HomeMy WebLinkAbout2024-10-08 Regular Council Meeting Agenda and Reports.pdfCOUNCIL MEETING
AGENDA
Tuesday, October 8, 2024, 7:00 p.m.
Council Chambers
City Hall, 11995 Haney Place
All meetings are hybrid, allowing virtual or in person participation.
Online participation via zoom https://mapleridge-ca.zoom.us/j/85656842167
The meeting is live streamed and recorded by the City of Maple Ridge.
Pages
1.CALL TO ORDER
Territory Acknowledgement
The City of Maple Ridge carries out its business on the traditional and unceded
territories of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen (qʼʷa:n̓ƛʼәn̓) First Nation.
2.AMENDMENTS TO THE AGENDA
3.APPROVAL OF AGENDA
Regular Council Meeting Agenda - October 8, 2024
RECOMMENDATION:
THAT the agenda of the Regular Council Meeting of October 8, 2024, be approved as
circulated.
4.ADOPTION OF MINUTES 5
Regular Council Meeting - September 24, 2024
RECOMMENDATION:
THAT the minutes of the September 24, 2024 Regular Council Meeting, be adopted as
circulated.
5.PRESENTATIONS AT THE REQUEST OF COUNCIL
6.DELEGATIONS
7.CONSENT AGENDA
RECOMMENDATION:
THAT the items contained in the October 8, 2024 Regular Council Consent Agenda be
received into the record.
7.1 Disbursements for the month ended August 31, 2024 15
Staff report with disbursements summary for the month ended August 31, 2024
8.UNFINISHED BUSINESS
9.BYLAWS
9.1 Maple Ridge Code of Conduct Amending Bylaw No. 8009-2024 21
To amend the Council Code of Conduct Bylaw to update section references.
RECOMMENDATION:
THAT Maple Ridge Council Code of Conduct Amending Bylaw No. 8009-2024 be
adopted.
9.2 2024-2028 Financial Plan Amending Bylaw No. 8008-2024 49
2024-2028 Financial Plan Amending Bylaw
RECOMMENDATION:
THAT the 2024-2028 Financial Plan Amending Bylaw No. 8008-2024 be
adopted.
9.3 2023-427-RZ, 24177 112 Avenue, RS-3 to RS-1b - October 8, 2024 59
To rescind and give first, second and third reading to Zone Amending Bylaw No.
8007-2024 to meet the legislated notice requirement prior to first reading.
RECOMMENDATION:
THAT first, second and third reading of Zone Amending Bylaw No. 8007-2024
given by Council on September 10, 2024 be rescinded; and
THAT Zone Amending Bylaw No. 8007-2024 be given first, second and third
readings with no Public Hearing held, in accordance with the Local Government
Act, Section 464(3) [public hearing prohibited]; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the September 3, 2024 report, and any other
as identified by council, prior to recommending bylaw adoption.
9.4 2024-036-RZ, 21321 122 Avenue, RS-1 to R-4 71
To rezone the subject property located at 21321 122 Avenue, from RS-1 (Single
Detached Residential) to R-4 (Single Detached (Infill) Urban Residential), to
permit a future subdivision of three lots.
RECOMMENDATION:
THAT Zone Amending Bylaw No.8005-2024 be given first, second and third
reading, with no Public Hearing required, in accordance with the Local
Government Act, Section 464(3) [public hearing prohibited]; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the October 1, 2024 report, and any other as
identified by Council, prior to recommending bylaw adoption.
9.5 Temporary Residential Use Removal 84
To recommend amending the City of Maple Ridge Zoning Bylaw No. 7600-2019
by removing all references to the Temporary Residential Use.
RECOMMENDATION:
THAT Maple Ridge Zone Amending Bylaw No. 7999-2024 be given first and
second reading and forwarded to Public Hearing.
Page 2 of 176
10.COMMITTEE REPORTS AND RECOMMENDATIONS
10.1 2024-169-SD, 11225 240 Street, Strata Conversion 100
To convert the commercial space of the subject property, an existing building
to strata units.
RECOMMENDATION:
That a certificate of approval be issued for application 2024-169-SD to permit
the conversion of the mixed-use Commercial/Residential building located at
11225 240 Street into Strata Title units under the Strata Property Act subject
to the following conditions being addressed:
Submission of a report and a signed sealed letter analysing and
identifying any necessary upgrading under the current BC Building
Code;
1.
Completion of necessary upgrading;2.
Inspection by City Fire Department and Building Department
Officials;
3.
Submission of plans and/or reports confirming compliance with
applicable bylaws, including Zoning and Off Street Parking and
Loading Parking Bylaws; and
4.
Confirmation in writing that the commercial tenant’s consent to the
strata conversion of their units.
5.
10.2 2024-262-DP, 12061 Laity Street, Development Permit 107
To extend the date to commence construction for the previously issued
development permit 2018-448-DP by two years, from July 26, 2024 to July 26,
2026.
RECOMMENDATION:
THAT the Corporate Officer be authorized to sign and seal 2024-262-DP
respecting property located at 12061 Laity Street.
10.3 Policy No. 5.11 - Proceeds of Sale of Municipal Land 114
To consider amendments to the policy.
RECOMMENDATION:
THAT amended Policy No. 5.11 – Proceeds of Sale of Municipal Land be
adopted.
10.4 Policy No. 5.55 - Gaming Revenues 124
To consider amendments to the policy.
RECOMMENDATION:
THAT amended Policy No. 5.55 – Gaming Revenues be adopted.
10.5 Policy No. 5.35 - Staff Expenses 136
To consider amendments to the policy.
RECOMMENDATION:
THAT amended Policy No. 5.35 – Staff Expenses be adopted.
Page 3 of 176
10.6 Policy No. 3.07 - Council Expenses 155
To consider amendments to the policy.
RECOMMENDATION:
THAT amended Policy No. 3.07 - Council Expenses be adopted.
11.STAFF REPORTS
12.OTHER MATTERS DEEMED EXPEDIENT
13.PUBLIC QUESTION PERIOD
14.MAYOR AND COUNCILLOR VERBAL REPORTS
15.NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
16.ADJOURNMENT
Page 4 of 176
1
REGULAR COUNCIL
MEETING MINUTES
September 24, 2024, 7:00 p.m.
Council Chambers
City Hall, 11995 Haney Place
Council Present: Mayor D. Ruimy
Councillor K. Carreras
Councillor O. Dozie
Councillor J. Dueck
Councillor J. Tan
Councillor A. Yousef
Absent Councillor S. Schiller
Staff Present: S. Hartman, Chief Administrative Officer
C. Mushata, Director of Legislative Services and Corporate Officer
C. Bevacqua, Clerk 3
A. MacRae, Manager of Police Services
C. Neufeld, Manager of Parks, Planning and Development
L. Talanchuk, Manager of Procurement
_____________________________________________________________________
1. CALL TO ORDER
1.1 Territory Acknowledgement
The City of Maple Ridge carries out its business on the traditional and unceded
territories of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen (qʼʷa:n̓ƛʼәn̓) First Nation.
2. AMENDMENTS TO THE AGENDA
3. APPROVAL OF AGENDA
Regular Council Meeting Agenda - September 24, 2024
R/2024-CM-158
Moved by: Councillor Carreras
Seconded by: Councillor Dozie
THAT the agenda of the Regular Council Meeting of September 24, 2024, be approved
as circulated
CARRIED
Page 5 of 176
2
4. ADOPTION OF MINUTES
Regular Council Meeting Minutes - September 10, 2024
Report of Public Hearing - September 10, 2024
R/2024-CM-159
Moved by: Councillor Dozie
Seconded by: Councillor Yousef
THAT the following minutes be adopted as circulated:
Regular Council Meeting Minutes - September 10, 2024
Report of Public Hearing - September 10, 2024
CARRIED
5. PRESENTATIONS AT THE REQUEST OF COUNCIL
5.1 BC Summer Games Athlete Recognition
Certificate presentations to honour the outstanding performance of our hometown
athletes at the BC Summer Games.
6. DELEGATIONS
7. CONSENT AGENDA
8. UNFINISHED BUSINESS
9. BYLAWS
Note: Items 9.3, 9.4, 9.5, 9.6, and 9.7 are from the Committee of the Whole agenda of
September 24, 2024
9.1 2021-352-RZ, 23613 132 Avenue, RS-2 to RM-1
*** This item is from the September 10, 2024 Public Hearing***
To rezone the subject property from RS-2 (Single Detached Suburban Residential) to
RM-1 (Low Density Townhouse Residential), to permit future construction of 18
townhouses.
R/2024-CM-160
Moved by: Councillor Dozie
Seconded by: Councillor Yousef
THAT Zone Amending Bylaw No. 7787-2021 be given third reading.
CARRIED
Page 6 of 176
3
9.2 2024-194-RZ, Housekeeping Amendments to Zoning Bylaw 7600-2019
To provide Housekeeping Amendments to Zoning Bylaw 7600-2019.
R/2024-CM-161
Moved by: Councillor Yousef
Seconded by: Councillor Dozie
THAT Zone Amending Bylaw No. 8006-2024 be given third reading and adoption.
CARRIED
9.3 2021-315-RZ, 24495 110 Avenue, RS-3 to RS-1b
To rezone the subject property from RS-3 (Single Detached Rural Residential) to RS-1b
(Single Detached (Medium Density) Residential), to permit a future subdivision of
approximately five single-family lots and Park- Conservation lands which will be
dedicated to the City.
R/2024-CM-162
Moved by: Councillor Carreras
Seconded by: Councillor Tan
THAT Official Community Plan Amending Bylaw No. 7997-2024 be given first and
second reading and be forwarded to Public Hearing
CARRIED
R/2024-CM-163
Moved by: Councillor Yousef
Seconded by: Councillor Carreras
THAT Zone Amending Bylaw No. 7778-2021 be given second reading, and be
forwarded to Public Hearing; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the September 24, 2024 report, and any other
as identified by council, prior to recommending bylaw adoption
CARRIED
9.4 2022-439-RZ, 11235 243B Street, RS-2 to RS-1b
To rezone the subject property from the RS-2 (Single Detached Suburban Residential)
zone to the RS-1b (Single Detached (Medium Density) Residential) to allow a future
subdivision of three residential lots and Park-Conservation lands which will be
dedicated to the City.
Page 7 of 176
4
R/2024-CM-164
Moved by: Councillor Dueck
Seconded by: Councillor Tan
THAT Zone Amending Bylaw No. 7919-2023 be given second reading as amended,
and be forwarded to Public Hearing; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the September 24, 2024 report, and any other
as identified by council, prior to recommending bylaw adoption.
CARRIED
9.5 2023-161-RZ, 12336 Laity Street, RS-1 to R-1
To rezone the subject property from the RS-1 zone to the R-1 zone to allow a future
two lot subdivision.
R/2024-CM-165
Moved by: Councillor Yousef
Seconded by: Councillor Dozie
THAT Zone Amending Bylaw No. 7951-2023 be given second reading and be
forwarded to Public Hearing; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the September 24, 2024 report, and any other
as identified by council, prior to recommending bylaw adoption.
CARRIED
9.6 2023-255-RZ , 13285 Balsam Street, RS-3 to CD-4-23
To rezone the subject property from the RS-3 (Single Detached Rural Residential) zone
to a proposed CD-4-23 (High Density Townhouse Residential) zone, to facilitate the
future construction of a townhouse development with 42 market strata dwelling
units.
R/2024-CM-166
Moved by: Councillor Dueck
Seconded by: Councillor Dozie
THAT Official Community Plan Amending Bylaw No. 7963-2023 be given first and
second reading and be forwarded to Public Hearing;
CARRIED
Page 8 of 176
5
R/2024-CM-167
Moved by: Councillor Dozie
Seconded by: Councillor Tan
THAT Zone Amending Bylaw No. 7962-2023 be given second reading, as amended,
and be forwarded to Public Hearing; and
THAT staff be directed to work with the applicant to address the outstanding
terms and conditions as set out in the September 24, 2024 report, and any other
as identified by council, prior to recommending bylaw adoption.
CARRIED
9.7 2019-138-RZ - 22238-22286 Selkirk Avenue; 22245-22289 Lougheed Highway; and
three unaddressed properties
The proposed Road Closure Bylaw would enable the raising of title in order to
consolidate the Road to be Closed with the subject properties, and accommodate the
development of two residential/commercial mixed-use buildings.
R/2024-CM-168
Moved by: Councillor Dueck
Seconded by: Councillor Dozie
THAT Road Closure (223 Lougheed Highway) Bylaw No. 8002-2024 be given first,
second and third reading;
CARRIED
9.8 2024-2028 Financial Plan Amending Bylaw No. 8008-2024
2024-2028 Financial Plan Amending Bylaw
R/2024-CM-169
Moved by: Councillor Yousef
Seconded by: Councillor Tan
THAT the 2024-2028 Financial Plan Amending Bylaw No. 8008-2024 be given first,
second and third readings.
CARRIED
9.9 Development Cost Charges Imposition Amending Bylaw No. 7863-2022
Development Cost Charges are used to fund infrastructure to support growth.
Ministry approval has been granted for Maple Ridge Development Cost Charge
Imposition Amending Bylaw No. 7863-2022.
Page 9 of 176
6
R/2024-CM-170
Moved by: Councillor Dozie
Seconded by: Councillor Carreras
THAT Maple Ridge Development Cost Charge Imposition Amending Bylaw No.
7863- 2022 be adopted
CARRIED
9.10 Maple Ridge Code of Conduct Amending Bylaw No. 8009-2024
To amend the Council Code of Conduct Bylaw to update section references.
R/2024-CM-171
Moved by: Councillor Dozie
Seconded by: Councillor Dueck
THAT Maple Ridge Council Code of Conduct Amending Bylaw No. 8009-2024 be
given first, second and third reading.
CARRIED
10. COMMITTEE REPORTS AND RECOMMENDATIONS
Note: Items in this section are from the Committee of the Whole agenda of September 24, 2024.
10.1 2024 Housing Strategy
The 2024 Housing Strategy provides a roadmap of actions which considers the key
strategies and implementation measures to be pursued to address the City’s housing
needs and deliver a more affordable and inclusive housing supply in Maple Ridge.
That the 2024 Housing Strategy be received for information and that staff be directed
to bring the strategy forward to Council Workshop
R/2024-CM-172
Moved by: Councillor Dozie
Seconded by: Councillor Carreras
THAT the 2024 Housing Strategy endorsed.
R/2024-CM-173
Moved by: Councillor Dueck
Seconded by: Councillor Carreras
THAT the motion be amended by deleting the phrase "endorsed" and replacing it
with "received for information", and
THAT the Strategy be brought forward to a future Council Workshop.
CARRIED
THE MAIN MOTION WAS THEN PUT AND CARRIED
Page 10 of 176
7
10.2 2024 Citizen Survey Results
Overview of findings from a statistically representative survey of the community. The
survey captures public sentiment pertaining to municipal services.
R/2024-CM-174
Moved by: Councillor Tan
Seconded by: Councillor Carreras
THAT Council receive the 2024 Citizen Survey Results for information.
CARRIED
10.3 Building Approvals - Certified Professional Service
To provide Council with an overview of the Certified Professional Program, and to
recommend that staff bring forward an amendment to Maple Ridge Building Bylaw
No. 6925- 2012, to enable the program
R/2024-CM-175
Moved by: Councillor Dozie
Seconded by: Councillor Tan
THAT Council endorse the Certified Professional Program and direct staff to bring
forward an amendment to Building Bylaw No.6925 -2021 to formalize the
program in the City of Maple Ridge.
CARRIED
11. STAFF REPORTS
11.1 Fee for Service Agreement- Community Services
Funding for the Maple Ridge/Pitt Meadows Community Restorative Justice Program.
The Manager of Police Services gave a verbal presentation and answered questions of
Council.
R/2024-CM-176
Moved by: Councillor Dueck
Seconded by: Councillor Carreras
THAT the Corporate Officer be authorized to execute the agreement attached to
the report titled “City of Maple Ridge – MRPM Community Services Fee for
Service Agreement” of August 23rd in the amount of $15,800 in year 2023,
$15,800 in year 2024, and 15,800 in year 2025.
CARRIED
Page 11 of 176
8
11.2 Fee for Service Agreement - Search and Rescue
Funding for the Ridge Meadows Search and Rescue.
The Manager of Police Services gave a verbal presentation and answered questions of
Council.
R/2024-CM-177
Moved by: Councillor Tan
Seconded by: Councillor Dozie
THAT the Corporate Officer be authorized to execute the agreement attached to
the report titled “City of Maple Ridge – Ridge Meadows Search and Rescue Fee for
Service Agreement” in the amount of $19,000 in year 2023, $19,500 in year 2024,
and $20,000 in year 2025.
CARRIED
11.3 New Park on Pazarena Place Contingency Increase
To increase the project budget of the new park on Pazarena Place in order to continue
with park construction work in a timely manner
The Manager of Park Planning and Development gave a verbal presentation and
answered questions. The Chief Financial Officer answered questions of Council.
R/2024-CM-178
Moved by: Councillor Tan
Seconded by: Councillor Dozie
THAT the project budget for “South Haney Park (230 and 116) Development
(Pazarena)” be increased by $200,000, made up of $148,000 from Park
Development Cost Charges and $52,000 from Capital Works Reserve, and included
in the next Financial Plan Bylaw amendment.
CARRIED
11.4 Procurement Policy No. 5.45 Amendment
Proposed amendments to Procurement Policy No. 5.45.
The Manager of Procurement answered questions of Council.
R/2024-CM-179
Moved by: Councillor Yousef
Seconded by: Councillor Tan
THAT the amended Procurement Policy No. 5.45 be approved by Council.
R/2024-CM-180
Moved by: Mayor Ruimy
Seconded by: Councillor Tan
THAT the item Procurement Policy No. 5.45 Amendment be referred back to staff.
CARRIED
Page 12 of 176
9
12. OTHER MATTERS DEEMED EXPEDIENT
13. PUBLIC QUESTION PERIOD
Two members of the public participated in public question period.
14. MAYOR AND COUNCILLOR VERBAL REPORTS
15. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
15.1 Independant Review of Metro Vancouver Governance - Councillor Yousef
Whereas the governance model at Metro Vancouver is over 50 years old and an
independent review should be undertaken by the Province of BC; and
Whereas the Inspector of Municipalities of British Columbia has significant statutory
powers including the ability to independently investigate cost overruns at the Metro
Vancouver Wastewater Treatment Plant; and
Whereas to date the Province of BC has not agreed to undertake a governance review
of Metro Vancouver nor requested the Auditor General conduct an independent audit
of the Metro Vancouver Wastewater Treatment Plant;
BE IT RESOLVED THAT the Mayor write a letter on behalf of Council to the Premier and
request the Province of BC:
a. Immediately initiate an independent review of Metro Vancouver's governance
structure
b. Initiate an inquiry under Section 764 of the Local Government Act regarding
massive cost overruns at the North Shore Wastewater Treatment Plant
R/2024-CM-181
Moved by: Councillor Yousef
Seconded by: Councillor Tan
Whereas the governance model at Metro Vancouver is over 50 years old and an
independent review should be undertaken by the Province of BC; and
Whereas the Inspector of Municipalities of British Columbia has significant
statutory powers including the ability to independently investigate cost overruns
at the Metro Vancouver Wastewater Treatment Plant; and
Whereas to date the Province of BC has not agreed to undertake a governance
review of Metro Vancouver nor requested the Auditor General conduct an
independent audit of the Metro Vancouver Wastewater Treatment Plant;
BE IT RESOLVED THAT the Mayor write a letter on behalf of Council to the Premier
and request the Province of BC:
a. Immediately initiate an independent review of Metro Vancouver's governance
structure
Page 13 of 176
10
b. Initiate an inquiry under Section 764 of the Local Government Act regarding
massive cost overruns at the North Shore Wastewater Treatment Plant
R/2024-CM-182
Moved by: Councillor Carreras
Seconded by: Councillor Tan
To postpone the Notice of Motion until the Metro Vancouver independent audit
has been received by Council.
CARRIED
With Councillor Yousef Opposed
16. ADJOURNMENT - 8:56 pm
D. Ruimy, Mayor C. Mushata, Corporate Officer
Page 14 of 176
October 8, 2024 - Regular Council Page 1 of 1
AP Disbursements August 2024
Recommendation:
That the disbursements as listed below for the month ended August 31, 2024 be received for
information.
GENERAL $ 38,083,659
PAYROLL $ 3,055,620
PURCHASE CARD $ 97,721
$ 41,237,000
Report Purpose and Summary
Statement:
The disbursements summary for the past period is attached for
information. All voucher payments are approved by the Director of
Finance or Deputy Director of Finance. Expenditure details are
available by request through the Finance Department.
Page 15 of 176
October 8, 2024 - Regular Council Page 1 of 3
To: Mayor and Council File number: [05-1630-01-2024
AP Disbursements August 2024
BACKGROUND:
ANALYSIS:
Discussion:
The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided
authorization for expenditures to deliver municipal services. All disbursements are subjected to
the appropriate approvals through the City’s Procurement Policy.
The disbursements are for expenditures that are provided in the Financial Plan Bylaw or
subsequently approved through Council Resolution.
Public Engagement:
The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements.
Financial Impact:
Highlights of larger items included in Financial Plan or Council Resolution
All Roads Construction Ltd – Pavement rehabilitation program $ 1,758,493
BC Hydro – Electricity $ 153,130
CLCS Ltd – Playground construction (Maple Ridge Park) $ 560,535
Drake Excavating (2016) Ltd – Water pump station (236 St) $ 378,176
HPA Construction Ltd – Sanitary lift station (Tamarack Lane) $ 240,826
Lafarge Canada Inc – Abernethy Way road improvements $ 486,331
Warrington PCI Management – Monthly Business Tower operating
expenses & capital improvements
$ 396,855
Page 16 of 176
October 8, 2024 - Regular Council Page 2 of 3
The municipality acts as the collection agency for other levels of
government or agencies. The following collections were remitted in
August:
Greater Vancouver Sewerage & Drainage - 2024 requisition $ 10,004,407
Greater Vancouver Regional District - 2024 requisition $ 2,614,819
South Coast BC Transportation Authority - 2024 requisition $ 12,722,039
CONCLUSION:
The disbursements for the month ended August 31, 2024 have been reviewed and are in order.
Prepared by: Trevor Hansvall, Accountant 3
Attachments: (A) August AP Disbursements Detail
Page 17 of 176
October 8, 2024 - Regular Council Page 3 of 3
Report Approval Details
Document Title: AP Disbursements August 2024.docx
Attachments: - AugustAP Disbursements Detail.pdf
Final Approval Date: Sep 27, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 18 of 176
VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT
0946235 BC Ltd Light landscaping & mowing 39,944
1065823 BC Ltd Security refund 304,973
1267289 BC Ltd Security refund 35,890
1361352 BC Ltd Refund duplicate payment of property taxes 16,504
ADS Environmental Technologies Sanitary sewer flow monitoring 71,933
All Roads Construction Ltd Pavement rehabilitation program 1,758,493
Anglo Glass And Doors Ltd Supply & install of plexiglass + laminated glass canopies 18,614
Aplin & Martin Consultants Ltd Professional fees (design services)66,469
Arcadis Professional Services Sanitary sewer network analysis & planning 31,732
Badger Daylighting Lp Hydro-excavation (multiple locations)28,634
Bartle & Gibson Co Ltd Plumbing & electrical supplies 26,619
BC Hydro Electricity 153,130
Bell Mobility Inc Telecommunications 24,311
Boileau Electric & Pole Ltd Electrical work 32,681
CUPE Local 622 Union dues (employee remittance)75,095
Canada Minibins.Com Ltd Retail bin & disposal services 27,069
Canon Canada Inc Printing & scanning services + annual software license 59,232
Carr, Joshua Public art 17,500
Cascadia Sport Systems Inc Supply & install of new sports equipment (backboards, padding, etc.)23,674
Cipe Homes Inc Latecomer disbursement 45,186
CLCS Ltd Playground construction (Maple Ridge Park)560,535
Cobing Building Solutions Facilities repairs, maintenance & upgrades 44,867
Commercial Aquatic Supplies Leisure Centre equipment maintenance 29,408
Conwest Contracting Ltd 203 St watermain replacement (Lougheed to Thorne Ave)25,547
Country Green Excavating Limited Road paving 19,950
Create Vancouver Society Public art 19,819
Curtis Personalized Health Contracted service provider (fitness classes & programs)15,751
Drake Excavating (2016) Ltd Water pump station (236 St)378,176
ESRI Canada Limited Software maintenance 82,667
Farm - Tek Services Inc Supply & delivery of top dressing (Albion Sports Complex & THSS)30,283
Flowsystems Distribution Inc Worksyard inventory 29,273
Frazer Excavation Ltd Ditching, repairs & hauling 21,948
Fred Surridge Ltd Waterworks supplies 37,557
Galactic Entertainment Canada Day 2024 21,630
Genx Solutions IT equipment replacements 21,504
Golden Ears Winter Club Rental revenue & summer operation agreement 23,202
Greater Vancouver Sewerage & Drainage 2024 requisition 10,004,407
Grant Hill (GP) Ltd Security refund 35,927
Greater Vancouver Water District Water consumption 675,090
Greater Vancouver Regional District 2024 requisition 2,614,819
Gregg Distributors Worksyard inventory 20,777
Hallmark Facility Services Inc Janitorial services & supplies 47,440
Hanks Trucking and Bulldozing Ditching & hauling 18,543
HCMA Architecture & Design Professional fees 15,146
Here and Now Productions Event planning services (Maple Ridge 150 event)95,130
Hi-Lite Truck Accessories Ltd Fleet modifications & maintenance 22,987
Howard Wilson Construction Ltd Data recabling & server room relocation 115,310
HPA Construction Ltd Sanitary lift station replacement (Tamarack Lane)240,826
Hub Cycling Safer school travel program 35,200
I.D.R. Commercial Construction Management Inc Data recabling & server room relocation 66,566
IAFF Local 4449 Union dues (employee remittance)17,213
Image Painting & Restoration Painting & restoration services 116,078
CITY OF MAPLE RIDGE
MONTHLY DISBURSEMENTS - August 2024
Page 19 of 176
VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT
Imperial Sign Corporation Supply & installation of outdoor signage 66,848
ISL Engineering & Land Services Professional fees (design services)55,175
Iti Canada Inc City conference rooms A/V upgrades 53,596
Jacks Automotive & Welding Fire Dept equipment repairs 20,065
Kasian Architecture Space Planning 55,408
Key Innovations Inc City branded promotional items 27,994
Lafarge Canada Inc Abernethy Way road improvements (224 St to 230 St)486,331
Leaders International Executive Recruitment fees 55,085
Maple Ridge & PM Arts Council Arts Centre contract (Aug & Sep) 122,044
Program revenue 59,261 181,305
McElhanney Consulting Services Professional fees (design services)104,294
Mercedes-Benz Boundary 2024 Mercedes Benz Sprinter van 114,310
Municipal Pension Plan BC Employer/employee remittance 673,462
MVH Urban Planning & Design Inc Lougheed Highway transit corridor area plan facilitation 41,051
New Rhodes Construction Inc Pazarena Place Park construction 94,129
Onsite Engineering Ltd Professional fees (design services)19,789
Open Storage Solutions Inc Software maintenance 15,860
Pacific Blue Cross Employer/employee remittance 271,792
Pacific Land Group Professional fees 41,942
Pavex Paving Ltd Paving (Brickwood Park) 40,587
Polygon Provenance South Homes Ltd Security refund 30,000
Pontem Group Professional fees 15,351
Prime Traffic Solutions Ltd Traffic control 16,279
Receiver General For Canada Employer/employee remittance 1,718,763
RG Arenas (Maple Ridge) Ltd Ice rentals 79,508
Ridge Meadows Community Living Foundation Security refund 67,562
Sandpiper Contracting Llp Sanitary & storm sewer upgrades (holdback release)46,727
Scottish Line Painting Ltd Thermoplastic road markings 52,375
South Coast BC Transportation Authority 2024 requisition 12,722,039
Strata Plan LMS Commercial Panorama strata fees (ECRA Facility)36,223
Suncor Energy Products Gasoline & diesel fuel 101,281
T & T Demolition Ltd Demolition + removal & disposal of hazardous materials 76,010
Thiessen, Robin Charles Community Hub costs 33,146
Trendy Industries Limited City branded promotional items 15,236
Triple X Contracting Ltd Ditching & repairs 21,725
Tundra Plumbing Ltd Facilities maintenance & repairs 47,071
VDZ+A Consulting Inc Professional fees (design services)16,571
Warrington PCI Management Monthly Business Tower operating expenses & capital improvements 396,855
West Coast Toyota 4X 2024 Toyota Rav 4 170,791
Westridge Security Ltd Community patrols & static guard service 38,422
Whitestar Property Services Parks mowing & trimming + light landscape 47,928
Whitewater West Industries Ltd Leisure Centre waterslide resurfacing 54,758
Yard Beautification Services Vegetation control + light landscaping 18,952
Young, Anderson - Barristers Professional fees 16,458
Disbursements In Excess $15,000 36,620,310
Disbursements Under $15,000 1,463,349
Total Payee Disbursements 38,083,659
Payroll PP24/16 & PP24/17 3,055,620
Purchase Cards - Payment 97,721
Total Disbursements August 2024 41,237,000
Page 20 of 176
September 24, 2024 – Regular Council Meeting Page 1 of 1
Maple Ridge Council Code of Conduct Amending Bylaw No. 8009-2024
Recommendation:
THAT Maple Ridge Council Code of Conduct Amending Bylaw No. 8009-2024 be given
first, second and third reading.
Report Purpose and Summary
Statement:
To amend the Council Code of Conduct Bylaw to update section
references.
Previous Council Action: February 27, 2024 – Council adopted the Code of Conduct Bylaw.
Financial Impact: N/A
Funding Source: N/A
Strategic Alignment: Governance & Corporate Excellence
Climate Impact: N/A
Communications: N/A
Applicable Legislation/
Bylaw/Policy:
To ensure accurate policies and guidelines being developed by the
Integrity Commissioner
Page 21 of 176
September 24, 2024 – Regular Council Meeting Page 1 of 2
To: Mayor and Council File number: 3900.00
Maple Ridge Council Code of Conduct Amending Bylaw No. 8009-2024
BACKGROUND:
On February 27, 2024, Council adopted a new Code of Conduct Bylaw prompted by new legislation
under the Community Charter. Since that time, Council, in accordance with the bylaw, has engaged the
services of an Integrity Commissioner to carry out investigations under the bylaw.
ANALYSIS:
Discussion:
As part of the responsibilities of the Integrity Commissioner, they are responsible for procedures,
policies and protocols, as necessary, to aid in the resolution of complaints under the bylaw. In drafting
said documents, it was noted that several of the references within the document were misaligned. The
remainder of the bylaw has been reviewed and the attached proposed amendment will rectify the
referenced sections.
Strategic Alignment:
Governance & Corporate Excellence
Financial Impact:
Prepared by:
Carolyn Mushata, CMC, MMC
Director of Legislative Services/Corporate Officer
Attachments: (A) Draft Maple Ridge Council Code of Conduct Amending Bylaw
No. 8009-2024
(B) Maple Ridge Code of Conduct Bylaw No. 7976-2023
Page 22 of 176
September 24, 2024 - Regular Council Meeting Page 2 of 2
Report Approval Details
Document Title: Maple Ridge Code of Conduct Amending Bylaw No. 8009-
2024.docx
Attachments: - Council Code of Conduct Amending Bylaw 8009-2024 .docx
- 7976-2023 Council Code of Conduct Bylaw (Consolidated).pdf
Final Approval Date: Sep 18, 2024
This report and all of its attachments were approved and signed as outlined below:
Scott Hartman, Chief Administrative Officer
Page 23 of 176
CITY OF MAPLE RIDGE
BYLAW NO. 8009-2024
A Bylaw to amend the Maple Ridge Council Code of Conduct Bylaw No. 7975-2023
______________________________________________________________________________
WHEREAS, Council deems it expedient to amend the Maple Ridge Council Code of Conduct Bylaw No.
7975-2023.
NOW THEREFORE, the Council of the City of Maple Ridge enact as follows:
1. This Bylaw shall be cited for all purposes as “Maple Ridge Council Code of Conduct Amending
Bylaw No. 8009-2024”.
2. Maple Ridge Council Code of Conduct Bylaw No. 7975-2023 is hereby amended as follows:
a. Handling of Confidential Information, Section 28 is hereby amended by:
Deleting the reference to “section 26” in the text and replacing it with “section 27”.
b. Part 4, Complaint and Resolution Procedures, Preliminary Steps, Section 45 is hereby
amended by:
Deleting the reference to “section 47” in the text and replacing it with “sections 48 and
49”.
c. Part 4, Complaint and Resolution Procedures, Preliminary Steps, Section 47 is hereby
amended by:
Deleting the reference to “section 45” in the text and replacing it with “section 46”.
d. Part 4, Complaint and Resolution Procedures, Preliminary Steps, Section 47(c) is hereby
amended by:
Deleting the reference to “section 47” in the text and replacing it with “section 48 and
49”.
e. Part 4, Complaint and Resolution Procedures, Complaint Procedure, Section 48 is hereby
amended by:
Deleting the reference to “section 44 to 46” in the text and replacing it with “section 45
to 47”.
f. Part 4, Complaint and Resolution Procedures, Complaint Procedure, Section 49 is hereby
amended by:
Deleting the reference to “section 45” in the text and replacing it with “section 46”.
Page 24 of 176
g. Part 4, Complaint and Resolution Procedures, Complaint Procedure, Section 49(g) is
hereby amended by:
Deleting the reference to “section 44” in the text and replacing it with “section 45”.
h. Part 4, Complaint and Resolution Procedures, Complaint Procedure, Section 50 is hereby
amended by:
Deleting the reference to “section 48” in the text and replacing it with “section 49”.
i. Part 4, Complaint and Resolution Procedures, Complaint Procedure, Section 51 is hereby
amended by:
Deleting the reference to “section 48” in the text and replacing it with “section 49”.
j. Part 4, Complaint and Resolution Procedures, Preliminary Assessment, Section 53(d) is
hereby amended by:
Deleting the reference to “sections 47 and 48” in the text and replacing it with “section
49”.
k. Part 4, Complaint and Resolution Procedures, Preliminary Assessment, Section 53(g) is
hereby amended by:
Deleting the reference to “section 44” in the text and replacing it with “section 45”.
l. Part 4, Complaint and Resolution Procedures, Preliminary Assessment, Section 54 is
hereby amended by:
Deleting the reference to “section 52” in the text and replacing it with “section 53”.
m. Part 4, Complaint and Resolution Procedures, Disqualification Proceedings, Section 58 is
hereby amended by:
Deleting the reference to “section 56” in the text and replacing it with “section 57”.
n. Part 4, Complaint and Resolution Procedures, Informal Resolution, Section 59 is hereby
amended by:
Deleting the reference to “section 52” in the text and replacing it with “section 53”.
o. Part 4, Complaint and Resolution Procedures, Informal Resolution, Section 62 is hereby
amended by:
Deleting the reference to “section 60” in the text and replacing it with “section 61”.
p. Part 4, Complaint and Resolution Procedures, Formal Resolution, Section 67 is hereby
amended by:
Deleting the reference to “section 58” in the text and replacing it with “section 61”.
q. Part 4, Complaint and Resolution Procedures, Adjudication and Reporting, Section 74(b)
is hereby amended by:
Page 25 of 176
Deleting the reference to “section 77” in the text and replacing it with “section 78”.
r. Part 4, Complaint and Resolution Procedures, Final Determination by Council, Section
78 is hereby amended by:
Deleting the reference to “section 72(c)” in the text and replacing it with “section 73(c)”.
Deleting the reference to "section 73(d)” in the text and replacing it with "section 74(d)”.
s. Part 4, Complaint and Resolution Procedures, Renumeration, Section 82 is hereby
amended by:
Deleting the reference to “section 80” in the text and replacing it with “section 81”.
t. Part 4, Complaint and Resolution Procedures, Frivolous and Vexatious Complaints,
Section 86 is hereby amended by:
Deleting the reference to “section 84” in the text and replacing it with “section 85”.
u. Part 4, Complaint and Resolution Procedures, Frivolous and Vexatious Complaints,
Section 86(a) is hereby amended by:
Deleting the reference to “section 78” in the text and replacing it with “section 79”.
READ a first time the day of , 2024
READ a second time the day of , 2024
READ a third time the day of , 2024
ADOPTED the day of , 2024
PRESIDING MEMBER CORPORATE OFFICER
Page 26 of 176
City of Maple Ridge
Maple Ridge
Code of Conduct Bylaw No. 7976-2023
Consolidated for Reference: July 12, 2024
Page 27 of 176
THE FOLLOWING DOCUMENT HAS BEEN PRODUCED FOR CONVENIENCE ONLY and is a consolidation
of the below bylaws. Copies of the original bylaw and individual amending bylaws can be obtained by
contacting the Legislative Services Department.
Bylaw Title Adoption Date Summary
Maple Ridge Code of Conduct Bylaw
7976-2023
February 27, 2024 Original bylaw
Maple Ridge Council Code of Conduct
Amending Bylaw No. 7995-2024
May 14, 2024 Deleted Section 43(c); Section
43(k); and Section 43(l) of the
original bylaw and renumbered
accordingly
Page 28 of 176
BYLAW NO. 7976-2023 Page 3
CITY OF MAPLE RIDGE
Bylaw No. 7976-2023
________________________________________________________________________________
A bylaw to regulate Council Conduct
________________________________________________________________________________
WHEREAS Council Members are keepers of the public trust and must uphold the highest
standards of ethical behaviour in order to build and inspire the public’s trust and
confidence in local government;
AND WHEREAS Council Members are expected to:
a) make decisions that benefit the community;
b) act lawfully and within the authority granted by the Community Charter; Local
Government Act and other applicable enactments; and
c) be free from undue influence and not act to gain financial or other benefits;
AND WHEREAS Council Members wish to conduct their business in a transparent,
efficient, accountable and respectful manner;
AND WHEREAS Council Members intend to demonstrate their leadership in ethical
behaviour, while promoting the principles of transparency, accountability, and civility
through their decisions, actions and behaviour;
AND WHEREAS a Code of Conduct Bylaw expresses standards of conduct expected for
members of City Council;
AND WHEREAS Council Members have primary responsibility for ensuring that the
standards of conduct herein are understood and met, thereby fostering public
confidence in the integrity of the government of the City of Maple Ridge;
NOW THEREFORE the Council of the City of Maple Ridge, in open meeting assembled,
enacts as follows:
PART 1 – GENERAL
Citation
(1) This Bylaw shall be cited as “Maple Ridge Code of Conduct Bylaw No. 7976-2023”.
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BYLAW NO. 7976-2023 Page 4
Purpose and Interpretation
(2) This Bylaw sets out the rules Council Members must follow in fulfilling their duties
and responsibilities as elected officials, and the powers and procedures of the
Integrity Commissioner in exercising oversight over Council Members.
(3) The Residents of the City of Maple Ridge are entitled to have a fair, ethical and
accountable municipal Council that acts in the public interest, conducting its
business with integrity and in a fair, honest and open manner.
(4) The public expects that Council Members will adhere to the highest standards of
professional conduct. Honesty, integrity, respect, transparency, leadership,
collaboration, and accountability are the core ethical values reflected in this Bylaw.
Council Members are expected to perform their functions of office faithfully and
to the best of their knowledge and ability, in accordance with these core ethical
values.
(5) The provisions of this Bylaw are to be interpreted broadly and in a manner that is
consistent with the Community Charter.
(6) The intention of Council in enacting this Bylaw is not to stifle Council Members or
to limit their ability to fully perform the governmental and advocacy functions that
their position entails, with all the vigour, flair and freedom that is typical of a well-
functioning democratic institution, but instead to guide Council Members to
undertake those functions in a manner that accords with sound ethical principles.
(7) Nothing in this Bylaw is intended to preclude Council Members, prior to the filing
of a complaint, from speaking to each other in order to resolve matters which may
otherwise be captured by this Bylaw.
(8) As an expression of the standards of conduct for Council Members expected by
the City, this Bylaw is intended to be self-enforcing. This Bylaw therefore becomes
most effective when Council Members are thoroughly familiar with it and embrace
its provisions. For this reason, this Bylaw shall be provided as information to
candidates for Council.
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BYLAW NO. 7976-2023 Page 5
Definitions
(9) In this Bylaw:
“Committee Member” means a person appointed to a committee, sub-
committee, task force, commission, board, or other Council-established body
under the Community Charter – Part 5, Division 4 – Committees, Commissions and
Other Bodies, or the Local Government Act, but does not include a Council Member;
“Council Member” means the Mayor and Councillors for the City of Maple Ridge;
“FIPPA” means the Freedom of Information and Protection of Privacy Act (British
Columbia);
“Integrity Commissioner” means the person appointed by Council to fulfill the
duties and responsibilities assigned to that position as set out in this Bylaw;
“Resident” means any person who resides in the City of Maple Ridge;
“Staff” means an officer or employee of the City of Maple Ridge, but does not
include contractors; and
“Volunteer” means a person who, without compensation, offers their time, skills
or services to assist or support the activities, programs, or initiatives of the City or
any of the City’s affiliated entities.
Application
(10) This Bylaw applies to all Council Members, inclusive of their actions in their capacity
as members of various boards, committees, and other discretionary appointments.
(11) For clarity, the provisions of this Bylaw apply without limitation to a Council
Member’s use of personal and professional social media accounts.
PART 2 – COUNCIL CONDUCT
Comply with all Laws
(12) Council Members shall comply with all applicable federal, provincial and municipal
laws in the performance of their public duties, including but not limited to:
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BYLAW NO. 7976-2023 Page 6
(a) the Local Government Act;
(b) the Local Elections Campaign Financing Act;
(c) the Community Charter;
(d) FIPPA;
(e) the Financial Disclosure Act; and
(f) all bylaws and policies of the City.
General Conduct
(13) Council Members shall take the Oath of Office as required by the Community
Charter, and shall uphold it for the duration of their term.
(14) Council Members shall comply with the requirements established in the City’s
Respectful Workplace Policy and shall not engage with others, including Residents,
Staff, Committee Members, Volunteers, and other Council Members, in a manner
that is abusive, bullying, intimidating or derogatory.
(15) Council Members shall not use their office to attempt to gain personal benefits for
themselves, their family members or their friends.
Interactions with Staff
(16) Council Members shall direct questions and inquiries regarding departmental
issues to the Chief Administrative Officer (“CAO”) and shall refrain from contacting
Staff directly, unless the communication is minor and for the purpose of seeking
administrative clarity, or the communication has been approved by the CAO.
(17) Council Members shall not interfere with, hinder, or obstruct Staff in the exercise
or performance of their roles, responsibilities, powers, duties, or functions, nor shall
they impair the ability of municipal officers or Staff to implement Council policy
decisions in accordance with section 153 of the Community Charter.
(18) Council Members shall not request or require that Staff undertake personal or
private work for or on behalf of a Council Member.
(19) Council Members shall not request or require that Staff engage in political
activities, or subject them to reprisal of any kind for refusing to engage in such
activities.
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BYLAW NO. 7976-2023 Page 7
(20) Except as required by section 152 of the Community Charter, Council Members
must not attempt to influence personnel decisions regarding the hiring, transfer,
promotion, demotion, discipline, or termination of any Staff member. For clarity,
this prohibition includes giving references to any person applying for a position at
the City and forwarding copies of an applicant’s resume to any person hiring for
any position at the City.
Interactions with the Public and Media
(21) In an effort to promote respect and integrity for Council decision-making, Council
Members shall not misrepresent the decisions of Council, even if they disagree with
the decision.
(22) Council Members shall refrain from making public statements disparaging other
Council Members.
(23) When presenting their individual opinions and positions, Council Members shall
explicitly state that it is their own personal view and that they do not represent
Council or the City in those views.
Conduct at Council Meetings and Attendance
(24) Council Members shall prepare themselves for meetings, listen courteously and
attentively to all discussions before the body, and focus on the business at hand.
Council Members shall not interrupt other speakers, make personal comments not
germane to the business of the body, or otherwise interfere with the orderly
conduct of a meeting.
(25) Council Members shall attend Council meetings in accordance with section 115(c)
of the Community Charter.
(26) Council Members who are unable to attend Council meetings for medical or other
reasons shall, if they wish to seek the leave of Council to be absent for a period of
time that would otherwise result in disqualification from office under section 125(5)
of the Community Charter, provide information to Council to justify the absence,
which may include a note from a medical professional indicating:
(a) that the Council Member has an illness or injury sufficient to keep them
from adequately performing their Council duties; and
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BYLAW NO. 7976-2023 Page 8
(b) the expected date upon which the Council Member may resume their
Council duties.
Handling of Confidential Information
(27) Council Members shall keep information and records prohibited from release
under section 117 of the Community Charter in strict confidence.
(28) Without limiting the generality of section 26, Council Members shall not disclose:
(a) information or records concerning the property, personnel, legal affairs, or
other information of the City distributed for the purposes of, or considered
in, a closed Council meeting;
(b) resolutions or Staff report contents from a closed meeting of Council unless
and until a Council decision has been made for the information to become
public; or
(c) details on Council’s closed meeting deliberations or how individual Council
Members voted on a question in a closed meeting.
(29) Council Members shall not use confidential information to advance, directly or
indirectly, their own personal, financial or other private interests.
Conflict of Interest
(30) Council Members shall not participate in discussion of a matter, or vote on a
question in respect of that matter, if they have a conflict of interest as per the
Community Charter.
(31) In respect of each matter before Council, Council Members shall:
(a) assess whether they have a conflict of interest; and
(b) determine whether it is necessary to seek independent legal advice at their
own cost, except where the CAO approves the cost, with respect to any
situation that may result in a conflict of interest.
(32) If a Council Member believes that they have a conflict of interest in respect of a
matter in a Council or Committee meeting, the Council Member shall:
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BYLAW NO. 7976-2023 Page 9
(a) prior to the matter’s consideration, notify the Mayor or Chair of the
meeting that they have a conflict of interest, stating in general terms why
they consider that to be the case;
(b) leave any meeting if the matter is discussed and not return until the
discussion has ended or voting has been concluded;
(c) refrain from discussing the matter with any other Council Member publicly
or privately; and
(d) refrain from attempting in any way to influence the voting on any question
in respect of the matter.
Gifts
(33) Council Members shall not accept a gift or personal benefit, except in accordance
with section 105 of the Community Charter.
(34) Council Members shall disclose a gift or personal benefit, received in accordance
with section 105 of the Community Charter, as per section 106 of the Community
Charter.
Use of Public Resources
(35) Council Members shall not use, or permit the use of, City land, facilities, equipment,
supplies, services, property, employees or other resources for activities other than
City business, unless the use or the permission is on the same terms and conditions
that the land, facilities, equipment, supplies, services, property, employees or other
resources are available to the general public.
(36) Council Members shall not undertake municipal election campaign related
activities at the City Office or on other premises owned by the City during regular
working hours, unless such activities are organized by the City.
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BYLAW NO. 7976-2023 Page 10
PART 3 – APPOINTMENT OF INTEGRITY COMMISSIONER
(37) Council must appoint an Integrity Commissioner to undertake the duties and
responsibilities set out in this Bylaw.
(38) The appointment of an Integrity Commissioner must be for a set period of two
years. An Integrity Commissioner may be appointed for more than one term.
(39) At the request of the Integrity Commissioner, Council may suspend the
appointment for a mutually agreed period of time.
(40) Council will not terminate an Integrity Commissioner except for cause.
(41) The appointment of an Integrity Commissioner may only be made, suspended, or
terminated by a 2/3 vote of all Council Members.
Interim or Ad Hoc Appointment
(42) The CAO may appoint an ad hoc Integrity Commissioner in the following
circumstances:
(a) if the City has not yet entered into a contract for the appointment of an
Integrity Commissioner;
(b) in the interim period between the expiry of the appointment of one
Integrity Commissioner and the appointment of a new Integrity
Commissioner; or
(c) if the appointed Integrity Commissioner is unable or unwilling to act.
Duties and Responsibilities
(43) The duties and responsibilities of the Integrity Commissioner are as follows:
(a) provide advice and recommendations to a Council Member on questions
of compliance with this Bylaw, where requested to do so by a Council
Member;
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BYLAW NO. 7976-2023 Page 11
(b) provide advice and recommendations to a Council Member, regarding
their compliance or disclosure obligations under a provincial statute, such
as the Financial Disclosure Act, or other such statute that imposes an
express compliance or disclosure obligation on the Council Member due
to their position as an elected official, where requested to do so by a
Council Member;
(c) deliver educational programs regarding the role of the Integrity
Commissioner and the ethical obligations and responsibilities of Council
Members under this Bylaw;
(d) adopt procedures, policies and protocols as necessary to aid in the
resolution of complaints under this Bylaw;
(e) assist with informal resolution of complaints;
(f) receive and assess all complaints to determine if the complaint must be
rejected, closed, resolved informally or investigated;
(g) investigate and conduct inquiries into violations of this Bylaw;
(h) report to Council as to whether a Council Member has breached this Bylaw;
(i) make recommendations on an appropriate remedy if a Council Member
has breached this Bylaw;
(44) The Integrity Commissioner must perform the duties and responsibilities of their
office in an impartial and independent manner.
PART 4 – COMPLAINT AND RESOLUTION PROCEDURES
Preliminary Steps
(45) If a Council Member believes that they have observed another Council Member
engaging in conduct that would breach this Bylaw, they must attempt to resolve
the complaint directly with the other Council Member, if possible, prior to
submitting a complaint under section 47.
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BYLAW NO. 7976-2023 Page 12
(46) If a Staff member, Committee Member or Volunteer believe that they have
observed a Council Member engaging in conduct that would breach this Bylaw,
and they wish to file a complaint, they must approach the Integrity Commissioner
on a confidential basis and inform them of the alleged breach.
(47) Upon receipt of the confidential information in section 45, the Integrity
Commissioner may:
(a) determine that no breach has occurred and inform the Staff member,
Committee Member or Volunteer of that determination;
(b) attempt to address the alleged breach with the Council Member and, if the
circumstances warrant, the Staff member, Committee Member or
Volunteer; or
(c) request that the Staff member, Committee Member or Volunteer file a
complaint in accordance with section 47.
Complaint Procedure
(48) Subject to sections 44 to 46, a Council Member, Committee Member, Volunteer, or
Staff member may submit a complaint to the Integrity Commissioner.
(49) A complaint must be in writing, must be submitted within 60 days of the alleged
breach, (or within 60 days of notification to the Integrity Commissioner under
section 45 if applicable), and must include, with sufficient detail:
(a) the name of the complainant;
(b) the name of the respondent Council Member(s);
(c) the conduct that the complainant alleges was in breach of the Code;
(d) the date of the alleged conduct;
(e) the parts of the Code the alleged conduct breached;
(f) the basis for the complainant’s knowledge of the conduct; and
(g) if a complaint is submitted by a Council Member, whether the Council
Member attempted to resolve the complaint informally under section 44.
(50) A complaint may be accepted notwithstanding that it does not comply with all of
the requirements of section 48, if the Integrity Commissioner determines that there
has been substantial compliance or if the circumstances otherwise warrant
acceptance.
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BYLAW NO. 7976-2023 Page 13
(51) A complaint submitted outside the time limits set out in section 48 must be
rejected, except that the Integrity Commissioner may grant an extension of no
more than 30 further days if the circumstances of the complaint are sufficiently
serious.
(52) In an election year, complaints submitted from the first day of the nomination
period to the general voting day must be accepted and held in abeyance until after
the new Council has taken office. At that time, complaints shall only proceed if they
relate to a Council Member who was re-elected in that election year. For certainty,
if the Council Member who is the subject of the complaint is not re-elected, the
complaint must be rejected. For further certainty, the rejection of a complaint
under the Code of Conduct does not prevent Council from taking necessary civil
action in relation to a matter that is the subject of a complaint.
Preliminary Assessment
(53) On receipt of a complaint, the Integrity Commissioner shall conduct a preliminary
assessment of the complaint or forward the complaint to the City’s Solicitor to
conduct a preliminary assessment. If the Integrity Commissioner determines that
any of the following circumstances apply, then they must notify the complainant
and respondent Council Member in writing that the complaint will be closed,
stating the reasons for the closure:
(a) the complaint is not with respect to a breach of this Bylaw;
(b) the complaint is frivolous, vexatious, or not made in good faith;
(c) the complaint would be more appropriately addressed through another
process;
(d) the complaint was not in compliance with sections 47 and 48, and the
respondent Council Member will be prejudiced by the complainant’s
failure to comply;
(e) the complainant wishes to withdraw the complaint, and it would be
appropriate to allow the complaint to be withdrawn;
(f) the complaint concerns the same subject matter as a previous complaint
that has already been accepted under this section, and it is not necessary
to expand that original complaint or add the new complainant;
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BYLAW NO. 7976-2023 Page 14
(g) the complaint was submitted by a Council Member, and the Council
Member ought to have first attempted to resolve the complaint informally
under section 44; or
(h) there are no possible grounds on which to conclude that a violation of this
Bylaw has occurred.
(54) In making a determination under section 52, the Integrity Commissioner may
request further information from the complainant before determining whether or
not there are sufficient grounds for believing that a breach of this Bylaw may have
occurred.
Criminal Conduct
(55) If, at any stage in the complaint procedure, the Integrity Commissioner determines
that there are reasonable grounds to believe that there has been a contravention
of the Criminal Code, or learns that there is an ongoing police investigation into
the conduct that gave rise to the complaint, then they must immediately refer the
matter to the appropriate authorities and suspend any investigation into the
complaint until any resulting police investigation and charge have been finally
disposed of, and shall report the suspension to Council, the complainant, and the
respondent Council Member.
(56) For certainty, a complaint must be suspended while the respondent is on a
mandatory leave of absence under section 109.3(1) of the Community Charter, and
may be re-commenced only once the mandatory leave of absence ends pursuant
to section 109.3(1)(b) of the Community Charter.
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BYLAW NO. 7976-2023 Page 15
Disqualification Proceedings
(57) If, at any stage in the complaint procedure, the Integrity Commissioner determines
that:
(a) the subject-matter of the complaint is being addressed in a disqualification
proceeding commenced under section 111 of the Community Charter; or
(b) the complainant could commence a disqualification proceeding under
section 111 of the Community Charter in relation to the matter that is the
subject of the complaint
the complaint must immediately be suspended until the proceeding under
subsection (a) has concluded or the time-period within which the complainant
could commence a proceeding under subsection (b) has expired.
(58) If the Integrity Commissioner has suspended a complaint under section 56, they
may re-commence the complaint upon the conclusion of a disqualification
proceeding, or the time-period within which a disqualification proceeding could
be filed has expired if:
(a) the Council Member who is subject to the complaint has not been
disqualified from office by the British Columbia Supreme Court; and
(b) it would be in the public interest to do so.
Informal Resolution
(59) If the Integrity Commissioner determines that none of the circumstances in section
52 apply, they must then determine whether the complain requires a formal
investigation or whether the complaint may be resolved informally.
(60) When determining whether the complaint may be resolved informally, the Integrity
Commissioner:
(a) may consider culturally appropriate or transformative or restorative justice
approaches, and may engage a third-party mediator or facilitator qualified
to apply these principles and assist in the informal resolution of the
complaint; and
(b) shall give a strong preference to the informal processes wherever possible.
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BYLAW NO. 7976-2023 Page 16
(61) Where the Integrity Commissioner has determined that the complaint may be
resolved informally, the Integrity Commissioner may, at their discretion, either
attempt to resolve the complaint directly, or refer the complaint to:
(a) the Mayor, if the complaint is made by a Council Member, unless the
complaint is against the Mayor, in which case the complaint may be referred
to the Deputy Mayor; or
(b) the CAO, if the complaint is made by a Staff member, Committee Member,
or Volunteer.
(62) Where the Integrity Commissioner refers the complaint in accordance with section
60, the Mayor, Deputy Mayor or the CAO, as the case may be, may:
a) agree to assist in resolving the complaint directly;
b) appoint a third party to assist in resolving the complaint; or
c) decline to assist.
(63) A third party assisting in the informal resolution of a complaint will assess the
suitability for settlement or resolution on an ongoing basis and may decline to
assist at any point.
(64) The complainant or respondent Council member may decline to participate in an
informal resolution at any time.
(65) If a complaint is resolved informally by a third party, the person assisting in
resolving the complaint must notify the Integrity Commissioner in writing of the
terms of the resolution, upon receipt of which, the Integrity Commissioner must
close the complaint.
(66) If the third party assisting in resolving the complaint determines at any time that
the complaint cannot be resolved informally, they must refer the complaint back
to the Integrity Commissioner for a formal investigation.
Formal Resolution
(67) If the complaint is not rejected, closed or resolved informally within 45 days of the
decision in section 58 to resolve informally, the Integrity Commissioner must
proceed with a formal investigation.
Page 42 of 176
BYLAW NO. 7976-2023 Page 17
(68) The Integrity Commissioner shall deliver the complaint to the respondent Council
Member, along with a request that the respondent Council Member provide a
written response to the complaint, together with any submissions that the
respondent Council Member chooses to make, within 10 days, subject to the
Integrity Commissioner’s discretion to reasonably extend the timeline.
(69) The Integrity Commissioner may, at their discretion, deliver the respondent Council
Member’s written response and submissions to the complainant and request a
reply in writing within 10 days, subject to the Integrity Commissioner’s discretion
to reasonably extend the timeline.
(70) The Integrity Commissioner may:
(a) speak to anyone relevant to the complaint;
(b) review any documents relevant to the complaint, including closed meeting
agendas and minutes; and
(c) access any record in the custody or control of the City, within the meaning
of FIPPA, with the exception of records subject to solicitor-client privilege.
(71) The Integrity Commissioner has discretion to conduct the investigation as they see
fit, but must ensure that the investigation complies with the rules of procedural
fairness and natural justice required in the circumstances of the complaint.
Adjudication and Reporting
(72) The Integrity Commissioner must conclude the investigation and make a
determination regarding the alleged breach within 90 days of making the
determination to proceed with a formal investigation, unless the Integrity
Commissioner determines that doing so is not practicable, in which case the
Integrity Commissioner must notify the complainant and respondent Council
Member of the delay and provide a revised decision date. The revised decision date
may be extended by periods of up to 30 days at a time on provision of written
notice to the complainant and respondent Council Member.
(73) If, after reviewing all the material information, the Integrity Commissioner
determines that a Council Member did not violate this Bylaw, then the Integrity
Commissioner shall:
Page 43 of 176
BYLAW NO. 7976-2023 Page 18
(a) prepare a written investigation report providing reasons for their
determination, which shall include a determination of whether the
complaint was submitted frivolously, vexatiously or in bad faith;
(b) deliver a summary of the investigation report to the complainant; and
(c) deliver a copy of the investigation report to the respondent Council
Member and Council.
(74) If, after reviewing all the material information, the Integrity Commissioner
determines that a Council Member did violate this Bylaw, then the Integrity
Commissioner shall:
(a) prepare a written investigation report providing reasons for their
determination, which must include:
i. a summary of the factual findings of the Integrity Commissioner;
ii. an application of the Bylaw, and any other applicable law, to the
facts;
iii. a recommendation of the appropriate sanction, subject to
subsection (iv); and
iv. if applicable, a determination of whether the respondent Council
Member took all reasonable steps to avoid the breach or whether
the breach was trivial, inadvertent or due to an error in judgment
made in good faith, in which case the Integrity Commissioner may
recommend that no sanction be imposed;
(b) notify the complainant that the investigation is complete and inform them
that the investigation report, or a summary thereof, will be subsequently
released by Council in accordance with section 77;
(c) deliver a copy of the investigation report to the respondent Council
Member; and
(d) 48 hours after the delivery of the investigation report to the respondent
Council Member, deliver a copy of the investigation report to Council.
Final Determination by Council
(75) Council must, within 45 days of the Integrity Commissioner’s delivery of the
investigation report, decide on the appropriate measures, if any, that are warranted
by a breach of this Bylaw.
(76) Prior to making any decision regarding the findings and recommendations set out
in the investigation report, the respondent Council Member must be provided with
Page 44 of 176
BYLAW NO. 7976-2023 Page 19
an opportunity, in person and in writing, to comment to Council on the Integrity
Commissioner’s determinations and recommendations.
(77) While an investigation report may be considered in a closed meeting, if the
circumstances warrant, when Council deliberates and votes on the Integrity
Commissioner’s recommendation, it will generally do so in an open meeting.
(78) Within 30 days of receiving the investigation report under section 72(c) or section
73(d), Council must, subject to the City’s obligations under FIPPA, release to the
public the investigation report, or a summary thereof, along with a summary of
Council’s decision if applicable.
Remedies
(79) Remedies that may be imposed by Council for a violation of this Bylaw include the
following:
(a) a letter of reprimand from Council, addressed to the respondent Council
Member;
(b) a request from the Council that the respondent Council Member issue a
letter of apology;
(c) the publication of the letters contemplated in subsections (a) and (b), along
with the respondent Council Member’s response, if any;
(d) directions to the CAO regarding the method of providing documents that
contain confidential information to the respondent Council Member;
(e) a recommendation that the respondent Council Member attend specific
training or counselling;
(f) limitations on access to certain City facilities, equipment, or systems, so
long as those limitations do not unduly limit the ability of the Council
Member to perform their Council duties;
(g) prohibition from representing the City at events and/or attending
conferences;
(h) suspension or removal of the respondent Council Member from the Acting
Mayor rotation;
(i) public censure of the respondent Council Member; or
(j) any other sanction recommended by the Integrity Commissioner, so long
as that sanction is within the authority of Council.
(80) Council must consider the following factors when determining whether to impose
a sanction on a Council Member:
Page 45 of 176
BYLAW NO. 7976-2023 Page 20
(a) the degree and nature of the conduct;
(b) whether the contravention was a single or repeated act;
(c) whether the Council Member knowingly contravened the Code;
(d) whether the Council Member took steps to mitigate or remedy the
contravention;
(e) the Council Member’s history of other contraventions; and
if applicable, the Integrity Commissioner’s finding that the respondent Council
Member took all reasonable steps to avoid the breach, or that the breach was trivial
or done inadvertently or because of an error in judgment.
Remuneration
(81) Where the Integrity Commissioner finds that a Council Member:
(a) breached this Bylaw; or
(b) submitted a complaint that was frivolous, vexatious, or made in bad faith,
the remuneration to which that Council Member would otherwise have been
entitled shall be reduced in accordance with the Council Remuneration Bylaw, as
amended from time to time.
(82) Notwithstanding section 80, the remuneration of a Council Member shall not be
reduced if the Integrity Commissioner makes a finding that:
(a) the Council Member took all reasonable steps to prevent the breach;
(b) the breach was trivial or inadvertent; or
(c) the breach was because of an error in judgment made in good faith.
Confidentiality of Investigation
(83) The Integrity Commissioner must make all reasonable efforts to process and
investigate complaints in a confidential manner.
(84) The Integrity Commissioner and every person acting under the Integrity
Commissioner’s instructions must preserve confidentiality with respect to all
matters that come into the Integrity Commissioner’s knowledge in the course of
any investigation or complaint, except as otherwise required by law.
Page 46 of 176
BYLAW NO. 7976-2023 Page 21
Obstruction
(85) No Council Member, Committee Member, Staff member or Volunteer will obstruct
the Integrity Commissioner in relation to the administration of this Bylaw or the
investigation of a complaint. Without limitation, the following shall constitute
obstruction:
(a) uttering of threats against any person involved in the complaint or
investigation;
(b) retaliation of any kind against a Staff member;
(c) destruction of relevant records or documents; and
(d) refusal to cooperate with the Integrity Commissioner.
Frivolous and Vexatious Complaints
(86) Any person who is found to have obstructed the Integrity Commissioner, contrary
to section 84, or who makes a complaint that is subsequently found to have been
made in a deliberately frivolous, vexatious or malicious manner, or otherwise made
in bad faith, will be subject to appropriate disciplinary action, which may include,
but is not limited to:
(a) in the case of Council members, sanctions and remedies described above
in section 78;
(b) in the case of Committee Members, termination of the Committee
Member’s appointment;
(c) in the case of Staff, disciplinary action or termination of employment for
just cause, as applicable; and
(d) in the case of any complainant, prohibition against filing a complaint
under this Bylaw for a specified and reasonable period of time.
Reimbursement of Costs
(87) A Council Member may make a request to Council for reimbursement of the costs
of legal advice and representation in responding to the formal complaint process
outlined in this Bylaw. If appropriate, after considering all of the circumstances,
Council may resolve to reimburse legal fees reasonably incurred by a Council
Member, provided that all of the following are met:
(a) section 740 of the Local Government Act authorizes the indemnification;
Page 47 of 176
BYLAW NO. 7976-2023 Page 22
(b) the Council Member has not previously been found to have breached the
Code;
(c) Council, in its sole discretion, has agreed to indemnify the Member for the
costs of legal advice and representation in responding to the Formal
Complaint Process; and
(d) the amount claimed does not exceed $10,000.
READ a first time the 12th day of December, 2023.
READ a second time the 12th day of December, 2023.
READ a third time the 12th day of December, 2023.
ADOPTED, the 27th day of February, 2024.
________________________________ ___________________________________
PRESIDING MEMBER CORPORATE OFFICER
Page 48 of 176
September 24, 2024 – Regular Council Meeting Page 1 of 1
2024-2028 Financial Plan Amending Bylaw
Recommendation:
THAT the 2024-2028 Financial Plan Amending Bylaw No. 8008-2024 be given first,
second and third readings.
Report Purpose and Summary
Statement:
Since Council approved the 2024-2028 Financial Plan Bylaw earlier
this year, there have been updates to both the capital plan and
operating budgets. These include a new land purchase, increases
to the budgets of existing capital projects and operating items like
contract and cost changes. These changes and the draw on
associated Reserve Funds necessitate amending the Financial
Plan.
Applicable Legislation/
Bylaw/Policy:
Local Government Act; Community Charter
Page 49 of 176
September 24, 2024 – Regular Council Meeting Page 1 of 3
To: Mayor and Council File number: 05-1825-02
2024-2028 Financial Plan Amending Bylaw
BACKGROUND:
Since Council approved the 2024-2028 Financial Plan Bylaw earlier this year, there has been updates to
both the capital plan and operating budgets. These include a new land purchase, increases to the
budgets of existing capital projects and operating items like contract and cost changes. These changes
and the draw on associated Reserve Funds necessitate amending the Financial Plan.
ANALYSIS:
Discussion:
The Financial Plan Bylaw approved earlier this year reflects all the information available at that point in
time. Since then, the capital plan has been updated. Council has seen and given direction on these
capital items. The amendment also captures several small operational changes since April.
Capital Plan
Land purchase for Firehall #3
Budget increases for:
o 123 Avenue Roadway and Utility Improvements Project (Laity St. to 216 St.)
o Cottonwood Landfill Slope Stability
Operating Updates
Financial implications of the CUPE contract were included in the existing Financial Plan, but the
full extent of the details was not completely known at the time. That information has now
crystallized, and costs have been allocated accordingly
Updated contracts
Minor changes to insurance costs and asset amortization schedules
Page 50 of 176
Click or tap to enter a date.[Meeting Type] Page 2 of 3
CONCLUSION:
Council has the authority to amend the Financial Plan at any time. This Financial Plan Amendment
reflects updates to capital and operating expenditures, their funding sources and authorizes the
expenditures and draws appropriated from associated reserve funds.
Prepared by: C.K. Lee, CPA, CGA
Manager of Financial Planning
Attachments: (A) Attachment 1: 2024-2028 Amended Financial Plan
Page 51 of 176
Click or tap to enter a date.[Meeting Type] Page 3 of 3
Report Approval Details
Document Title: 2024-2028 Financial Plan Bylaw 8008-2024 Report.docx
Attachments: - 8008-2024 2024-2028 Amend August Financial Plan Schedules 1, 2,
3.docx
Final Approval Date: Sep 17, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 52 of 176
CITY OF MAPLE RIDGE
BYLAW NO. 8008-2024
A bylaw to amend Maple Ridge 2024-2028 Financial Plan Bylaw No. 7989-2024
____________________________________________________________________________________
WHEREAS, the public has had the opportunity to provide comments or suggestions with respect to
the financial plan;
AND WHEREAS, Council deems this to be a process of public consultation under Section 166 of the
Community Charter;
NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows:
1. This Bylaw may be cited as “Maple Ridge 2024-2028 Financial Plan Bylaw No. 7989-2024”.
2. Statement 1 attached to and forming part of this bylaw is hereby declared to be the Consolidated
Financial Plan of the City of Maple Ridge for the years 2024 through 2028.
3. Statement 2 attached to and forming part of the bylaw is hereby declared to be the Revenue and
Property Tax Policy Disclosure for the City of Maple Ridge.
4. Statement 3 attached to and forming part of the bylaw is hereby declared to be the Capital
Expenditure Disclosure for the City of Maple Ridge.
READ a first time the day of 2024
READ a second time the day of 2024
READ a third time the day of 2024
PUBLIC CONSULTATION completed on the 22 day of March, 2024
ADOPTED the day of 2024
________________________________
PRESIDING MEMBER
________________________________
CORPORATE OFFICER
ATTACHMENT: Statement 1, Statement 2 and Statement 3
Page 53 of 176
Attachment to Maple Ridge 2024-2028 Financial Plan Bylaw 8008-2024
Statement 1
Consolidated Financial Plan 2024-2028 ($ in thousands)
2024 2025 2026 2027 2028
REVENUES
Revenues
Development Fees
Developer Contributed Assets 20,000 20,000 20,000 20,000 20,000
Developer Cost Charges 54,936 33,115 25,551 4,017 3,724
Developer Projects & Amenity Contributions9,199 0 0 0 0
Parkland Acquisition 2,813 200 200 200 200
Contribution from Others 1,993 1,411 1,421 1,431 1,441
Development Fees Total 88,940 54,726 47,172 25,648 25,365
PropertyTaxes 115,823 124,574 134,170 142,113 149,663
Parcel Charges 3,880 4,005 4,134 4,267 4,405
Fees & Charges 61,986 65,479 69,247 73,306 77,679
Interest 4,295 4,315 4,335 4,355 4,375
Grants 13,722 8,502 42,274 5,425 5,426
Property Sales 0 0 0 0 0
Total Revenues 288,647 261,600 301,331 255,114 266,914
EXPENDITURES
Operating Expenditures
Debt & Interest Payments 1,885 1,713 1,762 3,171 3,510
Amortization 29,607 29,607 29,607 29,607 29,607
Other Expenditures 176,013 169,062 176,539 184,873 193,469
Total Expenditures 207,505 200,382 207,909 217,652 226,587
ANNUAL SURPLUS 81,142 61,218 93,423 37,462 40,327
Add Back: Amortization Expense (Surplus)29,607 29,607 29,607 29,607 29,607
Less: Capital Expenditures 258,678 74,681 106,730 47,893 29,350
Less: Developer Contributed Capital 20,000 20,000 20,000 20,000 20,000
CHANGE IN FINANCIAL POSITION (167,928)(3,856)(3,700)(823)20,584
OTHER REVENUES
Add: Borrowing Proceeds 36,924 0 15,000 15,000 0
OTHER EXPENDITURES
Less: Principal Payments on Debt 4,816 4,960 5,108 4,741 3,606
TOTAL REVENUES LESS EXPENSES (135,820)(8,816)6,192 9,435 16,977
INTERNAL TRANSFERS
Transfer From Reserve Funds
Capital Works Reserve 7,681 0 0 0 0
Equipment Replacement Reserve 11,924 2,003 1,917 3,622 2,227
Fire Department Capital Reserve 7,753 4,700 0 0 0
Growing Community Reserve 13,270 3,317 0 0 0
Land Reserve 0 0 0 0 0
Local Area Service Reserve 0 0 0 0 0
Sanitary Sewer Reserve 0 0 0 0 0
Total Transfer From Reserve Funds 40,628 10,019 1,917 3,622 2,227
Less :Transfer To Reserve Funds
Capital Works Reserve 913 256 3,127 5,590 2,776
Equipment Replacement Reserve 1,719 1,825 3,161 3,390 3,550
Fire Department Capital Reserve 2,428 2,668 1,384 989 42
Land Reserve 5 5 5 5 5
Local Area Service Reserve 0 0 0 0 0
Sanitary Sewer Reserve 0 0 0 0 0
Total Transfer To Reserve Funds 3,239 4,243 7,677 9,975 6,290
Transfer From (To) Own Reserves 82,694 3,390 (490)(1,809)(4,415)
Transfer From (To) Surplus 15,736 (350)58 (1,274)(8,499)
Transfer From (To) Surplus & Own Reserves 98,430 3,040 (432)(3,083)(12,915)
TOTAL INTERNAL TRANSFERS (135,820)(8,816)6,192 9,435 16,977
BALANCED BUDGET 0 0 0 0 0
Page 54 of 176
Attachment to Maple Ridge 2024-2028 Financial Plan Bylaw 8008-2024
Statement 2
Revenue and Property Tax Policy Disclosure
REVENUE DISCLOSURE
OBJECTIVES & POLICIES
Property Tax Revenue
Property tax revenue is the City’s primary revenue source, and one which is heavily reliant on the
residential class. Diversification of the tax base and generation of non-tax revenue are ongoing
objectives, outlined in Financial Sustainability Policy 5.52 section 6.
The Financial Plan includes property tax increases that are as listed below:
2024 2025 2026 2027 2028
General Purpose 6.10% 5.20% 4.70% 2.90% 2.90%
Infrastructure Replacement 0.40% 0.80% 1.00% 1.00% 1.00%
Parks & Recreation 0.30% 0.60% 0.60% 0.00%
Total Property Tax Increase 6.50% 6.30% 6.30% 4.50% 3.90%
Additional information on the tax increases and the cost drivers can be found in the most recent
Financial Overview Report.
Property tax revenue includes property taxes as well as grants in lieu of property taxes.
Parcel Charges
Parcel charges are comprised of a recycling charge, a sewer charge and on some properties, a local
area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of
properties for a fixed or variable amount to support services. Unlike property taxation the variable
amount does not need to be related to property assessment value, but can be something that more
accurately reflects the cost of the service.
Revenue Proportions 2024 2025 2026 2027 2028
$ ('000s)%$ ('000s)%$ ('000s)%$ ('000s)%$ ('000s)%
Revenues
Property Taxes 115,823 35.7 124,574 47.6 134,170 42.4 142,113 52.6 149,663 56.0
Parcel Charges 3,880 1.2 4,005 1.5 4,134 1.3 4,267 1.6 4,405 1.7
Fees & Charges 61,986 19.0 65,479 25.0 69,247 21.9 73,306 27.1 77,679 29.1
Borrowing Proceeds 36,924 11.3 - - 15,000 4.7 15,000 5.6 - -
Other Sources 106,958 32.9 67,543 25.8 93,781 29.6 35,428 13.1 35,166 13.2
Total Revenues 325,571 100 261,601 100 316,332 100 270,114 100 266,913 100
Other Sources include:
Development Fees Total 88,941 27.3 54,726 21.0 47,172 14.8 25,648 9.5 25,365 9.4
Interest 4,295 1.3 4,315 1.6 4,335 1.4 4,355 1.6 4,375 1.6
Grants (Other Govts)13,722 4.2 8,502 3.2 42,274 13.4 5,425 2.0 5,426 2.0
106,958 32.9 67,543 25.8 93,781 29.6 35,428 13.1 35,166 13.2
Page 55 of 176
Attachment to Maple Ridge 2024-2028 Financial Plan Bylaw 8008-2024
Statement 2
Revenue and Property Tax Policy Disclosure
Fees & Charges
Fees should be reviewed annually and updated if needed. Fees are used to offset some or all the
costs of providing specific services. The utility fees are reviewed annually with a view towards using
rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business
Planning Guidelines.
Borrowing Proceeds
Debt is used when it makes sense, and with caution as it commits future cash flows to debt
payments, restricting the ability to use these funds to provide other services. The source of the debt
payments needs to be considered as does the justification for advancing the project. More
information on previously approved borrowing can be found in the most recent Financial Overview
Report.
Other Sources
This will vary greatly year to year as it includes:
Development fees which fund capital projects from the DCC Reserve
Contribution from others in relation to capital
Grants which are sought from various agencies and may be leveraged with City funds
PROPERTY TAX DISCLOSURE
Property Tax Revenue Distribution
Property Class Tax Rate Multiple
($/1000)(Rate/Res.Rate)
1 Residential 89,641 79.0%36,446,726 90.9%2.4595 1.0
2 Utility 954 0.8%23,858 0.1%40.0000 16.3
4 Major Industry - 0.0%- 0.0%12.6024 5.1
5 Light Industry 6,074 5.4%963,875 2.4%6.3012 2.6
6 Business/Other 16,596 14.6%2,633,728 6.6%6.3012 2.6
8 Rec./ Non-Profit 71 0.1%7,933 0.0%8.9256 3.6
9 Farm 97 0.1%4,679 0.0%20.8216 8.5
Total 113,432 100%40,080,799 100%
Taxation Revenue Assessed Value
('000s)('000s)
Page 56 of 176
Attachment to Maple Ridge 2024-2028 Financial Plan Bylaw 8008-2024
Statement 2
Revenue and Property Tax Policy Disclosure
PROPERTY TAX DISCLOSURE
Objectives & Policies
Property taxes are the City’s largest source of revenue and are contained by efficient business
practices. Annual business planning practices are the mechanism for resource allocation decisions.
The City’s Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax
base. Development of employment-related properties is one method of diversification; therefore a
key performance measurement in Strategic Economic Initiatives tracks the increased investment
and development of non-residential properties.
A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the
annual increase early in the prior year in the Business Planning Guidelines provides citizens with a
more stable and predictable set of cost increases.
Property Tax Rates
It is policy to adjust property tax rates annually to offset the change of market values on property
taxes. Tax rates are reduced to negate the market increases. Property tax increases are then
applied at the same relative increase for all classes, unless legislation restricts the rates, as with
Class 2, Utility.
The Business Class and Light Industry Class properties have the same municipal tax rate and are
treated as a composite class when setting the tax rates.
In reviewing tax rates to ensure competitiveness, absolute rates, tax multiples and overall tax burden
are considered. The impact that assessed values have when comparing to other geographical areas
must be considered in a comparison of tax rates.
Permissive Tax Exemptions
Council has set policies around the use of permissive tax exemptions. These are Council Policies
5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the
Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal
Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups.
Revitalization Tax Exemptions (no current programs)
In the past, Revitalization Tax Exemptions have been leveraged as a tool to provide incentives for the
attainment of strategic goals related to land development and the attraction of high-value jobs. The
Town Centre Investment Incentive Program was established to attract private investment in the
fulfillment of the Town Centre Area Plan. Similarly, the Employment Land investment Incentive
Program was designed to encourage job creation by supporting investment in buildings and
infrastructure on identified “employment lands”.
Page 57 of 176
Attachment to Maple Ridge 2024-2028 Financial Plan Bylaw 8008-2024
Statement 3
Capital Expenditure Disclosure
The sole purpose of this statement is to meet legislative requirements and highlight the value of the
Development Cost Charges; no other conclusions should be drawn from the figures as the
information could be misconstrued. This disclosure is required under the Local Government Act s.
560 (2); capital costs attributable to projects to be partially funded by Development Cost Charges
(DCC) must be included in the financial plan. The DCC program includes projects as far out as 2043
so the capital expenditures must be extended to match. Certain types of projects are not planned
past the five year time horizon of the financial plan. Much less scrutiny is given to projects that are
planned in years 2029 through 2043. Projects in these years typically exceed likely funding
available.
Capital Program for 2029 – 2043
($ in thousands)
Capital Works Program 575,269
Source of Funding
Development Fees
Development Cost Charges 327,390
Contribution from Others 1,847
329,237
Borrowing Proceeds -
Grants 20,774
Transfer from Reserve Funds 35,003
Revenue Funds 190,255
246,032
575,269
Page 58 of 176
October 8, 2024 - Regular Council Page 1 of 1
2023-427-RZ for 24177 112 Avenue
First, Second and Third Reading of Zone Amending Bylaw No. 8007-2024
Recommendation:
THAT first, second and third reading of Zone Amending Bylaw No. 8007-2024 given by
Council on September 10, 2024 be rescinded; and
THAT Zone Amending Bylaw No. 8007-2024 be given first, second and third readings with
no Public Hearing held, in accordance with the Local Government Act, Section 464(3)
[public hearing prohibited]; and
THAT staff be directed to work with the applicant to address the outstanding terms and
conditions as set out in the September 3, 2024 report, and any other as identified by
council, prior to recommending bylaw adoption.
Report Purpose and
Summary Statement:
To rescind and give first, second and third reading to Zone
Amending Bylaw No. 8007-2024 to meet the legislated notice
requirement prior to first reading.
Previous Council Action: First, second and third reading was granted on September 10, 2024
Strategic Alignment: Good Governance
Communications: The required notice of first reading for the rezoning bylaw was
submitted for publication but did not appear in the required
editions.
Page 59 of 176
October 8, 2024 – Regular Council Page 1 of 2
To: Mayor and Council File number: [2023-427-RZ]
2023-427-RZ for 24177 112 Avenue
First, Second and Third Reading of Zone Amending Bylaw No. 8007-2024
BACKGROUND:
Zone Amending Bylaw No. 8007-2024 to rezone 24177 112 Avenue from RS-3 to RS-1b to allow a future
subdivision of four R-1 sized lots was considered by Council at the September 3, 2024 Committee of the
Whole Meeting and was given first, second and third reading at the September 10, 2024 Council
Meeting.
Following the September 10, 2024 Council Meeting, staff were informed that the public notifications
which were to be published in the local newspaper were not published on the dates required to meet
the legislative notice requirement. To ensure that the Community Charter requirements for public
notice are met, staff are recommending that the readings given on September 10, 2024 be rescinded
and that Zone Amending Bylaw No. 8007-2024 be given first, second and third reading again. There are
no changes to the application, the Council report remains as originally presented (Attachment A).
Staff confirm that the required public notifications for Council consideration of this application
appeared in the September 27 and October 4, 2024 editions of the Maple Ridge – Pitt Meadows News.
CONCLUSION:
It is recommended that the first, second and third readings given to Zone Amending Bylaw No. 8007-
2024 on September 10, 2024 be rescinded and that first, second and third readings given to Zone
Amending Bylaw No. 8007-2024.
Prepared by: Erin Mark, Planning Technician
Attachments: (A) Staff Report from September 3, 2024 Committee of the Whole
Page 60 of 176
October 8, 2024 - Regular Council Page 2 of 2
Report Approval Details
Document Title: 2023-427-RZ, 24177 112 Avenue, RS-3 to RS-1b - October
8, 2024.docx
Attachments:
Final Approval Date: Oct 3, 2024
This report and all of its attachments were approved and signed as outlined below:
James Stiver, Director of Building, Development and Planning
Scott Hartman, Chief Administrative Officer
Page 61 of 176
September 3, 2024 – Committee of the Whole
Page 1 of 9
2023-427-RZ for 24177 112 Avenue
First, Second and Third Reading of Zone Amending Bylaw No. 8007-2024
Recommendations:
1. THAT Zone Amending Bylaw No. 8007-2024 be given first, second and third
readings with no Public Hearing held, in accordance with the Local Government
Act, Section 464(3) [public hearing prohibited]; and further
That the following terms and conditions be met prior to final reading:
a) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and
receipt of the deposit of a security, as outlined in the Agreement;
b) Road dedication on 112 Avenue as required;
c) Park-Conservation dedication as a fee simple lot transferred to the City as
required and removal of all debris and garbage from lands;
d) Registration of a Restrictive Covenant for the Geotechnical Report, which
addresses the suitability of the subject property for the proposed development;
e) Registration of a Restrictive Covenant for Tree Protection;
f) Removal of existing buildings;
g) In addition to the Ministry of Environment Site Disclosure Statement, a
disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks on the subject
property. If so, a Stage 1 Site Investigation Report is required to ensure that the
subject property is not a contaminated site;
h) That a voluntary contribution, in the amount of $27,600 ($9,200/newly created
lot), or such rate applicable at third reading of this application, be provided in
keeping with the Council Policy 6.31 with regard to Community Amenity
Contributions; and
i) That a Density Bonus payment, in the amount of $12,400 ($3,100 per lot), be
provided.
Page 62 of 176
September 3, 2024 – Committee of the Whole
Page 2 of 9
Report Purpose and Summary
Statement:
Application 2023-427-RZ proposes to rezone 24177 112 Avenue
from the RS-3 (Single Detached Rural Residential) to the RS-1b
(Single Detached (Medium Density) Residential) zone utilizing the
Albion Density Bonus to allow a future subdivision of four
residential R-1 sized lots and Park-Conservation lands which will be
dedicated to the City.
Previous Council Action: N/A
Proposed Variances: To reduce the minimum lot depth for proposed Lot 1 from 30.0m
to 27.37m. This requested variance will be the subject of a future
report to Council.
Strategic Alignment: Liveable Community; Climate Leadership & Environmental
Stewardship
Environmental/Climate
Impact:
N/A
Communications: N/A
Applicable Legislation/
Bylaw/Policy:
Transit Oriented Area (TOA): No
Housing Targets: Yes
Area Plan: Albion Area Plan
Development
Requirements/Consequences:
Terms and conditions listed in the Council recommendation.
Variance Permit for reduced lot depth for proposed Lot 1.
Page 63 of 176
September 3, 2024 – Committee of the Whole
Page 3 of 9
To: Mayor and Council File number: 2023-427-RZ
2023-427-RZ for 24177 112 Avenue
Zone Amending Bylaw No. 8007-2024
DISCUSSION:
Background Context:
Applicant: Don Bowins
Legal Description: Parcel “A” Reference Plan 13033 Lot 4 Section 15 Township
12 New Westminster District Plan 7709
OCP:
Existing: Low/Medium Density Residential and Conservation
Proposed: Low/Medium Density Residential and Conservation
Within Urban Area Boundary: Yes
Area Plan: Albion Area Plan
OCP Major Corridor: Yes
Zone:
Existing: RS-3 (Single Detached Rural Residential)
Proposed: RS-1b (Single Detached (Medium Density) Residential)
Surrounding Uses:
North: Use: Single Detached Residential
Zone: RS-3 (Single Detached Rural Residential)
Designation: Conservation and Low Density Residential
South: Use: Tsuyuki Park (City of Maple Ridge Park)
Zone: P-1 (Park and School)
Designation: Park
East: Use: Single Detached Residential
Zone: RS-1b (Single Detached Medium Density Residential) with
Albion Density Bonus to R-1 sized lots
Designation: Low/Medium Density Residential
West: Use: Vacant
Zone: RS-3 (Single Detached Rural Residential)
Designation: Low Density Residential/ Conservation/ Medium
Density Residential
Existing Use of Property: Single Detached Residential
Proposed Use of Property: Single Detached Residential
Site Area: 0.818 ha (2.02 acres)
Access:
Frontage onto 112 Avenue, vehicle access from proposed
rear lane
Servicing Requirement: Urban Standard
Flood Plain: No
Fraser Sewer Area: Yes
Page 64 of 176
September 3, 2024 – Committee of the Whole
Page 4 of 9
Project Description:
The property located at 24177 112 Avenue is an approximately two acre (0.818 ha) parcel within the
Albion Area which is relatively flat with a slight overall grade towards the southwest and a steep ravine
bank down to Siegel Creek in the northwestern portion of the site (see Appendix A for Map). The property
is located west of existing single detached residential properties and north of the one of the City’s newest
Parks, Tsuyuki Park, which includes a spray park, sports court and scooter track.
This application proposes rezoning the subject property to the RS-1b zone (see Appendix B for Bylaw)
and utilizing the Albion Density Bonus to permit a four lot subdivision, comprised of the residential R-1
zone sized lots (minimum 371 m2 in lot area) and Park-Conservation land that includes the ravine and
adjacent flat portion of the site transferred to the City as a fee simple lot (see Appendix C for Preliminary
Subdivision Sketch Plan). The adjacent subdivision to the east has been developed under the same
zoning with similar lot sizes.
The proposed four residential lots front onto 112 Avenue but will have vehicle access from a rear lane
which is an extension of an existing lane accessed from 242A Street. Proposed Lot 1 has a unique shape
to accommodate the required environmental setback to Seigel Creek and to retain a significant spruce
tree in the setback area. A turnaround area off the lane is proposed to ensure sufficient vehicle access to
Lot 1.
The provided subdivision layout is strictly preliminary and could change after servicing details and
analysis reports are reviewed.
Planning Analysis:
This application was received on December 28, 2023, and is subject to the new combined Development
Procedures which were adopted by Council on July 25, 2023, under Development Procedures Amending
Bylaw No. 7931-2023. Additionally, in compliance with Provincial Bill 44 and the Local Government Act, a
Public Hearing may not be held for this application as it has not received first reading and is a residential
rezoning application which is consistent with the City’s Official Community Plan.
Official Community Plan
The development site is located within the Albion Area Plan and is currently designated Low/Medium
Density Residential (66%) and Conservation (33%) (see Appendix D for OCP designations). The
Low/Medium Density Residential designation supports the proposed development under the RS-1b zone
utilizing the Albion Area Density Bonus to R-1 zone sized lots.
To meet the requirements of the Watercourse Protection Development Permit and 5% Park subdivision
dedication regulations this application requires lands to be dedicated to the City for Park-Conservation
purposes. A portion of these Park-Conservation lands are currently designated Low/Medium Density
Residential in the City’s Official Community Plan (OCP) and are located outside of the environmental
setback designated as Conservation. As per Section 401.2 of the Zoning Bylaw, a Park use, defined as a
use providing land set aside for public use, is permitted in all Zones, including the existing RS-3 zoning to
remain on the Park-Conservation lot; therefore, an amendment to the Zoning Bylaw and OCP is not
required for this area. Given this, an OCP Amendment Application, including a Public Hearing, is not
being required to redesignate the Low/Medium Density area to Conservation. This new approach will only
apply when there is a net gain to the City in terms of land being dedicated to the City, protection of
riparian areas, or additional to parkland which are of benefit to the community.
Page 65 of 176
September 3, 2024 – Committee of the Whole
Page 5 of 9
This application includes a positive gain to the City through Park-Conservation dedication (Lot 5) as
shown on the Image 1 below. The Park-Conservation dedication is approximately 5,859 m2 in area, which
represents 71.6% of the gross lot area.
Image 1: Current OCP designations of 24177 112 Avenue with Proposed Subdivision Overlay
Page 66 of 176
September 3, 2024 – Committee of the Whole
Page 6 of 9
Zoning Bylaw
The proposed subdivision plan includes four residential R-1 zoned sized lots which all exceed the
minimum required lot area of 371m2 and provide a building envelope having dimensions of 8m x 12m.
These proposed R-1 zoned lots are required to be a minimum of 12.0m in width and 30.0m in depth due
to the frontage onto 112 Avenue which is classified as a Municipal arterial road. Proposed Lot 1 will
require a Development Variance Permit for a reduced lot depth of 27.37m to accommodate required
environmental setbacks. The lot area of Proposed Lot 1 (535 m2) exceeds the requirements of the R-1
zone (371 m2).
Driveway access to 112 Avenue, which is classified as a Municipal arterial road, is not permitted and
vehicle access to the properties must be from the rear lane.
Proposed Variances
A Development Variance Permit application has been received for this project and involves the following
relaxations:
Maple Ridge Zoning Bylaw No. 7600-2019 (Part 12, Section 1202.1.2 – Minimum Lot Area and
Dimensions)
To reduce the required minimum Lot Depth of lots adjacent to a Municipal arterial
road from 30.0m to 27.37m for Proposed Lot 1.
The proposed variance to Lot 1 is supported by staff and ensures an adequate environmental setback to
Seigel Creek while providing a sufficient building envelope for the proposed lot. The requested variance
will be the subject of a future Council report.
Development Permits
Pursuant to Section 8.9 of the OCP, a Watercourse Protection Development Permit is required for this
application as Seigel Creek flows within and/or adjacent to the property. The purpose of the Watercourse
Protection Development Permit is to ensure the preservation, protection, restoration and enhancement
of watercourse and riparian areas.
Parkland Requirement
As there are more than two additional lots proposed to be created, the application will be required to
comply with the park subdivision dedication requirements of Section 510 of the Local Government Act
prior to subdivision approval.
For this project, there is sufficient land that is proposed to be dedicated as Park-Conservation on the
subject property. The Park-Conservation land is required to be dedicated to the City as a fee simple lot
as a condition of Final Reading.
Advisory Design Panel
This application is not required to go to the Advisory Design Panel as it is a Rezoning and Subdivision
application.
Development Information Meeting
A Development Information Meeting is not required for this application as it proposes fewer than five
residential lots.
Interdepartmental Implications:
Page 67 of 176
September 3, 2024 – Committee of the Whole
Page 7 of 9
Engineering Department
The Engineering Department has indicated that the following servicing upgrades will be required
through the Rezoning Servicing Agreement:
Road dedication as required to meet the design criteria of the Subdivision and Development
Bylaw No. 4800-1993.
Utility servicing as required to meet the design criteria of the Subdivision and Development
Bylaw No. 4800-1993.
Frontage upgrades to the applicable road standard.
Environment Section
A Watercourse Protection Development Permit is required for this application. A Streamside Protection
Enhancement Area (SPEA) setback from the Seigel Creek will apply to this development and will be
delineated by post and rail fencing. Those areas within the SPEA and the proposed Park-Conservation
dedicated area outside of the SPEA north of the lane that are disturbed or in poor health are required to
be restored and/or enhanced by the planting of native trees and shrubs along with the removal of invasive
plan species. The SPEA and the proposed parkland will be required to be transferred to the City as a fee
simple lot for Park-Conservation as a condition of this rezoning application.
A significant large spruce tree located within the SPEA of the property, identified as Tree #884 in the
provided Arborist Report by Central Valley dated June 5, 2024, has been identified by staff to be retained
during development. To prevent disturbance to the root system of this tree, a Tree Protection Covenant
will apply to Lot 1 and additional protection measures will be required during excavation of the site. Two
of the nine surveyed trees with a DBH of 20cm of greater and located within the SPEA were assessed by
an Arborist as Poor-Dead/Dying and are planned for removal.
Parks Department
The trail connection along 112 Avenue is to connect to both sides (east/west). The sidewalk design will
be reviewed by staff to address issues with gravel migration to sidewalk, comments from local cycling
groups and to improve overall pedestrian connectivity in the area.
Page 68 of 176
September 3, 2024 – Committee of the Whole
Page 8 of 9
External Stakeholders/Referrals:
School District No. 42
A referral response from School District No. 42 received on June 14, 2024, stated the subject application
would affect the student population at Blue Mountain Elementary and Garibaldi Secondary School which
are at 100% utilization and 96% utilization respectively (see Appendix E).
CONCLUSION:
It is recommended that first, second and third readings be given to Zone Amending Bylaw No. 8007-2024
as the proposed rezoning is consistent with the Official Community Plan.
Prepared by: Erin Mark, Planning Technician
Attachments: (A) Subject Map
(B) Zone Amending Bylaw No. 8007-2024
(C) Preliminary Subdivision Sketch Plan
(D) Official Community Plan Map
(E) School District No. 42 Referral Response
Page 69 of 176
September 3, 2024 – Committee of the Whole
Page 9 of 9
Report Approval Details
Document Title: 2023-427-RZ, 24177 112 Avenue, RS-3 to RS-1b.docx
Attachments: - 2023-427-RZ - Appendix A - Subject Map.pdf
- 2023-427-RZ - Appendix B.1 - Zone Amending Bylaw 8007-2024.pdf
- 2023-427-RZ - Appendix B.2 - Zone Amending Bylaw 8007-2024
Map.pdf
- 2023-427-RZ - Appendix C - Preliminary Subdivision Sketch Plan.pdf
- 2023-427-RZ - Appendix D - OCP Map.pdf
- 2023-427-RZ - Appendix E - SD42 Referral Response.pdf
Final Approval Date: Aug 28, 2024
This report and all of its attachments were approved and signed as outlined below:
Mark McMullen, Manager of Development Services
Amanda Grochowich, Manager of Community Planning
Marlene Best, Interim Director of Planning
Scott Hartman, Chief Administrative Officer
Page 70 of 176
October 1, 2024 - Committee of the Whole Page 1 of 1
Application 2024-036-RZ for 21321 122 Avenue
Zone Amending Bylaw No. 8005-2024
Recommendation:
THAT Zone Amending Bylaw No.8005-2024 be given first, second and third reading, with
no Public Hearing required, in accordance with the Local Government Act, Section 464(3)
[public hearing prohibited]; and
THAT staff be directed to work with the applicant to address the outstanding terms and
conditions as set out in the October 1, 2024 report, and any other as identified by
Council, prior to recommending bylaw adoption.
Report Purpose and
Summary Statement:
Application 2024-036-RZ proposes to rezone the subject property
located at 21321 122 Avenue, from RS-1 (Single Detached
Residential) to R-4 (Single Detached (Infill) Urban Residential), to
permit a future subdivision of three lots.
Previous Council Action: N/A
Proposed Variance: N/A
Strategic Alignment: Liveable Community
Applicable Legislation/
Bylaw/Policy:
Council Policy 6.31- Community Amenity Contribution Program
Development Requirements
Consequences:
Terms and conditions outlined in the Council recommendations
Page 71 of 176
October 1, 2024 - Committee of the Whole Page 1 of 6
To: Mayor and Council File number: [2024-036-RZ]
Application 2024-036-RZ for 21321 122 Avenue
Zone Amending Bylaw No. 8005-2024
BACKGROUND:
Applicant: Don Bowins
Legal Description: Lot 11 District Lot 248 Group 1 New Westminster District
Plan 17823
OCP Designation:
Existing: Urban Residential
Proposed: Urban Residential [no change]
Within Urban Area Boundary: Yes
Area Plan: Not Applicable
OCP Major Corridor: No
Zoning:
Existing: RS-1 (Single Detached Residential)
Proposed: R-4 (Single Detached (Infill) Urban Residential)
Surrounding Uses:
North: Use: Single Detached Residential
Zone: RS-1 (Single Detached Residential)
Designation: Urban Residential
South: Use: Single Detached Residential
Zone: RS-1 (Single Detached Residential)
Designation: Urban Residential
East: Use: Single Detached Residential
Zone: RS-1 (Single Detached Residential)
Designation: Urban Residential
West: Use: Single Detached Residential
Zone: RS-1 (Single Detached Residential)
Designation: Urban Residential
Existing Use of Property: Single Detached Residential
Proposed Use of Property: Single Detached Residential
Site Area: 1,765.9 m2 (0.43 acres)
Proposed Vehicular Access: 122 Avenue
Servicing Requirement: Urban Standard
Flood Plain: No
Fraser Sewer Area: Yes
Page 72 of 176
October 1, 2024 - Committee of the Whole Page 2 of 6
ANALYSIS
SITE CHARACTERISTICS
The subject property is located at 21321 122 Avenue in the West Maple Ridge neighbourhood and has a
total site area of 1765.9 m2 (0.43 acres) (See Attachment A and B). The property has a square-shaped
configuration and is flat, with trees along the northern and southern boundaries. The average lot size for
the surrounding properties is approximately 834 m2. The property is located within an existing single
detached residential neighbourhood and the property contains an existing single-detached dwelling. The
property fronts 122 Avenue, which is a through urban local road. It is less than 150 m from Laity Street, a
major corridor proposed in the City's Official Community Plan, where main bus stations are provided. The
closest public parks to the property are Lion's Park and Volker Park, which are approximately 400 m and
550 m away respectively.
The neighbouring property within the same block that the subject property is located, is under a separate
rezoning application, 2023-184-RZ. That application is to rezone the property located at 21308 123
Avenue from RS-1 (Single Detached Residential) to R-1 (Single Detached (Low Density) Urban
Residential) to permit a future two-lot subdivision.
PROJECT DESCRIPTION
The applicant is proposing to rezone the subject property from RS-1 (Single Detached Residential) to R-
4 (Single Detached (Infill) Urban Residential) to permit a future subdivision of three lots. The existing
home will be required to be removed as a condition of final adoption of the Rezoning Bylaw. The rezoning
to the R-4 zone is supported by the City’s Official Community Plan (OCP), subject to Policy 3-19. The
minimum lot area in the proposed R-4 zone is 450 m2, the three proposed lots have an area of
approximately 546 m2 for Lot 1, and 543.0 m2 for Lots 2 and 3. The proposed lot width of Lot 1 is 14.68 m,
and it is 14.60 m for the other two lots. The lot depth for all three proposed lots is 37.21 m (See
Attachment C for preliminary Subdivision Plan).
PLANNING ANALYSIS
This application was received on February 6, 2024, and is subject to the new combined Development
Procedures which were adopted by Council on July 25, 2023, under Development Procedures Amending
Bylaw No. 7931-2023. Additionally, in compliance with Provincial Bill 44 and the Local Government Act, a
Public Hearing may not be held for this application given that it has not received first reading, and is a
residential rezoning application which is consistent with the City’s Official Community Plan.
Official Community Plan
The development site is currently designated Urban Residential by the OCP. The Urban Residential
designation supports the proposed development under the R-4 zone. The property is subject to the
requirements of Policy 3-19 and Policy 3-21 of the OCP. According to the provisions of Policy 3-19, infill
development on a property that is larger than the prevailing lot size of the surrounding neighbourhood
or existing zoning of the lot, which is RS-1 zone with minimum lot area of 668 m2, may include a possible
change in lot size and configuration providing that the proposed lot area and width should be not less
than 80% of the lot area and width prescribed under the predominate or adjacent zoning in the
surrounding neighbourhood.
Page 73 of 176
October 1, 2024 - Committee of the Whole Page 3 of 6
Notwithstanding above-mentioned item, RS-1 zoned parent parcel that is unable to satisfy the 80%
requirement, may be eligible for R-4 (Single Detached (Infill) Urban Residential) zoning subject to
satisfying the requirements of Policy 3-21. As per Policy 3-21, the proposed neighbourhood Residential
infill development needs to respect and reinforce the physical patterns and characteristics of established
neighbourhoods, with particular attention to:
a) the ability of the existing infrastructure to support the new development;
b) the compatibility of the site design, setbacks, and lot configuration with the existing
pattern of development in the area;
c) the compatibility between building massing and the type of dwelling units in the proposed
development and the surrounding residential properties;
d) the location, orientation, and visual impact of vehicle access/egress in relation to:
i. adjacent developments
ii. the street
iii. the pedestrian environment
e) minimizing adverse parking and traffic impacts on the existing neighbourhood;
f) a gradual transition of scale and density through the design of building mass and form,
such as:
i. reduction in building heights at the edges of a development;
ii. location of lower density components towards the perimeters of a site; and
iii. concentration of density to the center of a development or towards a non-residential
boundary;
g) retention and preservation of significant trees, other natural vegetation, and
environmental features;
h) maintaining adequate light, view and privacy for residents on adjacent properties or in
adjacent neighbourhoods;
i) conservation of special landscapes such as gardens, or built-form features, including
heritage buildings, that contribute to the unique character of a neighbourhood.
Zoning Bylaw
The application proposes to rezone the subject property from RS-1 (Single Detached Residential) to R-4
(Single Detached (Infill) Urban Residential) to permit a three-lot subdivision. The proposed zone
amending bylaw (See Attachment D) is attached.
The proposed subdivision plan includes three R-4 zoned lots that meet the regulations of Section 604 of
the City’s Zoning Bylaw No. 7600-2019. As shown in Table 1, the proposed three lots meet the minimum
lot area and dimension requirements for the R-4 zone in the City’s Zoning Bylaw.
Table 1: Zoning Bylaw Regulation for R-4 Zone
Category Zoning Bylaw
Requirement – R-4
Proposed Lot 1 Proposed Lot 2 Proposed Lot 3
Lot Area 450.0 m2 546.0 m2 543.0 m2 543.0 m2
Lot Width 12.0 m 14.68 m 14.60 m 14.60 m
Lot
Depth
24.0 m 37.21 m 37.21 m 37.21 m
Building
Envelope
8.0 m × 12.0 m 11.68 m × 12.0 m 11.68 m × 12.0 m 11.68m ×12.0 m
Page 74 of 176
October 1, 2024 - Committee of the Whole Page 4 of 6
Other applicable R-4 zone regulations include a maximum lot coverage of 40%, a building height of up
to 8.0 m, and a requirement that at least 40% of the lot area and 40% of the front yard be maintained
with a permeable surface.
Proposed Variances
The subject application proposes no variances at this stage. If any variances are proposed, they will be
subject of a future report to Council for consideration.
Advisory Design Panel
This application is not required to go to the Advisory Design Panel as it is a Rezoning and Subdivision
application.
Development Information Meeting
According to Council Policy 6.20, a Development Information Meeting is not required for this application
as it proposes fewer than five residential lots.
Parkland Requirement
This application is not required to meet the park dedication requirements of Section 510 of the Local
Government Act, as fewer than three net additional lots are proposed.
Environmental Implications
An Arborist Report prepared by Central Valley Tree & Arborist Services dated January 25, 2024, has been
provided by the applicant. The Tree Assessment identifies 16 trees on site; 11 along the northern property
boundary are to be retained, and five near the southern property boundary are proposed to be removed.
Trees along the northern property boundary are to be retained and protected during construction, but
do not require a Tree Protection Covenant.
Trees on neighbouring properties do not appear to be impacted from development design. A Tree Permit
will be required from the City for the removal and protection of trees.
The developable area will require the planting, retention, or compensation of no less than 7 trees to meet
City tree canopy targets. Since the intention is to retain the 11 trees, there will be no further requirement
for tree planting.
Conditions to be Met Prior to Adoption:
Staff have advised the applicant that adoption of the zoning amendment bylaw will not be recommended
unless the following conditions, and any others that Council identifies, are met:
a) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the
deposit of a security, as outlined in the Agreement;
b) Road dedication on 122 Avenue, as required;
c) Registration of a Restrictive Covenant for Stormwater Management;
d) Removal of the existing building;
Page 75 of 176
October 1, 2024 - Committee of the Whole Page 5 of 6
e) In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement
must be submitted by a Professional Engineer advising whether there is any evidence of
underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation
Report is required to ensure that the subject property is not a contaminated site; and
f) That a voluntary contribution, in the amount of $ 27,600 ($9,200 x 3 lot), or such rate
applicable at third reading of this application, be provided in keeping with the Council Policy
6.31 with regard to Community Amenity Contributions.
INTERDEPARTMENTAL IMPLICATIONS:
Engineering Department
The Engineering Department has indicated that the following servicing upgrades will be required
through the Rezoning Servicing Agreement:
Road dedication as required to meet the design criteria of the Subdivision and Development
Bylaw No. 4800-1993;
Utility servicing as required to meet the design criteria of the Subdivision and Development
Bylaw No. 4800-1993;
Frontage upgrades to the applicable road standard for 122 Avenue.
EXTERNAL STAKEHOLDERS/REFERRALS
School District No. 42
A referral response from School District No. 42 received on July 29, 2024, stated the subject application
would affect the student population at Glenwood Elementary and Westview Secondary School which are
at 94% utilization and 63% utilization respectively (See Attachment E). Based on the density estimates
for the various land uses at build out, the following applies:
For the construction of 3.0 parcels, the estimated number of school age residents is two.
CONCLUSION:
It is recommended that first, second and third reading be given to Zone Amending Bylaw No. 8005-2024
to permit a future subdivision of three single-family lots of not less than 450 m2 in size.
Prepared by: Nicolas Wilding, Planner 1
Attachments: (A) Subject Map
(B) Ortho Map
(C) Proposed Subdivision Plan
(D) Zone Amending Bylaw No. 8005-2024
(E) School District No. 42 Comments
Page 76 of 176
October 1, 2024 - Committee of the Whole Page 6 of 6
Report Approval Details
Document Title: 2024-036-RZ - 21321 122 Avenue, RS-1 to R-4 .docx
Attachments: - Attachment A- Ortho Map.pdf
- Attachment B - Subject Map.pdf
- Attachment C - Proposed Subdivision Plan.pdf
- Attachment D - Zone Amending Bylaw No 8005-2024.pdf
- Attachment E- School District Comment.pdf
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
James Stiver, Director of Building, Development and Planning
Scott Hartman, Chief Administrative Officer
Page 77 of 176
DATE: Jul 19, 2024FILE: 2024-036-RZ
21321 122 AVENUE ORTHO
^
PLANNING DEPARTMENT
21300
12186
21320
12296
12270
12324
12234
12191
21359
12268
12171
21288
12219
21319
21371
21314
21293 12277
12234
12267
12220
21321
21298
21292
21290
/23
12277
12282
21282
2132812209
12291
21387
12288
21280
12213
21332
21286
12180
21328
21240
21397
21282
21367
21291
21344
12209
21302
21297
21377
21396
21311
2 1 2 9 8
21334
21301
12267
21292 21372
21364
21290
21327
21295
21294
12192
2 1 2 9 7
21303
21308
12204
21365
21247
21314
12257
12263 2 1 2 9 6
12259
12244/48
12212
12287
21302
21360
12290
12258
21311
21370
21321
12196
12208
21351
21282
21297
21305
21321
12242
21333
21311
12200
21295
21330
21310
21340
12237 SUBJECT PROPERTY
214 ST
123 AVE
LAITY ST
122 AVE
122B AVE
CAMPBELL AVE
122 AVE
CARLTON ST
LANE S OF 122 AVE
CAMPBELL AVE
Aerial Imagery from the Spring of 2023´
Scale: 1:1,500 BY: DMPage 78 of 176
DATE: Jul 19, 2024FILE: 2024-036-RZ
21321 122 AVENUE ACTIVE APPLICATION IN AREA
PLANNING DEPARTMENT
12267
21292 21372
21364
21290
21327
21295
21294
12192
2 1 2 9 7
21303
21308
12204
21365
21247
21314
12257
12263 2 1 2 9 6
12259
12244/48
12212
12287
21302
21360
12290
12258
21311
21370
21321
12196
12208
21351
21282
21297
21305
21321
12242
21333
21311
12200
21295
21330
21310
21340
12237
21300
12186
21320
12296
12270
12324
12234
12191
21359
12268
12171
21288
12219
21319
21371
21314
21293 12277
12234
12267
12220
21321
21298
21292
21290
/23
12277
12282
21282
2132812209
12291
21387
12288
21280
12213
21332
21286
12180
21328
21240
21397
21282
21367
21291
21344
12209
21302
21297
21377
21396
21311
2 1 2 9 8
21334
21301
SUBJECT PROPERTY
2023-184-RZ2023-184-VP2023-184-SD
2020-014-RZ
214 ST
123 AVE
LAITY ST
122 AVE
122B AVE
CAMPBELL AVE
122 AVE
CARLTON ST
LANE S OF 122 AVE
CAMPBELL AVE
´
Scale: 1:1,500 BY: DM
Legend
Active Applications (RZ/SD/DP/VP)
Page 79 of 176
D.K. B O W I N S & A S S O C I A T E S INC.
DARCY PALOMBI P.ENG
25123 10 AVE , ALDERGROVE , B.C.
V4W 2S7 CEL: 778-888-3090 ,
EMAIL: darcypalombi@outlook.com
PERMIT TO PRACTICE 1001710
Page 80 of 176
CITY OF MAPLE RIDGE
BYLAW NO. 8005-2024
A Bylaw to amend Schedule ‘A’ Zoning Map forming part of the Maple RidgeZoning Bylaw No. 7600-
2019, as amended
______________________________________________________________________________
WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019, as amended;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 8005-2024"
2.That parcel or tract of land and premises known and described as:
Lot 11, District Lot 248 Group 1 New Westminster District, Plan P17823
and outlined in heavy black line on Map No. 8005-1 a copy of which is attached hereto and forms
part of this Bylaw, is hereby rezoned to R-4 (Single Detached (Infill) Urban Residential).
3.Maple Ridge Zoning Bylaw No. 7600-2019, as amended and Map ‘A’ attached thereto are hereby
amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
READ a third time the day of ,20
ADOPTED the day of ,20
_____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
Page 81 of 176
Page 82 of 176
School District No. 42 I Maple Ridge - Pitt Meadows
22225 Brown Avenue Maple Ridge, BC V2X 8N6
Phone: 604.463.4200 I Fax: 604.463.4181
July 29, 2024
City of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9
Attention: Maedeh Hedayatifard
Re: File: 2024-036-RZ/SD (Rezoning/Subdivision) Civic Addresses: 21321 122 Avenue
Legal Descriptions: Lot: 10, D.L.: 248, Plan: NWP17823
OCP Designation: Existing: Urban Residential
Proposed: Urban Residential Zoning: Existing: RS-1 (Single Detached Residential)
Proposed: R-4 (Single Detached (Infill) Urban Residential)
The proposed application would affect the student population for the catchment areas
currently served by Glenwood Elementary and Westview Secondary School.
Glenwood Elementary School has an operating capacity of 383 students. For the
2023-24 school year the student enrolment at Glenwood Elementary School was 361
students (94% utilization) including 80 students from out of catchment.
Westview Secondary School has an operating capacity of 1200 students. For the 2023-24 school year the student enrolment at Westview Secondary was 759 students (63% utilization) including 144 students from out of catchment
Based on the density estimates for the various land uses at build out the following
would apply:
•For the construction of 3.0 parcels, the estimated number of school ageresidents is 2.
Sincerely,
Richard Rennie Secretary Treasurer The Board of Education of School District No. 42 (Maple Ridge – Pitt Meadows)
cc: Louie Girotto, Director, Facilities
Sam Elliott, Manager, Facilities Planning
Michael Scarcella, Assistant Superintendent Rebecca Lyle, Executive Coordinator
Richard Rennie Digitally signed by Richard
Rennie
Date: 2024.08.06 14:17:28 -07'00'
Page 83 of 176
October 1, 2024 Committee of the Whole Page 1 of 1
Temporary Residential Use Removal
Zone Amending Bylaw No. 7999-2024
Recommendation:
THAT Maple Ridge Zone Amending Bylaw No. 7999-2024 be given first and second
reading and forwarded to Public Hearing.
Report Purpose and Summary
Statement:
The purpose of this report is to recommend amending the City of
Maple Ridge Zoning Bylaw No. 7600-2019 by removing all
references to the Temporary Residential Use.
Previous Council Action: At the May 14, 2024 Council Workshop, Council directed that the
Temporary Residential Use be removed from the Zoning Bylaw;
Strategic Alignment: Liveable Community;
Communications: A Public Hearing will take place after first and second reading of
the bylaw;
Page 84 of 176
October 1, 2024 Committee of the Whole Page 1 of 4
To: Mayor and Council File Number: 2024-291-RZ
Temporary Residential Use Removal
Zone Amending Bylaw No. 7999-2024
BACKGROUND:
Since 1999, the Temporary Residential Use (TRU) provision has been used in place of a Secondary Suite
Use for some residential zones. A TRU is a temporary dwelling unit intended for the use of a family
member. This provision has been allowing for the installation of a second cooking facility, without the
additional Building Code upgrades for a secondary suite, subject to the registration of a covenant on the
property.
At the May 14, 2024, Council Workshop, staff provided an update on the implementation of the Provincial
housing legislation regarding the Bill 44 Housing Statutes (Residential Development) Amendment Act. At
that meeting, Council directed staff to prepare amendments to the City’s Zoning Bylaw to remove the
Temporary Residential Use provision.
This report presents the Zoning Bylaw changes needed to remove the Temporary Residential Use from
the City’s Zoning Bylaw No. 7600-2019.
ANALYSIS:
Discussion:
With the implementation of the Small Scale Multi Unit Housing form regulations in the City’s Zoning
Bylaw in July 2023, secondary suites became a permitted use in all single-detached residential zones. As
such, it was determined that the TRU in the City’s Zoning Bylaw No. 7600-2019 would no longer be
necessary.
By removing the TRU regulations, the City will be able to provide more streamlined feedback when
evaluating secondary suite designs and locations, as well as consistent public safety standards by
ensuring that all secondary or temporary dwelling units meet current Fire Code and Building Code
requirements. It will also assist in reducing confusion in the real estate market and by the public on the
differences between a legal secondary suite and a permitted TRU.
Zone Amending Bylaw No. 7999-2024:
The following changes are proposed within Zone Amending Bylaw No. 7999-2024:
Removal of the Temporary Residential Use definition of the Temporary Residential Use from the
City’s Zoning Bylaw No. 7600-2019.
Page 85 of 176
October 1, 2024 Committee of the Whole Page 2 of 4
Removal of all references to the Temporary Residential Use from the City’s Zoning Bylaw No.
7600-2019, including repealing Section 402.27.
Removal of all references of the Temporary Residential Use from the Accessory Uses throughout
all the different zones in the City’s Zoning Bylaw No. 7600-2019.
Implications:
Temporary Residential Use applications may be received until Zone Amending Bylaw No. 7999-2024 is
adopted and in effect. While the Zone Amending Bylaw is under consideration by Council, new inquiries
will be evaluated and encouraged to be considered under the secondary suite standards and regulations.
As there are currently 820 registered and completed TRU files, with approximately 50 in stream files,
applications that are already in-stream will continue through the existing process, ultimately becoming
legal non-conforming as the TRU use becomes a legacy use.
Next Steps:
Should Council move forward with staff’s recommendation to remove the Temporary Residential Use,
Zone Amending Bylaw No. 7999-2024 will proceed through the regular bylaw adoption process (see
Figure 1). A public hearing would be required within the bylaw adoption process.
Should Council move forward with the recommendation, the proposed bylaw will be advertised in the
newspaper and a public hearing will be scheduled to provide an opportunity for the public to comment
on the proposed changes.
Figure 1. Zone Amending Bylaw Process
Strategic Alignment:
While the proposed changes align with the strategic objective of the Liveable Community pillar of the
2023-2026 City of Maple Ridge Strategic Plan, it is also anticipated that they will support the broader
corporate and community goals of improved community safety and the more efficient processing of
permits.
CONCLUSION:
This report presents the Zone Amending Bylaw No. 7999-2024, to remove the Temporary Residential
Use provision, for consideration of first and second reading and being forwarded to Public Hearing.
We are Here
Page 86 of 176
October 1, 2024 Committee of the Whole Page 3 of 4
Prepared by: Elona Saro, Community Planner 1
Attachments: (A) Attachment 1 - Zone Amending Bylaw No. 7999-2024
Page 87 of 176
October 1, 2024 Committee of the Whole Page 4 of 4
Report Approval Details
Document Title: Temporary Residential Use Removal.docx
Attachments: - Appendix A - TRU Removal Zone Amending Bylaw No. 7999-2024.docx
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
Amanda Grochowich, Manager of Community Planning
Marlene Best, Interim Director of Planning
James Stiver, Director of Building, Development and Planning
Scott Hartman, Chief Administrative Officer
Page 88 of 176
1
CITY OF MAPLE RIDGE
BYLAW NO. 7999-2024
A Bylaw to amend the text forming part of Zoning Bylaw No. 7600-2019, as amended.
____________________________________________________________________________________
WHEREAS, Council deems it expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019, as
amended;
NOW THEREFORE, the Council of the City of Maple Ridge, enacts as follows:
1. This Bylaw may be cited as the “Maple Ridge Zone Amending Bylaw No. 7999-2024”.
2. That on PART 1 Title and Table of Contents, 102 TABLE OF CONTENTS be amended by
removing “Section 402.27 Temporary Residential” from the Table of Contents list and replacing
it with “Deleted by Bylaw No 7999-2024.”.
3. That on PART 2 INTERPRETATIONS AND DEFINITIONS, 202 DEFINITIONS, Section 202.1,
MANUFACTURED HOME definition be amended by removing the following text:
‘Where permitted for a Temporary Residential Use, shall be installed on a temporary foundation
in compliance with the Canadian Standards Association (CSA) Z240.10.1 Site Preparation,
Foundation and Installation of Manufactured Homes requirements’.
4. That on PART 2 INTERPRETATIONS AND DEFINITIONS 202 DEFINITIONS, Section 202.1
MODULAR HOME definition be amended by removing the following text:
‘or as a Temporary Residential’.
5. That PART 2 INTERPRETATIONS AND DEFINITIONS, 202 DEFINITIONS, Section 201.1 be
amended by removing the following text definition:
‘TEMPORARY RESIDENTIAL means a Residential Use in a temporary Dwelling Unit for the
accommodation of a Relative of the registered owner, and excludes a Modular Home. Refer to
Section 402.27 (Temporary Residential) of this Bylaw.’
6. That PART 4 GENERAL REGULATIONS, 402 REGULATIONS FOR PERMITTED USES OF LAND,
BUILDINGS, AND STRUCTURES, Section 402.3 Bed and Breakfast, clause 402.3.1.l. be
amended by deleting and replacing the text as follows:
‘shall not be permitted where there is a Caretaker Residential, Detached Garden Suite Residential,
Secondary Suite Residential, Tourist Accommodation, or Two-Unit (Duplex) Residential Use on the
same Lot.’
7. That PART 4 GENERAL REGULATIONS, 402 REGULATIONS FOR PERMITTED USES OF LAND,
BUILDINGS, AND STRUCTURES Section 402.4 Boarding, clause 402.4.1.d. be amended by
deleting and replacing the text as follows:
Page 89 of 176
2
‘shall not be permitted where there is an Agricultural Employee Residential, Caretaker
Residential, Detached Garden Suite Residential, or Secondary Suite Residential Use on the Lot;
and’.
8. That PART 4 GENERAL REGULATIONS, 402 REGULATIONS FOR PERMITTED USES OF LAND,
BUILDINGS, AND STRUCTURES Section 402.9 Density Bonus Regulations for the provision of
Assisted Living Residences, clause 402.9.2.d. be amended by deleting and replacing the text as
follows:
‘shall not be permitted where there is a Boarding, or Detached Garden Suite Residential Use on
the Lot;’.
9. That PART 4 GENERAL REGULATIONS, 402 REGULATIONS FOR PERMITTED USES OF LAND,
BUILDINGS, AND STRUCTURES Section 402.17 Neighbourhood Daycare, clause 402.17.1.d. be
amended by deleting and replacing the text as follows:
‘not be permitted where there is a Bed and Breakfast, Boarding, Detached Garden Suite
Residential, Home Occupation, or Secondary Suite Residential Use on the Lot.’.
10. That PART 4 GENERAL REGULATIONS, 402 REGULATIONS FOR PERMITTED USES OF LAND,
BUILDINGS, AND STRUCTURES Section 402.27 Temporary Residential, be deleted in its
entirety and replaced by “Temporary Residential - Deleted by Bylaw No. 7999-2024.”
11. That PART 5 AGRICULTURAL ZONES, 501 ZONE: A-1 SMALL HOLDING AGRICULTURAL,
Section 501.3 ACCESSORY USES, be amended to remove “Temporary Residential” by deleting
and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Agricultural Employee Residential;
b. Bed and Breakfast;
c. Boarding;
d. Campground;
e. Commercial Kennel;
f. Detached Garden Suite Residential;
g. Home Occupation;
h. Produce Sales;
i. Rental Stable; and
j. Secondary Suite Residential.
k. Deleted by Bylaw No. 7999-2024.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
Page 90 of 176
3
12. That PART 5 AGRICULTURAL ZONES, 501 ZONE: A-1 SMALL HOLDING AGRICULTURAL,
Section 501.5 DENSITY, be amended to remove “Temporary Residential” by deleting and
replacing the text as follows:
‘1. All Buildings and Structures:
a. for Single Detached Residential Use shall be limited to one per Lot; and
b. for Produce Sales Use shall be limited to one per Lot.
c. Deleted by Bylaw No. 7999-2024.’
13. That PART 5 AGRICULTURAL ZONES, 502 ZONE: A-2 UPLAND AGRICULTURAL, Section
502.3 ACCESSORY USES, be amended to remove “Temporary Residential” and correct a
typographical error in the numbering, by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Agricultural Employee Residential;
b. Bed and Breakfast;
c. Boarding;
d. Campground;
e. Commercial Kennel;
f. Detached Garden Suite Residential;
g. Home Occupation;
h. Produce Sales;
i. Rental Stable; and
j. Secondary Suite Residential.
k. Deleted by Bylaw No. 7999-2024.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
14. That PART 5 AGRICULTURAL ZONES, 502 ZONE: A-2 UPLAND AGRICULTURAL, Section
502.5 DENSITY, be amended to remove “Temporary Residential” by deleting and replacing the
text as follows:
‘1. All Buildings and Structures:
a. for Single Detached Residential Use shall be limited to one per Lot; and
b. for Produce Sales Use shall be limited to one per Lot.
c. Deleted by Bylaw No. 7999-2024.’
15. That PART 5 AGRICULTURAL ZONES, 503 ZONE: A-3 EXTENSIVE AGRICULTURAL, Section
503.3 ACCESSORY USES, be amended by removing “Temporary Residential” by deleting and
replacing the text as follows:
Page 91 of 176
4
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Agricultural Employee Residential;
b. Bed and Breakfast;
c. Boarding;
d. Campground;
e. Commercial Kennel;
f. Detached Garden Suite Residential;
g. Home Occupation;
h. Produce Sales;
i. Rental Stable; and
j. Secondary Suite Residential.
k. Deleted by Bylaw No. 7999-2024.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
16. That PART 5 AGRICULTURAL ZONES, 503 ZONE: A-3 EXTENSIVE AGRICULTURAL, Section
503.5 DENSITY, be amended by removing “Temporary Residential” by deleting and replacing
the text as follows:
‘1. All Buildings and Structures:
a. for Single Detached Residential Use shall be limited to one per Lot; and
b. for Produce Sales shall be limited to one per Lot.
c. Deleted by Bylaw No. 7999-2024.’
17. That PART 5 AGRICULTURAL ZONES, 504 ZONE: A-4 INTENSIVE GREENHOUSE, Section
504.3 DENSITY be amended by removing “Temporary Residential” by deleting and replacing
the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Agricultural Employee Residential;
b. Boarding;
c. Detached Garden Suite Residential;
d. Home Occupation;
e. Produce Sales; and
f. Secondary Suite Residential.
g. Deleted by Bylaw No. 7999-2024.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
18. That PART 5 AGRICULTURAL ZONES, 504 ZONE: A-4 INTENSIVE GREENHOUSE, Section
504.5 DENSITY, be amended by removing “Temporary Residential” by deleting and replacing
the text as follows:
‘1. All Buildings and Structures:
a. for Single Detached Residential Use shall be limited to one per Lot; and
Page 92 of 176
5
b. for Produce Sales Use shall be limited to one per Lot.
c. Deleted by Bylaw No. 7999-2024.’
19. That PART 6 RESIDENTIAL ZONES, 601 ZONE: R-1 SINGLE DETACHED (LOW DENSITY)
URBAN RESIDENTIAL, Section 601.3 ACCESSORY USES, be amended by removing
“Temporary Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Home Occupation;
d. Secondary Suite Residential;
e. Deleted by Bylaw No. 7999-2024;
f. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential)
of this Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
20. That PART 6 RESIDENTIAL ZONES, 602 ZONE: R-2 SINGLE DETACHED (MEDIUM DENSITY)
URBAN RESIDENTIAL, Section 602.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Home Occupation;
d. Deleted by Bylaw No. 7999-2024;
e. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential)
of this Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
21. That PART 6 RESIDENTIAL ZONES, 604 ZONE: R-4 SINGLE DETACHED (INFILL) URBAN
RESIDENTIAL, Section 604.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Home Occupation;
d. Secondary Suite Residential;
e. Deleted by Bylaw No. 7999-2024;
f. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
Page 93 of 176
6
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
22. That PART 6 RESIDENTIAL ZONES, 605 ZONE: RS-1 SINGLE DETACHED RESIDENTIAL,
Section 605.3 ACCESSORY USES be amended by removing “Temporary Residential” by
deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024;
i. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
23. That PART 6 RESIDENTIAL ZONES, 606 ZONE: RS-1A SINGLE DETACHED (AMENITY)
RESIDENTIAL, Section 606.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024;
i. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
24. That PART 6 RESIDENTIAL ZONES, 607 ZONE: RS-1B SINGLE DETACHED (MEDIUM
DENSITY) RESIDENTIAL, Section 607.3 ACCESSORY USES be amended by removing
“Temporary Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Bed and Breakfast;
Page 94 of 176
7
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024;
i. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
25. That PART 6 RESIDENTIAL ZONES, 608 ZONE: RS-1C SINGLE DETACHED (LOW DENSITY)
Residential, Section 608.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024;
i. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
26. That PART 6 RESIDENTIAL ZONES, 609 ZONE: RS-1D SINGLE DETACHED (HALF ACRE)
RESIDENTIAL, Section 609.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast in Single Residential only;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024;
Page 95 of 176
8
i. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
27. That PART 6 RESIDENTIAL ZONES, 610 ZONE: RS-2 SINGLE DETACHED SUBURBAN
RESIDENTIAL, Section 610.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal
Uses in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Neighbourhood Daycare;
g. Produce Sales;
h. Secondary Suite Residential;
i. Deleted by Bylaw No. 7999-2024;
j. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.
3. Accessory Uses consistent with the R-1 Zone shall be permitted specific to the RS-2 Zoned
portion of the following Lot:
a. Lot 37 Section 11 Township 12 New Westminster District Plan EPP136035.’
28. That PART 6 RESIDENTIAL ZONES, 611 ZONE: RS-3 SINGLE DETACHED RURAL
RESIDENTIAL, Section 611.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Agricultural Employee Residential;
b. Bed and Breakfast;
c. Boarding;
d. Campground;
e. Detached Garden Suite Residential;
f. Hobby Beekeeping;
g. Home Occupation;
h. Neighbourhood Daycare;
i. Produce Sales;
j. Rental Stable;
k. Secondary Suite Residential;
l. Deleted by Bylaw No. 7999-2024;
Page 96 of 176
9
m. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
29. That PART 6 RESIDENTIAL ZONES, 614 ZONE: SRS SPECIAL URBAN RESIDENTIAL, Section
614.3 ACCESSORY USES be amended by removing “Temporary Residential” by deleting and
replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential;
d. Hobby Beekeeping;
e. Home Occupation;
f. Secondary Suite Residential;
g. Deleted by Bylaw No. 7999-2024;
h. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
30. That PART 6 RESIDENTIAL ZONES, 615 ZONE: RT-1 TWO-UNIT (DUPLEX) URBAN
RESIDENTIAL Section 615.3 ACCESSORY USES be amended by removing “Temporary
Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Boarding;
b. Hobby Beekeeping;
c. Home Occupation;
d. Neighbourhood Daycare limited to Single Detached Residential;
e. Deleted by Bylaw No. 7999-2024;
f. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
31. That PART 6 RESIDENTIAL ZONES, 624 ZONE: RG CLUSTER HOUSING RESIDENTIAL Section
624.3 ACCESSORY USES be amended by removing “Temporary Residential” by deleting and
replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Boarding;
b. Home Occupation;
c. Secondary Suite Residential;
Page 97 of 176
10
d. Deleted by Bylaw No. 7999-2024;
e. Urban Infill Residential, subject to Section 402.29 (Urban Infill Residential) of this
Bylaw.
2. The following shall be permitted as Accessory Uses to the Two-Unit Residential and Cluster
Housing Residential Uses in this Zone:
a. Boarding; and
b. Home Occupation.
3. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
32. That PART 6 RESIDENTIAL ZONES, 625 ZONE: RG-2 SUBURBAN RESIDENTIAL STRATA,
Section 625.3 ACCESSORY USES be amended by removing “Temporary Residential” by
deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Boarding;
b. Home Occupation;
c. Secondary Suite Residential;
d. Deleted by Bylaw No. 7999-2024;
2. The following shall be permitted as Accessory Uses to the Two-Unit Residential and
Cluster Housing Residential Uses in this Zone:
a. Boarding; and
b. Home Occupation.
3. Refer to Section 401 and Section 402 of this Bylaw for additional information.’
33. That PART 10 RESIDENTIAL ZONES, 1018 CD-1-93, Section 1018.3 ACCESSORY USES be
amended by removing “Temporary Residential” by deleting and replacing the text as follows:
‘1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses
in this Zone:
a. Bed and Breakfast;
b. Boarding;
c. Detached Garden Suite Residential (15 metres wide Lots);
d. Hobby Beekeeping; (15 metres wide Lots);
e. Home Occupation;
f. Neighbourhood Daycare (15 metres wide Lots);
g. Secondary Suite Residential;
h. Deleted by Bylaw No. 7999-2024’
34. That PART 10 RESIDENTIAL ZONES, 1026 CD-3-98, Section 1026.3 ACCESSORY USES be
amended by removing “Temporary Residential” and amending typographic formatting by
deleting and replacing the text as follows:
‘1. Accessory Boarding use (subject to Sec. 401 and 601 of this Bylaw);
2. Accessory Buildings use and Accessory Structures use;
Page 98 of 176
11
3. Accessory Home Occupation use (subject to Sec. 401 of this Bylaw);
4. Accessory Off-Street Parking;
5. Deleted by Bylaw No. 7999-2024;
6. Secondary Suite Residential, limited to Lots for R-1, RS-1 and RS-1b use.’
35. That PART 10 RESIDENTIAL ZONES, CD-1-99, Section 1027.3 ACCESSORY USES be amended
by removing “Temporary Residential” and amending typographic formatting by deleting and
replacing the text as follows:
‘1. Accessory Boarding use (subject to Sec. 401 and 601 of this Bylaw);
2. Accessory Buildings use and Accessory Structures use;
3. Accessory Home Occupation use (subject to Sec. 401 of this Bylaw);
4. Accessory Off-Street Parking;
5. Deleted by Bylaw No. 7999-2024;
6. Secondary Suite Residential.’
36. Maple Ridge Zoning Bylaw No. 7600-2019, as amended, is hereby amended accordingly.
READ a first time the day of , 20
READ a second time the day of , 20
PUBLIC HEARING held the day of , 20
READ a third time the day of , 20
ADOPTED, the day of , 20
PRESIDING MEMBER CORPORATE OFFICER
Page 99 of 176
September 24, 2024 – Committee of the Whole Page 1 of 1
Strata Conversion Existing (Mixed-Use) Building
11225 240 Street
Recommendation:
That a certificate of approval be issued for application 2024-169-SD to permit the conversion
of the mixed use Commercial/Residential building located at 11225 240 Street into Strata Title
units under the Strata Property Act subject to the following conditions being addressed:
1. Submission of a report and a signed sealed letter analysing and identifying any necessary
upgrading under the current BC Building Code;
2. Completion of necessary upgrading;
3. Inspection by City Fire Department and Building Department Officials;
4. Submission of plans and/or reports confirming compliance with applicable bylaws,
including Zoning and Off Street Parking and Loading Parking Bylaws; and
5. Confirmation in writing that the commercial tenant’s consent to the strata conversion of
their units.
Report Purpose and
Summary Statement:
A Strata Title Conversion application has been received in which the
applicant has requested that Council, the “Approving Authority”
under Section 242 (1) (a) of the Strata Property Act, give approval to
convert the existing building to strata units.
Previous Council Action: The property was rezoning under 2016-129-RZ and constructed in
accordance with 2017-397-DP approved by Council on March 14,
2017.
Strategic Alignment: Liveable Community
Page 100 of 176
October 1, 2024 – Committee of the Whole Page 1 of 3
To: Mayor and Council File number: 2024-169-SD
Strata Conversion Existing (Mixed-Use) Building
11225 240 Street
DISCUSSION:
The subject property located at 11225 240 Street is designated Commercial in the Official Community
Plan and zoned C-1 (Neighbourhood Commercial) Zone with a site-specific text amendment expanding
the permitted local commercial uses. This is a mixed use commercial and rental apartment building
consisting of approximately 955 square metres of commercial space on the first level, 16 rental
apartments on the second level and 58 surface parking spaces. While the entire building is proposed to
be included as one strata, the rental apartments will comprise one of the strata units and are protected
as rental tenure in perpetuity by a Housing Agreement.
The Strata Property Act states that Council shall not approve a conversion unless the building is brought
up to the current Building Code standards and complies with all municipal bylaws. Further, it states that
Council shall consider:
1. The priority of rental accommodation over privately owned housing in the Municipality;
2. The proposal of the owner/developer for the relocation of persons occupying the building;
3. The life expectancy of the building;
4. The projected major increase in maintenance cost due to the condition of the building; and
5. Any other matters that, in its opinion, are relevant.
This strata conversion does not change the rental status of the 16 apartments in the building. Therefore,
existing residents are not having to relocate. This building is less than ten years old, as such building life
expectancy issues are unlikely, and no major upgrading or maintenance challenges are anticipated.
The only other matters relevant are any Building Code-related matters to be addressed with commercial
units being stratified, consent of the existing commercial occupants and prepayment of taxes.
The terms and conditions for the approval includes confirming that the building complies with the Zoning
and the Parking bylaws, and submission of a Code Analysis confirming compliance and identifying any
upgrades needed to accommodate the proposed conversion.
Page 101 of 176
October 1, 2024 – Committee of the Whole Page 2 of 3
Once any identified issues as satisfactorily addressed, a certificate of approval be issued for application
2024-169-SD and the strata plans for this mixed-use commercial/residential building may be registered
at the Land Title Office.
Built relatively recently and protected by a Housing Rental Agreement, staff supports Council authorizing
the certificate of approval for strata conversion to be issued, subject to terms and conditions being
satisfied by the applicant
Building Department
The Building Department supports moving forward with this Strata Conversion application
CONCLUSION:
Staff support the application and note that the proposed strata conversion does not change the rental
status of the 16 apartments in the building and is only applicable to the commercial space. Staff
recommend that, once the Manager of Inspection Services determines that the applicant has addressed
the conditions and requirements noted therein, Council issue a certificate of approval.
Prepared by: A. Kopystynski MSc, MCIP, RPP, MCAHP
Planner
Attachments: (A) Subject Property Map
(B) Ortho Map
(C) Site Plan
Page 102 of 176
October 1, 2024 – Committee of the Whole Page 3 of 3
Report Approval Details
Document Title: 2024-169-SD - 11225 240 Street - Strata Conversion.docx
Attachments: - Subject Property Map - 11224 240 Street.pdf
- Ortho Map - 11224 240 Street.pdf
- Site Plan.pdf
Final Approval Date: Sep 23, 2024
This report and all of its attachments were approved and signed as outlined below:
James Stiver, Director of Planning, Building and Development
Scott Hartman, Chief Administrative Officer
Page 103 of 176
DATE: Jun 4, 2024FILE: 2024-169-SD
11224 240 STREET ACTVE APPLICATIONS IN AREA
PLANNING DEPARTMENT
11143
23902
23936
23925
23899
11107
11117 11118
11159
11119
11110
23878
11129
11106
11132
11135
11187
11167
11117
11087
11093
11113
11195
11169 23915
11145
11113
1
1
0
9
9
11146
11126
11105
11136
11115
23893
2 3 8 9 2
11111
23962
23950
23912
11137
11109
11296
1135811352
11294
11298
11303
24133
11306
11310
11326
11299
24035
11325
24076
24018
11116
11175
11112
23945
11102
11155
23980
23935
11181
11103
11107
2 3 8 8 4
11163
23868
11225
11305
11173
23879
1115611151 11159
23906
11101
11133
1118311177
23916
23942
11120
23907
11103
23862
11127
1116623953
11130
23958
23922
23871
11189
11108
11124
11121
11135
11102
23858
11125
23932
23928
11107
23885
11272
1135011356
11336
11315
24030
11328
11346
11312
11316
11302
11355
11318
11338
11300
11332
SUBJECT PROPERTY
2021-199-SD
2022-463-VP2022-463-DP
240 ST
239 ST
112 AVEKANAKA WAY
240A ST
239A ST
113A AVE
LANE W OF 240 ST
113 AVE
111A AVE
LANE S OF KANAKA WAY
L
A
N
E
E
O
F
2
4
0
S
T
BUCKERFIELD DR
HARRIS DR
´
Scale: 1:2,500 BY: DM
Legend
Stream
Existing Trails
Pending, Proposed, & Desired Trails
Active Applications (RZ/SD/DP/VP)
Lake or Reservoir
Marsh Page 104 of 176
DATE: Jun 4, 2024FILE: 2024-169-SD
11224 240 STREET ORTHO
^
PLANNING DEPARTMENT
11143
23902
23936
23925
23899
11107
11117 11118
11159
11119
11110
23878
11129
11106
11132
11135
11187
11167
11117
11087
11093
11113
11195
11169 23915
11145
11113
1
1
0
9
9
11146
11126
11105
11136
11115
23893
2 3 8 9 2
11111
23962
23950
23912
11137
11109
11296
1135811352
11294
11298
11303
24133
11306
11310
11326
11299
24035
11325
24076
24018
11116
11175
11112
23945
11102
11155
23980
23935
11181
11103
11107
2 3 8 8 4
11163
23868
11225
11305
11173
23879
1115611151 11159
23906
11101
11133
1118311177
23916
23942
11120
23907
11103
23862
11127
1116623953
11130
23958
23922
23871
11189
11108
11124
11121
11135
11102
23858
11125
23932
23928
11107
23885
11272
1135011356
11336
11315
24030
11328
11346
11312
11316
11302
11355
11318
11338
11300
11332
SUBJECT PROPERTY
240 ST
239 ST
112 AVEKANAKA WAY
240A ST
239A ST
113A AVE
LANE W OF 240 ST
113 AVE
111A AVE
LANE S OF KANAKA WAY
L
A
N
E
E
O
F
2
4
0
S
T
BUCKERFIELD DR
HARRIS DR Aerial Imagery from the Spring of 2023´
Scale: 1:2,500 BY: DMPage 105 of 176
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Page 106 of 176
October 1, 2024 (Committee of the Whole) Page 1 of 1
2024-262-DP – 12061 Laity Street, Development Permit (Extension)
Recommendation:
That the corporate officer be authorized to sign and seal 2024-262-DP respecting
property located at 12061 Laity Street.
Report Purpose and
Summary Statement:
Extension of Development Permit 2018-448-DP
Previous Council Action: Rezoning Adopted, Development Permit issued, and Heritage
Alteration Permit issued on July 26, 2022
Strategic Alignment: Liveable Community
Page 107 of 176
October 1, 2024 (Committee of the Whole) Page 1 of 3
To: Mayor and Council File number: 2024-262-DP
2024-262-DP – 12061 Laity Street, Development Permit (Extension)
BACKGROUND:
ANALYSIS:
Discussion:
An application has been received to extend the date to commence construction for the previously issued
development permit 2018-448-DP by two years, from July 26, 2024 to July 26, 2026.
This is associated with a project for a four-unit courtyard development, consisting of the conservation of
the Gillespie Residence under Heritage Alteration Permit (HAP) 2022-209-DP and construction of three
other new dwellings under Development Permit application 2018-448-DP. The HAP governs the
conservation work being undertaken to the existing building, the Gillespie Residence. The Development
Permit governs the form and character of the proposed three new dwelling units and the landscaping of
the entire project.
Background:
Council adopted the Maple Ridge Heritage Designation and Revitalization and Tax Exemption
Agreement Bylaw No. 7532-2019 (HRA Bylaw) on July 26, 2022. The Heritage Alteration Permit 2022-
209-DP for the conservation work and the Development Permit 2018-448-DP for the three other
dwellings on the site have both been approved and issued by Council on July 26, 2022. The site plan is
attached as Appendix D.
Building Permit applications have been submitted for the project and is being processed; however, the
current terms of development permit 2018-448-DP is for the construction of the three new dwelling units
to commence by July 26, 2024. The application is to extend the time for commencing construction by
two years from July 26, 2024 to July 26, 2026.
Planning Analysis:
No changes to the form and character of the three new dwelling units or the site landscaping associated
with this project are being proposed. The project was reviewed by the Advisory Design Panel on
November 18, 2020, and the architect satisfactorily addressed design recommendations. The
landscaping security was submitted and remains deposited with the City.
CONCLUSION:
The applicant is seeking Council approval to extend the time for substantial commencement of three new
dwelling units in the Courtyard Residential project by two years from July 26, 2024 to July 26, 2026. Given
that no changes are being proposed and the form, character or landscaping granted in the originally
permits that Council authorized, it is in order to issue development permit 2024-262-DP.
Page 108 of 176
October 1, 2024 (Committee of the Whole] Page 2 of 3
Prepared by: A. Kopystynski MSc, MCIP, RPP, MCAHP
Attachments: (A) Subject Map
(B) Ortho Map
(C) Site Plan
Page 109 of 176
October 1, 2024 (Committee of the Whole] Page 3 of 3
Report Approval Details
Document Title: 2024-262-DP, 12061 Laity Street.docx
Attachments: - 12061 Laity Street - Active Map.pdf
- 12061 Laity Street - Ortho Map.pdf
- 12061 Laity St. Maple Ridge_LS-L1 8.5 x11 in.pdf
Final Approval Date: Sep 23, 2024
This report and all of its attachments were approved and signed as outlined below:
Marlene Best, Interim Director of Planning
Scott Hartman, Chief Administrative Officer
Page 110 of 176
DATE: Sep 11, 2024FILE: 2024-262-DP
12061 LAITY STREET ACTIVE APPLICATIONS IN AREA
PLANNING DEPARTMENT
21212/14
21198
21324
12056
21219
12014
12010
21321
21191
21297
12038
21299
12111
12007
12050
12116
12031
12081
12069
12032
21193
12098
12061
12006
21293
21209
12047
12039
12026
12055
12116
12022
21322
12037
12100
12003
21200
12128
21292
12101
12005
21305
21314
21250
21222/24
21188
21206
21202
2130411982
21184
21190
12020
12115
12112
12019
21285
12051
12105
12023
12070
12090
21277
21312
12025
12013
12086
21178
12101-53
12020
12106
12050
12018
12015
12062
12011
21185 12009
12073
21227
21185
12044
12047
12070
21203
21320
12089
21318
SUBJECT PROPERTY
Lion's
LAITY ST
212 ST
121 AVE
DEWDNEY TRUNK RD
MCINTYRE CRT
F A BER CRES
GLENWOOD AVE
´
Scale: 1:1,500 BY: DM
Legend
Existing Trails
Municipal Park
Page 111 of 176
DATE: Sep 11, 2024FILE: 2024-262-DP
12061 LAITY STREET ORTHO
^
PLANNING DEPARTMENT
21212/14
21198
21324
12056
21219
12014
12010
21321
21191
21297
12038
21299
12111
12007
12050
12116
12031
12081
12069
12032
21193
12098
12061
12006
21293
21209
12047
12039
12026
12055
12116
12022
21322
12037
12100
12003
21200
12128
21292
12101
12005
21305
21314
21250
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21188
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21184
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12112
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21285
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12023
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12062
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12073
21227
21185
12044
12047
12070
21203
21320
12089
21318
SUBJECT PROPERTY
Lion's
LAITY ST
212 ST
121 AVE
DEWDNEY TRUNK RD
MCINTYRE CRT
F A BER CRES
GLENWOOD AVE
Aerial Imagery from the Spring of 2023´
Scale: 1:1,500 BY: DMPage 112 of 176
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l
'
B
'
Elev
.
=
3
6
.
8
7
Roo
f
P
e
a
k
See
D
e
t
a
i
l
'
A
'
Main
F
l
o
o
r
Ele
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.
=
3
1
.
8
2
Dec
k
De
c
k
Ele
v
.
=
3
8
.
1
0
Ele
v
.
=
3
2
.
2
4
Ele
v
.
=
3
1
.
9
6
Ma
i
n
F
l
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Exi
s
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e
l
l
i
n
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Exis
t
i
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g
D
w
e
l
l
i
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g
Concrete Barrier Curb
Concrete SidewalkLetdown
Driv
e
w
a
y
Asp
h
a
l
t
She
d
Gar
a
g
e
110
0
Ø
D
e
c
i
d
30.
7
5
31.
3
3
30.
8
8
30
.
5
8
30.
5
7
30.
7
1
30.79
31.02
31.15
30.53
30.
6
2
30
.
8
3
900
Ø
D
e
c
i
d
30.
4
8
80
0
Ø
C
e
d
a
r
30.
8
1
500
Ø
D
e
c
i
d
30.95400
Ø
D
e
c
i
d
31.25
350
Ø
C
e
d
a
r
30.
7
3
30.
1
7
30.5930.
5
9
30.
1
8
31.
5
5
31.
5
7
31.
5
7
31.
5
4
31.6931.
7
0
31.
7
3
31.75
30.
6
6
32.
2
1
31.77 31
.
7
7
31.64
30.9930.
9
3
31.78
31.
4
0
31.39
31.
8
0
31.55
31.69
31.63
30.
8
5
30.89
30.2330.5230.
7
1
30.71
30.
8
9
30.
7
2
30.
7
6
30.
6
5
30.7930.
6
0
30.32
30.23
31.
3
7
31.
4
9
30.57
30.6030.60
30.57
31.69
31.
7
7
31.82
31.
8
1
30.
6
5
30.67
30.
0
5
30.
3
3
30.
5
4
30.
6
8
30.60
30.
5
5
30.47
30
.
5
8
30.
6
4
30.
8
0
30.80
30.
8
6
31.1831.05
31.
1
3
31.
2
8
31.
4
0
30.70
30.
8
5
30.
6
8
30.69
30.
5
7
30.59
30.16
LAITY STREET
DN
COVERED DECKEL. 105'-0" F
EL. 105'-6" F
EL. 105'-6" F
LINE OF ROOFABOVE
LINE OF UPPERFLOOR
172
.
3
3
'
(
5
2
.
5
2
M
)
P
R
O
P
E
R
T
Y
L
I
N
E
172
.
3
3
'
(
5
2
.
5
2
M
)
P
R
O
P
E
R
T
Y
L
I
N
E
80.12' (24.42M) PROPERTY LINE
80.12' (24.42M) PROPERTY LINE
DN
LINE OFLIGHT WELL
LINE OFLIGHT WELLEL. 105'-6" F
EL. 105'-6" F
EL. 105'-0" F
LINE OF ROOFABOVE
LINE OFLIGHT WELL
COVERED DECK
COVERED DECK
LINE OF UPPERFLOOR
UP
DN
EL. 105'-6" F
EL. 105'-6" F
EL. 105'-0" F
COVERED DECK
COVERED DECK
EL. 105'-0" F
LINE OF UPPERFLOOR
LINE OFLIGHT WELL
LINE OFLIGHT WELL
LINE OF ROOFABOVE
DECK
LINE OF ROOFABOVE
LINE OF UPPERFLOOR
UP
GAR
B
A
G
E
&
REC
Y
C
L
I
N
G
UP
UP
UP
UP
SLO
P
E
D
N
2
%
DR
I
V
E
W
A
Y
SLO
P
E
D
N
2
%
EL.
1
0
2
'
-
1
1
"
F
(31.37
M
)
EL. 103'-4" F(31.49 M)
SLO
P
E
D
N
2
%
SLO
P
E
UP
2
%
EL.
1
0
3
'
-
8
"
F
(31
.
6
0
M
)
8
7
6
4
LINE OF FLOORTRANSITION
LINE OF FLOORTRANSITIONLINE OF FLOORTRANSITION
EL.10
0
'
-
6
"
E
EL.1
0
3
-
1
"
F
EL.
1
0
0
'
-
3
"
E
EL.103-1" F
EL.103'-10" F
EL.100-4" E
EL.103'-10" FEL.100-2" F
24'
-
9
12"
42'
-
3
"
24'-
8
"
24'-
8
"
35'
-
1
"
20
'
-
1
0
"
4'-0"26'-5"9'-0"9'-0"25'-8"6'-0"
5'-0"20'-8"
2'-0
"
33'
-
1
0
12"
4'-1
0
12"
1'-6
"
25'-
5
12"
54
'
-
6
"
12'
-
2
12"
12'-
2
12"
42'
-
3
"
25'
-
8
"
35'-
0
"
19'
-
6
"
1'-6
"
4'-1
0
12"
33'
-
1
0
12"
2'-0
"
6'-1"28'-6"5'-6"5'-6"28'-6"6'-1"
16'-6"12'-0"12'-0"16'-6"
28'-6"6'-012"5'-6"5'-6"28'-6"6'-1"
7'-712"8'-1012"12'-0"
4'-0"26'-5"9'-0"
16'-0"10'-5"
35'
-
1
"
24'
-
8
"
9'-0"25'-8"6'-0"
20'-0"4'-6"
54
'
-
6
"
5'-6
"
16'-
1
0
12"
32
'
-
1
12"
12'-0"8'-1012"7'-712"
EL.10
3
'
-
1
0
"
F
EL.1
0
0
-
3
"
E
EL.10
3
'
-
1
0
"
F
EL.1
0
0
-
6
"
E
EL.103-1"
SL
A
B
EL.10
0
'
-
3
"
E
EL.1
0
3
-
1
"
F
EL.
1
0
0
'
-
9
"
E
EL
.
1
0
3
-
1
"
F
EL.10
1
'
-
2
"
E
EL.10
2
-
1
1
"
F
EL.10
1
'
-
2
"
E
EL.10
2
-
1
1
"
F
EL.
1
0
0
'
-
8
"
E
EL.1
0
2
-
6
"
F
1'-2"
EL.1
0
0
'
-
8
"
E
EL.1
0
2
-
6
"
F
EL.1
0
3
-
1
"
SLAB
EL.10
2
-
6
"
S
L
A
B
EL.1
0
3
-
0
"
S
L
A
B
EL.
1
0
3
-
7
"
S
L
A
B
EL
.
1
0
3
-
7
"
S
L
A
B
EL.1
0
3
'
-
9
"
E
EL.
1
0
2
-
1
1
"
F
EL
.
1
0
3
'
-
3
"
E
EL
.
1
0
2
-
1
1
"
F
EL.10
3
'
-
9
"
E
EL.10
2
-
6
"
F
EL.1
0
3
'
-
9
"
E
EL.1
0
2
-
6
"
F
EL. 107'-10"
EL. 107'-10"
EL. 107'-4"
SURFACESTALL
SURFACESTALL
SURFACESTALL
SURFACESTALL
30'
-
2
12"
4'-1
0
12"
ASS
U
M
E
D
L
O
T
L
I
N
E
F
O
R
S
P
A
T
I
A
L
C
A
L
C
U
L
A
T
I
O
N
.
LINE OF ROOFABOVE
ASSUMED LOT LINE FOR SPATIAL CALCULATION.
ASSUMED LOT LINE FOR SPATIAL CALCULATION.
LINE OF ROOFABOVE
LINE OF ROOFABOVE
2'-6"
2'-6"
2'-6"
2'-6"
2'-6"
2'-6"
2'-6"
2'-6"
ASS
U
M
E
D
L
O
T
L
I
N
E
F
O
R
S
P
A
T
I
A
L
C
A
L
C
U
L
A
T
I
O
N
.
UNIT C
BASEMENT SLAB EL. 96'-8" (29.93M)MAIN FL.EL. 105'-6" (32.15M)UPPER FL.EL. 116'-4" (35.45M)
ROOF EL. 133'-3.5" (40.61M)
UNIT A EXISTING HOUSE
BASEMENT SLAB EL. 99'-0" (30.17M)MAIN FL.EL. 107'-10" (32.86M)UPPER FL.EL. 116'-11" (35.62M)
ROOF EL. 127'-1" (38.78M)
4'-4
"
1'-
0
"
20'
-
5
12"
25
'
-
1
1
"
5'-5
12"
2'-9
"
4'-
3
"
6'-0
"
6'-7
12"
5'-0
"
6'-1
1
12"
5'-0
12"
4'-
3
"
6'-0
"
6'-7
12"
5'-0
"
6'-1
1
12"
5'-0
"
7'-2
"
5'-0
"
2'-5
12"
5'-0
"
4'-1
1
12"
8'-6
"
4'-6"
5'-4
"
17'-212"
PRIVATE OUTDOORSPACE, 493 SF
UNIT D
BASEMENT SLAB EL. 96'-8" (29.93M)MAIN FL.EL. 105'-6" (32.15M)UPPER FL.EL. 116'-4" (35.45M)
ROOF EL. 133'-3.5" (40.61M)
5'-5
12"
PRIVATE OUTDOOR SPACE657 SF
PRIVATE OUTDOOR SPACE920 SF PRIVATE OUTDOOR SPACE937 SF
UNIT B
BASEMENT SLAB EL. 96'-8" (29.93M)MAIN FL.EL. 105'-6" (32.15M)UPPER FL.EL. 116'-4" (35.45M)ROOF EL. 132'-9.5" (41.02M)
3'-0
"
3'-0
"
LINE OF UPPERFLOOR
25'-8"6"6"
6'-0
12"
7'-6
12"
9'-212"6'-0"1'-0"
DN
UP
EL. 102'-6"
LINE OF FLOORABOVE
1'-0"
4'-1012"5'-0"
17'-9"11'-112"
3'-312"5'-2"
11'-112"17'-9"
3'-312"5'-2"
EL. 105'-0" F1'-3
"
6'-
4
12"
6"6"
6'-
4
12"
6"
9'-4
12"
6"
9'-4
12"
18'-0"11'-0"11'-0"18'-0"
1'-3
"
2'-212"7'-6"2'-212"7'-6"
3'-4
"
6'-0
"
3'-4
"
6'-0
"
1'-0"1'-0"
LAWN
PATIO
PROPOSED STREETTREE (typ.)
LAWN LAWN LAWN
LAWN
LAWN
LAWN
OLD COUNTRY STONECONCRETE PAVERS
6' HIGH CEDAR FENCEW/ GATE
OLD COUNTRY STONECONCRETE PAVERS
SMALL ORNAMENTALTREE
BROOM FINISHCONCRETE PAVING
LAWN LAWN
BROOM FINISHCONCRETE PAVING18"X18" HYDRAPRESSEDSLABS BY ABBOTSFORDCONCRETE PRODUCTS'NATURAL' COLOUR
PATIO
AQUAPAVE PERMEABLE CONC.PAVERS WITH SOLDIER COURSEEDGES BY ABBOTSFORD CONC.
6' HIGH CEDAR FENCEW/ GATE
BROOM FINISHCONCRETE PAVING STANDARD "HOLLAND" CONC.
PAVERS WITH SOLDIER COURSEEDGES BY ABBOTSFORD CONC.
TURNINGSPACE
AQUAPAVE PERMEABLE CONC.PAVERS TO DRIVEWAY BYABBOTSFORD CONC.
BROOM FINISHCONCRETE PAVING
ASPHALT PAVING
CONCRETE SIDEWALKCONCRETE SIDEWALK
Sr
Sr
Ac
Ac
Agf
Aps
Cn
Pb
Pb
Cw
Mgl
aa
aa
cvcswcv
cswcsw
cvcvcv
bd
bd
bd
bd
ma
cv cv
cv
ma
ma
ma
nddnddnddnddndd
popopopovd
vd
plb
plb
ag ag
ag
ag
aj
ajajajaj
azaz
az
hq
hq
hq
hqhq
hshs
hs hs
hs hs
hs hs
ja
ja
ja
ja
ja
js
js
js
hs
js
js
js
hs
ndd
nddnddndd
nddndd
nddndd
po po po
pjpj pj pj pj pj
sa sa
sa
sdosdo
sdo
sdo sdo
cv cv
sd
sd sdsdsdsdsdsdsd
popopo po
mn
pm
pm
pm
pm
pmpm
pm
pm pm
pm pm
pm
pm
pm
pm
pm
pm
pm
pm
pm
pmpm
pm
pmpm
pm pm
pmpm
pmpmpmpm
pm
pm
pm
pmpmpmpm
pm
mn
mn
mn
mn
mn
mn
mn
mn
mn
mn
mn
mn
mn
mnmn
mn
mn
af
af
af
af
af
af
af
af
gs
gs
gs
gs
gs
gs
gs
tg
tg
tg
tg
tg
tt tt tt
tttt tt tt
tt
tt tttttttttt
aj
ajajajaj
aj
aj
aj
aj
aj
aj
aj
aj
sbsbsbsb sbsbsbsbsbsbsbsbsb
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
la
vd
bs
bs
bs
bs
bs
bs
bs
bs
bs
bs
tg
tgtg
tg
tg
tg
tg hehe
he
he
he
hehehe
he
ld ldld ld ld
hs
lt lt
lt lt
lt lt
lt lt lt lt
hs
hs
sb
lt ltlt
aj
aj
aj aj
aj
aj
aj
aj
he
pm
bs
bs
bs
bs
bs
bs
bs
bsbs
bs bs bsbs
bs
bs
bs
bs
po
po
po hqbcsbcslm
lm
lm
pmpm
bs
bsbs
tg tg
tg
tg
nddnddndd vl vl vl vl
vlvl
ldldsd ld lt
cccccc
cc
cc cc
cc
cc
cc
cccc cc
cccc
ccmd
mdmd
mdmd
md
md
md
md
md
cccc
af afaf
af
af af afaf
af af af
af afafaf
af
afafaf
sbltlthshs
gs
gs
gs
gs
gs
gs
gs
gs
gs
gs
gs
gsgs
gsgs
gs
gs
tg
tg
tg
tg
tgtg
pm
pm
pm
tt
tt
tt
tt
tt
tt
tt
tt
tt
tt
tt
po po po po po
po
po po po po
ld ld ld
aa
ldldldldafaf
bstg
tg
tg
tg
hq
lt
lt
lt
lt
ltltlt
ld
az
az
6" UPSTAND CURB TOBOTH SIDES OF DRIVEWAY(TYP.)
6" UPSTAND CURB
6" x 6' WHEELSTOP (TYP.)
tt
tt
tt
5' BENCH ONCONCRETE PAD
CENTRAL PAVED TURNAROUND AREAFLEXIBLE COMMUN ITY USESINCLUDING GATHERINGS, PICK-UPBASKETBALL, HOCKEY, SOCCER,TODDLER'S BIKES AND WHEELED TOYS
ASPHALT PAVING
BROOM-FINISH CONCRETEW/CONCRETE EDGINGEACH SIDE FLUSHW/ASPHALT SURFACE
ajaj aj
aj
po poajtgtg
tg
lala
lalala
ajajajaj OLD COUNTRY STONECONCRETE PAVERS
OLD COUNTRY STONECONCRETE PAVERS
aj ajltlt
ajaj
ltltltltltltltltltlttttt
66 Gallon RAINBARREL (TYP.)
tt
66 Gallon RAINBARREL (TYP.)66 Gallon RAINBARREL (TYP.)
66 Gallon RAINBARREL (TYP.)
STORMWATERDETENTION SUMPS AS PER CIVIL
STORMWATERDETENTION SUMPS AS PER CIVIL
W/ALUMINUM SAFETYGRILLE OVER(TYP.)
W/ALUMINUM SAFETYGRILLE OVER(TYP.)
W/ALUMINUM SAFETYGRILLE OVER(TYP.)
W/ALUMINUM SAFETYGRILLE OVER(TYP.)
W/ALUMINUM SAFETYGRILLE OVER(TYP.)
ltlt
ltlt
tg
tg
tg
po
PEDESTRIAN ACCESS INBROOM-FINISH CONCRETEW/CONCRETE EDGE BANDALL FLUSH W/DRIVEWAYSURFACE
tg
lt
lt
lt
lt
lt lt
sd
sd
sd
BROOM FINISHCONCRETE PAVING
18"X18" HYDRAPRESSEDSLABS BY ABBOTSFORDCONCRETE PRODUCTS'NATURAL' COLOUR
BROOM FINISHCONCRETE PAVINGFLUSH W/DRIVEWAY ASPEDESTRIAN ACCESS TOREAR UNITS BROOM FINISHCONCRETE PAVING (TYP.)
450mm DEEP TREE ROOTBARRIER BY "DEEPROOT"(TYP.)
450mm DEEP TREE ROOTBARRIER BY "DEEPROOT"(TYP.)
Existing trees to be
removed / retained
LEGEND
Proposed Tree Planting
Mixed Plantings of Shrubs,Perennials and Groundcovers
Evergreen Hedge
Standard "Holland" conc. pavers with soldiercourse edge by Abbotsford Conc. ('Charcoal"colour)
Old Country Stone concrete pavers with soldiercourse edge by Abbotsford Concrete Products
(Desert Sand Colour)
NOTES:
1. All landscape work shall be carried out in accordancewith the current edition of the Canadian LandscapeStandard published by CSLA/CNTA and the contractspecification.
2. Growing medium in accordance with the current editionof the Canadian Landscape Standard shall beprovided to the following minimum depths/dimensions:Grass Areas - 150 mm (6")Shrubs, Groundcovers, Vines & Perennials - 450 mm (18")Trees - Minimum 300 mm (1') of topsoil around therootball compacted to 85% Std. Proctor Density
18"x18" HydraPressed Slabs byAbbotsford Concrete Products'Desert sand' colour
NOTES:
1. All landscape work shall be carried out in accordancewith the current edition of the Canadian LandscapeStandard published by CSLA/CNTA and the contractspecification.
2. Growing medium in accordance with the current editionof the Canadian Landscape Standard shall beprovided to the following minimum depths/dimensions:Grass Areas - 150 mm (6")Shrubs, Groundcovers, Vines & Perennials - 450 mm (18")Trees - Minimum 300 mm (1') of topsoil around therootball compacted to 85% Std. Proctor Density
450mm deep tree root barrierby DeepRoot to back ofproposed curb
12061 Laity St. Maple Ridge
CODE QTY BOTANICAL COMMON SIZE SPACING TYPE NATIVE
Ac 2 Acer circinatum Vine maple Ht 4m as shown tree native
Agf 1 Acer ginnala flame Flame Amur maple 7cm Cal as shown tree nonnative
Aps 1 Acer palmatum 'Sango Kaku'Coral bark Japanese maple 6', #10 pot as shown tree nonnativeCn1Cornus nuttallii Pacific dogwood 7cm Cal as shown tree native
Cw 1 Cotoneaster x watereri 'Cornubia'Evergreen cotoneaster 10', #25 pot as shown tree nonnative
Mgl 1 Magnolia grandiflora 'Little Gem''Little Gem' Southern Magnolia 6' Clear stem as shown tree nonnativePb2Prunus 'Blireana'Flowering Plum 6cm Cal as shown tree nonnative
Sr 2 Syringa reticulata Japanese Lilac 7cm Cal as shown tree nonnative
aa 3 Amelanchier alnifolia Serviceberry #5 pot as shown shrub native
az 5 Azalea 'Golden Lights'Golden Lights Azalea #3 pot as shown shrub nonnativeaj13Azalea japonica 'Blue Danube'Japanese azalea #2 pot as shown shrub nonnativeag4Azalea japonica 'Glacier'Japanese azalea #2 pot as shown shrub nonnative
bd 4 Buddleja davidii Globe Caragana #3 pot as shown shrub nonnative
cv 10 Ceanothus impressus 'Victoria'California lilac #3 pot as shown shrub nonnativecsw3Cornus sericea 'White Gold'Variegated red osier dogwood #3 pot as shown shrub native
hq 7 Hydrangea quercifolia Oakleaf hydrangea #3 pot as shown shrub nonnative
hs 10 Hydrangea serrata 'Bluebird'Bluebird hydrangea #3 pot as shown shrub nonnative
ja 5 Juniperus sabina 'Arcadia'Arcadia Juniper #2 pot as shown shrub nonnativejs6Juniperus sabina 'Calgary Carpet'Juniper #2 pot as shown shrub nonnative
la 27 Lavandula angustifolia 'Sawyers'English Lavender #2 pot as shown shrub nonnative
lt 45 Lavandula angustifolia 'Twickle Purple'English Lavender #2 pot as shown shrub nonnativema4Mahonia aquifolium Oregon grape #3 pot as shown shrub nativendd16Nandina domestica 'Harbour dwarf'Heavenly bamboo #2 pot as shown shrub nonnative
plb 2 Philadelphus lewisii Blizzard'Mock orange #3 pot as shown shrub native
pj 6 Pieris japonica 'Little Heath'Lily of the Valley shrub #2 pot as shown shrub nonnativepo27Prunus laurocerasus 'Otto Luyken'Otto Luyken Laurel #3 pot as shown shrub nonnative
sd 13 Spiraea densiflora Mountain Spiraea #2 pot as shown shrub native
sdo 5 Spiraea douglasii Douglas' spiraea #2 pot as shown shrub native
sb 15 Spiraea x bumalda Gold Flame Gold Flame Spiraea #3 pot as shown shrub nonnativesa3Symphoricarpos albus Common Snowberry #2 pot as shown shrub native
vd 3 Viburnum davidii David's viburnum #3 pot as shown shrub nonnative
af 29 Aquilegia formosa Western Columbine # 1 pot as shown perennial nativeaj26Astilbe japonica Astilbe # 1 pot as shown perennial nonnativebcs2Bergenia cordifolia 'Silver Light'Bergenia # 1 pot as shown perennial nonnative
hs 5 Hemerocallis 'Stella d'Oro'Daylily # 1 pot as shown perennial nonnative
he 10 Hosta sieboldiana elegans Plantain lily # 1 pot as shown perennial native
ld 16 Leucanthemum × superbum Shasta daisy # 1 pot as shown perennial nonnativelm3Liriope muscari Blue lily turf # 1 pot as shown perennial nonnative
md 10 Maianthemum dilatatum False Lily of the Valley # 1 pot as shown perennial nonnative
tg 33 Tellima grandiflora Fringecup # 1 pot as shown perennial nativett31Tiarella trifoliata Foamflower # 1 pot as shown perennial native
vl 6 Viola labradorica purpurea Violet # 1 pot as shown perennial nonnative
cc 17 Cornus canadensis Bunchberry # 2 pot as shown ground cover native
gs 24 Gaultheria shallon Salal # 1 pot as shown ground cover nativemn18Mahonia nervosa Cascade Oregon Grape # 1 pot as shown ground cover native
bs 31 Blechnum spicant Deer fern # 2 pot as shown fern native
pm 47 Polystichum munitum Western sword fern # 1 pot as shown fern native
welded wire mesh
2'
cedar post attached toconcrete wall by steelbracket
concrete wall
Front elevation Side elevation
7'-
4
"
8'
12'-5 1/2"
11'-5 1/2"
6'-1
1
1
/
4
"
2'
7'-8"
1"x6" fascia
drop bolt w/ sleevein conc. pad
bitumen shingles roofplywood on top ofcross- members
8
1
Back elevation
2'
8'
6'-
1
"
concrete wall
cedar post attached toconcrete wall by steelbracket
11'-5 1/4"
bitumen shingles roof
TIER 'A' LANDSCAPE REQUIREMENTS AREACCOMMODATED IN THE LANDSCAPE PLAN FORSTORM WATER MANAGEMENT COVENANT ITEMS
(a)"Aquapave" permeable paving included toparking area and main driveway.
(b)Permeable paving to parking area is protectedfrom damage by adjacent small trees by theinstallation of 450mm deep tree root barriers.(c)Absorbent topsoil depth of 300mm isaccommodated by the inclusion of 450mm depthfor shrub planting areas and 150mm depth for
lawn areas. This provides for an overallaverage depth greater than 300mm for plantingand lawn areas over the entire site.
6
Landscape Plan
L -1
NORTH
THIS PLAN AND DESIGN IS PROTECTED BY COPYRIGHT AND SHALL NOT BE USEDFOR ANY PURPOSE WITHOUT WRITTEN PERMISSION FROMPD GROUP LANDSCAPE ARCHITECTURE LTD.
REVISIONS
DESCRIPTIONDATEREV.
ISSUE
DESCRIPTIONDATEREV.
SEAL
CLIENT:
PROJECT:
DWG. TITLE:
DRDESIGNED
CHECKED
DATE
SCALE
DRAWN
DWG No.PROJECT No.REV
Casa Realty
587 Hillcrest Street
COQUITLAM, BC
12061 Laity Street
MAPLE RIDGE, B.C
PD Group
Landscape Architecture Ltd
315-515 Houghton RoadKelowna BC, Canada, V1X 8B9
p: 604 904 9803
SK
1801
15 August 2018
1/8th in. to 1 ft.
1 29/08/18 FOR CLIENT REVIEW
GARBAGE ENCLOSURE DETAILSCALE: 1/2"=1'-0L-12
2 01/10/18 FOR CLIENT REVIEW
1 01/10/18 GARBAGE ENC. DETAIL ADDED
2 26/10/20PAVING & PLANTING DETAIL ADDED
3 26/10/20 FOR ADP SUBMISSION
LANDSCAPE PLANSCALE: 1/8"=1'-0L-11
3 05/01/21 REVS. PER ADP COMMENTS
4 05/01/21 DP SUBMISSION
4 13/05/22ST. TREE REVS. PER CITY REQST.
5 13/05/22 DP APPROVAL
5 06/06/22ROOT BARRIERS ADDED AT PKG..
6 06/06/22 DP APPROVAL
6 17/06/22TIER 'A' NOTES ADDED
7 17/06/22 DP APPROVAL
Page 113 of 176
October 1, 2024 - Committee of the Whole Page 1 of 1
Policy No. 5.11 – Proceeds of Sale of Municipal Land
Policy update from the Audit & Finance Committee
Recommendation:
That amended Policy No. 5.11 – Proceeds of Sale of Municipal Land be adopted.
Report Purpose and Summary
Statement:
The purpose of this report is, on the recommendation of the Audit
& Finance Committee, to bring forward updated Policy No. 5.11 –
Proceeds of Sale of Municipal Land, reviewed by the Committee
on September 24, for consideration of adoption.
Strategic Alignment: Governance & Corporate Excellence
Page 114 of 176
October 1, 2024 – Committee of the Whole Page 1 of 2
To: Mayor and Council File number: [05-1880]
Policy updates from the Audit & Finance Committee
BACKGROUND:
As part of Council’s commitment to Governance & Corporate Excellence an Objective and Key Result
(OKR) was established to review 75% of policies within two years. Policy No. 5.11 – Proceeds of Sale of
Municipal Land was reviewed by the Audit & Finance Committee at their meeting on September 24 and
is being brought forward to Council for consideration and adoption on the recommendation of the
committee:
Policy 5.11 – Proceeds of Sale of Municipal Land
The report, draft policy and comparison document is attached to this report for your review.
ANALYSIS:
Strategic Alignment:
The review and update of policies is aligned with Council Strategic Priority of Governance & Corporate
Excellence and related OKR of reviewing 75% of policies within 2 years.
OPTIONS & IMPLICATIONS:
Council may direct staff to make additional amendments to the attached policy. Staff would bring it
back to Council following the completion of those amendments.
CONCLUSION:
The attached policy was reviewed by the Audit & Finance Committee on September 24. The
committee endorsed the policy and directed staff to bring it forward to Council for consideration with a
recommendation to adopt.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Attachments: (A) Policy 5.11 Proceeds of Sale of Municipal Land
Page 115 of 176
October 1, 2024 - Committee of the Whole Page 2 of 2
Report Approval Details
Document Title: Policy No. 5.11 Consideration and Adoption from AFC.docx
Attachments: - Policy 5.11 Proceeds of Sale of Municipal Land from AFC.pdf
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 116 of 176
~ Maple Ridee City of Maple Ridge -
TO: His Worship Mayor Dan Ruimy
and Members of Council
MEETING DATE: Sept. 24, 2024
FILE NO:
FROM: Chief Administrative Officer MEETING: Audit & Finance Committee
SUBJECT: Policy 5.11 Proceeds of Sale of Municipal Land
EXECUTIVE SUMMARY:
As part of Council's commitment to Governance & Corporate Excellence an objective was set to
review 75% of policies. Policy 5.11 Municipal Land -Disposition of Proceeds Upon Sale was
adopted in 1993 and has generally served the City well although it has not been updated since
adoption. The policy directs that 75% of proceeds from the sale of land be deposited to the
Capital Works Reserve and the remaining 25% to the Land Reserve. While the recommendation
is to retain the existing distribution of proceeds, the policy name has been updated, references to
legislation have been updated to reflect current legislation and language has been added to guide
situations where it makes sense to deviate from the policy.
RECOMMENDATION:
That the Audit & Finance Committee endorse the attached policy 5.11 Proceeds of Sale of
Municipal Land and direct staff to forward it to the October 8, 2024, Council Meeting for
consideration and adoption.
DISCUSSION:
a) Background Context:
Legislation requires that monies from the sale of municipal land and improvements be
credited to a reserve fund for the purpose of paying any debt remaining in relation to the
property and of acquiring land, improvements and other assets of a capital nature. That
requirement has remained consistent through changes in legislation from the Municipal
Act through to the Community Charter in effect today.
Policy 5.11 -Municipal Lands -Disposition of Proceeds Upon Sale was adopted in 1993
and specified that 75% of the proceeds from the sale of municipal land be deposited to
the Capital Works Reserve and the remaining 25% be deposited to the Land Reserve. This
distribution of proceeds offers flexibility to the City as monies in the Capital Works Reserve
can be used to fund the City's general capital program, including the acquisition of land,
whereas monies in the Land Reserve can only be used to acquire land.
Page 1 of 2
Page 117 of 176
b) Desired Outcome:
The existing distribution of proceeds from the sale of land has generally served the City
well and no change to this direction is suggested at this time. There have been occasions
where Council has directed a disposition of proceeds that deviates from the policy, such
as instances where monies from various reserves were used to acquire land for short-term
investment purposes with direction provided to repay those reserves upon disposition.
These deviations have been authorized by Council resolution and it is suggested that this
provision be incorporated into the policy.
c) Strategic Alignment:
The attached policy is aligned with Council's Strategic Priority of Governance & Corporate
Excellence. It confirms the direction for the disposition of proceeds from the sale of land,
references have been updated to current legislation and a provision to provide an
additional degree of flexibility has been incorporated.
d) Alternatives:
The Audit & Finance Committee could direct staff to change the existing distribution of
proceeds.
CONCLUSION:
Updating Policy 5.11 Proceeds of Sale of Municipal Land is aligned with the City's Objective & Key
Result (OKR) to update 75% of policies within 2 years. The policy direction has generally served
the City well and updates consist of aligning the policy with existing legislation and incorporating
a provision to allow Council to alter the disposition of proceeds for specific properties by
resolution.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Approved by: mpson, BBA, CPA, CGA
Concurrence:
Chief Administrative Officer
Attachments:
(A) Policy 5.11 Proceeds of Sale of Municipal Land -DRAFT
(B) Policy 5.11 Comparison Document
Page 2 of 2
Page 118 of 176
~, Maple Ridee COUNCIL POLICY
~
Policy No: 5.11
Title: Proceeds of Sale of Municipal Land Policy
Supersedes: n/a
Effective Date: Amended Date: Review Date:
June 7, 1993 September_, 2024 September_, 2026
Policy Statement:
The City wishes to set out how proceeds from the sale of the City Land will be used and held.
Purpose:
The purpose of this Policy is to direct how proceeds from the sale of City Land are used and the
reserves they are deposited to.
Scope:
This Policy applies to sale proceeds of City Land.
Definitions:
Land includes any land in fee simple that the City owns and any improvements upon the lands,
including any municipal facilities.
Procedure:
1. Proceeds that the City receives from the sale of City Land will be credited to a reserve fund in
accordance with the Community Charter, as follows:
(a) Seventy-five (75) percent of the proceeds may be paid into Maple Ridge Capital Works
Reserve Fund to be used first for the repayment of any debt remaining in relation to the
property, and subsequently for the acquisition of land, improvements or other assets of a
capital nature, including the renewal of existing capital assets;
(b) The remaining twenty-five (25) percent of the proceeds may be paid into the Maple Ridge
Land Reserve Fund to be used first for the repayment of any debt remaining in relation to
the property and subsequently for the acquisition of land; or
(c) Council may, by resolution, direct that proceeds from the sale of Land after first being used
for the repayment of any debt remaining in relation to the property, be deposited to
reserves other than the Capital Works Reserve of the Land Reserve.
Doc#3606769 Page 1 of 2 Policy
Page 119 of 176
2. Funds received from the proceeds of tax sale properties will be expended in accordance with the
Local Government Act.
Administration:
This Policy will be administered by the Finance department.
Consequences:
n/a
Accommodations:
n/a
(Administration Only) Signature Date Signed
Resolution No.:
Doc#3606769 Page 2 of 2 Policy
Page 120 of 176
-4-•·
Policy 5.11-Comparison Document
-I ! Section Policy 5.11 (Origirial) _ Policy 5.11 (Revised) ·-'
Policy Name Municipal Lands -Disposition Proceeds Upon Sale Proceeds of Sale of Municipal Land Policy
Policy Statement Upon the permanent disposition of municipal The City wishes to set out how proceeds from the sale of the
lands, the proceeds may be placed to the credit of a City Land will be used and held.
special fund under Part 7 of the Municipal Act as
follows:
a) seventy-five (75) percent of the proceeds may be
paid into Maple Ridge Capital Works Reserve Fund
to be used for the purposes of expenditure in
respect of capital projects and any land, machinery
or equipment necessary therefore, including the
extension or renewal of existing capital works; and
b) the remaining twenty-five (25) percent of the
proceeds may be paid into Maple Ridge Land
Reserve Fund to be used for the purposes of land
acquisition.
Purpose To set a policy to direct that twenty-five percent of The purpose of this Policy is to direct how proceeds from the
the proceeds from the sale of Municipal lands may sale of City Land are used and the reserves they are
be credited to a Land Reserve Fund, to ensure that deposited to.
the Municipality has the resources in the future to
acquire additional lands.
Scope Not addressed in the original policy This Policy applies to sale proceeds of City Land.
1 of 3
Page 121 of 176
Section Policy 5.11 (Original) I. Policy 5.11 (Revised) I
Definitions Permanent disposition may include the long term Land includes any land in fee simple that the City owns and
leasing and exchange of Municipal lands. Money any improvements upon the lands, including any municipal
received from the proceeds of tax sale properties facilities.
shall be expended in accordance with Section 380
of the Municipal Act.
Procedure Not part of the original policy 1. Proceeds that the City receives from the sale of City
Land will be credited to a reserve fund in accordance
with the Community Charter, as follows:
(a) Seventy-five (75) percent of the proceeds may be
paid into Maple Ridge Capital Works Reserve Fund to
be used first for the repayment of any debt
remaining in relation to the property, and
subsequently for the acquisition of land,
improvements or other assets of a capital nature,
including the renewal of existing capital assets;
(b) The remaining twenty-five (25) percent of the
proceeds may be paid into the Maple Ridge Land
Reserve Fund to be used first for the repayment of
any debt remaining in relation to the property and
subsequently for the acquisition of land; or
(c) Council may, by resolution, direct that proceeds
from the sale of Land after first being used for the
repayment of any debt remaining in relation to the
property, be deposited to reserves other than the
Capital Works Reserve of the Land Reserve.
2 of 3
Page 122 of 176
---I I Section Policy 5.11 (Origina_l} Policy 5.11 (Revised) --I
2. Funds received from the proceeds of tax sale properties
will be expended in accordance with the Local
Government Act.
Administration Not addressed in the original policy This Policy will be administered by the Finance Department
3 of 3
Page 123 of 176
October 1, 2024 - Committee of the Whole Page 1 of 1
Policy No. 5.55 – Gaming Revenues
Policy update from the Audit & Finance Committee
Recommendation:
That amended Policy No. 5.55 – Gaming Revenues be adopted.
Report Purpose and Summary
Statement:
The purpose of this report is, on the recommendation of the Audit
& Finance Committee, to bring forward updated Policy No. 5.55 –
Gaming Revenues, reviewed by the Committee on September 24,
for consideration of adoption.
Strategic Alignment: Governance & Corporate Excellence
Page 124 of 176
October 1, 2024 – Committee of the Whole Page 1 of 2
To: Mayor and Council File number: [05-1880]
Policy updates from the Audit & Finance Committee
BACKGROUND:
As part of Council’s commitment to Governance & Corporate Excellence an Objective and Key Result
(OKR) was established to review 75% of policies within two years. Policy No. 5.55 – Gaming Revenues
was reviewed by the Audit & Finance Committee at their meeting on September 24 and is being
brought forward to Council for consideration and adoption on the recommendation of the committee:
The report, draft policy and comparison document is attached to this report for your review.
ANALYSIS:
Strategic Alignment:
The review and update of policies is aligned with Council Strategic Priority of Governance & Corporate
Excellence and related OKR of reviewing 75% of policies within 2 years.
OPTIONS & IMPLICATIONS:
Council may direct staff to make additional amendments to the attached policy. Staff would bring it
back to Council following the completion of those amendments.
CONCLUSION:
The attached policy was reviewed by the Audit & Finance Committee on September 24. The
committee endorsed the policy and directed staff to bring it forward to Council for consideration with a
recommendation to adopt.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Attachments: (A) Policy 5.55 Gaming Revenues
Page 125 of 176
October 1, 2024 - Committee of the Whole Page 2 of 2
Report Approval Details
Document Title: Policy No. 5.55 Consideration and Adoption from AFC.docx
Attachments: - Policy 5.55 Gaming Revenues from AFC.pdf
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 126 of 176
~ Maple Rid,ze -City of Maple Ridge
TO: His Worship Mayor Dan Ruimy
and Members of Council
MEETING DATE: Sept. 24, 2024
FILE NO:
FROM: Chief Administrative Officer MEETING: Audit & Finance Committee
SUBJECT: Policy 5.55 Gaming Revenues
EXECUTIVE SUMMARY:
As part of Council's commitment to Governance & Corporate Excellence an objective was set to
review 75% of policies. Under an agreement with the Province the City receives 10% of the net
proceeds from the facility with a stipulation that the funds be used for community benefit. Policy
5.55 Gaming Revenues was adopted in 2011 in advance of the first Gaming Facility opening in the
City. The policy estimated annual revenues from the facility at $500,000 and defined how those
funds would be used to achieve a community benefit. Since the policy was adopted, our
experience has been that annual revenues of approximately $1.5 million can be expected from the
local Chances facility, accordingly, this amount has been set as the base revenue going forward.
The policy adopted in 2011 set parameters for the uses of gaming revenues, allocating a set
percentage of the expected $500,000 toward a number of specific activities, predominantly in
support of capital investment. The recommended direction going forward is to simplify this
allocation while retaining the focus on capital investment.
RECOMMENDATION:
That the Audit & Finance Committee endorse the attached Policy 5.55 Gaming Revenues
and direct staff to forward it to the October 8, 2024 Council Meeting for consideration and
adoption.
DISCUSSION:
a) Background Context:
Under an agreement with the Province, the City receives 10% of the net proceeds from the
local gaming facility with a stipulation that the funds be used to provide a community
benefit. Policy 5.55 Gaming Revenues was adopted in 2011 in advance of the first gaming
facility opening in the City. At the time, the City estimated annual revenues from the facility
at $500,000 and the policy defined how funds received under this agreement would be
used to achieve the stipulated community benefit, allocating them on a percentage basis
Page 1 of 3
Page 127 of 176
The City now has several years of experience on the level of annual revenue that can be
reasonably expected from the local gaming facility. This is reflected in the draft revisions
by increasing the annual base revenue expectation to $1.5 million. In order to introduce
a greatly level of flexibility into the policy the allocation of funds has been amended to
specify that 75% of base revenues will be allocated to funding for new Municipal
infrastructure and the renewal or replacement of existing Municipal infrastructure, 25%
will be allocated to various initiatives to support the City's Town Centre development and
one-time operating costs for approved items. Consistent with previous direction, revenues
received in excess of $1.5 million will be directed to funding for new Municipal
infrastructure and the renewal or replacement of existing Municipal infrastructure. This
allocation will preserve the ability to continue funding the same initiatives that are
currently funding through gaming revenues while making it easier to shift funding to new
initiatives as corporate priorities change over time.
b) Desired Outcome:
The desired outcome is an updated policy that reflects the City's experience while
incorporating some additional flexibility in the use of gaming revenues for various
initiatives.
c) Strategic Alignment:
The attached policy is aligned with Council's Strategic Priority of Governance & Corporate
Excellence and the objective to review 75% of policies within 2 years.
d) Alternatives:
While the policy has been structured in a way that recognizes that while this is generally a
reliable annual revenue source it can be impacted by factors beyond the City's control.
This is why the focus of the funding is toward one-time items rather than ongoing
operational items. The Committee could direct staff to explore a different approach,
however that is not recommended, simply due to the operational impact that would occur
if there were a sudden drop in revenues, as experienced during the pandemic.
Page 2 of 3
Page 128 of 176
CONCLUSION:
Updating Policy 5.55 Gaming Revenues is aligned with Council Strategic Plan and the related
Objective & Key Result (OKR) of reviewing 75% of policies within 2 years. The policy direction will
support the existing funding allocations while introducing a greater degree of flexibility to
respond to changing corporate priorities.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Approved by:
Director of Finance
Concurrence:
JI< ,<;;;_
sc/tt Hartman ~
Chief Administrative Officer
Attachments:
(A) Policy 5.55 Gaming Revenues -DRAFT
(B) Policy 5.55 Comparison Document
Page 3 of 3
Page 129 of 176
Doc#3606769 Page 1 of 2 Policy
COUNCIL POLICY
Title: Gaming Revenue Policy
Policy No:
5.55
Supersedes:
5.55 (June 15, 2011)
Effective Date:
June 15, 2011
Amended Date:
September __, 2024
Review Date:
September ___, 2025
Policy Statement:
The City will use gaming facility revenues to provide funding for the capital cost of new municipal
infrastructure, renewal of existing infrastructure, various initiatives to support the City’s Town
Centre development, and limited one-time operating costs.
Purpose:
The City receives 10% of net revenues from the local Provincial gaming facility under an agreement
that stipulates the funding will be used for community benefit. The purpose of this Policy is to
define how the Gaming Revenues will be used to achieve that objective.
Scope:
This Policy applies to City staff and the public.
Definitions:
Base Amount means the base amount of annual Gaming Revenues.
City means the City of Maple Ridge.
Gaming Revenue means the funding received by the City from the Province of British Columbia
pursuant to the Host Financial Assistance Agreement.
Municipal Infrastructure means the assets used by the City to deliver services to citizens.
Procedure:
1. For the purposes of this Policy, the Base Amount is $1,500,000. The Base Amount may be
adjusted during the Business and Financial Planning Process.
2. On an annual basis during the Business and Financial Planning Process, the City's Finance
Department will calculate projections for the Gaming Revenue that is expected for the ensuing
planning period.
Page 130 of 176
Doc#3606769 Page 2 of 2 Policy
3. The Base Amount will be allocated as follows, up to its maximum of $1,500,000:
(a) 75% of the Gaming Revenues will be allocated to funding for new Municipal
Infrastructure and the renewal or replacement of existing Municipal Infrastructure;
(b) 25% of the Gaming Revenues will be allocated to various initiatives to support the City’s
Town Centre development and one-time operating costs for approved items. Examples
of eligible items include, but are not limited to, downtown security, neighbourhood
initiatives and social capital, increased maintenance in the town centre area, events in
Memorial Peace Park; and
(c) Any Gaming Revenues received by the City that are in excess of the Base Amount will be
allocated to funding new Municipal Infrastructure and the renewal or replacement of
existing Municipal Infrastructure.
Administration:
The Finance department will administer and maintain this Policy.
(Administration Only)
Resolution No.:
Signature
______________________________
Date Signed
_________________________
Page 131 of 176
Page 132 of 176
Page 133 of 176
Page 134 of 176
Page 135 of 176
October 1, 2024 - Committee of the Whole Page 1 of 1
Policy No. 5.35 – Staff Expenses
Policy update from the Audit & Finance Committee
Recommendation:
That amended Policy No. 5.35 – Staff Expenses be adopted.
Report Purpose and Summary
Statement:
The purpose of this report is, on the recommendation of the Audit
& Finance Committee, to bring forward updated Policy No. 5.35 –
Staff Expenses, reviewed by the Committee on September 24, for
consideration of adoption.
Strategic Alignment: Governance & Corporate Excellence
Page 136 of 176
October 1, 2024- Committee of the Whole Page 1 of 2
To: Mayor and Council File number: [05-1880]
Policy updates from the Audit & Finance Committee
BACKGROUND:
As part of Council’s commitment to Governance & Corporate Excellence an Objective and Key Result
(OKR) was established to review 75% of policies within two years. Policy No. 5.35 – Staff Expenses was
reviewed by the Audit & Finance Committee at their meeting on September 24 and is being brought
forward to Council for consideration and adoption on the recommendation of the committee:
The report, draft policy and comparison document is attached to this report for your review.
ANALYSIS:
Strategic Alignment:
The review and update of policies is aligned with Council Strategic Priority of Governance & Corporate
Excellence and related OKR of reviewing 75% of policies within 2 years.
OPTIONS & IMPLICATIONS:
Council may direct staff to make additional amendments to the attached policy. Staff would bring it
back to Council following the completion of those amendments.
CONCLUSION:
The attached policy was reviewed by the Audit & Finance Committee on September 24. The
committee endorsed the policy and directed staff to bring it forward to Council for consideration with a
recommendation to adopt.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Attachments: (A) Policy 5.35 Staff Expenses
Page 137 of 176
October 1, 2024 - Committee of the Whole Page 2 of 2
Report Approval Details
Document Title: Policy No. 5.35 Consideration and Adoption from AFC.docx
Attachments: - Policy 5.35 Staff Expense Policy from AFC.pdf
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 138 of 176
~ Maple Rid(le -City of Maple Ridge
TO: His Worship Mayor Dan Ruimy
and Members of Council
MEETING DATE: Sept. 24, 2024
FILE NO:
FROM: Chief Administrative Officer MEETING: Audit & Finance Committee
SUBJECT: Policy 5.35 Staff Expense Policy
EXECUTIVE SUMMARY:
As part of Council's commitment to Governance & Corporate Excellence an objective was set to
review 75% of policies. Policy 5.35 -Expense Policy for Council, Employees & Other Authorized
Persons was adopted in 2002 and has not been updated since that time. The policy guides the
approval and reimbursement of expenses for attendance at conferences, seminars, workshops and
meetings. Since the policy was adopted the organizational structure has changed and a decision
was made to have a separate policy for Council Expenses. As a result, Policy 5.35 requires updating
to reflect the current organizational structure and related approval authorities and to remove
references to Council.
RECOMMENDATION:
That the Audit & Finance Committee endorse the attached Policy 5.35 Staff Expense Policy
and direct staff to forward it to the October 8, 2024 Council Meeting for consideration and
adoption.
DISCUSSION:
a) Background Context:
Policy 5.35 -Expense Policy for Council, Employees & Other Authorized Persons was
adopted in 2002 and has not been updated since that time. Since 2002, the organizational
structure has been changed and a decision has been made to have a separate policy to
guide Council expenses in recognition of their different role and status as elected officials.
A comparison of the previous and proposed policy is included in the Comparison
Document included as Attachment B. The main changes in the proposed policy are to
remove General Managers from the approval authorities, to link per-diem rates to those
established in Canada Revenue Agency's Meals and Expense Allowance, as amended from
time to time.
Page 1 of 2
Page 139 of 176
b) Desired Outcome:
The desired outcome is an updated policy that clearly identifies eligible and ineligible
expenses, reflects the City's new organizational structure and to link the per-diem rates
paid to those set by an independent body and amended on a semi-annual basis.
c) Strategic Alignment:
The attached policy is aligned with Council's Strategic Priority of Governance & Corporate
Excellence and the objective to review 75% of policies within 2 years.
d) Alternatives:
The Audit & Finance Committee is being asked to endorse the draft policy as attached.
Should the committee wish staff to make further amendments to the policy they can refer
it back to staff for additional revisions.
CONCLUSION:
Updating Policy 5.35 Staff Expenses is aligned with Council Strategic Plan and the related
Objective & Key Result (OKR) of reviewing 75% of policies within 2 years. The policy direction
reflects the current organizational structure as it pertains to approval of expenses and links the
per-diem rates to those established by Canada Revenue Agency.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Approved by:
Concurrence:
Attachments:
~ Trevor ljl,ompson, BBA, CPA, CGA
Director of Finance
Chief Administrative Officer
(A) Policy 5.35 Staff Expense Policy -DRAFT
(B) Policy 5.35 Comparison Document
Page 2 of 2
Page 140 of 176
;;~ Maple Ridee COUNCIL POLICY -
Title: Staff Expense Policy
Policy No:
5.35
Supersedes:
Expense Policy for Council, Employees
and Other Authorized Persons No. 5.35
(2002)
Effective Date:
TBA 2024
Policy Statement:
Amended Date:
n/a
Review Date:
TBA 2026
The City recognizes that City staff play a pivotal role in delivering services to our community and
implementing the processes that align with Council's strategic direction for the City, and that City staff
may incur expenses throughout the course of their roles at the City.
Purpose:
The purpose of this Policy is to establish procedures and guidance for City staff regarding expenditures
they may incur during the performance of their roles at the City. This Policy sets out parameters to:
a. provide transparency to the public on how funds are allocated towards City staff
expenditures; and
b. establish accountability and oversight of how funds are allocated towards City staff
expenditures.
Scope:
This Policy applies to City staff members and authorized persons working on behalf of the City, and
relates specifically to the following:
a. attendance at meetings (in and out of town);
b. attendance at Conferences (in and out of town);
c. reimbursement of out-of-pocket expenses; and
d. other matters as set out in this Policy.
This Policy does not apply to any staff training and development. These matters fall exclusively under
the scope of the City's Staff Training & Development Policy, as amended from time to time.
Definitions:
"Conferences" means, for the purposes of this Policy, formal meetings of people with a shared
interest in certain municipal matters that typically takes place over several day at an external location
or remotely.
"Meetings" means events that advance the City's priorities and may be held within the City, at
external locations or virtually.
Doc#3606769 Page 1 of 4 Policy
Page 141 of 176
Procedure:
APPROVAL AUTHORITIES
1. All expenses claimed by City staff must be within the City's approved Financial Plan.
2. City staff must obtain approval for expenses from the Director (or Director's designate) of their
respective department.
3. Directors' expenses will be approved by the CAO, and the CAO's expenses will be approved by the
Mayor with a concurrent signature from the Director of Finance or the Deputy Director of Finance.
BUDGET ALLOCATION
4. The corporate budget for attendance at Meetings, Conferences, and other events covered by this
policy is set annually during the business planning process and included in department budgets.
5. Per diem will be determined and updated based on Canada Revenue Agency's Meals and Expense
Allowance, found at the following hyperlink, as amended from time to time: HYPERLINK:
https://www.canada.ca/en/revenue-agency/corporate/about-canada-revenue-agency-cra/travel-
directive/appendix-b-meals-allowances-october-2023.html (described as Appendix B: Meals and
allowances -Canada.ca.)
6. Per diem allowances will be pro-rated based on the time of travel and meals provided. For each
meal provided at a conference or event, the eligible per diem amount will be reduced by the
provision for that meal.
7. Per diem allowances are included in the annual department budgets.
TRANSPORTATION
Travel Expenses
8. Travel by bus, plane, train, or vehicle are permitted with approval from the department Director,
including roundtrip travel. Expenses may only be claimed for economytravelfares, and associated
costs of travel. Where multiple options for economy travel fairs are offered, the option that
provides an appropriate level of flexibility for travel changes may be selected.
9. Other costs associated with travel may also be reimbursed, including:
a. tolls;
b. first luggage fee;
c. parking meterfees;
d. car mileage for distance travelled in a personal vehicle will be paid at the prevailing
reasonable rate as determined by Canada Revenue Agency; and
e. taxis and rideshares (i.e. Uber).
10. Where a City staff member's compensation includes a car allowance, mileage will not be paid.
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Page 142 of 176
Partner and Family Travel
11. Partners or family members of City staff will not be reimbursed for travel expenses.
Business and Personal Travel
12. City staff wishing to combine City-business travel with their own personal travel may do so at their
own expense, including any additional accommodation and miscellaneous expenses not
associated with business travel for the City.
ACCOMODATIONS
13. Accommodation costs must be reasonable and within the corporate budget.
14. If City staff are travelling outside of Maple Ridge on City-business and overnight accommodations
are required, the limits set out in section 5 of this Policy will apply.
CONFERENCES AND EVENTS
Registration Fees and Meals
15. If no overnight accommodations are required and no meals are provided, meals purchased and
fees associated with registration for approved Conferences, Meetings, or other events may be
claimed up to the per diem limits as set out in section 5 of this Policy.
Conferences, Meetings, and other Events
16. City staff, including Directors and the CAO, may attend Conferences, Meetings, orothereventsset
out in this Policy that align with the City's objectives, provided that they obtain the appropriate
approvals to attend, where necessary.
17. City staff may incur reasonable expenses for Conferences, Meetings and other events that align
with this Policy, such as expenses for registration and meals.
INELIGIBLE EXPENSES
18. Certain expenditures are ineligible to be claimed, including the following:
a. costs for overnight accommodations in Maple Ridge;
b. traffic fines or parking tickets;
c. costs for vehicle repair, towing, or accidents;
d. mileage claims for individuals that receive mileage allowance as part of their
compensation;
e. costs related to partner or family travel;
f. costs related to political events and activities;
g. any other expenditures deemed to exceed the scope, intent, and budget of this Policy, as
determined by the Director of Finance or their designate.
Administration:
19. This Policy will be administered by the Director of Finance or their designate.
20. This Policy will be reviewed by the Director of Finance or their designate 2 years following
adoption to ensure that it is still meeting the requirements of the City, and then every year
thereafter.
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Page 143 of 176
21. All registrations and travel arrangements related to this Policy will be coordinated by the City staff
member and their Director (or Director's designate).
Consequences:
22. Breach of this Policy will be addressed by the City staff member's Director (or that Director's
designate), depending on the nature of the breach.
Accommodations:
23. If there are extenuating circumstances that necessitate a partner or family member travel with a
City staff member, such as injury, illness or disability necessitating their assistance, exceptions
may be considered to accommodate this and approved by the Director of the department and
Director of Finance, per this Policy.
{Administration Only) Signature Date Signed
Resolution No.:
Doc#3606769 Page 4 of 4 Policy
Page 144 of 176
Policy 5.35 -Comparison Document
I Section Policy 5.35 (Originaj) Poli_cy 5.35 {Revised)
Policy Name
Policy Statement
Purpose
Scope
Expense Policy for Council, Employees & Other
Authorized Persons
The attendance at conventions, seminars, workshops
and meetings dealing with Municipal or
Management issues is beneficial to the Municipality
as they assist our members to sharpen their
expertise, make valuable contacts with members of
other organizations and conduct Municipal business.
The Municipality supports enrolment in these
outside activities, provided the financial resources
are available and the anticipated costs can be
justified.
The District recognizes that Council and employees
are an important element in the delivery of services
and is committed to providing the necessary training
and development to enable corporate service
objectives to be met. Therefore, attendance by
elected and appointed staff at appropriate meetings,
conferences and seminars for the purposes of
development and networking is encouraged. The
establishment of a policy on expenses, payment
limit, approval authority and reporting requirements
provides consistency and uniformity in the
administration of requests for attendance at such
events
Not addressed in the original policy
Staff Expense Policy
The City recognizes that City staff play a pivotal role in
delivering services to our community and implementing the
processes that align with Council's strategic direction for the
City, and that City staff may in cur expenses throughout the
course of their roles at the City.
The purpose of this Policy is to establish procedures and
guidance for City staff regarding expenditures they may incur
during the performance of their roles at the City. This Policy
sets out parameters to:
a. provide transparency to the public on how funds are
allocated towards City staff expenditures; and
b. establish accountability and oversight of how funds
are allocated towards City staff expenditures.
This Policy applies to City staff members and authorized
persons working on behalf of the City, and relates specifically
to the following:
a. attendance at meetings (in and out of town);
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Page 145 of 176
I Section Policy 5.35 (Original) -Policy 5.35 (Revised) -
Definitions:
Conferences
Meetings
Procedure Section 1: Approval Authorities and Expense Claim
Procedures
1.1 Approval Authorities
All expenses must be in accordance with the
approved Financial Plan. -The Mayor approves
Councillors' requests and travel claim expenses.
-The CAO approves the Mayor's & General Managers'
requests and travel claim expenses.
b. attendance at Conferences (in and out of town);
c. reimbursement of out-of-pocket expenses; and
d. other matters as set out in this Policy.
This Policy does not apply to any staff training and
development. These matters fall exclusively under the scope
of the City's Staff Training & Development Policy, as amended
from time to time.
means, for the purposes of this Policy, formal meetings of
people with a shared interest in certain municipal matters
that typically takes place over several day at an external
location or remotely.
means events that advance the City's priorities and may be
held within the City, at external locations or virtually.
APPROVAL AUTHORITIES
1. All expenses claimed by City staff must be within the
City's approved Financial Plan .
2. City staff must obtain approval for expenses from the
Director (or Director's designate) of their respective
department.
-The General Manager of a Division approves their 3.
Department Heads' requests and travel claim
Directors' expenses will be approved by the CAO, and the
CAO's expenses will be approved by the Mayor with a
concurrent signature from the Director of Finance or the
Deputy Director of Finance.
expenses.
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Page 146 of 176
I Section Policy 5.35 (Original) • -Policy 5.35 (Revised)
BUDGET ALLOCATION -The Department head approves the request and
travel claim expenses of any staff member in his 4.
Department.
The corporate budget for attendance at Meetings,
Conferences, and other events covered by this policy is
set annually during the business planning process and
included in department budgets.
-The Director of Finance approves the CAO's travel
claim expenses.
General Notes:
-Approval for travel must be provided in writing
-For travel involving overnight accommodation, the
traveler should submit a detailed estimate of the total
costs when requesting approval for the travel.
1.2 Authority to Approve Exceptions
From time to time exceptions will occur that were not
provided in the Financial Plan. Exceptions for Council
& staff, other than the CAO, that relate to travel and
reimbursements of expenses must be authorized and
approved by the CAO. Exceptions for the CAO must be
authorized & approved by the Mayor.
1.3 Departmental Approval ofTravel Expense Claims
Expense claims must be:
i.) submitted on the appropriate expense claim form
with original receipts and a copy of any necessary
written approvals or cost estimates
ii.) signed and dated by the traveller and submitted to
Departmental/Divisional Manager for an approval
within ten calendar days of return from travel then
signed and dated by the Departmental/Divisional
Manager and submitted to Accounts Payable within
five working days
This signature will confirm that:
-the claim is signed and dated by the claimant -any
necessary approvals and estimates are attached
5. Per diem will be determined and updated based on
Canada Revenue Agency's Meals and Expense Allowance,
found at the following hyperlink, as amended from time
to time: HYPERLINK: https://www.canada.ca/en/revenue-
age ncy/ corporate/ a bout-can ad a-revenue-agency-
cra/trave I-cl ire ctive/ append ix-b-me als-a llowa n ce s-
octo be r-2023. htm I (described as Appendix B: Meals and
allowances -Canada .ca.)
6. Per diem allowances will be pro-rated based on the time
of travel and meals provided. For each meal provided at_a
conference or event, the eligible per diem amount will be
reduced by the provision for that meal.
7. Per diem allowances are included in the annual
department budgets.
TRANSPORTATION
Travel Expenses
8. Travel by bus, plane, train, or vehicle are permitted with
approval from the department Director, including
roundtrip travel. Expenses may only be claimed for
economy travel fares, and associated costs of travel.
Where multiple options for economy travel fairs are
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Page 147 of 176
J Section PoliciS.35 -(Origlnal) • -Policy 5~35 (Revised) • :
-original receipts (or acceptable substitutes) are
attached
-receipts agree with amounts claimed
offered, the option that provides an appropriate level of
flexibility for travel changes may be selected.
-arithmetic is correct and GST rebates are claimed -9. Other costs associated with travel may also be
reimbursed, including: the claim reflects any advances/prepayments
-the expense is coded correctly
-the claim is in compliance with policy
1.4 Finance Department Processing of Expense
Claims
The Finance Department will ensure that the claim
has received written authorization and that
advances/prepayments have been cleared correctly,
and will provide reimbursement within eight working
days.
Depending on the nature and amount of a claim, the
Finance Department may at their discretion perform
cursory reviews of a claim, and if discrepancies are
discovered, the Departmental/Divisional Manager
will be contacted. Employees will be required to
reimburse the District for any expenses incorrectly
claimed.
Detailed audits of some claims will also be performed
on a regular basis.
1.5 Original Receipts Required
Original receipts are required for reimbursement of
expenses. For unusual occasions when an original
receipt is not available, an alternative expenditure
verification that is satisfactory to the Finance
Department must be provided
a. tolls;
b. first luggage fee;
c. parking meterfees;
d. car mileage for distance travelled in a personal
vehicle will be paid at the prevailing reasonable
rate as determined by Canada Revenue Agency;
and
e. taxis and rideshares (i.e. Uber).
10. Where a City staff member's compensation includes a car
allowance, mileage will not be paid.
Partner and Family Travel
11. Partners or family members of City staff will not be
reimbursed for travel expenses.
Business and Personal Travel
12. City staff wishing to combine City-business travel with
their own personal travel may do so at their own
expense, including any additional accommodation and
miscellaneous expenses not associated with business
travel for the City.
ACCOMODATIONS
13. Accommodation costs must be reasonable and within the
corporate budget.
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Page 148 of 176
I Section Policy 5.35 {Original) • • Policy 5.35 {Revised)
Section 2: Expenses Not Eligible For Reimbursement
Without Written Approval of the CAO.
2.1 Ineligible Expenses
-Overnight accommodation costs within Maple Ridge
-Traffic fines or parking tickets
-Vehicle repair, towing, or accident costs
-Costs reimbursed by another organization or source
-Spousal or partner travel costs
-Any expense claim which the CAO, General Manager,
or Finance Department determines to be in excess of
expense policy limits or standards, to be lacking
adequate documentation, orto be beyond the scope,
spirit, or intent of the policy.
Section 3: Transportation
3.1 Means of Travel
Travellers may choose their means of travel. All costs,
including accommodations and per diems, must be
reasonable in relation to the distance travelled and
the means of travel. The total amount claimed may
not exceed the total cost based on a travel by air.
3.2 Travel by Own Vehicle
Except for those employees receiving monthly vehicle
allowances, authorized travellers using their own
vehicle may, subject to Section 3.1, claim vehicle
mileage for the distance travelled. Road tolls and
parking costs may also be claimed.
3.3 Class of air Travel
14. If City staff are travelling outside of Maple Ridge on City-
business and overnight accommodations are required,
the limits set out in section 5 of this Policy will apply.
CONFERENCES AND EVENTS
Registration Fees and Meals
15. If no overnight accommodations are required and no
meals are provided, meals purchased and fees associated
with registration for approved Conferences, Meetings, or
other events may be claimed up to the per diem limits as
set out in section 5 of this Policy.
Conferences, Meetings, and other Events
16. City staff, including Directors and the CAO, may attend
Conferences, Meetings, or other events set out in this
Policy that align with the City's objectives, provided that
they obtain the appropriate approvals to attend, where
necessary.
17. City staff may incur reasonable expenses for Conferences,
Meetings and other events that align with this Policy,
such as expenses for registration and meals.
INELIGIBLE EXPENSES
18. Certain expenditures are ineligible to be claimed,
including the following:
a. costs for overnight accommodations in Maple
Ridge;
b. traffic fines or parking tickets;
c. costs for vehicle repair, towing, or accidents;
d. mileage claims for individuals that receive
mileage allowance as part of their compensation;
e. costs related to partner or family travel;
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Page 149 of 176
I Section Policy 5.35 (6rfg1nal) • • •• Policy 5.35 (Revised) -·
i) When a less expensive excursion fare cannot be
obtained, economy class is permitted
ii) The cost differential in airfares between permitted
classes may not be converted into a cash benefit for
the traveller
iii) Benefits from any promotional offers are to be
passed on the District whenever possible
3.4 Air Porter, Taxi, and Parking
Air Porter or taxi fares to and from the
airport/transportation terminal may be claimed.
Travellers wishing to drive a vehicle to the
transportation terminal and then park the vehicle for
the duration of the trip may claim the cost of mileage
and parking. These costs must be reasonable
compared to the cost of taxi ground transportation
from their home to the terminal, plus return.
3.5 Combining Business Travel with Personal Travel
Travellers wishing to combine a business trip with
personal travel may do so at their own expense. The
traveller will be required to pay any additional living
and accommodation expenses that are not associated
with the business travel.
3.6 Spouse, Partner or Family Member Travel
Spouse, partner or family member travel will not be
paid by the District of Maple Ridge, unless the
traveller is handicapped and requires personal
assistance to travel on District business. Prior
approval of the CAO is required. In this case the
spouse or partner will be entitled to claim for the
f. costs related to political events and activities;
g. any other expenditures deemed to exceed the
scope, intent, and budget of this Policy, as
determined by the Director of Finance or their
designate.
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Page 150 of 176
I Section Policy 5.35 (Original) , Policy 5.35 (Revisedf .
same expenses and allowances as the travelling
companion.
Where the cost of airfare to an out-of-town location
is reduced by means of a Saturday night "stopover,"
the person shall be entitled to reimbursement for
meals, accommodation, and other expenses defined
in the policy associated with the Saturday night
"stopover," provided such expenses do not exceed
the cost of the airfare without a Saturday night
"stopover."
Section 4: Accommodation, Miscellaneous
Reimbursable Expenses, And Per Diem Allowance
4.1 Class of Accommodation
Whenever possible, accommodation cost should not
exceed the cost of a standard room, double
occupancy. Travellers should book reputable
accommodation close to the business or conference
location at the lowest rate available to the District.
4.2 Registration Fees and Business Meals
i) conference, convention, training, and course
registration fees may be claimed when no overnight
travel is involved and it is not possible to obtain a
receipt, a meal cost may be claimed based on the
prorated per diem allowance amount
4.3 Full Day Per Diem Allowance and Overnight
Travel
i) Actual meal expenses when overnight
accommodation is not required
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Page 151 of 176
I Section Policy 5.35 (Originalf --Policy 5.35 (Revise_d) ~. -•
ii) A$75.00perdiem whenfull dayabsencefromthe
Municipality and overnight accommodation is
required
4.4 Prorated Per Diem Allowance
i) where partial day absence (including travelling
time) and overnight accommodation is required, the
per diem will be reduced, based on the following
amounts:
Evening $10
Dinner $30
Lunch $20
Breakfast $15
e.g., where departurefor the event is after lunch, the
per diem for that day would be $40.
ii) Where some meals are included in the registration
fee, the per diem will be reduced, based on the
following amounts:
Evening $10
Dinner $30
Lunch $20
Breakfast $15
e.g. Where a lunch and dinner are included in the
registration fee, the per diem for that day would be
$25
4.5 Expenses Covered by the Per Diem Allowance
i) Meals, beverages, gratuities, and taxes
ii) Taxi ( other than to/from transportation terminals,
or conference/business centres)
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Page 152 of 176
I Section Policy 5.35 (Original) Policy 5.35 (Revised)
iii) Parking ( other than at transportation terminals,
conference/business centres, or accommodation site)
iv) Telephone ( other than District business calls)
v) Nominal promotion and other business related
expenses
vi) Incidental expenditures for which a receipt would
not normally be obtained
vii) All personal supplies
4.6 Advance Claims
An advance may be required prior to attending an
event. The request should be submitted on a cheque
requisition with supporting approval per Section 1
and details of the anticipated expenses. The advance
must be subsequently supported by a claim as set out
in Section 1.3, if all relevant support documentation
is not available with the advance claim.
Administration No addressed in the original policy 19. This Policy will be administered by the Director of Finance
or their designate.
20. This Policy will be reviewed by the Director of Finance or
their designate 2 years following adoption to ensure that
it is still meeting the requirements of the City, and then
every year thereafter.
21. All registrations and travel arrangements related to this
Policy will be coordinated by the City staff member and
their Director (or Director's designate).
Consequences No addressed in the original policy 22. Breach of this Policy will be addressed by the City staff
member's Director ( or that Director's designate), depending
on the nature of the breach.
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Page 153 of 176
I Section Policy 5.35 (Original) • Policy 5.35 (Revised)
Accommodations Addressed in Section 2. 23. If there are extenuating circumstances that necessitate a
partner or family member travel with a City staff member,
such as injury, illness or disability necessitating their
assistance, exceptions may be considered to accommodate
this and approved by the Director of the department and
Director of Finance, per this Policy.
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Page 154 of 176
October 1, 2024 - Committee of the Whole Page 1 of 1
Policy No. 3.07 – Council Expenses
Policy updates from the Audit & Finance Committee
Recommendation:
That amended Policy 3.07 – Council Expenses be adopted.
Report Purpose and Summary
Statement:
The purpose of this report is, on the recommendation of the Audit
& Finance Committee, to bring forward Policy 3.07 – Council
Expenses, reviewed by the Committee on September 24, for
consideration of adoption.
Strategic Alignment: Governance & Corporate Excellence
Page 155 of 176
October 1, 2024 – Committee of the Whole Page 1 of 2
To: Mayor and Council File number: [05-1880]
Policy updates from the Audit & Finance Committee
BACKGROUND:
As part of Council’s commitment to Governance & Corporate Excellence an Objective and Key Result
(OKR) was established to review 75% of policies within two years. Policy No. 3.07 – Council Expenses
was reviewed by the Audit & Finance Committee at their meeting on September 24 and is being
brought forward to Council for consideration and adoption on the recommendation of the committee.
The report, draft policy and comparison document is attached to this report for your review.
ANALYSIS:
Strategic Alignment:
The review and update of policies is aligned with Council Strategic Priority of Governance & Corporate
Excellence and related OKR of reviewing 75% of policies within 2 years.
OPTIONS & IMPLICATIONS:
Council may direct staff to make additional amendments to the attached policy. Staff would bring it
back to Council following the completion of those amendments.
CONCLUSION:
The attached policy was reviewed by the Audit & Finance Committee on September 24. The
committee endorsed the attached policy and directed staff to bring them forward to Council for
consideration with a recommendation to adopt.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
Attachments: (A) Policy 3.07 Council Expenses
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October 1, 2024 - Committee of the Whole Page 2 of 2
Report Approval Details
Document Title: Policy No. 3.07 Consideration and Adoption from AFC.docx
Attachments: - Policy 3.07 Council Expenses from AFC.pdf
Final Approval Date: Sep 26, 2024
This report and all of its attachments were approved and signed as outlined below:
Trevor Thompson, Chief Financial Officer
Scott Hartman, Chief Administrative Officer
Page 157 of 176
~ Maple Ridge -City of Maple Ridge
TO: His Worship Mayor Dan Ruimy
and Members of Council
MEETING DATE: Sept. 24, 2024
FILE NO:
FROM: Chief Administrative Officer MEETING: Audit & Finance Committee
SUBJECT: Council Expense Policy
EXECUTIVE SUMMARY:
As part of Council's commitment to Governance & Corporate Excellence an objective was set to
review 75% of policies within 2 years. Policy 3.07 was originally titled Council Training,
Conferences and Association Building and set annual thresholds for attendance at various
conferences and community events. Eligible and ineligible expenses were addressed in a separate
policy. The draft Policy 3.07 attached to this report has been renamed Council Expenses and now
addresses the full scope of attendance at conferences and community events, including eligible
and ineligible expenses and updates the annual thresholds for attendance, including indexing the
amounts to address inflationary increases in costs.
RECOMMENDATION:
That the Audit & Finance Committee endorse the attached policy 3.07 Council Expense
Policy and direct staff to forward it to the October 8, 2024 Council Meeting for
consideration and adoption.
DISCUSSION:
a) Background Context:
The Audit & Finance Committee reviewed a draft Council Expense Policy at the meeting
held on May 6, 2024. The Committee was generally supportive of the new policy direction
and provided feedback on three key points as follows:
1. Childcare costs while attending conferences with some conversation around
childcare costs in general.
2. Concern that the current practice of applying car allowance provisions within the
Metro Vancouver Regional District (MVRD) and allowing mileage claims outside
the MVRD resulted in inequities for councillors that travelled strictly within the
MVRD & those that regularly travelled outside the MVRD.
3. Concern that the suggested annual thresholds did not adequately address the
needs of Council and that the proportion of the annual budget that could be
directed to attendance at Community Events should be specified.
Page 1 of 3
Page 158 of 176
These 3 points have been addressed as follows:
1. Reimbursement of childcare costs by an organization are considered by the
Canada Revenue Agency (CRA) to be a taxable benefit unless certain criteria are
met. First, the childcare services must be provided at the organization itself and
second, they must be available to all employees of the organization. Staff do not
recommend pursuing this at this time. However, staff research indicated that some
or all of the conferences that members of Council attend offer a childcare program
to attendees and that as the program is available to all conference attendees with
the service provided at the conference location staff are off the opinion that this
would meet CRA's criteria to be treated as a non-taxable benefit, therefore staff
have amended the eligible expenses to include reimbursement of childcare
program costs offered at, and incurred as part of a conference.
2. Staff have amended the policy language to stipulate that the car allowance paid to
members of Council is intended to provide for round trips of 80 kilometres or less.
Mileage claims may be submitted for the portion of round trips in excess of 80
kilometres.
3. Annual budgets have been increased as suggested with a stipulation that each
Councillor can spend a maximum of $1,500 annually on community events.
Details of these changes can be found in the comparison document attached to this report
as Attachment A and in the policy attached to this report as Attachment B.
b) Desired Outcome:
Staff are looking for direction to send the attached policy to the next regular Council
meeting on October 8 for consideration and adoption. Alternatively, the Committee may
wish to send the policy to a Committee of the Whole meeting to provide all of Council an
opportunity questions of clarification prior to being asked to adopt the policy.
c) Strategic Alignment:
The attached policy is aligned with Council's Strategic Priority of Governance & Corporate
Excellence, clearly outlining eligible expenses and provides indexed annual budget
thresholds.
d) Business Plan/Financial Implications:
Annual thresholds are outlined in Schedule A-Annual Budget Allocation to the policy and
will result in a budget increase of $35,000 for 2024, with subsequent increases each year
as a result of indexing the annual amounts.
e) Alternatives:
The Audit & Finance Committee is being asked to endorse the policy as attached. Should
the Committee wish to make further amendments to the policy they can refer it back to
staff for additional revisions.
CONCLUSION:
Page 2 of 3
Updating Policy 3.07 Council Expenses is aligned with Council's Strategic Plan and the related Objective & Key Result (OKR) of reviewing 75% of policies within 2 years. The policy addresses
Page 159 of 176
the full scope of Council attendance at conferences and community events, including identifying
eligible and ineligible expenses.
Prepared by: Catherine Nolan, CPA, CGA
Deputy Director of Finance
~£. L BBA, CPA, CGA Approved by:
Director of Finance
1/k:--
Concurrence: sci'tt Hartman "':..::::::::
Chief Administrative Officer
Attachments:
(A) Policy 3.07 Council Expense Policy -DRAFT
(B) Policy 3.07 Comparison Document
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