HomeMy WebLinkAbout2007-11-19 - Committee of the Whole - Agenda and Reports.pdfDistrict of Maple Ridge
COMMI1TEE OF THE WHOLE
AGENDA
November 19, 2007
4:00 p.m.
Council Chamber
PLEASE NOTE CHANGE OF TIME
Committee of the Whole is the initial venue for review and debate of issues.
No voting takes place on bylaws or resolutions. A decision is made to send
an item to Council for debate and vote or to send an item back to staff for
more information or clarification.
Chair: Acting Mayor
DELEGATIONS/STAFF PRESENTATIONS
PUBLIC WORKS AND DEVELOPMENT SER VICES
Note: Owners and/or Agents of Development Applications may be permitted
to speak to their applications with a time limit of 10 minutes.
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/030/07, 12367 224 Street, RS-1 to RM-2
Staff report dated November 8, 2007 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6522-2007 and Maple Ridge Zone
Amending Bylaw No. 6523-2007 to permit a 33 unit townhouse development
be given first and be forwarded to Public Hearing.
1102 VP/077/07, 22017 124 Avenue
Staff repOrt dated November 5, 2007 recommending that the Corporate
Officer be authorized to sign and seal DVP/077/07 to vary the minimum rear
yard setback on proposed Lot 4 in support of a 4 lot subdivision.
Committee of the Whole Agenda
November 19, 2007
Page 2 of 3
1103 Kanaka Way Traffic Safety Improvements
Staff report dated November 14, 2007 recommending the amendment of the
Financial Plan to reallocate funding as detailed in the report.
1104 Santa Claus Parade and Christmas Festival in the Park, Use of Streets
Staff report dated November 9, 2007 recommending the use of municipal
streets be authorized for the Santa Claus Parade and Christmas Festival in
the Park on Saturday, December 1, 2007.
1105 Holding Tank Bylaw for Waldun Group, 9393 - 287 Street
Staff report dated November 13, 2007 recommending that Maple Ridge
Holding Tank (Waldun Group, 9393-287 Street) Bylaw No. 6525-2007 be
read a first, second and third time.
FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended October 31, 2007
Staff report dated November 9, 2007 recommending that the disbursements
for October 2007 be approved.
COMMUNITY DEVELOPMENTAND RECREATION SERVICES
1151 Jackson Farm
Staff report dated November 13, 2007 recommending the deferral of any
development proposal for Jackson Farm until completion of the Cemetery
Master Plan and the 2008 Parks, Recreation and Cultural Plan update.
1152 Tourism Fee for Service Agreement
Staff report dated November 14, 2007 recommending that the Tourism Maple
Ridge and Pitt Meadows Fee for Service Agreement be renewed for 2008.
1153 2008 UBCM Tourism Funding
Staff report dated November 14, 2007 recommending that an application for
Tourism funding be submitted to the Union of British Columbia Municipalities.
4 nat.
Committee of the Whole Agenda
November 19, 2007
Page 3 of 3
1154 Joint Municipal Emergency Program Agreement
Staff report dated November 15, 2007 recommending that the Joint
Municipal Emergency Program Agreement be approved.
CORRESPONDENCE
1171
OTHER ISSUES
1181
ADJOURNMENT
COMMUNITY FORUM
COMMUNITY FORUM
The Community Forum provides the public with an opportunity to speak with
Council on items that are of concern to them, with the exception of Public Hearing
by-laws that have not yet reached conclusion.
Each person will be permitted 2 minutes to speak or ask questions (a second
opportunity is permitted if no one else is sitting in the chairs in front of the
podium). The total time for this Forum is limited to 15 minutes.
If a question cannot be answered, the speaker will be advised when and how a
response will be given.
Council will not tolerate any derogatory remarks directed at Council or staff
members.
If a member of the public has a concern related to a Municipal staff member, it
should be brought to the attention of the Mayor and/or Chief Administrative
Officer in a private meeting.
Other opportunities to address Council may be available through the office of the
Manager of Legislative Services who can be contacted at 463-5221 or by e-mail
at cmarlo@mapleridge.ca .
Checked by:_____________
Date: 67/Ft(/5
4
.*
DISTRICT OF MAPLE RIDGE
British
TO: His Worship Mayor Gordon Robson DATE: November 8, 2007
and Members of Council FILE NO: RZ/030/07
FROM: Chief Administrative Officer ATTN: C of W
SUBJECT: First Reading
Maple Ridge Official Community Plan Amending Bylaw No. 6522-2007 and
Maple Ridge Zone Amending Bylaw No.6523-2007
12367 224 Street
EXECUTIVE SUMMARY:
An application has been received to rezone the subject property from RS-1 (One Family Urban
Residential) to RM-2 (Medium Density Apartment Residential), to permit a stacked Townhouse
Development of 33 Units (four 3 bedroom, sixteen 2 bedroom, nine 1 bedroom with den and four 1
bedroom units). Schedule RB" and Schedule "C"of the Maple Ridge Official Community Plan will
require an amendment due to change in land use and the conservation boundary. The setback area
around Morse Creek will be re-vegetated and dedicated to the District as part of the Watercourse
Development Permit.
RECOMMENDATIONS:
That Maple Ridge Official Community Plan Amending Bylaw No. 6522-2007 be given
first reading and be forwarded to Public Hearing;
That in accordance with Section 879 of the Local Government Act, opportunity for early
and on-going consultation has been provided by way of posting Official Community Plan
Amending Bylaw No. 6522-2007 on the municipal website, and Council considers it
unnecessary to provide any further consultation opportunities, except by way of holding a
public hearing on the bylaw;
That Maple Ridge Official Community Plan Amending Bylaw No. 6522-2007 be considered
in conjunction with the Capital Expenditure Plan and Waste Management Plan;
That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6522-
2007 is consistent with the Capital Expenditure Plan and Waste Management Plan;
That Zone Amending Bylaw No. 6523-2007 be given first reading and be forwarded to
Public Hearing; and
That the following terms and conditions be met prior to final reading.
I. Amendment to Schedule "B" and "C" of the Official Community Plan;
Il. Registration of a Rezoning Servicing Agreement including the deposit of security
as outlined in the Agreement;
1101
Ill. Registration of a statutory right-of-way agreement for drainage;
An Amenity Restrictive Covenant must be registered at the Land Title Office;
Registration of a Geotechnical Restrictive Covenant along with the geotechnical
report which addresses the suitability of the site for the proposed development;
Registration of a Restrictive Covenant protecting the Visitor Parking;
Road dedication as required on 224th Street;
Park dedication as required;
Removal of the existing buildings;
Notification to the Ministry of Environment and Federal Department of Fisheries
and Oceans, regarding proposed in stream works.
DISCUSSION:
a) Background Context:
Applicant: Nystar Developments Corp
Owner: Nystar Developments Corp
Legal Description: Lot: B, D.L.: 399, Plan: 8914 (PID: 007-822-464)
OCP:
Existing: Residential (62 %) and Conservation (38 %)
Proposed: Residential and Conservation
Zoning:
Existing:
Proposed:
Surrounding Uses
North:
South
RS-1 (One Family Urban Residential)
RM-2 (Medium Density Apartment Residential)
Use: Single Family Residential and Conservation
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential and Conservation
Use: Single Family Residential and Conservation
Zone: RS-1 (One Family Urban Residential)
Designation: Urban Residential and Conservation
East: Use:
Zone:
Designation
West: Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Site Area:
Access:
Servicing:
Companion Applications:
Single Family Residential
RS-1 (One Family Urban Residential)
Urban Residential
Multi-Family Residential
RM-4 (Multiple Family Residential) and RM-5
(Low-Density Apartment Residential)
Urban Residential and Conservation
Single Family Dwelling.
Medium Density Stacked Townhouses.
0.624 Ha (1.54 acres)
224th Street
Full Urban
DP/030/07 and VP/030/07
-2-
Project Description:
The applicant is proposing to rezone the subject property at 12367 224 Street from RS-1 (One
Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit a stacked
Townhouse Development of 33 units. Stacked townhouses, rather than apartments, have been
proposed for better neighborhood fit and street presence. To allow greater density and more urban
feel to the project, underground parking is proposed. The massing concept of the project attempts to
break up the 3 storey scale into a series of smaller elements by: stepping the unit placement to
avoid long uninterrupted walls; sloping roof forms (not flat roofs); stepping the massing down at the
building ends from 3 storeys to 2 storeys and utilizing bay windows/dormers and articulated
balconies/porches.
A preliminary Geotechnical Site Assessment Report dated November 20, 2006 has been submitted
by "GeoPacific Consultants Ltd." indicating the site suitable for residential development. An
Environmental Assessment Report dated July 21, 2006 has been submitted by Letts Envirowise
Consultants Ltd. with recommendations for a 15 m setback from Morse Creek and infilling of the
gulch existing in the centre along the property line on the north. They have submitted preliminary
"Storm Water management" and "Erosion Sediment Control" plans, which will be reviewed, finalized
and attached to the Watercourse Development Permit at a later date.
Planning Analysis:
Official Community Plan:
The Official Community Plan currently designates this property as "Urban Residential" and lies within
the Regional Town Center study area. This designation encourages all forms of housing along with
mixed uses where appropriate. 224th Street is considered a major corridor as it is a street built in
whole or part to a collector standard as per policy 3-18(2) (ii). The subject property designation
shows 62 % Urban residential and 38 % Conservation. The proposed residential development
occupies 44.10 % (2,752 m 2) of the site with the rest of the area (63 % of the site) being dedicated
to the District as "Park". This dedication will trigger an OCP amendment to the conservation
boundary of Schedules "B" and "C".
As per Policy 3-22 of the Official Community Plan, residential capacity within the Regional Town
Centre will be given priority to help accommodate the 7,000 new dwelling units anticipated by 2021.
This growth is expected to help revitalize the downtown area and provide a supportive population
base for local businesses and transit. A 'range of housing types and sizes also provides more
opportunities for rental housing and housing that may serve a variety of income levels. It provides
residents the opportunity to live in proximity to shops and services. This proposal with varied unit
sizes ranging from as small as 59.36 m 2 to 119 m2, is an effort towards the District's many efforts
of achieving this residential density and providing more affordable housing within the Regional Town
Centre.
Maple Ridge Regional Town Centre Concept Plan:
The Regional Town Centre Area Plan process was approved by Council earlier this year and will be
based on the goals and recommendations outlined in the Maple Ridge Town Centre Concept Plan
-3-
,, ..
and the Smart Growth on Ground principles. It encourages higher density residential development
and a range of housing forms in the core area in order to help increase the population base to
support local businesses and transit and to increase public safety in relatively complete
communities like the Town Centre that allows residents to live, work, play and shop. The Concept
Plan indicates that this property be utilized for Multi-Family Housing. The proposal aligns with the
Maple Ridge Town Centre Concept Plan in the following ways:
• The development proposal is for medium density stacked town houses residential
development, with a mix of one, two and three bedroom dwelling units;
• Each dwelling unit contains a balcony area, providing opportunities for informal
surveillance within the development and to the Street and surrounding area;
• The applicant has submitted a LEED checklist outlining the components from the LEED
(Leadership in Energy and Environmental Design) Green Building Rating System they
believe the project can achieve.
Green Building Design:
Due to its location within the Regional Town Center Area, the architect will be required to submit a
Green Building Report with a LEEDs covenant which will be attached to the Development Permit.
The architect has submitted a preliminary checklist aimed to achieve 14 LEED points (note:
the applicant is not intending to certify the building).
Zoning Bylaw:
The proposed RM-2 (Medium Density Apartment Residential) zone allows a medium density
apartment use containing some townhouses and specifies a Floor Space Ratio of 1.8. The applicant
has proposed a three storey wood frame building with an FSR of 1.12 (total proposed built up area=
3061.5 m2). The RM-2 zone requires a common usable open space of 20% of the net lot area along
with a common activity area of 1.0 m 2 area per unit (total area required = 583.31 m 2). The applicant
has proposed a common usable open space of 599.205 m 2 which is 21.7 % of the net lot area.
Proposed Variances to the Zoning Bylaw:
The proposed building complies with the density and height requirements of the zone but some
setback variances will be requested. The RM-2 requires a 7.5 m setback on all four sides. The
following setback variances have been requested by the applicant:
- A Front (East) setback variance from 7.5 m to 6.0 m;
- A South side setback variance from 7.5 m to 6.0 m;
- A North side setback variance from 7.5 m to 6.0 m;
- A Rear (West) setback variance from 7.5 m to 3.0 m;
- A balcony setback variance of from 6.89 m to 4.4 m on the north and 4.16 m on the South.
The applicant has submitted a Development Variance Permit application in conjunction with the
Development Permit application for Council to consider prior to final reading. A Development Permit
Report describing the compliance with the Multi-Family Development Permit Guidelines and
outlining the variances requested will follow for Council's review at a later date.
Parking Bylaw:
As per Maple Ridge 0ff-street Parking and Loading Bylaw No. 4350-1990, the proposed RM-2
(Medium Density Apartment Residential) zone requires 1.5 parking spaces per apartment plus 0.2
spaces per unit for visitors parking. This project requires 49.5 parking spaces for residents and 6.6
-4-
spaces for visitors, totaling 56.1 spaces. The applicant has proposed 58 parking spaces of which 8
are for visitors.
DeveloDment Permits:
The subject site is located within two DP areas:
o The Regional Town Center Development Permit area;
o The Watercourse Development Permit area.
The Official Community Plan policies speak to managing growth within the Urban Area Boundary with
the highest density occurring in the Regional Town Centre area. This proposal of 33 unit stacked
townhouses is subject to the "Multi-Family Development Permit Guidelines" and the "Watercourse
Development Permit Guidelines" which will form the subject of future Development Permit reports
for Council's consideration prior to Final Reading of the OCP and Zoning amendment bylaws.
Advisory Design Panel:
On October 9, 2007 the proposed development was reviewed by the Advisory Design Panel. The
panel had several positive comments on the concept and design and had the following
recommendations for revisions:
o North side of the ramp going down to the underground parking extends unto the property
line - protection of existing trees and root zones preferred; hence complete an assessment
of the existing trees on the adjacent property.
• Consider alternate planter material within the courtyard.
• Articulation of massing between two buildings.
• Reconsideration of the Gazebo entry.
The project architect has made some revisions based on the above recommendations, which have
been sent to the panel members. A tree survey was done by a Certified Arborist and Danger Tree
Assessor who recommends that most of the existing trees that line the north property line have
been previously topped or are heavily inundated with English ivy and need removal. Most of the
other larger trees on the site appear to be of average health and structurally sound at this time.
7 trees need to be removed as soon as possible and 16 trees removed prior to any heavy
equipment working around them. On the southwest corner of the proposed building envelope, if
the building can be moved slightly north, the chances of tree survival increase and the risk to
new dwellings decreases. The remaining identified trees appear to be retainable if appropriate
protection measures are implemented.
DeveloDment Information Meeting:
On November 9, 2007 the applicant and the architect held the "Public Information Meeting" at the
Fraser Valley Regional Library on Dewdney Trunk Road from 5-00 to 6-30 PM. This meeting was
attended by 12 people and some highlights were:
• Generally speaking, the neighbours appeared to understand that the zoning would allow this
project and there was considerable discussion regarding what they could do with their own
properties in the future.
There were several comments regarding a positive response to the overall look of the project
and an appreciation that the project utilized underground parking.
A
-5-
• Neighbours to the south requested lots of landscaping and a fence be provided between this
project and their property.
• Seven people support the project and think it is a good development.
• Three people (residents on the north of subject site) did not have any comments.
• Two people did not support the project (owners of the home across the street at 12386 224
Street) with their main objection being, vehicles coming out of the underground parking at
night would have their headlights shine into their living room window.
The developer offered to provide some measures that would reduce this impact on the single family
house of the neighbours across, including some sort of shutter, screen or reflective film for this
window, or some sort of added landscaping, and they appeared to be interested in discussing this
further.
d) Interdepartmental Implications:
Enineerin Department:
The Engineering Department has reviewed the proposal and has the following comments:
• Road dedication of 1.0 m across 224th Street and a statutory right-of-way may be required in
support of a municipal storm sewer.
• Confirming capacity of the existing sanitary sewer on 224th by applicant's engineer.
• Two street lights and one control base, plus ducting across the full site frontage are required
on 224tn Street and site utility company connections have to be underground.
• A 1.8 m wide separated sidewalk, grassed boulevard, a current standard curb and gutter
needs to be constructed along the west side of 224th Street, across the site frontage. If it is
determined that certain trees are to be retained along the west side of 224th Street, the
sidewalk can be placed at the curb to give clearance to the trees.
Fire Department:
The Fire Department has reviewed the proposal and has the following comments:
• A fire alarm system for the complex that not only includes the parkade but each townhouse
unit along with a graphic enunciator at the Gazebo entrance that shows location of all units
by address, a site map and alarm is required.
• Exact locations of fire related infrastructure including lane and pathway measurements and
overhead obstructions have to be specified on the Site Plan.
• Pathway from the street through the Gazebo is to be a minimum of 1.8 m (6 feet) wide.
• Ensure measures to maintain security and fire department access which can be achieved by
a magnetic lock installed to code in the underground parakade and visitor parking to be
separated by durable material for security reasons.
• Ensure security against unauthorized entry on vacant property at all times.
• All Fire Department connection requires being of standard specifications and the location to
be such that it ensures visibility at all times.
Financial Implications
The Parks & Leisure Services Department have identified that after the rezoning is completed they
will be responsible for maintaining the street trees. The Manager of Parks & Open Space has
advised that the maintenance requirement of $25.00 per new tree will increase their budget
requirements which depends on the number of street trees determined at the Development Permit
Stage through the landscaping plans. An Enhancement and Protection Agreement" with the deposit
of security and maintenance period as outlined in the Agreement will be required along with the
Water Course Development Permit. A 2.5 % of the total construction cost of the proposed
development will be required at the Development Permit stage.
Environmental Implications:
The Environmental Implications will be discussed in detail through the Watercourse Development
Permit report that will follow for Council's review at a later date.
CONCLUSION:
The proposed development is centrally located in the Regional Town Centre with respect to many
public transport choices, services and amenities. It is compatible with the surrounding uses and fits
well with the policies of promoting increased density within the Regional Town Center as stated in
the Official Community Plan. This proposal with varied unit sizes ranging from as small as 59.36 m 2
to 119 m 2, is an effort towards District's many efforts of achieving this residential density and
providing more affordable housing within the Regional Town Centre. The proposal promises
environmental upgrades to Morse Creek with re-vegetation around it and park dedication; however
some variances will have to be supported.
lLfJJ
Prepared by. Rasika Acháya, B-Arch, M-Tech, UD (SFU)
MCIP
Approved by:/ Frank Quinn, MBA, P.Eng
GM; Public k1ks 8,lopment Services
Concurrence: J.A. (Jim) Rule
a'hief Administrative Officer
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Official Community Plan Amending Bylaw No. 6522-2007
Appendix C- Zone Amending Bylaw No.6523-2007
Appendix D- Architectural Plans
Appendix E- Landscape Plans
Appendix F- LEEDs Checklist
-8-
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4 CORPORATION OF * THE DISTRICT OF
PptElsbix ,
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6522-2007
A Bylaw to amend the Official Community Plan
WHEREAS Section 882 of the Local Government Act provides that the Council may revise the
Official Community Plan;
AND WHEREAS it is deemed desirable to amend Schedules "B" & "C" to the Official Community Plan;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open
meeting assembled, ENACTS AS FOLLOWS:
This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan
Amendment Bylaw No. 6522-2007
Schedule "B" is hereby amended for that parcel or tract of land and premises known and
described as: -•
Lot B, District Lot 399, Group 1, New Westminster Plan 8914
and outlined in heavy black line on Map No. 739, a copy of which is attached hereto and
forms part of this Bylaw, is hereby redesignated to Conservation.
Schedule C" is hereby amended for that parcel or tract of land and premises known and
described as:
Lot B, District Lot 399, Group 1, New Westminster Plan 8914
and outlined in heavy black line on Map No. 740, a copy of which is attached hereto and
forms part of this Bylaw, is hereby amended by adding Conservation.
Maple Ridge Official Community Plan Bylaw No.6425-2006 is hereby amended accordingly.
READ A FIRST TIME the day of , A.D. 200.
PUBLIC HEARING HELD the day of , A.D. 200.
READ A SECOND TIME the day of , A.D. 200.
READ A THIRD TIME the day of , A.D. 200.
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200.
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MAPLE HDCE OFFCAL COMMUNTY PLAN AMENDING
Bylaw No. 6522-2007
Map No. 740
PURPOSE: TO ADD TO CONSERVATION
1:1500
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APPEIJb;x 'C'
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6523-2007
A Bylaw to amend Map "A" forming part
of Zoning Bylaw No. 3510 - 1985 as amended.
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -
1985 as amended;
NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple
Ridge, in open meeting assembled, ENACTS AS FOLLOWS:
This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6523-2007."
That parcel or tract of land and premises known and described as:
Lot B, District Lot 399, Group 1, New Westminster Plan 8914
and outlined in heavy black line on Map No. 1413, a copy of which is attached hereto
and forms part of this Bylaw, is hereby rezoned to RM-2 (Medium Density Apartment
Residential)
Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached
thereto are hereby amended accordingly.
READ a first time the day of , A.D. 200.
PUBLIC HEARING held the day of , A.D. 200.
READ a second time the day of , A.D. 200.
READ a third time the 4day of ,A.D. 200.
RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200.
MAYOR CORPORATE OFFICER
I'vv 4'-1-u -1
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MAPLE RDCE ZONE AMENDNC
Bylaw No. 6523-2007
Map No. 1413
From: RS-1 (One Family Urban Residential)
To: RM-2 (Medium Density Apartment Residential)
IRLiIIIS]
I 33 Stacked Townhouses for Nyslar flevelopments
12367- 224 Street
DIstrict of
Maple Ridge, B.C.
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STATISTICS & ELEVATION
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ARCHITECT INC.
33 Stacked Townhouses br Nystar Developments
12367-224 Street
District of
Maple Ridge, B.C.
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LEED BC Registered Project Checklist
33 Stacked Townhouses for Nystar Development
TO 12367 - 224th Street
Yes 7 No Maple Ridge, B.C.
LIII __
Prereq 1 Erosion & Sedimentation Control Required
Prereq 2 Riparlan-Wetiand Protection Required
Y Credit I Site Selection 1
Credit 2 Development Density
N Credit 3 Redevelopment of Contaminated Site 1
Y Credit 4.1 Alternative Transportation, Public Transportation Access 1
Y CredIt 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms 1
N Credit 4.3 Alternative Transportation, Alternative Fuel Vehicles 1
N Credit 4.4 Alternative Transportation, Parking Capacity 1
N Credit 5.1 Reduced Site Disturbance, Protect or Restore Open Space
Credit 5.2 Reduced Site Disturbance, Development Footprint
N Credit 6.1 Stormwater Management, Rate and Quantity
N Credit 6.2 Stormwater Management, Treatment 1
Credit 7.1 Heat Island Effect, Non-Roof
N Credit 7.2 Heat Island Effect, Roof 1
V Credit 8 Light Pollution Reduction
Credit 1.1 Water Efficient Landscaping, Reduce by 50%
N Credit 1.2 Water Efficient Landscaping, No Potable Use or No Irrigation 1
N Credit 2 Innovative Wastewater Technologies
N Credit 3.1 Water Use Reduction, 20% Reduction 1
N Credit 3.2 Water Use Reduction, 30% Reduction
Yes 7 No
CaGE LEED eck list 'age 1
Prereq I Fundamental Building Systems Commissloniuig
Prereq 2 Minimum Energy Performance
Prereq 3 CFC Reduction in HVAC&R Equipment
Credit 1 Optimize Energy Performance
Credit 2.1 Renewable Energy, 5%
Credit 2.2 Renewable Energy, 10%
Credit 2.3 Renewable Energy 20%
Credit 3 Best Practice Commissioning
Credit 4 ElImination of HCFCs and Halons
Credit 5 Measurement & Verification
Credit 6 Green Power
Required
Required
Required
Ito 10
CaGBC LEED BC Checklist Page 2
Yes 7 ..'
Yes 7 No
Prereq 1 Storage & Collection of Recyclables Required
Credit 1.1 BuIlding Reuse, Maintain 75% of Existing Walls, Floors and Roof 1
Credit 1.2 Building Reuse, Maintain 95% of Existing Walls, Floors and Roof
Credit 1.3 BuIlding Reuse, Maintain 95% shell and 50% non-shell 1
Credit 2.1 ConstructIon Waste Management, Divert 50% 1
Credit 2.2 Construction Waste Management, Divert 75% 1
Credit 3.1 Resource Reuse, Specify 5% 1
Credit 3.2 Resource Reuse, Specify 10% 1
Credit 4.1 Recycled Content, Specify 5% (post-consumer + 1A post-industrial) 1
Credit 4.2 Recycled Content, Specify 10% (post-consumer + 1A post-industrial)
Credit 5.1 Local/RegIonal Materials, 20% Manufactured Regionally 1
Credit 5.2 Local/RegIonal Materials, of 20% Above, 50% Extracted Regionally 1
Credit 6 RapIdly Renewable Materials 1
Credit 7 Certified Wood
Prereq I Minimum IAQ Performance Required
Prereq 2 Environmental Tobacco Smoke (ETS) Control Required
Credit 1 Carbon Dioxide (CO2 ) Monitoring 1
Credit 2 Increase Ventilation Effectiveness I
Credit 3.1 ConstructIon IAQ Management Plan, During Construction I
Credit 3.2 Construction IAQ Management Plan, Flushout/Testing I
Credit 4.1 Low-EmItting Materials, Adhesives & Sealants I
Credit 4.2 Low-EmittIng Materials, Paints I
Credit 4.3 Low-Emitting Materials, Carpets 1
Credit 4.4 Low-Emitting Materials, Composite Wood I
Credit 5 Indoor Chemical & Pollutant Source Control I
Credit 6.1 Controllability of Systems, Perimeter I
Credit 6.2 ControllabilIty of Systems, Non-Perimeter I
Credit 7.1 Thermal Comfort, Comply with ASHRAE 55-1992 1
Credit 7.2 Thermal Comfort, Permanent Monitoring System . I
CaGI LEED' eckIist age 3
1 Credit 8.1 Daylight & Views, Daylight 75% of Spaces i
credit 8.2 Daylight & Views, Views for 90% of Spaces I
Yes 7 No
N Credit 1.1 Innovation in Design: Provide Specific Title 1
N Credit 1.2 InnovatIon In Design: Provide Specific Title .
N Credit 1.3 InnovatIon in Design: Provide Specific Title
N Credit 1.4 Innovation In Design: Provide Specific Title
N Credit 2 LEEDTM Accredited Professional 1
Yes 7 No
I •i 4 J Points:
Certified 26-32 points Silver 33-38 points Gold 39-51 points Platinum 52-69 points
CaGBC LEED BC Checklist Page 4
•3r±Jl1II1cI
TflT1TE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Gordon Robson DATE: November 5, 2007
and Members of Council FILE NO: VP/077/07
FROM: Chief Administrative Officer ATTN: CoW
SUBJECT: Variance Permit
22017 124 Avenue
EXECUTIVE SUMMARY:
Development Variance Permit application VP/077/07 has been received to vary the RS-lb (One
Family Urban (Medium Density) Residential) zone rear yard setback requirement on proposed Lot 4.
It is recommended that Development Variance Permit VP/077/07 be approved.
RECOMMENDATION:
That the Corporate Officer be authorized to sign and seal DVP/077/07 respecting property
located at 22017 124 Avenue.
DISCUSSION:
a) Background Context
Applicant: Barbara L Davison
Owner: Kerry 0 Davison
Barbara L Davison
Legal Description: Lot: 10, D.L.: 395, Plan: BCP10I90
OCP:
Existing: Urban Residential
Proposed: No Change
Zoning:
Existing: RS-lb (One Family Urban (medium density)
Residential)
Proposed: No Change
1102
b) Project Description:
Single Family Residential
RS-lb (One Family Urban (Medium Density)
Residential)
Urban Residential
Single Family Residential
RS-i. (One Family Urban Residential)
Park
Single Family Residential
RS-Ib (One Family Urban (Medium Density)
Residential)
Urban Residential
Single Family Residential
RS-lb (One Family Urban (Medium Density)
Residential)
Urban Residential
Single Family Residential
Single Family Residential
1240 Avenue and Isaac Crescent
Full Urban
0.347 HA
SD/077/07
To vary the rear yard setback on proposed Lot 4 from
6 m to 2.52 m to permit retention of the existing
carport at rear of dwelling.
Surrounding Uses
North: Use:
Zone:
Designation
South: Use:
Zone:
Designation:
East: Use:
Zone:
Designation
West: Use:
Zone:
Designation:
Existing Use of Property:
Proposed Use of Property:
Access:
Servicing:
Lot Size:
Companion Applications:
Requested Variance:
Application SD/077/07 proposes to subdivide the property located at 22017 124 Ave into 4 lots,
each having a minimum lot size of 557 m 2. Each of the proposed lots meets the minimum lot width,
lot depth and lot area requirements of the zone. The surrounding area has previously been
subdivided into RS-lb lots. It is proposed that the existing house with attached carport on proposed
Lot 4 is to temporarily remain during this phase of the subdivision. The proposed subdivision plan
is attached as Appendix B.
The final phase of the subdivision (at a later date) will involve removal of this house as it sits on the
last 3 fully serviced lots on Isaac Crescent. When this final subdivision occurs, the Approving Officer
will require through the PLA that the variance for rear yard setback on the subject property be
released which will result in normal rear yard setbacks on all lots.
c) Planning Analysis:
The Zoning Bylaw establishes general minimum and maximum regulations for residential development,
and a Development Variance Permit allows Council some flexibility in the approval process. Such
flexibility can allow an applicant to sensitively fit a project to a site or to preserve worthy structures.
-2-
Requested Variance to the District of Manle Ridge Zoning Bylaw:
The applicant is requesting that Maple Ridge Zoning Bylaw be varied as follows:
1. Part 6, Section 601 C. (9) (c) (i) of the RS-lb (One Family Urban (Medium Density)
Residential)) zone of the Zoning Bylaw to reduce the rear yard setback from 6 metres to
2.52 metres on proposed Lot 4.
The attached carport at the rear of the existing house on the subject property extends into
the new rear yard setback. Supporting this variance to reduce the rear yard setback will
allow the owner to retain and have use of the carport while they occupy the existing house.
The house and carport will be torn down at a later date in order to complete the final stage
of the subdivision which will create 3 additional lots on proposed Lot 4. This variance will be
removed as part of the approval process for the future subdivision.
d) Alternatives:
If this application is not approved the applicant would have to demolish the carport.
CONCLUSION:
It is recommended that Development Variance Permit VP/077/07 be approved.
Prepared by- Erika Syvokas
Planning Technician
Approved by: J e Pickering, MCP, MCIP
DirPI
Approved by ,Ø'ank Quinn, MBA, P.Eng
GM: Public Works & Developmer)t Services
Concurrence:/ J.L. (Jim) Rule
I Chief Administrative Officer
ES/dp
The following appendices are attached hereto:
Appendix A - Subject Map
Appendix B - Subdivison Plan
Appendix C- Legal Survey Showing Existing Buildings
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This docum.',t is not idis Lmi.hs ac1gh,ay s1ç,i.d and aea/.d.
A VENUE
CIWC ADDRESS:
22017 124th AVENUE
MAPLE RIDGE, B.C.
0Y( A?C AA1ES
PRES9CWAL LAND SURWMM
4 - 19069 — 947)1 AENVE
5URREV 8.0 V4N 354
1EL. 604-513-9611 FAX 604-513-2202
ALE: 03585
OWC: 3585—CE?
I -
IJJU1;lI,IeI
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
DISTRICT OF MAPLE RIDGE
His Worship Mayor Gordon Robson DATE: November 14, 2007
and Members of Council FILE NO: E02-616-001
Chief Administrative Officer ATTN: C of W
Kanaka Way Traffic Safety Improvements
EXECUTIVE SUMMARY:
Over the past number of months, District staff have been working with the School District, a
developer and residents to enhance safety through traffic calming measures along Kanaka Way.
Pedestrian walkway improvements have been made along Kanaka Creek Elementary School.
Enhanced safety improvements are recommended to encourage vehicles to slow down at two
intersections: Kanaka Way at Gilker Hill Road and Kanaka Way at 234A Street. The work involves the
installation of plastic delineators to extend the curbs at these intersections.
Installing the work in 2007 will allow staff to initiate a traffic calming program this year along River
Road (which is the next highest priority). However, Council approval for funding to install the
improvements is required. This requires a reallocation of existing approved funding - as requested in
this report.
RECOMMENDATION:
THAT the Financial Plan be amended to reallocate funding as detailed in the report titled Kanaka
Way Traffic Safety Improvements" dated November 14, 2007.
DISCUSSION:
a) Background Context:
Over the past few months, as part of the 2007 Safer City program, District staff have been
working with the School District, a developer and residents to enhance safety through traffic
calming measures along Kanaka Way. In particular, the issues raised have been speeding
along the section of Kanaka Way by the school.
Speed and field surveys were conducted by Speed Watch and have identified that speed and
driver behavior is an issue. The installation of curb extensions with the use of delineators will
enhance safety and encourage motorists to reduce speeds in this area.
ICBC has agreed to assist with a contribution of funds.
1103
b) Desired Outcomes:
To obtain Council approval to install curb extension delineators by Kanaka Creek Elementary
School.
C) Cftizen/Customer Implications:
The improvements are intended to improve pedestrian and road safety for all road users.
Interdepartmental Implications:
The improvements are being coordinated with Operations Department staff.
Business Plan/Financial Implications:
The current traffic calming funds for 2007 have been invested on the improvements at
Tamarack at 105 Avenue. However, an opportunity exists to improve safety along a section
of Kanaka Way in advance of the 2008 Business Plan as ICBC has indicated that they are
willing to partner with some funding. In total, the work can be funded by the following:
Project 1468 was completed under budget and approximately $25,000 is proposed to be
transferred.
Proposed funding and
reallocation
ICBC funding $ 2,000
LTC 1468 $ 23,000
Total $ 25,000
CONCLUSIONS:
Safety improvements have been identified for Kanaka Way by Kanaka Creek Elementary School that
will benefit pedestrians and road users in the area. Council approval for funding is requested.
Submitted by PhD., PEng. Financial review by: Trevôr Thompson, CGA
Mtnicipal Engineer Manager, Financial Planning
Approved b4rank Quinn, MBA, PEng.
Services
J.L. (Jim) Rule
Chief Administrative Officer
AW/mi
Safer
Mak
Kanaka Way__________
k j p :ii
prjJ1;lImJeJ
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE: November 9, 2007
and Members of Council FILE NO: E01-035-001
Chief Administrative Officer ATTN: C of W
Santa Claus Parade and Christmas Festival in the Park
EXECUTIVE SUMMARY:
A request has been received from the Ridge Meadows Community Festival Society to use municipal
streets for the annual Santa Claus Parade and Christmas Festival in the Park on Saturday December
1, 2007.
Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By -
law 3136-1982" to allow the event to occur in Maple Ridge.
RECOMMENDATION:
THAT use of municipal streets be authorized for the annual Santa Claus Parade and Christmas
Festival in the Park on Saturday December 1, 2007, provided the conditions outlined in Schedule
A' attached to the staff report dated November 9, 2007 are met.
DISCUSSION:
a) Background Context:
The Maple Ridge Christmas Festival Society is requesting permission to use municipal
streets on Saturday December 1, 2007 for their annual Santa Claus Parade and Christmas
Festival in the Park. The event will take place on 224 Street and would require the following
road closures:
• 223 Street and 224 Street between Selkirk Avenue and Dewdney Trunk Road
inclusive;
• Haney Place road including Fraser Street to Dewdney Trunk Road.
The event is scheduled from 5:30 PM to 8:00 PM. However, the event organizer will begin
setting up at 2:00 PM, closing Haney Place road and Fraser Street for volunteer's setup. All
other roads will be closed at 4:00 PM for parade staging. It is anticipated that all the streets
will be restored by 9:00 PM. A map showing the location is attached.
1104
Strategic Plan:
Permitting of Maple Ridge street events promotes community development and often
highlights Maple Ridge's natural and built features.
Citizen/Customer Implications:
Permission to use municipal streets may cause some delays and inconveniences to other
road users. However, traffic control will be provided by the event organizers. In addition, the
organizers will be distributing an information letter to affected businesses and residents.
Interdepartmental Implications:
The road use permit establishes that the event organizer must obtain the approval of RCMP,
for traffic control and must notify the Fire Department and BC Ambulance Services as well as
coordinate with Coast Mountain Bus Company (transit service).
Business Plan Implications:
The Business Plan recognizes that the District processes requests for use of municipal
streets as part of its services. The financial impact of the specific road use is limited to staff
processing effort.
Policy Implications:
Permission to use municipal streets is grantable under the District's policy practices.
g Alternatives:
The District could refuse to permit the event to occur. In this event, the organizer would
have to cancel the event.
CONCLUSIONS:
From time to time, the District is requested to allow the use of municipal streets for various events
and activities. Permission is requested for the annual Santa Claus Parade and Christmas Festival in
the Park and condi ions of Schedule A' are attached.
Submitted by:. Anth r7bd, PhD., P.Eng.
Approved7-~,M:
rank Quinn, MBA,,PI5.
flc WojKs vbevelopment Services
Concurrence: /i. L. (Jim) Oule
/ Chief Administrative Officer
Schedule 'A' To Council Memorandum Dated November 9, 2007
Santa Claus Parade and Christmas Festival in the Park
Condition of Approval
Approval for the event is given on condition that the organizers:
provide all necessary traffic controls, parking and emergency access acceptable to the
R.C.M.P., and the Corporation of the District of Maple Ridge (the District);
notify local Fire Department, and Ambulance Services of the event;
make arrangements with Coast Mountain Bus Company for any required rerouting of buses;
advertise the event in a local newspaper and notify all surrounding businesses and residents of
the event (a minimum of one week prior to the event date);
notify surrounding businesses of pending road closures, by letter provided by the District of
Maple Ridge on behalf of the organizer;
must maintain access for emergency services to the effected areas at all times;
hold and save harmless the District from and against all claims, and damages arising out
of or in any way connected with the event;
obtain any required permits from the Maple Ridge Parks & Leisure .Services Department
for park facility use if required; and
obtain and maintain during the term of this event a comprehensive general liability
insurance policy providing coverage of not less than $5,000,000.00, naming the
Corporation of the District of Maple Ridge as an additional named insured and MUST
have the following statement written in the policy:
"Naming the District as an additional insured and providing that the said policy
shall not be cancelled, lapsed or materially altered without 30 days notice in
writing to the District."
Policies without this statement or an altered statement will NOT be accepted. The policy
shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the
Corporate Officer prior to the event; and
refurbish all municipal infrastructure to an equal or better condition than that which
existed prior to the event, all within 24 hours of the completed event, to the satisfaction
of the District.
The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use
municipal streets for this and future events should the organizers fail to comply with the above
requirements.
Chief Administrative Officer
MAPLE RIDGE CHRISTMAS FESTIVAL SOCI
11925HaneyPlace,MapleRidge BC.
V2X 6G2
Mathew U.
Distiict of Maple Ridge
Engineering Department
11995 Haney Place, ,.jL o\
Maple Ridge BC
V2X6A9
October 30, 2007
Good day Mr Li;
The information below is a copy of the letter that was hand delivered to the RCMP for approval on
October 9 regarding the Santa C!aus Parade and Christmas in the Park. As of this date I have not
received any communication from them despite several phone calls. I do not want to delay this
letter being submitted for approval by the city any further.
This letter is to notify you that the Maple Ridge Christmas Festival Society will be hosting the
annual Santa Claus Parade on Saturday December 1, 2007. I have included a map with this letter
for your approval in order to proceed to the engineering department.
Road closures for the parade route require barricades in the core area.
The following streets will be closed from 2:00 to 8:30pm.
Fraser Street at Dewdney Trunk Rd. to Haney Place in Memorial Peace Park.
Haney Place, including underground parking access to and from the Park. is also closed from 2:00
to 8:30pm.
223rd will be closed between Selkirk and Dewdney Trunk Rd from 4:00 to 8:30pm.
119 Avenue will be closed from 4:00 to 5:30pm at 223rd street.
119 Avenue will be closed from 5:30 to 8:30pm between 223rd and 224th street.
The Lanes between 222 nd and 223 w will be closed at 223 rd only, from 4:00 to 8:30pm.
The Lanes between 223 rd and 224" will be closed at 223 w only, from 4:00 to 8:30pm.
The lanes between 223 w anu 124th will be closed completely between 5:30 and 8:30pm.
220 between Dewdney Trunk and Selkirk will be closed from 5:30 to 8:30pm.
McIntosh will be closed from 5:30 to 8:30pm between 223rd and 224 th street.
There will be no parking along McIntosh or 119th Ave between 223 w and 220 from 5:00 to
8:30pm.
We apologize for any inconvenience this road closure may cause, and thank you for your co-
operation. If you have any questions please contact Art Solomon at 604-219-9027.
Sincerely
Art Solomon
Chair
Maple Ridge Christmas Festival Society
lHi
)ighted barricades
-.
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00 lane IL-I lane IWi 1(1). Il
LLI______
McIntosh Ave
Parked vehicles may exit undergrouna parking
only via lane across exit
McIntosh prior to 6:00 pm ring road closed at 14.00 h
tane lane -
4 Ring road
H Ii underar
E _______________ I parking
119_th_Avente4
1
CD l-'araae I a, -
(I) DmarshaInt I 00
Zellers Parking
CN lane c'1 lane
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00 Red lines indicate barricades I . Light green is parade route
Selkirk Avenue Purple line is parade
Fi4MS I lane marshal / registration tent LI
Lougheed highway All Park entrances and exits closed at 2:00 pm
I J c9j I I I I
5PORT INSURANCE MARKETING LTD.
CERTIFICATE OF INSURANCE
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE AS HEREIN DESCRIBED HAVE BEEN ISSUED TO THE INSURED
NAMED BELOW AND ARE IN FORCE AT THE DATE HEREOF:
THIS CERTIFICATE IS ISSUED AT THE REQUEST OF:
CORP. OF THE DISTRICT OF MAPLE RIDGE, CITY OF PITT
MEADOWS, RIDGE MEADOWS PARKS & LEISURE SERVICES
COMMISSION, SCHOOL DISTRICT 42
ABOVE ARE ADDED AS ADDITIONAL INSURED, BUT SOLELY
WITH RESPECT TO THE LIABILITY WHICH ARISES OUT OF
THE ACTIVITIES OF THE NAMED +NSURED
NAME OF INSURED
CHRISTMAS FESTIVAL SOCIETY
do 2119 Berry Ave.
LOCATION AND OPERATIONS
TO WHICH ThuiIF1CATEAPFLTES
224TH STREET & MEMORIAL PEACE PARK, MAPLE RIDGE, BC
PARADE & CELEBRATION"
DECEMBER 1, 2007
TO WHOM NOTICE WILL BE MAILED IF SUCH INSURANCE IS CANCELLED
OR IS CHANGED IN SUCH A MANNER AS TO AFFECT THIS CERTIFICATE kre—m—
ium 200.00 Fee: 25.00 Total: 225.00
KIND OF POLICY POLICY NO. INSURERS LIMIT OF LIABILITY
GENERAL LIABILITY AS1 111 AVIVA INSURANCE COMPANY OF CANADA $5,000,000.00
INCLUSIVE LIMIT
BODILY INJURY!
PROPERTY DAMAGE
*DEDUCTIBLE $500.00
POLICY EXTENSIONS
CROSS LIABILITY CLAUSE INCLUDED
*SUBJECT TO 30 DAYS WRITTEN NOTICE OF CANCELLATION OR MATERIAL CHANGE
THE INSURANCE AFFORDED IS SUBJECT TO THE TERMS, CONDITIONS AND EXCLUSIONS OF THE APPLICABLE POLICY.
October 12, 2007 ALL SPORT INSURANCE MARKETiNG LTD.
07/10
AUTHORIZD REPRESENTATIVE
M1730 507, 1367 West Broadway, Vancouver, BC V61-1 4A9
1ns7 TEL (604) 737-3018 FAX (604) 737-3076
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
TO: His Worship Mayor Gordon Robson DATE: November 13, 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Committee of the Whole
SUBJECT: HOLDING TANK BYLAW FOR WALDUN GROUP, 9393 - 2877H STREET
EXECUTIVE SUMMARY:
The Wa/dun Group in the Ruskin Industrial Area is in the process of constructing an addition to the
Office. A need for improved sanitary servicing has been identified. There are no Municipal sanitary
services in the area. The existing land area is not sufficient for a septic system. The recommended
alternative is a holding tank which is a solution accepted previously in the Municipality.
RECOMMENDATION(S):
That Bylaw No. 6525-2007 be read a first and second time and that the rules of order be waived and
Bylaw No. 6525-2007 be read a third time.
DISCUSSION:
The Wa/dun Group operates in the Ruskin Industrial Area and provides employment to local
residents. Earlier a Building Permit was issued to permit the addition to the existing Office, located
at 9393 - 287th Street.
Through the course of this process, the need to upgrade the sanitary servicing was identified. During
construction it was determined that the existing septic system would not be sufficient. There is no
Municipal Sanitary Servicing in the area. The cost of bringing sewer servicing to Ruskin is prohibitive.
The size of the site is such that there is not adequate land area for a septic system.
On three occasions in the past, the Municipality has accepted holding tank bylaws in support of
already existing operations. The Albion School, J.P. Riding Stables and Best Quality Cedar operated
with holding tanks. A similar solution is proposed for the Wa/dun Group. Bylaw No. 6525-2007
details the conditions and requirements attached to a holding tank approval.
Prepared by: P.M. (Pieter) Den Uyl, RBO
na pection Services
47Z s
) -
Approvec/by: Frank Quinn, P.Eng., PMP
V GM: Public Works velopment Services
Concurrence:
/6hief
L. (Jim) RuIe
Administrative Officer
id
1105
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
BYLAW NO. 6525-2007
A Bylaw regulating the construction of, connection to and use of holding tank at Waldun Group,
9393 - 287th Street
WHEREAS Section 550 of the Local Government Act allows Council, by Bylaw to require persons
to use a waste disposal services.
The Municipal Council of the Corporation of the District of Maple Ridge, in open meeting
assembled, ENACTS AS FOLLOWS:
Citation
This Bylaw may be cited for all purposes as "Maple Ridge Holding Tank (Waldun Group, 9393
- 287th Street) Bylaw No. 6525 - 2007".
Interpretation and Application
1) In this Bylaw the following definitions shall apply:
"Building Drain" shall mean that part of the lowest horizontal piping that conducts
sewage, clear or grey water waste or storm water to a building sewer or holding tank;
"Corporation" shall mean the Corporation of the District of Maple Ridge;
"Council" shall mean the Council of the Corporation of the District of Maple Ridge;
"Director" shall mean the Director of Engineering Operations or his authorized
representative;
"Waldun Group" means the lands and all buildings and structures servicing the premises
located at 9393 - 287th Street, Maple Ridge.
"Holding Tank" shall mean a tank or series of tanks intended to store all domestic
sewage conveyed by a building sewer or building drain until the sewage can be
transported by tanker to an approved disposal location;
"Unsanitary Condition" shall mean the seepage, leakage, overflow or escape of sewage
from a holding tank;
"Inspector" shall mean the Manager of Inspection Services appointed from time to time
by the Council of the Corporation of the District of Maple Ridge and includes any
authorized representative;
"Lands" shall mean:
PcI "A", DL 438, Group 1, LMP 7504, NWD
"Natural Outlet" shall mean any outlet into a watercourse, pond, ditch, lake or other body
or surface of water or groundwater;
"Owner" shall mean the registered owner of an estate in fee simple of the lands;
TMPersonu shall mean any individual, firm, company, association, society, corporation or
group;
"Property Comminuted Garbage" shall mean the wastes from the preparation, cooking
and dispensing of food that have been shredded to such a degree that all particles will be
carried freely under the flow conditions normally prevailing in public sewers, with no
particle greater than one-quarter (1/4) inch (6mm) in any dimension;
I'
'sewage" shall mean any liquid waste containing animal or vegetable matter in
suspension or solution and may include liquids containing chemicals in solution;
'Slug" shall mean any discharge of water, sewage or industrial waste which in
concentration of any given constituent or in quantity of flow exceeds for any period of
duration longer than fifteen (15) minutes more than five (5) times the average twenty-
four (24) hour concentration of flows during normal operation;
"Standard Methods" means the current edition of 'Standard Methods for the Examination
of Water and Sewerage' published by the American Public Health Association;
"Storm Drainage System' shall mean a drainage system or part of a drainage system
that conveys only storm water or clear water waste;
"Wastes" means matter discarded or not wanted and may also mean substances
including water which are permitted to escape or which escape accidentally;
"Watercourse" shall mean a channel in which a flow of water occurs, either continuously
or intermittently.
2) This By-law applies to the construction, installation, connection to, use of and
maintenance of holding tanks at Waldun Group, 9793 - 287th Street.
3. Requirement for Disposal Services
1) Except as hereinafter provided, the requirements of the Maple Ridge Sanitary Sewer
Regulation By-law No. 691 -1961 as amended from time to time shall apply.
4. Regulations of Holding Tanks
The owner shall construct, install and connect to or cause to be constructed, installed
and connected to each building situated on the land a separate and independent
holding tank. The holding tank shall be constructed and installed and maintained in
accordance with the requirements set out in Schedule "A" and "B" attached hereto;
A permit fee and security deposit in accordance with the attached Schedule "C" shall be
paid for each holding tank at the time of issuance of the building permit; and
The owner shall not make connection of roof downspouts, exterior foundation drains,
areaway drains or other sources of surface runoff or groundwater to a holding tank or to
a building sewer or building drain which is connected directly or indirectly to a holding
tank.
5. Holding Tanks
The owner or any other person shall not break, damage, destroy, uncover, deface or
tamper with or cause or permit to be broken, damaged, destroyed, uncovered, defaced
or tampered with any holding tank or any structure, appurtenance or equipment
ancillary thereto;
The owner and any other person shall not discharge or cause to be discharged or
permit to be discharged Into any holding tank any storm water, surface water,
groundwater, roof runoff, subsurface drainage, or uncontaminated cooling water;
2
3) The owner or any other person shall not discharge or cause or permit to be discharged
into any holding tank any of the prohibited or restricted wastes described in the Greater
Vancouver Sewerage & Drainage District Sewer Use By-Law No. 164 as amended from
time to time;
4) If waters or wastes are discharged, or proposed to be discharged to the holding tanks,
which have deleterious effects upon the holding tanks, processes, equipment, or
receiving waters, or which otherwise create a hazard to life or constitute a public
nuisance, the Director may:
reject the wastes;
require pretreatment to an acceptable condition for discharge to the public sewers;
require control over the quantities and rates of discharge; or
require an equitable payment having regard to the quantity and quality of waste in
relation to that from other sources.
If the Director permits the pretreatment or equalization of waste flows, the design and
installation of the plant and equipment shall be subject to the review and approval of
the Director, and subject to the continued requirements of all applicable codes, By-laws
and laws.
5) All measurements, tests, and analyses of the characteristics of waters and waste to
which reference is made in this By-law shall be determined at the holding tank in
accordance with "Standard Methods".
Operation of a Holding Tank
1) The owner shall be responsible for operating each approved holding tank in accordance
with the requirements of this Bylaw inclusive of Schedules "A" and "B" and all other
applicable laws, By-laws and regulations.
The Power and Authority of Inspector and Director
1) The Director and Inspector of the Municipality are hereby authorized to enter on any
property to ascertain whether the provisions of this By-law are being observed including
without limitation, inspecting, observing, measuring, sampling and testing of building
drains or holding tanks.
Penalties
Every person found to be violating any provision of this Bylaw shall be served by the
Municipality with written notice stating the nature of the violation and providing a
reasonable time limit for the satisfactory correction thereof. The offender shall, within
the period of time stated in such notice, permanently cure all violations, or carry out or
cause to be done such work as may be required to conform with this By-law in
accordance with the notice;
Every person who:
a) violates any of the provisions of this Bylaw;
3
causes or suffers or permits any act or thing to be done in contravention or in
violation of any of the provisions of this Bylaw; or
neglects or refrains from doing anything required to be done by any provisions of
this Bylaw;
shall be deemed to have committed an offence under this Bylaw and on conviction
thereof shall be fined in an amount not exceeding $5,000.00. Each day in which such
violation shall continue, shall be deemed to constitute a separate offence. All penalties
and costs shall be recoverable and enforceable upon summary conviction in the
manner provided for under the Offence Act, R.S.B.C. 1979, c. 305 including
imprisonment for any time not exceeding 30 days in default of said penalty; and
3) Every person violating any of the provisions of this Bylaw shall become liable to the
Municipality for any expenses, loss or damage occasioned the Municipality by reason of
sum violation.
9. Default
1) The owner shall dispose of or cause to be disposed of the contents of the holding tank
in accordance with the terms of this Bylaw;
2) The owner shall not cause or permit the holding tank or lands or both to become or
remain in an unsanitary condition;
3) Where the owner causes or permits the holding tank or lands to become or remain in
an unsanitary condition or otherwise fails to comply with this Bylaw, the Municipality
shall, by its servants, agents or contractors, clean up the holding tank located on the
lands and may remove the sewage;
4) The owner of the lands shall be liable for the costs and expenses incurred by the
Municipality in undertaking any work described herein. If the owner fails to pay for the
work or service:
the Municipality may call for and receive the funds secured by the security deposit
and use them to reimburse the Municipality for the costs and expenses incurred. If
• the said monies are not sufficient to fully reimburse the Municipality, the owner will
pay any deficiency to the Municipality; or
the costs and expenses incurred by the Municipality shall become a charge or lien
on the lands and shall be collected in the same manner with the like remedies as
ordinary taxes on land and improvements.
5) If the Municipality uses part or all of the security deposit pursuant to Section 9.4 (a),
the owner will forthwith on demand by the Municipality reinstate the security deposit to
the original amount;
6) A charge specified in this Bylaw that is due and payable by December 31 and unpaid on
that date shall be deemed to be taxes in arrears and shall promptly be so entered on
the tax roll.
.4
4
Validity
The invalidity of any section, clause, sentence, or provision of this Bylaw shall not affect the
validity of any other part of this Bylaw, which can be given effect without such invalid part or
parts.
Schedules
Schedules A, B and C are attached to and form part of this Bylaw.
READ a first time the day of , 200
READ a second time the day of , 200
READ a third time the day of , 200.
RECONSIDERED AND ADOPTED the day of , 200
MAYOR
CORPORATE OFFICER
5
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MAPLE RIDGE HOLDING TANK (WALDUN GROUP, 9393 - 287th STREET)
BYLAW NO. 6525 - 2007
SCHEDULE A
Sewage Holding Tanks - General Requirements
The sewage holding tank system shall be for storage only and will receive all the sewage
generated by the premises. The owner shall be responsible for installing the holding tank and
bearing all costs and expenses incidental to the installation and maintenance. The owner
shall indemnify the Municipality from any loss or damage that may directly or indirectly be
occasioned by the installation, operation and maintenance of the holding tank.
The owner and occupier of the land who intends to install a holding tank system shall submit
a plan or plans of his proposed system to the Municipality for approval before installation.
The plan(s) shall be in such detail as to be acceptable to the Municipality. For holding tanks
located more than 1 metre from the building, a permit shall be obtained from the Health Unit
as required by the B.C. Sewage Disposal Regulations. This permit shall accompany the plan
submissions to the Municipality.
The owner or occupier shall obtain a haulage contract with a contractor. The haulage contract
shall provide for pumping and hauling the contents of the holding tank system and such a
contract must be maintained at all times. The Municipality must approve its wording.
No owner or occupier shall modify, expand or otherwise alter his holding tank system without
the prior approval of the Municipality as set out in Clause 2 above.
No owner or occupier shall enter into a new haulage contract or modify an existing one
without the prior approval of the Municipality as set out in Clause 3 above.
The contractor shall guarantee that he can continuously service the installation. Road
accessibility, provision for back-up tanker truck, total contract workload and other pertinent
factors shall be taken into account when providing the guarantee.
The contractor submitting the service contract shall submit its truck(s) for Inspection at the
request of the Director.
The contractor shall discharge the sewage pumped out of the holding tanks at a location
approved by the Greater Vancouver Sewerage and Drainage District. The contractor shall not
mix any septic tank contents or other wastes with holding tank sewage, nor shall the
contractor discharge anything but holding tank sewage at the approved discharge point.
Upon each visit to the approved discharge point, the contractor shall deposit with the
Municipality a memo including the date and the volume collected.
The holding tank shall be designed such that full-time use of the building on the property will
require a pump out frequency of once every three days (based on the B.C. Sewage Disposal
Regulations pursuant to the Health Act).
If water conservation methods such as spring loaded taps, reduced water flush toilets, etc.
are utilized, then this frequency of pump out may be reduced. However, the holding tank shall
be pumped out more frequently as required to prevent the sewage from reaching the high
level elevation in the holding tank.
Prior to any holding tank being constructed or installed on the lands, a Restrictive Covenant
shall be registered against title to the lands in accordance with Section 215 of the Land Title
Act. The Restrictive Covenant shall require the owner to use the lands and the holding tank in
a manner that is consistent with the requirements of the By-law.
7
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MAPLE RIDGE HOLDING TANK (WALDUN GROUP, 9393 - 287m STREET)
BYLAW NO. 6525 - 2007
SCHEDULE B
Sewage Holding Tanks - Technical Requirements
1. Any by-pass of the holding tank system is prohibited and periodic inspections may be made
by the Municipality's Inspector to monitor this.
2. All plans submitted showing site locations, tank details, electrical details, material
specifications, trenching and backfihling techniques, etc. shall be sealed, signed and dated by
a Professional Engineer registered in the Province of British Columbia.
3. The holding tank shall be constructed or reinforced fiberglass or concrete and the design
shall be submitted for the approval of the Inspector of the Corporation of the District of Maple
Ridge.
4. All tanks to be partially or completely installed below grade must have a support slab
designed to prevent the tank from floating or any other movement.
5. The tanks shape shall allow complete and easy removal of all liquid and sludge contents
therein. A V-shaped or rounded bottom is required with a minimum 1.5% slope from end to
end down to the discharge point.
6. The tank shall have its own separate vent "goose necked., screened, and in a location where
problems would not be anticipated from any foul odors. The opening shall be three (3) metres
above the highest ground elevation found within one (1) metre of the tank. The access
manholes to the tank shall be sealed.
7. Tank capacity shall be based on the proposed pumping frequency plus a factor of safety. The
minimum volume allowed will be 8,500 litres. Appendix 1 of Schedule 2 of the Sewage
Disposal Regulation should be utilized to arrive at the minimum daily sewage flow. The
volume will then be calculated for three days flow. A factor of safety of 50% shall then be
added.
8. Two or more prefabricated tanks installed in a series may be used to accommodate the
capacity required. These must be connected invert to invert with a continuous slope from the
end accepting sewage to the end equipped with the discharge or pump out point. Any
aeration equipment will be located to keep the connection pipe clear of any sludge buildup.
9. An aeration system may be required and its purpose is to:
maintain oxygen in the system, thus reducing odors;
circulate the effluent to eliminate freezing; and
eliminate sludge buildup on the bottom or corners of the tank.
10. The operation of the tank shall be monitored from a separately mounted weathertight panel.
The panel will consist of:
a) a timer - to control the switching of the aeration system if an aeration system is deemed
necessary;
b) an indicator panel showing three lights. The green light will indicate the system is
operating correctly. The orange or amber light will indicate the tank is ready to pump; this
would be at the 2/3rds full level. A liquid level float switch attached within the tank will
activate the amber light. A red light will indicate the system is overloaded. A liquid level
float switch will also activate this light and it will allow at least enough residual volume to
drain the plumbing in the household. In addition once this level is reached an electrically
operated solenoid valve will cut off the water service to the building except for that water
service required to maintain fire protection. This solenoid valve will only operate in a
"lower on" mode and thereby avoid a water shutoff in the event of a power failure.
When the red light is activated an audible signal will be heard within the dwelling. This
audible signal will remain on until it is turned off at the control panel.
The siting of the tank or the pump out pipe for a buried tank must be located within a paved
area with easy access from the road. If the grade from the road allowance to the pump out
location is greater than 5% then a covered walkway arrangement must be provided.
A roof may be necessary to keep snow buildup from the pump out pipe.
No provision for an overflow pipe is permitted. Should an overflow of the holding tank occur,
it should be designed so that an obvious and immediate problem is created in the building
and/or on the surface of the ground at the tank area.
All tank installations shall require leakage testing. This will consist of filling the tank with
water to within three centimetres of the rim of the access manhole. This will be left for a
minimum of 24 hours. The water level will be brought up to within three centimetres of the
rim of the access manhole once again. An inspection will be carried out a minimum of 24
hours later and no drop in the water level will be permitted.
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MAPLE RIDGE HO WING TANK (WALDUN GROUP, 9393 - 287th STREET)
BYLAW NO. 6525 - 2007
SCHEDULE C
Permit Fee
For holding tank permit Permit Fee - $2,500.00
Security Deposit
Cash or an Irrevocable Standby Letter of Credit in the amount of $10,000.00 issued by one of
the following financial institutions:
Bank of British Columbia Bank of Montreal
Bank of Nova Scotia Canadian Imperial Bank of Commerce
Royal Bank of Canada Toronto Dominion Bank
Security Pacific Bank of Canada
Maple Ridge Community Credit Union
Vancouver City Savings Credit Union
Westminster Credit Union
B.C. Central Credit Union
The credit document should include the following provisions:
- The credit shall be unconditional and irrevocable.
Partial drawings are to be permitted.
Payment is to be made upon presentation by the District of a written demand for payment,
without the issuer enquiring whether the District has a right to such payment.
The credit must be valid for a period of not less than one (1) year and must include an
automatic renewal provision with the following effects: "It is a condition of the Irrevocable
Standby Letter of Credit that it shall be deemed to be automatically extended without
amendment for a further one (1) year period from the present or any further expiration date
hereof, unless at least thirty (30) days prior to the present or any future expiration date, the
issuer notifies the Corporation of the District of Maple Ridge in writing by registered mail, that
it does not elect to consider this Irrevocable Standby Letter of Credit to be renewable for any
additional period."
The security deposit shall be held so long as the holding tanks exist.
10
District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Gordon Robson DATE: November 9. 2007
and Members of Council FILE NO:
FROM: Chief Administrative Officer
SUBJECT Disbursements for the month ended October 31, 2007
EXECUTIVE SUMMARY:
Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together
with the Director of Finance. Council authorizes the vouchers for the following period through
Council resolution. The disbursement summary for the past period is attached for your information.
Expenditure details are available to any Council member for review in the Finance Department.
RECOMMENDATION:
That the "disbursements as listed below for the month ended October 31, 2007 now be approved"
GENERAL $ 6,143,841
PAYROLL $ 1,114,322
PURCHASE CARD $ 83.741
$ 7.341.904
DISCUSSION:
Background Context:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and
provided authorization for expenditures to deliver municipal services.
The disbursements are for expenditures that are provided in the financial plan.
Community Communications:
The citizens of Maple Ridge are informed on a routine monthly basis of financial
disbursements.
1131
C) Business Plan / Financial Implications:
Emergency Communications dispatch levy fourth quarter $ 253.621
GV Water District water consumption June 27 - July 31 $ 580,706
Greater Vancouver Regional District debt payment $ 1,798,998
d) Policy Implications:
Approval of the disbursements by Council is in keeping with corporate governance
practice.
CONCLUSIONS:
The disbursements for the month ended October 31, 2007 have been reviewed and are in order.
/YL29
Prepared by: G'Ann Rygg
Accounting Clerk II
Approved by: Trevor Thompson, CGA
Manager of Financial Planning
1.
Approved by: paLl 1BBA, CGA
GM - Corporate & Firian al Services
Concurrence: J.L. (Jim) Rule
Chiei Administrative Officer
gmr
CORPORATION OF THE DISTRICT OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - PERIOD 10, 2007
VENDOR NAME DESCRIPTION OF PAYMENT
BC Hydro Hydro charges Oct
BC SPCA Contract Sept
Dog license commission Aug
Boileau Electric & Pole Ltd Maintenance: Audio PED signals
Banners
Fairgrounds
Firehall
Hammond Community Centre
Leisure Centre
MR Spray Park
Memorial Park
Municipal Hall
Operations
Poles & conduit
Pumpstations
Randy Herman Building
RCM P
Stolen underground wire replaced
Street lights
Vandalism repairs
Whonnock Lake
Bynett Construction Services Community Safety Building
IT department expansion
CUPE Local 622 Dues - pay periods 07/20 & 07/21
chevron Canada Ltd Fuel
Day Advertising Group Inc. Recruitment
Downtown Maple Ridge Business BIA collections
Emco Limited Maintenance: Courthouse
Harris Road Pool
Leisure Centre
Library
Municipal Hall
Operations
PM Athletic Park
PM Rec Centre
RCMP
Emergency Communications Dispatch levy - fourth quarter
Golder & Associates Spillsbury Street slope stabilization design
284th Street slope failure remediation design
Whonnock Lake dam design
Gr Vanc Sewerage & Drainage Supplementary assesment refund 2002
Greater Vanc Water District Supplementary assessment refund 2002
Water consumption June 27 - July 31/07
Greater Vancouver Regional Dis Debt payment
Water sample analysis
Mosquito control program
Imperial Paving 2007 Paving program
Jacks Automotive & Welding Fire Dept equipment repairs
JLK Projects Ltd Randy Herman Community Safety Building
Manulife Financial Employee benefits premiums
viaple Ridge Historical Society Quarterly fee for service payment
Metro Motors Ltd Ford F350 with dump body
Municipal Pension Plan BC Pension remittance
21.054
759
568
1.579
156
2.472
218
2,671
3.293
997
393
439
4.469
15.978
1.089
973
11.812
3.209
249
151
39,857
13.405
217
82
15.729
93
1,314
535
295
451
164
1.846
141
23.788
122.551
580,706
1,798,998
625
24320
AMOUNT
73.145
21,813
50,716
53,262
17,228
99,932
15,646
75,004
18,880
253.621
25,775
46,952
703,257
1,823,943
141,597
15,281
18,150
95,381
17,380
53,797
214,129
Now Solutions Payroll software annual license 37.267
Pacific Surrey Construction Roadside mowing 20.288
Professional Mechanical Ltd Maintenance: Hammond Community Centre 540
Leisure Centre 10,346
Library 2,019
MRSPCA 117
Municipal Hall 1.400
Operation Centre 845
Randy Herman Building 1.265
Whonnock Lake Centre 609 17,141
Receiver General For Canada Employer/Employee remit PP07/20 & 07/21 383,805
MRMH GST 3.064 386,869
RG Arenas (Maple Ridge) Ltd Ice rental Aug 49,715
Ice rental Sept 51,689
Curling rink operating expenses Aug 5.787 107,191
Ridge Meadow Comm Arts Council Art Centre grant Nov 36.870
Program revenue Aug 25.878 62,748
Ridge Meadows Seniors Society Quarterly operating grant Oct - Dec 36.450
Facility rental 15 36,465
Ridgemeadows Recycling Society Monthly contract for recycling Oct 72,603
Weekly recycling 206
Litter pick-up contract 1.848 74,657
Scottish Line Painting Ltd Pavement marking maintenance 2007 40,441
Symphony Development Corp Security refund 620,266
Terasen Gas Gas Oct 17,956
Ultra-Tech Cleaning System Ltd Maintenance Oct: Firehalls 1.129
Leisure Centre 684
Library 5.961
Municipal Hall 3,955
Operations Centre 852
Randy Herman Building 4.076
RCMP 3.347 20,004
Viam Holdings Ltd Tax refund 51,178
Warrington PCI Management Tower expenses Sept 44,364
Workers Compensation Board BC Employer/Employee remittance 3rd qtr 2007 59,384
Disbursements In Excess $15,000 5,431,110
Disbursements Under $15,000 712,731
Total Payee Disbursements 6,143,841
Payroll PP 07/2 1 & 07/22 1,114,322
Purchase Cards - Payment 83,741
TOTAL PERIOD 10 2007 DISBURSEMENTS 7,341,904
.Accourmng.AP Remttances Dsbursements)\2OO7\jMonthIy Counci Report 2007uIsIOCT07
41 *
ELVA;
:1t T11
Deep Roots
Greater He,ghts
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: 2007 11 13
and Members of Council
FILE NO:
FROM: Chief Administrative Officer ATrN: Committee of the Whole
SUBJECT: Jackson Farm
EXECUTIVE SUMMARY:
Council will recall the following July 92007 resolution:
That the acquisition of Jackson Farm for park purposes be referred to the Maple Ridge /Pitt
Meadows Parks and leisure Services Commission for recommendations."
The attached report was recently considered by the Commission and the recommendation endorsed.
RECOMMENDATION(S):
That consideration of any development proposal for the Jackson Farm be deferred until:
completion of the Cemetery Master Plan
completion of the 2008 Parks, Recreation and Cultural plan update
DISCUSSION:
a) Background Context: The attached report provides the required background information.
CONCLUSIONS:
CoUncil has requested that the Commission provide a recommendation on the Jackson Farm in
response to requests from some residents for reconsideration of earlier decisions about the site. The
alternatives have been considered in light of the new information which is currently available. The
recommended alternative acknowledges the Cemetery Master Plan being finalized by the end of this
year and h possibiliy of the Parks, Rec,eation and Cultural Plan being updated in 2008.
Prepared by: MiIë'Murray I
/ Development, Parks and Recreation
Approved by': Frank Quinn,
public Works and Development Services
Concurrere: J.L. Iim) Rule
/ Chief Administrative Officer
1151
AFARKSURE SERVICES
SUBJECT: JACKSON FARM
EXECUTIVE SUMMARY:
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission
Report
The Maple Ridge Official Community Plan (OCP) was adopted on November 14th, 2006. The previous OCP
included the Jackson Farm as a future park site. The Jackson Farm was removed as a future park site from
the 2006 plan based on the following recommendation in the 2001 Parks, Recreation and Cultural Plan.
"...there is a reasonably high standard of recreation park area in Maple Ridge and there are
higher priorities for acquisition of open space (e.g. for expansion to Albion Sports Complex,
trails, access to waterfront and natural sites). Unless Maple Ridge Council has sufficient
resources to acquire the other higher priorities as well as the Jackson Farm and Twin
Maples, it should allow one or both of these sites to be acquired for other uses." (p. 86)
In June of this year the Friends of the Jackson Farm group came before the Commission
presenting their petition signed.by over 3,000 people and requesting that the site be
obtained for park purposes. The attached letter from Beryl Eales was also received at that
meeting. The matter had not been referred to the Commission by Council at that point and in
light of the fact that the OCP had been adopted less than a year previous the letter and
petition were redirected to Council. On July 9, 2007 Council considered the letter and
petition and adopted the following resolution:
"...that the acquisition of Jackson Farm for park purposes be referred to the Maple
Ridge/Pitt Meadows Parks and Leisure Services Commission for recommendations."
The Commission subsequently referred the matter to staff with the following direction:
....to report back to the Parks and Leisure Services Commission later in the year with all of
the possible alternatives for the Commission's consideration in forming a recommendation
to Maple Ridge Council."
The alternatives and a recommendation are outlined below.
RECOMMENDATION:
That Council defer consideration of any development proposal for the Jackson Farm until:
completion of the Cemetery Master Plan
completion of the 2008 Parks, Recreation and Cultural Plan update.
DISCUSSION:
a) Background Context
Although the Parks, Recreation and Cultural Master Plan (the 2001 Master Plan) was adopted with
a recommendation to remove the park designation from the Jackson Farm the OCP amendment was
Jackson Farm Report #1
not considered until the OCP update was being completed in 2006. The discussion of whether or not
to retain the Jackson Farm as a park site in the OCP was prominent in the public hearings related to
Council's consideration of the OCP.
The Master Plan recommendation noted above was a significant part of Council's deliberations and
is based on the extensive recreation park system already available in Maple Ridge as a whole,
including the regional and provincial park system, the UBC Malcolm Knapp Research Forest and the
Municipal Park system. The active park and trail system planned for the Albion area is also relatively
extensive when coupled with Kanaka Creek Regional Park. Of course the OCP also did retain the
park designation for a large Municipal level park site at the top of Thomhill which is in relatively close
proximity to the Jackson farm site.
The 2001 Master Plan recommends a greater emphasis be placed on higher priority park
acquisitions like:
lands adjacent to watercourses (i.e. Alouette River, Whonnock Creek, etc.),
the Fraser River front lands between Kanaka Creek and the Haney Wharf and
land to accommodate expansion of the Albion Sports Complex within the overall context
of an Albion Flats plan (yet to be developed).
It is difficult to justify the acquisition of the Jackson Farm based on the parks already or about to be
developed in the immediate vicinity of the Albion area and these higher priorities.
In addition an early rough concept plan was prepared for the Jackson Farm site in 2003 by
consultants working for the owners. It should be emphasized that this concept plan has not been
considered by the Planning Department nor will any proposal for urban development be considered
unless the Metro Vancouver green zone designation is removed. A request for removal of the site
from the green zone will be considered once the Provincial Government identifies the process by
which the Regional District Board can consider such amendments. If it is removed from the green
zone and if Council chooses to consider urban development of the site then a detailed review would
be undertaken of any development application. The only point in mentioning the early concept plan
is to acknowledge that it suggested over 50% of the site could be dedicated as conservation and
neighbourhood passive park land at minimal cost to the Municipality. This would likely be the
requirement for any residential development proposal.
Arguably implementation of an urban development proposal would mean many of the uses
contemplated by the Friends of the Jackson Farm would not be possible (i.e. as a natural
amphitheatre for concerts or historic farm operation etc.). Other passive park uses would be possible
(i.e. children's play areas) depending upon the extent of the dedicated parkiand and how appropriate
the topography and access would be.
In order to consider the request from the Friends of the Jackson Farm we must ask what has
changed since the original decision was made to remove the future park designation in the OCP.
Three things have occurred which warrant so'me consideration:
A petition signed by a significant number of residents has been submitted.
Staff are working on a new Cemetery Master Plan which may introduce another reason to
consider the acquisition of part of the Jackson Farm.
The Commission has directed that staff complete an update to the Parks, Recreation and
Cultural Plan in 2008
Petition
With respect to the first item the Parks, Recreation and Cultural Master Plan places a very high
priority on securing land for park purposes. The plan suggests a referendum could be held:
Jackson Farm Report #2
"...to secure the necessary resources. This publicly approved ability to incur debt to secure
land as opportunities arise (up to a preset limit) is one of the most important enhancements
to the Parks and Leisure Service system in Maple Ridge and Pitt Meadows. The referendum
authorized fund might be limited to securing high level natural, linear or recreation parks ...."
(page iii of the Master Plan Executive Summary)
This recommendation has not been implemented to date. The two Municipalities have been able to
acquire several important sites identified in the plan without borrowing, in many cases through
partnerships with others like the Metro Vancouver Parks Department (i.e. Codd island Wetlands,
Coniagas / Alouette River front, Fraser River front in Pitt Meadows). Our collective resources are
becoming more limited now and acquiring a site like the Jackson Farm for whatever purpose may
well require borrowing to achieve.
It is always hard to determine if a petition signed without knowledge of all the other municipal
priorities and project costs (and their implications to taxpayers) is representative of all the taxpayers,
however, in light of the numbers involved, a referendum of some sort may be appropriate. All of the
costs and consequences would need to be clearly defined and communicated to the public. If a
referendum were considered care would need to be taken to ensure this specific acquisition is not
considered by itself given so many other parkiand acquisition priorities which should also be
advanced. A referendum for this site alone might preclude proceeding with .a referendum for
acquiring more important sites in future.
Cemetery Master Plan
Over the past several months parks staff have been working with a consultant on the development of
a Cemetery Master Plan. Part of that plan includes a review of the current land area of the two
existing cemeteries along with a projection for future land requirements (providing the District
chooses to continue providing memorial opportunities for its citizens). A copy of that analysis is
attached.
The review indicates the need for an additional 2.1 acres (.85 hectares) by 2020 which could be
provided to the north of the main Cemetery on Dewdney Trunk Road. Three acres are currently
undeveloped in that location but are currently being considered for residential development.
Expanding the cemetery in that location would add visibility into the site as well as additional land
area.
According to the projections more land would be required in another location by 2025. By then the
Dewdney Trunk location would be fully utilized. In light of this Council may wish to consider opening a
third Cemetery on a portion of the lands occupied by the Jackson Farm sometime after 2020. It
should be noted if the land to the north of the current Cemetery is not available opening a new
cemetery in another location may be required prior to 2020.
A review of the early concept plan for the Jackson Farm (noted above) suggested the lands fronting
on Jackson Road could be used for this purpose with a buffer between the site and any residential
development fronting on 102nd Avenue. Based on the Cemetery Plan and current demand that would
provide a memorial site for Maple Ridge residents well into this century. Prior to opening up a new
cemetery Council would need to consider all of the various operating models including a discussion
of partnerships with the private sector which would still ensure reasonable access to residents.
Once again considering this recommendation is contingent upon Council deciding it wishes to
continue providing this service for residents. There are certainly examples of other communities
where this is not the case.
Jackson Farm Report #3
Parks, Recreation and Cultural Master Plan UDdate
Council will be considering the Commission recommendation to complete a Master Plan update in
2008 during the upcoming business plan review. If Council approves completion of the update next
year staff will include a look at the portion of the plan which addresses parkland requirements.
Although it is unlikely that anything will change which would result in a new recommendation to
include the Jackson Farm there may be some changes suggested. This cannot be finally determined
until the review is complete and, therefore, it may be advisable to delay any further decisions about
the property until the review is finalized.
Regardless of the Master Plan review it is important to note that, if urban residential development is
ultimately permitted on portions of the Jackson Farm consideration would have to be given for a
portion of the site to be set aside for a neighbourhood park within the parameters of the current
Master Plan. Only a detailed review of the development proposal (number of homes etc.) will allow
the kind of analysis required to determine the neighbourhood park and conservation area
requirements.
Alternatives
The discussion noted above leads to the identification of four alternatives. There may be others,
however, the Commission could recommend any of the following:
That, if urban development is considered for the site, Council consider designation of
portions of the Jackson Farm for neighbourhood park and conservation purposes
That Council defer consideration of any development proposal for the Jackson Farm until
completion of the Cemetery Master Plan and further, if Council confirms the District should
continue providing cemetery services beyond 2020, that Council consider acquiring a portion
of the Jackson Farm for the purpose of establishing a third cemetery.
That Council defer consideration of any development proposal for the Jackson Farm until
completion of the Parks, Recreation and Cultural Plan update in 2008 and if the plan
identifies a requirement for all or a portion of the site to be set aside for park purposes that
Council include the site in a referendum to be held concurrent with the 2008 municipal
election to obtain the assent of the electors for the borrowing required to complete the
acquisition along with other important park sites.
That Council consider a combination of two and three above.
Desired Outcome:
The desired outcome in considering this subject is to ensure an appropriate level of park land is
available for future generations living in Maple Ridge.
Strategic Alignment:
Providing adequate parkland is part of ensuring the community is sustainable.
ci) Citizen/Customer Implications:
The Cemetery Master Plan should be completed by the end of the year. The Parks, Recreation and
Cultural Master Plan update will take more time to complete, at minimum to the middle of 2008.
Jackson Farm Report #4
If the farm is removed from the Green Zone and the recommendation noted above is endorsed and
ultimately adopted by Council any potential development proposals could not be considered until
later next year.
e) Business Plan/Financial Implications:
The cost to acquire the entire site or eight to ten acres of land for a third cemetery is difficult to
determine at this point. Nonetheless the acquisition cost would be substantial and would likely
require some level of borrowing since it is not currently identified in our acquisition program.
To date the District has not attempted to cover the cost of acquiring land for park purposes through
borrowing or for cemetery purposes through the sale of plots.
With respect to the Cemetery to this point the proceeds from plot sales have been used to offset
operating expenditures. A change to this model should be considered which would increase burial
fees and perpetual care fees sufficiently to cover the operating costs for the cemetery function. The
proceeds from plot sales could then be utilized to offset the cost of land acquisition. Increasing fees
to that extent may be problematic. A gradual increase is not recommended given the nature of
cemetery operations and use. A single one time correction may be warranted and may be
appropriate concurrent with providing less expensive memorial alternatives like columbaria which
will be explored more fully in the Cemetery Plan. More detailed financial modeling and consultation
with local service providers would need to be completed before a final recommendation could be
made on this subject.
CONCLUSIONS:
Council has requested that the Commission provide a recommendation on the Jackson Farm in
response to requests from some residents for reconsideration of earlier decisions about the site.
The alternatives have been considered in light of the new information which is currently available.
The recommended alternative acknowledges the possibility of a Parks, Recreation and Cultural Plan
Update being completed next year and the Cemetery Master Plan being finalized by the end of this
year.
Prepared By: Mike Murray
Title: General Manager
Date: 2007 1101
Attachments
Letter from Ms. Beryl Eales.
Cemetery Land Needs Assessment
Jackson Farm Report #5
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TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE: 200711 14
and Members of Council FILE NO:
Chief Administrative Officer ATTN: Committee of the Whole
Tourism Maple Ridge and Pitt Meadows Fee for Service Agreement
EXECUTIVE SUMMARY:
The current agreement with Tourism Maple Ridge and Pitt Meadows concludes at the end of this
year. Staff have discussed the agreement with the Society and with Pitt Meadows Staff. Pitt
Meadows staff have recommended to their Council that their agreement be renewed for 2008 at the
same level of funding as in 2007 ($35,000) and with the same level of in kind support as in 2007.
Pitt Meadows Council in Committee recently indicated their concurrence with the recommendation.
It is recommended that Maple Ridge also renew its agreement with the Society for 2008.
RECOMMENDATION(S):
That the Mayor and Clerk be authorized to execute the 2008 Tourism Maple Ridge and Pitt Meadows
Fee for Service Agreement attached to the 2007 Ii. 14 report on this subject.
DISCUSSION:
Background Context The current agreement is up at the end of 2007. Management
of the agreement will ultimately fall to the new Economic Development Manager.
Since that position will not be in place until the new year, it is suggested that the
current agreement be renewed for one year with the understanding that it can be
cancelled with three months notice if a new direction is chosen at some point in time.
In any case it is anticipated that it will take a year for the Economic Development
Manager to become familiar with and make recommendations on the agreement and
appropriate service levels into the future. For now the agreement focuses on the
Society's operation of the Visitor Information Centre which is felt to be an appropriate
Municipal function. The Society continues to search for grants and partnerships to
advance its industry based marketing initiatives.
Desired Outcome: The desired outcome is the continuation of tourism services
through the Visitor Information Centre.
C) Strategic Alignment Supporting tourism contributes to local economic sustainability.
Since many of the Municipality's tourism assets are based on outdoor recreation it is
felt to be an appropriate investment.
d) Business Plan Financial Implications: The amount identified in the attached
agreement is included in the 2008 financial plan. It is lower than the amount
provided prior to 2007. ($55,000 per year prior to 2007). The downward adjustment
1152
was made in 2007 to focus primarily on operation of the visitor centre since the local
hotels would not agree to implement the 2% hotel tax. The Society continues to talk
to the local hotels and other destination businesses about the tax or an alternative
system which will generate additional funding for marketing initiatives.
CONCLUSIONS:
The current Tourism Maple Ridge and Pitt Meadows Fee for Service Agreement is up at the end of
2007. The new Economic Development Manager will oversee the agreement and may wish to
year. In the interim i i proposed that the existing agreement be renewed
Prepared by: Mike Mur' I
General Manager: Cqrr1ihity Development, Parks and Recreation
Concurrence: J.L,/(Jim) Rule
Chief Administrative
MWM
Fee For Service Agreement
THIS AGREEMENT dated the 1st day of January, 2008
BETWEEN:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE
(hereinafter called the "District")
AND:
TOURISM MAPLE RIDGE AND PITT MEADOWS SOCIETY
(hereinafter called the "Tourism Society")
THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants
and other recited consideration, the parties agree as follows:
PREAMBLE
It is understood that within the terms of this agreement, the Tourism Society is
representing the District's interests in providing tourism related services and will
act with this in mind.
SERVICES:
1. The Tourism Society agrees to supply the said services as hereinafter set
forth in Schedule "A", for a period of one (1) year, commencing on the 1st day
of January, 2008.
FEES:
1. In consideration for the Tourism Society supplying the services and
deliverables as detailed in Schedule "A", the District agrees to pay to the
Tourism Society the sum of Thirty-five Thousand Dollars ($35,000) on or
about January 1,2008.
In addition, the District agrees to supply support goods and services to the
Tourism Society in a calendar year. The goods and services include:
• Provision of space for a Tourism Information Kiosk - $1500.00
• Costs associated with the preparation of the society's annual
financial review report - $1500.00
• Booth at 2007 Ridge Meadows Home Show - $450.00
• Amortized lease hold improvements for Kiosk (Year 3) - $1,529.00
*Note: All costs are approximate and are subject to change.
Total cost of said goods and services will not exceed $5,000.
All requests for District funding for one-time projects, items or events shall be
by separate submissions to the District, through the Economic Development
Department. Funding will be considered based on the project, items or
event's merit and funding availability and will be subject to confirmation in
writing from the District. Where additional funding, other than that identified
within this Agreement, is required for specific services, projects, or
deliverables, the Tourism Society will prepare a written business case and
proposal which would include but not be limited to:
• Identifying the purpose of the project, item or event
• Identifying the additional expected value to the District and
community
• Identifying all other sources of funding and their status
• Identifying other District resources required, other than the
requested funding
Depending upon the size and scope of the request, the Department,
Economic Advisory Commission and/or Council may request that the Tourism
Society make a presentation of the business case for the project, item or
event at a meeting.
The Tourism Society shall not incur any expenses for which the District shall
be required to reimburse the Tourism Society, or for which the District in any
other way shall become liable to any person. The District shall not incur any
expenses for which the Tourism Society shall be required to reimburse the
District, or for which the Tourism Society in any other way shall become liable
to any person.
The District is entitled to a Tourism Maple Ridge and Pitt Meadows Society
Membership (value $250.00) at no additional cost to the District upon the
execution of this Fee for Service Agreement.
III. SUPPORTING DOCUMENTS:
1. A written report related to the Deliverables/Measures listed in Schedule A
of this document will be generated by the Tourism Society and will be
reviewed by a District representative, the Tourism Society Executive
Director and President on a quarterly basis, or as otherwise agreed by
both parties. A presentation will be made to Council by the Executive
Director and BoardPresident on a semi annual basis with highlights from
the quarterly reports included in the year end report. The year end report
will also include a new business plan, budget, and deliverables for the
forthcoming year.
2. The Tourism Society shall provide the following documents to the District
by October 31, 2008:
A business plan and budget for the coming year.
A strategic five year financial plan for the Tourism Society that
identifies long term financial requirements and the Society's
progress toward meeting those requirements through new sources
of revenue (i.e. amusement levy, etc ... )
A status report on deliverables identified in the current Fee-For-
Service Agreement.
3. The Tourism Society shall provide interim financial and status reports to
the District on a quarterly basis, as follows: March 30, June 30, September
30, and December 30.
4. The Tourism Society shall provide the District with a copy of their
Constitution & Bylaws and remain in good standing with the Provincial
Registrar.
5. The Tourism Society shall provide the District with a copy of their annual
report and reviewed financial statements. The Tourism Society shall
ensure that a review report is prepared on the annual financial statements
by a CA or CGA in good standing. The District shall reserve the right to
require a full audit at the District's discretion and expense.
IV. COMMITTEE REPRESENTATION:
The District shall have the right to appoint two non-voting representatives
to act in a liaison capacity to the Tourism Society Board for Directors. The
Tourism Society shall allow the District's appointees to attend Board
meetings as observers. District appointees may be Council members
and/or District staff as determined by the District.
The District will provide the Tourism Society limited Human Resource
services to support in the seiection and evaluation of the Executive
Director
V. INDEMNIFICATION:
1. The Tourism Society agrees to and does hereby indemnify and save
harmless the District, its officers and employees from and against all
claims, demands, actions, suits, damages, losses, costs and expenses by
whomsoever brought, made or incurred arising out of directly or indirectly
.-'
the provision of services by the Tourism Society under this Agreement;
and
2. The Tourism Society must take out and maintain during the whole of the term
of this Agreement third party liability insurance with an insurer in a form
approved by the District in the amount of $5 million, that must name the
District as an insured party along with the Tourism Society.
VI. OTHER
The Tourism Society and the District agree that the provisions of this
Agreement shall be given such reasonable interpretation as will facilitate a
full and proper handling of tourism management and facilitation for all
residents of and visitors to the District.
Renewal of the Fee-For-Service Agreement will be considered annually,
unless terminated in accordance with Clause VI 3. Renewal will be based
on the fulfillment of deliverables from the previous contract, proposed
budget, proposed business plan and new deliverables, the choice of the
District to finance, and any other issues that the District determines are
pertinent to contract renewal.
I. This contract may be terminated by either party upon providing three (3)
months notice in writing to the other and the Tourism Society shall return
to the District any unexpended fees paid to the Tourism Society by the
District pursuant to S. Il. (1).
VII. ENUREMENT
The provisions of this Agreement shall enure to the benefit of and be binding
upon the Tourism Society, the Tourism Society's heirs, executors,
administrators and assigns, and the District, its successors and assigns.
VIII. ENTIRE AGREEMENT/MODIFICATION
This Agreement and the attachments comprise the whole agreement between
the parties and may not be modified, changed, amended or waived except by
signed written agreement of the parties.
IX. ASSIGNMENT
The Tourism Society shall not assign (in any manner including by operation of
law) or sub-contract any of its obligations under this Agreement without the
prior written consent of the District.
X. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the
laws and courts of the Province of British Columbia and shall in all respects
be treated as a British Columbia contract.
THE CORPORATE SEAL OF THE CORPORATION
OF THE DISTRICT OF MAPLE RIDGE
hereunto affixed in the presence of:
MAYOR
MUNICIPAL CLERK
THE CORPORATE SEAL OF THE TOURISM MAPLE
RIDGE AND PITT MEADOWS SOCIETY was hereunto
affixed in the presence of:
PRESIDENT
EXECUTIVE DIRECTOR
SCHEDULE "A"
TOURISM MAPLE RIDGE AND PITT MEADOWS SOCIETY
DELI VERABLES: GOALS & OBJECTIVES - JANUARY TO DECEMBER, 2008
1.0 LONG TERM STRATEGIC PLANNING
1.1 Present recommendations from location/funding research to both Municipalities for Centralized VC
including cost estimates for construction/land acquisition.
Measure: Recommendations received.
1.2 SecurE and identify marketing partnership opportunities with other communities.
Measure: Identify marketing opportunities secured.
Report on potential marketing opportunities
1.3 Complete the Tourism BC Community Foundations Programs if and when Tourism BC selects our
comm inity to participate.
Measure: Report to City on long term initiatives and direction resulting from
this process.
2.0 VISITOR SERVICES
Continue Full Status Visitor Centre currently housed in Pitt Meadows to enhance Tourism BC (TBC) fee-for-
service opportunities. A Full Status Visitor's Centre is as defined in the TBC Visitor Network Membership
Levels 2005 and Visitor Infonetwork membership Terms and Conditions 2005). It is the expectation of the
City that Tourism Maple Ridge and Pitt Meadows will maintain Full Status Visitor Info Centre requirements
according to the TBC Terms and Conditions.
In addition to the hours of operation required by TBC, the Visitor's Centre must be open a minimum of 4 hours
five days a week (Wednesday through Sunday) between September 1 to October 31 and Mayl to June 301h•
The Visitor's Information Centre must be open a minimum of 4 hours five days per week (preferably at least
one weekend day) October 31 to April 30.
The following schedule will be implemented in 2008 to be evaluated on a quarterly basis to ensure number of
visitors is not dropping. Adjustments may be made upon agreement by all parties.
January 1 to April 30:
May 1 to June 30:
July 1 to August 31:
September 1 to October 31
November 1 to December 31
Monday to Friday, 10am to 4pm
Monday to Friday, 10am to 4pm
Saturday & Sunday, 10am, to 2pm
Monday to Sunday, 9am to 5pm
Monday to Friday, 10am to 4pm
Saturday & Sunday, lOam, to 2pm
Monday to Friday, 10am to 4pm
2.1. Maintain and report on Visitor Centre (VC) and Kiosks including:
2.1.1 Develop a plan to increase number of visitors to the Pitt Meadows VC by 10%, from
visitors in 2007 to visitors in 2008
I Measure: Report on plan and percentage of actual increase. I
2.1.2 Report on continued partnership with SD 42, Seniors Society and HRDC to assist with
staffing of VC and Maple Ridge Library Kiosk, report to include number of staff, hours
worked, additional funding received, and employee satisfaction based on exit surveys
completed by staff.
Measure: Report received Including information related to number of staff,
hours worked, additional funding received, employee satisfaction.
1/8
3.0
2.1.3 Report on training, orientation and local familiarization opportunities to VC and Kiosk staff
and volunteers, report to include number of training/orientations sessions and number of
participants.
Measure: Report received including number of
training/orientation/familiarization sessions completed and number of participants.
2.1 .4 Maintain value added visitor benefits to the VC and Kiosk as applicable including:
accommodation reservations, activity bookings, sales of local event tickets, sales of BC Parks
Parking Pass sales, email check kiosk, retail sales, local and regional travel itinerary
development, picnic table, DiKe racK, courresy pnone.
Measure: Report received including success of above visitor benefits (e.g.
number of accommodation reservations, number of experience package bookings,
number of local event tickets, number of BC Parks Parking passes sold, number of
logons for email kiosk, value of retail sales and net profit, number of Itinerary
developed, availability of picnic table, bike rack and courtesy phone.
2.2 Track 4aple Ridge/Pitt Meadows Visitor Guide distribution.
Measure: Report on total distribution, and break down of distribution through
sources (e.g. number of guides distributed through VC, number of guides distributed
through Tourism BC, etc.)
2.3 Continue retail marketing program at the Pitt Meadows VC (i.e. sale of BC Parks passes, retail, etc.
I Measure: Report on sales revenues and profits for 2006 and 2007 and 2008.
2.3.1 TBC retail, Super Natural BC (SNBC) reservations.
Measure: Report including successful sales and reservations and any
Fadditional revenue or opportunities received from TBC or SNBC.
ADVOCACY & EDUCATION
3.1 Report to the Pitt Meadows Economic Development Advisory Committee (EDAC) and the Maple
Ridge Economic Advisory Committee (EAC) on specific types of unique attraction opportunities and a
recommendation on the role of the municipalities in developing these types of opportunities.
I Measure: Report on opportunities presented
3.2 Delivei tourism related presentations to local community groups.
Measure: Report on number of presentations made, type of presentation made,
and to which groups.
3.3 Tourisi n Related Training Programs.
3.3.1 Deliver public and private tourism related training programs in botfl communities i.e.
SuperHost, etc.).
I Measure: Report on events held, attendance at each, and profit genei
3.4 Continue alliances with industry and community stakeholders/networks including;
3.4.1 Participate in regional tourism roundtables/committees to provide a MR/PM perspective.
•Measure: Report on which roundtables/committees were attended and benefit
to the Municipalities of attendance.
3.4.2 Mintin mrirrrw-ai mambarahin and invôlvament with various tourism related community
groups (Chamber of Commerce, Festival Society, Arts Council, Historical Society, Airport,
Parks and Leisure Services, Katzie, etc.)
Measure: Report on memberships attained and any benefits to the
Municipalities.
3.4.3 Atthnd functions and events and su000rt industry and community qroups.
Measure: Report on specific functions and events attended and types of
support provided. Compare to previous year.
3.4.4 Post community group event information in monthly newsletter.
Measure: Report on types of group event information included in the
Fnewsletters. Compare to previous year.
#22348v1
4.0 MARKETING AND PROMOTIONS
4.1 Develop annual Marketing Strategy and Plan including specific strategic focus and rational. Within
this plan the market and inventory of tourism attractions will be defined and specifically identified.
lmpten mt Dromotion and sales strateav for new product development packages.
4.2 Resea
Measure: Strategy and Plan received including the above mentioned
requirements.
A year-end report on the implementation and successes and challenges of the
plan received
h and imolement a trackina system for oroaram results.
I Measure: Report including the above mentioned requirements.
4.3 Develop a communications and media relations strategy.
I Measure: Copy of communications and media relations strate
#22348v1
MAPLE
District of Maple Ridge
Cotumbia
Deep Roots
Greater Heights
TO: His Worship Mayor Gordon Robson DATE: 2007 11 14
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATrN: Committee of the Whole
SUBJECT: 2008 UBCM Tourism Funding
EXECUTIVE SUMMARY:
UBCM has announced it will be allocating funding to enhance local tourism initiatives once again in
2008. Council will recall the District used the 2007 funding to:
enhance marketing for several of our larger events,
acquire an events readograph (currently being designed) to let travelers know what
events are coming up in the community
participate in the scenic (highway) 7 program
expand the Walk Maple Ridge and Pitt Meadows Magazine to include events and other
outdoor recreation opportunities
The total amount allocated to Maple Ridge in 2007 was $160,000. Our intent is to complete all
projects by next March.
A similar amount is anticipated in 2008 and the application must be submitted by the end of this
month. We have had discussions with Pitt Meadows, Tourism Maple Ridge and Pitt Meadows and
the local Spirit of BC Community Committee with respect to the projects we would like to propose.
RECOMMENDATION(S):
That staff be authorized to submit an application for Tourism funding to the Union of British
Columbia Municipalities for the projects outlined in the 2007 1114 report on this subject.
DISCUSSION:
a) Background Context The projects we wish to propose follow:
1. ReionaI Marketing Suort for Festivals $50,000
The intent of this funding is similar to that provided in 2007......to enhance regional
marketing for events like the Caribbean Festival; Jazz and Blues Festival, etc. Those
involved in the program in 2007 had to demonstrate how they would use the
additional support to enhance their regional marketing. The majority reported
significantly enhanced attendance from outside the community as a result. A
committee of the Parks and Recreation Commission allocated the funding with
support from the Economic Development Office.
1153
Snorts Tourism Plan Develooment and Imolementation $60.000
A time duration position would be hired through the Maple Ridge and Pitt Meadows
Spirit of BC Committee to:
- work with local sport organizers to inventory their events and opportunities
for events (by connecting with Provincial Sport Governing Bodies),
- connect sport organizers to those who select venues and
- assist in preparing bids.
Pitt Meadows would provide additional funding.
Scenic Seven Promotion $5,000
This follows an earlier commitment to participate with several other communities
along the Lougheed Corridor in the promotion of this transportation route as a more
interesting alternative to the Freeway on the south side of the river.
Visitor Information Centre Exoloratiori/Design $55,000
The intent of this funding will be to design a new visitor information centre in a more
appropriate location to serve both Maple Ridge and Pitt Meadows into the future. The
intent will be to secure a site, explore partnership opportunities with value added
partners (i.e. the Penticton Visitor Centre is a wine store as well) and complete a
design leading up to development of the facility in a future phase of the program.
CONCLUSIONS:
The UBCM tourism funding program is available again in 2008. A number of projects have been
identified as possibilities in consultation with Tourism Maple Ridge and Pitt Meadows, the City of Pitt
Meadows and the local Spirit of BC Committee. Council authorization is requested to proceed with
the application.
/
Prepared by: Mike Murray /
General Manager: Community Development, Parks and Recreation
/
Concurrence: / J.L. (Jim) Rule
I Chief Administrative Officer
MWM
\
rijuii.ici
District of Maple Ridge
Deep Roots
Greater Heights
TO: His Worship Mayor Gordon Robson DATE: 2007 11 15
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Comm fttee of the Whole
SUBJECT: Joint Municipal Emergency Program Agreement
EXECUTIVE SUMMARY:
The current Joint Municipal Emergency Program Agreement with the City of Pitt Meadows is up at the
end of this month. The attached updated agreement is forwarded for Council consideration.
RECOMMENDATION(S):
That the Mayor and Clerk be authorized to execute the Joint Municipal Emergency Program
Agreement attached to the 2007 111.5 report on this subject.
DISCUSSION:
Background Context: The agreement has been in place for the past five years and has served
both communities well during that time. It has facilitated a considerable degree of joint
planning and communication between the two Municipal operations on this subject and has
helped both to achieve a higher level of preparedness than would otherwise have been
possible. This is particularly true to the extent that the resources of trained personnel in both
Municipalities are available to the other in the event of an extended emergency.
The only significant change to the previous agreement being proposed in the new agreement
is that each community will have its own Emergency Program Coordinator. The two
coordinators will share the responsibilities for the Joint Program aspects of Emergency
Preparedness previously handled by one person. The reason for the change is that each
community had specific areas of focus they wished to address within each of their
independent operations that could not be dealt with within the context of the Joint Program.
On the other hand the new agreement spells out the need for one Emergency Social Services
function which will be addressed as part of the joint function and one primary emergency
program manual. This function will be cost shared proportionate to population.
Desired Outcomes: The desired outcome is a relatively high degree of preparedness to be
able to respond effectively to any potential disaster which may be faced by the two
communities.
C) Strategic Alignment : Being adequately prepared to provide an appropriate emergency
response is felt to be even more critical today than previously given the degree of climate
1154
.., ,! •'
change we are experiencing and the extreme weather events that comes with that
phenomena. This is part of creating a safe and sustainable community.
d) Business Plan/Financial Implications: The District will receive an annual payment from the
City of Pitt Meadows of approximately $11,000 as compensation for work by the Emergency
Program Assistant. The District's 2008 budget already contains the funding required to meet
its obligations under the agreement.
CONCLUSIONS:
The Joint Municipal Emergency Program has enhanced the level of emergency preparedness
significantly in Maple Ridge and Pitt Meadows over the past several years. The proposed agreement
will fine tune the existing partnership between the two communities which has, in part, led to that
enhancemeptnd will lead to even greater levels of preparedness in future.
/ ( /
by: Mike Murray /
General Manager: m nity'Development, Parks and Recreation
J.L. (Jim) Rule
I Chief Administrative Officer
MWM
Joint Municipal Emergency Program
AGREEMENT
This Agreement is made as of the day of November, 2007
BETWEEN.
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE,
of 11995 Haney Place, Maple Ridge, B.C. V2X 6A9
OF THE FIRST PART
["Maple Ridge"]
AND:
THE CORPORATION OF THE CITY OF PITF MEADOWS,
12007 Harris Road, Pitt Meadows, B.C. V3Y 2B5
OF THE SECOND PART
[Pitt Meadows]
(Maple Ridge and Pitt Meadows are hereinafter collectively called "the Municipalities")
WHEREAS:
The Municipalities are required under the Emergency Program Act, R.S.B.C. 1996 c.
111, to prepare a Local Emergency Plan;
The Councils of the Municipa1itis by resolution have agreed to establish a Joint Local
Emergency Plan;
The Councils of the Municipalities have agreed to enter into a formal agreement on the
delivery of a Joint Municipal Emergency Program ("JMIEP") in the Districts of Maple
Ridge and Pitt Meadows based on the Joint Local Emergency Plan;
The Municipalities are further required to establish and maintain an emergency
management committee;
The Municipalities have agreed to establish a joint committee to be known as the "Joint
Municipal Emergency Program Management Committee" ("Management Committee"),
.'fl 41
and to each appoint three (3) staff representatives including the CAO's as members of the
Management Committee.
The Councils of the Municipalities are further authorized to appoint an Emergency
Management Coordinator. Each Municipality will appoint its own Emergency
management Coordinator. The two Coordinators will have the responsibility of managing
this agreement with direction from their respective CAOs.
NOW THEREFORE IN CONSIDERATION of the mutual promises in this Agreement,
the Parties agree as follows:
2. Definitions
In this Agreement:
"BCERMS" shall refer to the British Columbia Emergency Response
Management System;
"Capital Costs" shall mean non reoccurring capital expenses calculated in
accordance with sound accounting principles;
"CAO's" shall mean the Chief Administrative Officers of the Municipalities;
"EOC" shall mean the Municipal Emergency Operations Centre;
"ESS" shall refer to the Joint Emergency Social Services program;
"Joint EOC" shall refer to the Municipalities Joint Emergency Operations Centre;
"JIVIIEP" shall refer to the Joint Municipal Emergency Program
"Emergency Management Coordinator" means the person or persons appointed
by each of the municipalities to coordinate the Joint Municipal Emergency
Program;
"Operating Costs" shall mean the total of the actual net non-capital expenses
calculated in accordance with sound accounting principles;
"PEP" shall mean the Provincial Emergency Program;
3. Management Committee
The Management Committee shall be comprised of the following members:
The Maple Ridge and Pitt Meadows Emergency Management Coordinators;
CAO - Maple Ridge and CAO - Pitt Meadows;
1 Representative - Maple Ridge as designated by CAO of Maple Ridge;
1 Representative - Pitt Meadows as designated by CAO Pitt Meadows;
The Emergency Program Assistant; and
Representatives who may be added to the Management Committee by agreement
of the CAOs.
3.1 Management Committee Responsibilities
Manage all pre-activation activities of JMEP;
Develop JM1EP for the Municipalities;
Operate under the British Columbia Emergency Response Management System
(BCERMS) guidelines;
Provide input into and incorporate coordinated JMEP initiatives within each
Municipality's Annual Emergency Program Business Plan;
Consider, coordinate, implement and evaluate training;
Review and update the joint emergency manual at least one time per year and
ensure the Municipalities' manuals are consistent with respect to the JMEP;
Meet once per month or as required;
Manage the JMEP Agreement;
4. Municipalities' Emergency Preparedness Coordinators
The Emergency Preparedness Coordinators shall:
Administer JMEP;
Conduct exercises to ensure JMEP is effective and in a state of readiness;
3
Act as the point of contact for their respective Municipalities with PEP and all
other agencies concerned with emergency planning and operations;
Advise the Mayors, Councils, CAO's and the Management Committee on matters
relating to JIMEP as required
Prepare and maintain a current JMEP manual in conjunction with all jurisdictions
whom the Municipal Emergency Preparedness Coordinators deem it necessary to
consult;
Chair the JMEP meetings.
Be responsible for calling the individual Municipal EOC Members and other
BCERMS response agencies together at regular intervals to ensure group
coordination, training, and the sharing of information
With respect to these functions it is understood that the two Municipalities Emergency
Program Coordinators will coordinate their efforts so as to share the responsibilities and
the time required to support the JMEP equally. At the beginning of each year the
Coordinators will convene a discussion with the Management Committee to determine
which responsibilities each Coordinator will carry out for the coming year. In considering
the functions to be performed the Management Committee may determine that additional
resources are required to complete special projects and will determine how those
resources are to be obtained and shared (such as training resources).
4. General Provisions
Notwithstanding anything in this Agreement to the contrary, the respective Municipalities
shall each:
Establish and equip an Emergency Operations Centre in their respective
municipality;
Cover the costs associated with the operation of their respective Emergency
Operation Centre;
Adopt the BCERMS protocol at the EOC, Joint EOC and Site Level;
Provide training to the levels established by the Management Committee and
ensure appropriate assignments of personnel (staff or volunteers) sufficient to
operate their EOC's;
4
• *
5, Emergency Centre Activations
Municipal Emergency Operation Centre Activation
In the event of an emergency that affects only one of the Municipalities the Municipal
Emergency Operations Centre in the municipality affected shall be activated in the
following manner:
By the CAO of the municipality requiring the response;
The Municipal EOC shall operate by the BCERMS protocol and shall have access
to utilize the resources of JMEP (Municipal Emergency Program Assistant and
Emergency Social Services Function);
The CAO who has activated their EOC shall forthwith notify the other CÁO of
the activation.
Joint Emergency Operation Centre (Joint EOC) Activation
In the event of an emergency that affects both municipalities the Joint EOC shall be
activated in the following manner:
By both of the Municipal CÁO's or their designates acting together
Operate by the BCERMS protocol.
Personnel and volunteers normally assigned to each Municipal EOC shall be
available for the Joint EOC and shall have access to all the resources of the Joint
EOC and IMEP.
Personnel and volunteers normally assigned to each Municipal EOC shall also be
available at cost to either of the independent Municipal EOCs should an activation
occur in one Municipality which does not effect the other. Such resources shall be
made available when the Municipality in which the activation occurs requests
assistance from the other Municipality at the discretion of the other Municipality.
6. Declaration of State of Local Emergency
A declaration of a State of Local Emergency may only be declared by each municipality
in accordance with the Emergency Program Act.
5
,.._.
7. Administration
Clerical support for JMEP shall be provided by the Emergency Program Assistant
of the Maple Ridge - Pitt Meadows Parks and Leisure Services Department,
District of Maple Ridge;
The Municipalities will share the cost of the clerical services proportionate to
their respective populations in the same fashion as costs are shared for the Joint
Parks and Leisure Services Function;
The Municipalities will prepare sections of their procedures for inclusion in the
Joint Municipal Emergency Program manual;
Copies of the Municipalities' emergency manuals shall be kept at the EOC's and
Joint EOC facilities.
8. Emergency Social Services
The Emergency Social Services Function and organization shall be maintained for both
Municipalities by the Maple Ridge Emergency Program Assistant. The cost for the E.S.S.
function shall be shared in the same fashion as the clerical services noted above in 7(b).
For clarity the Emergency Program Assistant job is full time with 90% of the Assistant's
duties split between providing clerical support and managing the Emergency Social
Services function. Therefore, 90% of the Assistant's salary shall be shared proportionate
to population in the same fashion as noted in 7(b) above. Payments shall be provided in
the same manner as in the Joint Parks and Leisure Services Agreement
9. Withdrawal by the Municipalities
Either of the Municipalities may withdraw from this Agreement by giving notice in
writing to the other Municipality, not less than twelve months prior to the effective date
of the withdrawal.
10. Term
This Agreement shall be in effect for a term of five years commencing on the date of
signing.
31
,._
11. Costs
The Municipalities shall each consider the Operating and Capital Budgets of the Joint
Municipal Emergency Program as outlined in the Business Plan.
Costs associated with the equipping and the staffing of the Municipal EOC's shall be the
responsibility of the respective Municipality. In the event of an emergency the costs shall
be borne by the Municipality affected and charged back to the Provincial Emergency
Program as applicable. Other costs defined in specific Mutual Aid Agreements shall be
paid in accordance with those agreements.
All other cost sharing shall be as described in clause 7(b) and clause 8 above.
Execution Date
Y M D Party(ies) Signature(s)
THE CORPORATION OF THE DISTRICT OF
MAPLE RIDGE by its authorized signatories:
Mayor
Clerk
THE CORPORATION OF THE CITY OF PITt
MEADOWS by its authorized signatories:
Mayor
Clerk
7