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Home My WebLink About2024-07-23 Adopted Council Workshop Meeting Minutes.pdf~ Maple Ridee -CITY OF MAPLE RIDGE COUNCIL WORKSHOP MINUTES JULY 23, 2024 The Minutes of the Council Workshop Meeting held virtually and hosted in the Blaney Room on July 23, 2024 at 11 :00 am at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor D. Ruimy Councillor K. Carreras Councillor 0. Dozie Councillor J. Dueck Councillor S. Schiller Councillor A. Yousef ABSENT Councillor J. Tan Appointed Staff S. Hartman, Chief Administrative Officer C. Mushata, Corporate Officer, Director of Legislative Services T. Thompson, Director of Finance Other Staff as Required K. Anastasiadis, Manager of Intergovernmental Affairs M. Best, Interim Director of Planning C. Bevacqua, Clerk 3 D. Denton, Property Manager S. Faltas, Director of Engineering M. Halpin, Manager of Transportation Z. Lifshiz, Director, Strategic Development, Communications and Public Engagement C. Martin, Director of Recreation Services B. Montgomery, Climate Action and Resiliency Advisor D. Olivieri, Manager of Corporate Planning and Consultation V. Richmond, Director of Parks & Facilities T. Westover, Director of Economic Development Note: These Minutes and a video of the meeting are posted on the City's Web Site at https://mapleridge.primegov.com/public/portal 1. CALL TO ORDER -11 :00 am 1.1 Territorial Acknowledgement The Mayor provided the territory acknowledgement. 2. APPROVAL OF THE AGENDA 2.1 Approval of Agenda R/2024-WS-034 Moved and seconded That the agenda of the July 23,2024, Council Workshop Meeting be approved as circulated. CARRIED Document:3972969 Council Workshop Meeting Minutes July 23. 2024 Page 2 of 5 3. MINUTES 3.1 Minutes R/2024-WS-035 Moved and seconded That the minutes of the Council Workshop Meeting of June 25, 2024, be adopted. CARRIED 4. PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 5. UNFINISHED AND NEW BUSINESS 5.1 Maple Ridge Climate Action Plan Update Update on the development of the Climate Action Plan to reduce vulnerability to climate change and greenhouse gas emissions, with aim to enhance community health, local economic development, infrastructure, and overall livability. The Climate Action and Resiliency Advisor introduced consultants from lntroba, Robin Hawker, Project Manager and Risk Assessment Lead and Stewart Sommerville, GHG Analyst who gave a detailed presentation and answered questions of Council. R/2024-WS-036 Moved and seconded That Council receive the Maple Ridge Climate Action Plan Update, dated July 23, 2024 for information. CARRIED 5.2 2025 Business Planning Guidelines Approval of Business Planning Guidelines which serve as direction to staff for the development of operating budgets, the capital program and planning for the strategic initiatives to be undertaken in 2025. The Manager of Corporate Planning and Consultation gave a detailed presentation and answered questions of Council. R/2024-WS-037 Moved and seconded That the Business Planning Guidelines, as listed in Attachment A of the report dated July 23, 2024, titled "2025 Business Planning Guidelines" be approved. CARRIED Document:3972969 Council Workshop Meeting Minutes July 23. 2024 Page 3 of 5 ******************************************************************************************** Councillor Yousef left the meeting at 12:23 pm and was absent for the vote of Item #5.2, returning at 12:26pm ******************************************************************************************** 5.3 Participatory Budgeting Pilot Project Seeking Council's input on program design of a Participatory Budgeting Pilot Project intended to empower citizens to directly influence decisions about public resource spending. The Director, Strategic Development, Communications gave a detailed presentation and answered questions of Council. R/2024-WS-038 Moved and seconded To remove the Participatory Budgeting Pilot Program from Council's workplan, to revisit in future years. Motion to Amend the Agenda R/2024-WS-039 Moved and seconded CARRIED That Council move item #9.1 to precede item #5.4 and the remainder items be considered following the closed session. 9. NOTICE OF CLOSED MEETING 9.1 Resolution to Exclude the Public R/2024-WS-040 Moved and seconded CARRIED The meeting will be closed to the public pursuant to Sections 90(1) and Sections 90(2) of the Community Charter as the subject matter being considered is related to the following: • Section 90(1)(e) -the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; • Section 90(1)(9) -litigation or potential litigation affecting the municipality; Document:3972969 Council Workshop Meeting Minutes July 23. 2024 Page 4 of 5 • Section 90(1)(k) -negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; • Section 90(1)(1) -discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; • Section 90(2)(b) -the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 5.4 Town Centre Parking Policies and Rates for City-owned Lots Summary of the operations of City-owned parking lots, intended to gather input from the Council regarding their interest in altering current public parking policies or rates for the City-owned lots in the Town Centre. The Director Recreation Services introduced the item, and the Property Manager gave a detailed presentation and answered questions of Council. ************************************************************************************************** Mayor Ruimy left the meeting at 4:57 pm, Councillor Dozie assumed the Chair ************************************************************************************************** R/2024-WS-04 7 Moved and seconded That Council receive the staff report dated July 23, 2024 titled "Town Centre Parking Policies and Rates for City-owned Lots" for information. CARRIED 5.5 UBCM Survey: Provincial Consultation on Treaty and Non-Treaty Agreements Local governments are invited to share their perspectives on the quality of provincial consultations regarding treaty and non-treaty agreements in BC. The Chief Administrative Officer summarized background information on the item. The Manager of Intergovernmental Affairs gave a verbal presentation and answered questions of Council. Oocument:3972969 Council Workshop Meeting Minutes July 23. 2024 Page 5 of 5 R/2024-WS-042 Moved and seconded That Council direct staff to respond to UBCM on behalf of the City with the following comments: That information sharing and engagement is desired by the City from the Province on treaty and non-treaty agreements and other Indigenous initiatives with local First Nations, as well as additional capacity and support to meet provincial legislative requirements on Indigenous consultation and engagement. CARRIED 10. CORRESPONDENCE -Nil 11. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL -Nil 12. MATTERS DEEMED EXPEDIENT-Nil 7 3. NOTICE OF CLOSED MEETING 74. ADJOURNMENT-5:30 pm C~ete Officer Document:3972969