier Name Aggregate amount paid to supplier 11996 HOLDINGS INC 87330 \IERKLEY. DONALD & GRACE 424.076 A & G SUPPLY LTD 36.241 ABBOTSFORD TIMES 42.395 ACCENT GLASS & LOCKSMITH 28.163 ACTIVE NET\VORK LTD 26.220 ..\CUMEN ENGINEERING LTD 65,708 ALBION DYKING DISTRICT 35.990 ANDREW SHERET LTD 27.150 MV FIRE GUARD & SUPPLIES LTD 32.754 MV FRASER & ASSOCIATES 38,505 B A BLACK WELL & ASSOCIATES LTD 26,586 BARTLE & GIBSON CO LTD 71.853 BC HYDRO 882.781 13C SPC'A 279.046 BDO DEN\VOOD\' 57.096 BILLESBERGER. VALERIE 49.632 13013'S A-Z RENTALS LTD . 26,400 BOILEAU ELECTRIC & POLE LTD 232.106 BRISTOL BABCOCK 26.343 BYNETT C0NsTRI:CTION SERVICES 992.902 ('ANADA PIPE COMPANY LTD 119.690 CANADIAN PACIFIC RAIL\VAY 34,102 CEI ARCHITECTURE PLANNING 122.896 CHERRY HOMES LTD 25.302 CHE\"RON CANADA LTD 563,650 CITY OF PITT MEADOWS 150.435 ('LARKE. DOUGLAS NELSON 406,372 CLEAR\VATER ENViRONMENTAL GROUP . 115.219 COBRA ELECTRIC LTI) 45.621 CULl '\l BIA BITULITH IC LTD 721.696 COMMERCIAL AQUATIC SUPPLIES 38407 CO-PILOT INDUSTRIES 155,541 CREATIVE TRANSPORTATION 43.593 CROSS. CONNIE 45.017 CSDC SYSTEMS INC 26,503 CUSTOM BLACKTOP CO 208.914 CWMM CONSULTING ENGINEERS LTD ' 68.573 DAMS FORD LINCOLN SALES LTD 58.777 DAVIES. MIKE 33,191 DAY ADVERTISING GROUP INC 56.269 DELCAN CORPORATION 27.950 DELPIlI SOLUTIONS CORP 75,078 DEMCO DISPOSAL SERVICE LTD 56.017 DOUBLE M EXCAVATING LTD 137.058 DUNWELL LANDSCAPING LTD 30.854 DURANTE KREUK LTD 45,672 EARTH TECH CANADA INC 93.435 EBA ENGINEERING CONSULTANTS LTD 63.449 EMCO LIMITED 39.412 EMERGENCY COMML'NICATIONS 971.979 EMPIRE SIGN WORKS INC 38,052 ESRI CANADA LIMITED 51,958 FARM TEK TL:RF SERVICES INC 55,925 FINNING INTERNATIONAL INC 104,661 FITNESS DEPOT COMMERCIAL INC 77.545 FITNESS FIXATIONS 32.319 FORT FABRICATION & WELDING LTD 42,642 FRASER VALLEY REGIONAL LIBRARY . . 1.969.034 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 114 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2006 FRED SURRIDGE LTD 38.484 FREIGI-ITLINER OF VANCOUVER 187.848 GIBSON \VATER\VORKS SUPPLY INC 75.600 GOLDEN EARS EXPRESS CATERERS 43.151 GOLDER & ASSOCIATES 31.730 GRAND & TOY OFFICE PRODUCTS 34.377 GRANDBOIS. MICHELLE 126.136 GREATER VANC \VATER DISTRICT 3.048,289 GREATER VANCOUVER REGIONAL DIS 318.699 GREEN CUT CONTRACTING 94.259 GUILD. YULE & COMPANY LLP 100.664 GUILLEVIN INTERNATIONAL INC 182.453 HANEY BUILDERS SUPPLIES 1971 28.325 HANEY HORSEMEN ASSOCIATION 35.055 HANKS TRUCKING AND BULLDOZING 32.764 HAPPY HEART FITNESS & EDUC 154.311 HAZCOENVIRO.'2D0042007/8 28.520 HEART & SOUL FITNESS LTD 105.672 HE\VLETT PACKARD CANADA LTD 30,226 HUESER. LA\\'RENCE 346.945 ICBC 104.794 IMPERIAL PAVING 595557 ISL 68.069 ITT FLYGT 30.094 JACKS AUTOMOTIVE & WELDING 118.232 JUST CONTRACTING 50.457 JUSTICE INSTITUTE OF BC . 30.322 KAL TIRE 56.725 KEDCO CONSTRUCTORS LTD 528,089 KERR WOOD LEIDAL ASSOCIATES 29,107 LIDSTO'<E YOUNG ANDERSON 197.439 LONG \IE\V SYSTEMS CORPORATION 44.845 LORDCO PARTS LTD 64,669 LSL MANAGEMENT LTD 88.530 MACKAY.P..MOORE.A.. PERLER,Z. & \VILSON.G. 845,050 MAINROAD CONTRACTING LTD 283,125 MANULIFE FINANCIAL 641.895 MAPLE RIDGE HISTORICAL SOCIETY 60.506 MARK SUTTLE AGENCIES LTD 219.761 MAR-TECH UNDERGROUND SERVICES 63.553 \ICRAE'S ENVIRONMENTAL SERVICES 28184 MCTAR PETROLEUM LTD 34.645 MEDICAL SERVICES PLAN 142,633 METRO MO1'ORS LTD 112,464 \IICROSERVE 49.336 MICROSOFT LICENSING 138.048 .\1ILLS PRINTING & STATIONERY 72.678 MIN OF FINANCE DEPT OF TRANSP. 120.329 MJT ENTERPRISES LTD 77.675 MOBILECOM RADIO COMPANY 33.930 MODERN GROUND MAINTENANCE LTD 68.294 MORROW BIOSCIENCE LTD 32.163 MR DOWNTOWN PARKING SOCIETY 40.199 MR DOWNTOWN PROP OWNERS ASSN 25,000 MUNICIPAL INSURANCE ASSOC 637.917 MUNICIPAL PENSION PLAN 1.317.985 MUSTEL GROUP MARKET RESEARCH 30,210 NOW SOLUTIONS 33.657 OCEAN CONSTRUCTION SUPPLIES 51.287 O'CO\NELL.B.. ST.JEAN.R & ST.JEAN.S. 247.567 PACIFIC SURREY CONSTRUCTION 80.662 PANORAMA LMS 4011 72.733 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 2/4 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2006 PAUL BUNYAN TREE SERVICES 45.060 PEN-WEST CUTTING & CORING 31.002 PITT MEADOVS HERITAGE & MUSEUM 38.629 PITT RIVER QUARRIES 91.686 PLAY)'OWER LT CANADA INC 52.095 POSTAGE BY PHONE 34.120 II'S LTD 79.696 PROFESSIONAL MECHANICAL LTD 172.411 RAYBERN ERECTORS LTD 31.714 RCMP 8.183.962 RECEIVER GENERAL - PAYROLL EMPLOYER PORTION 1.026.913 RELIABLE FLAGGING SERVICES LTD 27.716 RENIDAL PAINTING & RESTORATION 42.416 RG ARENAS (MAPLE RIDGE) LTD 461,479 RIDGE MEADO\V COMM ARTS COUNCIL 173.876 RIDGE MEADO\V COMM FESTIVAL SOC 33,000 RIDGE MEADOWS ARENAS 46.135 RIDGE MEADOWS SENIORS SOCIETY 144.459 RIDGEMEADOWS RECYCLING SOCIETY 856.041 RITE WAY TREE SER\'ICE LTD 83.927 ROAD 1 3 DYKING DISTRICT 65,080 ROCKY MOUNTAIN PHOENIX 90.222 ROSS SYSTEMS INC 52.970 ROSTERMAN ENGINEERING CONSULTA 113.567 ROYAL LEI'AGE BROOKSIDE REALTY 26,648 S & A SUPPLIES 59,278 SCOTTISH LINE PAINTING LTD . 65,778 SHADES OF GREEN LANDSCAPING 27.762 SI\1SO\ MAXkVELL . 59,400 SOL.THRIDGE MECHANICAL LTD 81,527 SPRI\GFORD. NICOLA 47,451 STANTEC CONSULTING LTD . 68.573 SURREY FIRE SERVICE 75,331 TELLS 88,726 TELLS (MOBILIT)') 82.272 TELUS MOBILITY (LEASES) 39.793 TELUS SERVICES INC 66.083 TERASEN GAS 350.364 THUNDERBIRD PLASTICS LTD. 29,355 TIMES NEWSPAPERS 57,972 TOURISM \•IAPLE RIDGE & P.MEADOW 53,846 TRETHEWEY EDGE DYKING DISTRICT 29.309 TRITECH INDt 'STRIES LTD 76.970 TRUE COLORS PAINTING LTD 30,134 ULTRA-TECH CLEANING SYSTEM LTD 172.600 UNISOURCE - INDUSTRIAL 43,602 \'ALLEY LANDSCAPING LTD 137.999 VALLEY RITE MIX LTD 65.447 VAN HOUTTE COFFEE SERVICES INC 31.556 \VASTE SERVICES INC 43.152 \VEST COAST KINESIOLOGY SERVICE 108.821 \VEST COAST TOYOTA 312.374 \VESTERN OIL SERVICES LTD 51,135 \VESTRIDGE SECURITY SERVICES 55.934 \VESTVIE\V SALES LTD 82.532 WILLIS CANADA INC 167,543 VIN VAN PAVING LTD 409,004 VOLSELEY CANADA INC 68,014 WORKERS COMPENSATION BOARD 210.987 \VRAY GROUP 33.272 XEROX CANADA LTD 40.289 Prepared under the Financial Information Regulation, Schedule 1. section 7 and the Financial Information Act, section 2 3/4 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2006 Total aggregate amount paid to suppliers I 38.513.0391 2 Consolidated total paid to suppliers who received aggregate payments of $25,000 or less 6.558.227 C - 3 Total of payments to suppliers for grants and contributions exceeding $25,000 Consolidated total of grants exceeding $25000 Consolidated total of contributions eaceeding $25000 Consolidated total of all grants and Contributions exceeding S25.000 4 Reconciliation Total of aggregate payments exceeding $25000 paid to suppliers Consolidated total of payments of S25.000 or less paid to suppliers Consolioated total of all grants and contribulions exceeding S25.000 Reconciling items Total per Segment Report. Expendilures. pg 23. Goods & Services plus Capital Variance 534,837 0 534,837 S 38.513.039 S 6.558.227 S 534,837 Explanation S 45,715,933 S 109,830 Expenditures in the statements are on an accrual basis, whereas amounts paid are on a Cash basis. It is important to note that not all payments are expenditures and that not all expenditures are payments. It is not practical to reconcile to those sets of data. Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act. section 2 4,4 Management's Responsibility For Financial Reporting The information in this Annual Report is the responsibility of management The consolidated financial statements have been prepared in accordance with Canadian generally accepted accounting principles as outlined under "Significant Accounting Policies" on pages 3 to 5. These include some amounts based on management's best estimates and careful judgment. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Dunwoody LLP, the Municipality's independent auditors, has audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated fmancial statements principally through its Audit Committee. The Committee meets with management nine times on a scheduled basis and at least semi-annually with BDO Dunwoody LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO Dunwoody LLP has unrestricted access to the Municipality, the Audit Committee, and Council. The Audit Committee reviews the consolidated fmancial statements with management prior to submission to Council for approval. It also reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. Paul Gill, CGA I/rn Rule' General Manager: Corporate & Financial Services ef Administrative Officer Annual Report 26 - District of Maple Rtdge The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF FINANCIAL INFORMATION APPROVAL The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9 (2), approves all the statements and schedules included in this Statement of Financial Information produced under the Financial Information Act. Paul Gill BBA, CGA GM Corporate & Financial Services Date Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 9 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordon Robson DATE: May 30. 2007 and Members of Council FILE NO: T21-212-003 FROM: Chief Administrative Officer ATTN: SUBJECT Adjustments to 2006 Collector's Roll EXECUTIVE SUMMARY: BC Assessment (BCA) has made a revision to the 2006 Collector's Rolls through the issuance of Supplementary Roll 2006-14. The Collector is required to make all the necessary changes to the municipal tax roll records and report these adjustments to Council. RECOMMENDATION: The report dated May 30, 2007 is submitted for information. DISCUSSION: (a) Background Context: One folio is affected: The property in question is owned by a Church and the regulations governing statutory exemption for churches were incorrectly applied. As a result of a review by the Property Assessment Appeal Board, BCA has been directed to change the classification of some of the land and buildings previously considered residential class to non-profit class and exempted to comply with the statutory exemption granted churches. (Municipal tax decrease, residential class $ 786) Business Plan/Financial Implications: There is a total decrease of $1,433.26 in tax revenue of which the municipal share is $786. CONCLUSIONS: Review by the PAAB resulted in a decrease of the current residential assessment base of approx. $ 195.000. This report dated May 31, 2007 is submitted for information and is available to the public. Prepared by: Silvia Rutledge Approved b' Ljaco G. Sorba, C.G.A. Manager of Ievenue & Collections Director of Finance App'thved b: Paul Gill, B.B.A.; (t. ,.enna,P%rate&Financial Services Concurrence: J.L. (Jim) RJie Chief Administrative Officer 1132 CORPORATION OF THE MAPLE RIDGE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Gordy Robson DATE: May 31, 2007 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: Fraser Valley Regional Library Operating and Services Agreement EXECUTIVE SUMMARY: The attached agreement is forwarded to Council for consideration. The agreement is a duplicate of the previous agreement entered into with the Regional Library system. RECOMMENDATION: That the Mayor and Clerk be authorized to sign the Fraser Valley Regional Library Operating and Services Agreement for 2007. DISCUSSION: Background Context: 2002 was the first year an agreement was signed between the Municipality and the FVRL. The agreement reflected the prior unwritten agreement between the District and FVRL The 2007 agreement has not changed significantly over 2006. Desired Outcome: The desired outcome of the agreement and our relationship with FVRL is the provision of excellent Library services in as cost effective a fashion as possible. The required efficiencies have been achieved through regional collaboration. Strategic Alignment: Part of ensuring a safe and livable community is ensuring basic services are available for citizens. Maple Ridge residents make excellent use of the Library (over 60% of Maple Ridge households make use of the resource). Citizen/Customer Implications: Use of the Library has increased significantly (by approximately 40%) since the new facility opened and the hours were increased to include Mondays and Sunday afternoons through much of the year. Interdepartmental Implications: N/A I:\7700 Recreation\7960 Library\CR FVRL Operating Agreement 2007.doc 1151 1) Business PlanlFinancial Implications: The Library levy has been established for 2006 and reflects the service levels described in the agreement. Council discussed and endorsed the Library budget previously. Policy Implications: N/A Alternatives: Council could request adjustments to the agreement or decline to sign the agreement. Declining to sign would result in considerable uncertainty with respect to our relationship with the FVRL. Since the Library has provided excellent services to Maple Ridge residents neither of these options is recommended. CONCLUSIONS: The Library Services Agreement with the Fraser Valley Regional Library has been very positive in terms of providing valuable services to Maple Ridge residents in a cost-effective manner. The new agreement is the same as an agreement negotiated late in 2001 with a few minor exceptions to continue to meet the needs. It is felt to be appropriate to continue the current relationship as described in the agreement. --7 by: Mike Murray / General Manager: Coinmunty Development, Parks and Recreation bj Paul Gill, B. Comm, CGA General Manager: Financial and Corporate Services Concurrence:AhiefL. (Jim) Rule Administrative Officer MM:ik I:\7700 Recreation\7960 Library\CR FVRL Operating Agreement 2007.doc 13 11111 NINE Em UFVRL FRASER VALLEY REGIONAL LIBRARY U FRASER VALLEY REGIONAL LIBRARY OPERATING AND SERVICES AGREEMENT WITH I District of Maple Ridge I 1 JANUARY 2007-31 DECEMBER 2007 I U II U www .fvrl .b Read. Lear c n". P I ay. II U LIBRARY OPERATING AND SERVICES AGREEMENT THIS AGREEMENT made the ____ day of 2007 BETWEEN: FRASER VALLEY REGIONAL LIBRARY DISTRICT, a district library pursuant to the Library Act and having its administrative offices at 34589 Delair Road, Abbotsford, British Columbia, V2S 5Y1 (the "Library") AND: DISTRICT OF MAPLE RIDGE, having its offices at 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 (the "Municipality") WHEREAS: The Municipality is a member municipality of the Library and is represented on the Board of Directors of the Library; The residents of the Municipality receive library services from the Library through the branch library or libraries situated within the Municipality boundaries in those locations as set out in Schedule A; The residents of all member municipalities provide funding to the Library for the operation and administration of the Library, and nothing in this Agreement affects the provision of that funding or the applicable funding formula; The Municipality provides the Library with certain facilities and services to enable library services to be delivered to the Municipality; The Municipality and the Library wish to set out their respective obligations to each other by way of this Agreement; V 2 NOW THEREFORE the parties to this Agreement, in consideration of the promises and contributions made by each to the other, agree as follows: 1. TERMS AND RENEWALS 1.1 Term The term of this Agreement will be one (1) year, commencing on the 1 St day of January 2007 and expiring on the 31St day of December 2007. 1.2 RenewalTerms The parties agree that this Agreement, whether or not amended pursuant to paragraph 1.4, will automatically renew upon expiry for a further one (1) year term, to a maximum period of five (5) years in aggregate, unless either party exercises the right to withdraw in accordance with paragraph 1.3 1.3 Withdrawal Either party may withdraw from this Agreement by delivering notice of its intention to withdraw to the other party prior to July 1 in any calendar year in which this Agreement is in effect. If notice of intention to withdraw is delivered by either party to the other prior to July 1, this Agreement will terminate as of December 31 in the calendar year in which notice is delivered. For certainty, notice of an intention to withdraw delivered by either party after July 1 and before December 31 in any calendar year will be ineffective. Nothing in this paragraph affects the responsibilities of the Municipality as a continuing member of the Library pursuant to the Library Act or constitutes withdrawal of the Municipality from the Library pursuant to the Library Act. 1.4 Amendments to Agreement Either party may request amendments to the operating and service provisions of this Agreement by delivering six (6) months' notice of its request to the other party. Once a request for amendment in accordance with this paragraph has been delivered, both parties will promptly, diligently and in good faith make all reasonable efforts to amend this Agreement in a manner reasonably acceptable to both parties. 3 If the parties are unable to reach agreement on proposed amendments within three (3) months of the notice in this paragraph being delivered, either party may remit the disputed matter or matters to the Library Board of Directors and both parties agree that the decision of the Library Board of Directors will be final and binding. Any amendments to this Agreement agreed upon by the parties, or finally determined in accordance with paragraph 1.4(c), will take effect three (3) months after the agreement or determination, or such other date as the parties may agree. For certainty, in no event will a notice requesting amendments to this Agreement be deemed by either party to constitute a notice of withdrawal, and any notice of intention to withdraw may only be delivered in accordance with paragraph 1.3 of this Agreement. Any agreed amendments to this Agreement may be executed by separate agreement, and be attached as an addendum to this Agreement. 2. FACILITIES 2.1 Premises The Municipality will secure and provide, at its sole cost, all premises and facilities within the Municipality's boundaries required for Library purposes, and will consult with the Library regarding current and future requirements, prior to any acquisition or disposition of land and improvements necessary or desirable for Library purposes. Where any land and premises provided by the Municipality for Library purposes are leased by the Municipality, the Municipality will be solely responsible for ensuring the land and premises may be used for Library purposes as contemplated herein. 2.2 Furnishings The Municipality will, after consultation with Library staff regarding the reasonable requirements of the Library, provide and maintain all furnishings necessary for the effective use of all Library premises within the Municipality, including furnishings necessary or desirable for use by Library staff and patrons. All furnishings provided will be of a quality and standard which meet or exceed all health and safety requirements that may be applicable. The Municipality will provide new and replacement furnishings as needed for Library purposes, as determined by the Municipality after consultation with Library staff. .4 (d) Furnishings to be provided and maintained by the Municipality for each Library premises include all shelving, racks, carts and display units for the temporary and permanent storage of Library collections; computer desks or tables and chairs for use by Library patrons; desks, chairs, counters, and other work furnishings for use by Library staff in the performance of their duties; reading and study tables and chairs, including children's furnishings for reading areas, as required or desirable; and flooring, carpeting, lighting and other fixtures and amenities appropriate and desirable for the comfortable use of Library premises by patrons and Library staff. (e) The Library will promptly inform the Municipality of any directives or orders the Library may receive from the Workers Compensation Board or other regulatory agency which may affect the type or quality of furnishings which may or must be used for Library purposes. 2.3 Maintenance The Municipality will, after periodic consultation with Library staff regarding the reasonable requirements of the Library, provide all premises maintenance for the safe and comfortable use of the premises by Library patrons and staff, to the standard of a careful and prudent owner and in accordance with any legal requirements, including all premises and improvements repairs, upgrading, renewal, replacement and maintenance, including roofing, structural, plumbing, electrical, heating and air conditioning, ventilation, and similar fixtures, appliances or operational features of the premises; regular cleaning, repair, replacement and maintenance of flooring, carpeting, lighting, and similar fixtures and amenities; (C) all janitorial or cleaning services on a regular basis to maintain a clean, safe and healthy environment in the Library premises, to a standard acceptable for the use of the Library premises by the public; and (d) clearing and maintenance of ingress and egress routes to Library premises for pedestrian and, where applicable, vehicular traffic, including cleaning, snow removal, ice removal and precautions such as sanding or salting, leaf and debris removal, paving and pavement repairs, lighting, and similar reasonable maintenance to ensure the safe and secure use of access routes by Library patrons and staff. 14 5 2.4 Security The Municipality, after consultation with Library staff regarding reasonable requirements, will provide all security measures and arrangements necessary for the protection of the premises, equipment, and library collections and the safety of Library patrons and staff, at a level comparable to other Municipality facilities having similar uses or functions, including any alarm or security systems, locks or locking devices, motion sensors, safety lighting, safety patrols or similar safety measures which may be reasonably required. 2.5 Utilities and Taxes The Municipality will provide, at its sole cost, all utilities, including water, gas, electrical energy, solid waste removal and similar services as may reasonably be required for the operation of the Library in the premises. The Municipality will be responsible for the payment of all taxes, local improvement charges or other levies which may apply in respect of the land or premises occupied by the Library within the Municipality. 2.6 Indemnity The Municipality will indemnify the Library and Library staff from any claim, notice of claim, demand, suit, action, cause of action, damages, losses or costs, including legal costs, with respect to the injury or death of any person, or damage to any property, arising from, caused by, resulting from or attributable to the premises, including their use by Library staff and patrons, the maintenance of the premises, and the furnishings excepting where and only to the extent to which any such injury, death or damage is attributable to the negligence of the Library or Library staff. 2.7 Insurance The Municipality will obtain and maintain on a continuous basis, all insurance coverage reasonably required in respect of the premises, improvements, fixtures, appliances, furnishings and other works which the Municipality pursuant to this Agreement provides for use by the Library, all such policies to include the Library as an additional named insured in respect of the collections, computer equipment or other physical assets provided by the Library, and including replacement cost insurance where prudent. 2.8 Meeting Rooms The Municipality will operate any meeting rooms available for public use located in any library, subject to the Library having priority of use for any meeting room for Library purposes. The Municipality will be responsible for scheduling the meeting rooms for public use and the Municipality will be entitled to retain any revenues derived from any rentals of the meeting rooms for such public use. 6 3. COLLECTIONS AND EQUIPMENT 3.1 Collections The Library will provide and maintain all library collections, including books, periodicals, reference materials and similar acquisitions for use in the library or libraries located within the Municipality, subject to the policies of the Library Board and within budget limitations, for use by the public in accordance with circulation and use policies of the Library. 3.2 New Libraries or Relocation of Premises Where a new library is established in the Municipality, the Library will only be required to meet the obligation in paragraph 3.1 where the Library has received a minimum of one (1) year's confirmation from the Municipality that a new, additional library is to be established within the Municipality. Where an existing library is to be relocated to new premises within the Municipality, the Municipality will be responsible for all costs associated with moving the collection, furniture, equipment and other library contents. 3.3 Equipment The Library will provide, maintain, repair and replace as necessary all photocopiers, fax machines and computer equipment (including terminals, peripherals, drives, printers, modems, and related equipment) and supplies necessary for the operation of the computer equipment, as may reasonably be required to provide services at each library within the Municipality. The Municipality will provide, maintain, repair and replace as necessary all telephone equipment reasonably required for each library within the Municipality, and be responsible for all telephone service charges payable with respect to the use of such telephone equipment by the Library. 3.4 Indemnity The Library will indemnify the Municipality, its officers, employees, servants and agents, from any claim, notice of claim, demand, suit, action, cause of action, damages, losses or costs, including legal costs, with respect to the injury or death of any person, or damage to any property, arising from, caused by, resulting from or attributable to the operation and delivery of Library services or the use of any Library equipment excepting where and only to the extent to which any such injury, death or damage is attributable to the negligence of the Municipality or its officers, employees, servants and agents. r1 3.5 Insurance The Library will obtain, and maintain on a continuous basis, all insurance coverage reasonably required in respect of the collections, computer equipment and supplies which the Library pursuant to this Agreement provides for use, all such policies to include the Municipality as an additional named insured in respect of any computer or other equipment provided by the Municipality for use in the Library. 4. LIBRARY SERVICES 4.1 Staffing The Library will, following periodic consultation with the Municipality regarding reasonable requirements, provide all staff and resource personnel required for the operation of the library or libraries in the Municipality, having regard to the hours of operation and programs offered by each library and budget limitations. Staffing to be provided at each library during the hours in which the library is open to the public will include as a minimum, but not be limited to, Manager I Deputy Manager: 1.01 FTE Librarians: 4.36 FTE Assistants: 15.03 FTE Other: 4.2 Hours of Operation (a) The Library will, following periodic consultation with the Municipality regarding reasonable requirements, provide library services to the public during the following hours of operation: (1) Maple Ridge Public Library: Monday to Friday: 10:00 a.m. to 9:00 p.m. Saturday: 10:00 a.m. to 5:00 p.m. Sunday: 1:00 p.m. to 5:00 p.m. (School Year) 8 As an exception to paragraph 4.2(a), each library in the Municipality will be closed to the public on the following statutory holidays: New Years Day Labour Day Good Friday Easter Monday Victoria Day Canada Day British Columbia Day Thanksgiving Day Remembrance Day Christmas Day Boxing Day 4.3 Discretionary Closures Each library in the Municipality may be closed for one or two additional days in each year for staff training or related purposes, and the Library will provide the Municipality with three (3) months notice of the date or dates of any proposed closure. 5. PROGRAMS 5.1 Library Programs The Library will offer its regular programs based on the staffing complement as set out in paragraph 4.1 to each library in the Municipality. Such programs include but will not be limited to Internet Training Children's Programs Adult Programs 5.2 Special Programs The Library will offer the following special programs, based on the staffing complement as set out in paragraph 4.1, to each library as set out below: Maple Ridge Public Library: Summer Reading Club Children's Specials Author Readings 6. DISPUTE RESOLUTION 6.1 Negotiation If the parties to this Agreement are unable to agree on the interpretation or application of any provision herein, or are unable to resolve any other issue in dispute pertaining to this Agreement, the parties agree to promptly, diligently and in good faith take all reasonable measures to negotiate an acceptable resolution to the disagreement or dispute. 6.2 Referral to Committee If the parties have negotiated in good faith pursuant to paragraph 6.1 and have been unable to resolve their disagreement or dispute within 30 days of the disagreement or dispute arising, either party may give notice to the other party and to the Library Board of Directors requesting the matter under disagreement or dispute be referred to a committee of the Board of Directors, to be selected by resolution of the Board. The committee selected by the Board will meet as necessary with representatives of each party and use all reasonable efforts to mediate a resolution acceptable to both parties. If the committee is unable to mediate a resolution acceptable to both parties within 60 days of its selection by the Board, the committee will forward its recommendations on thE appropriate resolution of the disagreement or dispute to the Board. 6.3 Board Decision Final The Board will, following receipt of the recommendations of the committee pursuant to paragraph 6.2, consider the matter under disagreement or dispute for decision, and both parties agree that the decision of the Board of Directors will be final and binding. 7. GENERAL PROVISIONS 7.1 Further Assurances The Municipality and the Library acknowledge and agree that this Agreement is not, nor is it intended to be, exhaustive of the various responsibilities of each party to the effective operation of the Library and the delivery of its services within the Municipality. Each party hereby agrees to take all further steps, and give such further assurances including the execution of any further documents, which may be reasonably necessary to carry out the spirit and intent of this Agreement. 11 7.2 Other Matters In respect of any matter, which this Agreement does not address, the Municipality agrees to be bound by any decision of the Library Board of Directors where the matter is within the jurisdiction of the Library and the decision is adopted in accordance with the applicable provisions of the Library Act. 7.3 Provisions Severable Except as provided in this Agreement, if any provision of this Agreement is unenforceable or invalid for any reason whatsoever, such unenforceability or invalidity will not affect the enforceability or validity of the remaining provisions of this Agreement, and such unenforceable or invalid provisions will be severed or deemed to be severed from the remainder of this Agreement. 7.4 Applicable Law This Agreement will be governed by and construed in accordance with the laws of British Columbia and the laws of Canada applicable thereto, which will be deemed to be the proper law hereof and the parties hereto attom to the jurisdiction of the courts of British Columbia for all purposes. 7.5 Notice Any notice required to be given hereunder by a. party hereto will be deemed to have been well and sufficiently given if mailed by prepaid registered mail or sent by electronic transfer to, or delivered to, the attention of the person at the address set out below: If to the Municipality: District of Maple Ridge, 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 If to the Library Fraser Valley Regional Library, 34589 Delair Road, Abbotsford, British Columbia, V2S 5Y1 11 U, - I IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first above written: MUNICIPALITY by its authorized signatories • IláYAX4 • I] kW by its authorized signatories 12 SCHEDULE A LIBRARY LOCATIONS Maple Ridge Public Library 130-22470 Dewdney Trunk Road Maple Ridge, British Columbia V2X 5Z6