HomeMy WebLinkAboutCommonly Requested Docs FOI-Or-Not.pdfCommonly Requested Documents
City of Maple Ridge Commonly Requested Documents Page 1 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D A Access to Information Requests (FOI/POP) Clerk
Accident Reports – Employees Human Res. Accident Reports – Other Human Res. Accounts Payable – General Information Finance Accounts Payable – Individual Vendors Case Files Finance
Accounts Payable – Invoices Finance Accounts Receivable – General Information Finance Accounts Receivable – Individual Accounts Case Files Finance Acts and Legislation – may
refer public to Library Clerk Administration – Organization Charts Clerk Advertising -Statutory Notices for Public Hearings, DVP, etc. Clerk Advertising – Other Comm. Agendas
– Advisory Committees, Boards and Commissions of Council Clerk Agendas – Council, Special Committees, etc – Open Meetings Clerk Agendas – Council, Special Committees, etc – Closed
Meetings Clerk Agreements Clerk Application Forms (completed) – Various Agricultural Land Commission – Individual Case Files Planning Arbitration Decisions Human Res. Assessment
Roll/Information Finance Audits/Auditor’s Reports Finance Awards – Nomination Forms/Applications Clerks B Benefits – Employee Human Res. Board of Variance -Applications and
supporting documents Clerk Board of Variance – Minutes and Agendas Clerk Bonds and Letters of Credit Finance Budgets – General Information Finance Budgets – Annual Finance
Budgets – Capital Finance
City of Maple Ridge Commonly Requested Documents Page 2 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D Budgets – Draft Finance Budgets – Operating
– Final Finance Budgets – Operating – Provisional Finance Budgets – Yearly Financial Report Finance Building Permits (includes Plumbing, Heating & Electrical, Occupancy) Building
Building Permits – Applications Building Building Permits – Inspection Reports/Notices of Rejection Building Building Plans/Drawings Building Building Regulations and General
Information Building Buildings – Individual Case Files Building Buildings – Municipally-Owned – Individual Case Files Parks Burial Permits Parks Burning Permits Fire/Finance
Business Licences Licenses Business Licences – Applications Licenses Business Licences – Individual Case Files Licenses Bylaws Clerk Bylaws – Draft Clerk Bylaws – Enforcement/Complaints
Licenses/Bylaws C Cemeteries – Burial Permits Parks Chauffeurs’ Permits – see Commercial Vehicle Licences/Permits Licenses/Bylaws Cheques/Cheque Requisitions Finance Circulars,
Directives, Orders Clerk Claims – General Information Clerk Claims – Individual Case Files Clerk Classifications – Jobs Human Res. Collective Agreements – Draft Human Res.
Collective Agreements – Final Human Rs. Commercial Vehicle Licences/Permits Licenses Committee Appointments – Applications Clerk Committees – Internal/Staff – Agendas/Minutes
Various
City of Maple Ridge Commonly Requested Documents Page 3 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D Committees, Commissions, Boards – Agendas/Minutes
Clerk Competitions -Jobs Human Res. Complaints Various Contaminated Site Information Planning Contracts/Agreements/Leases Clerk Council -Financial Disclosure Forms Clerk
Council -Indemnities/Remuneration Finance Council -Personal Information (i.e., home address) Admin. Council Meetings – Minutes/Agendas/Reports – Closed Meetings Clerk Council
Meetings – Minutes/Agendas/Reports -Open Meetings Clerk Council Meetings – Minutes/Agendas/Reports – Video and Audio Tapes -Open Meetings Clerk Council Meetings – Minutes/Agendas/Reports
– Video and Audio Tapes – Closed (In Camera) Meetings Clerk Council Resolutions – Closed (In Camera) Meetings Clerk Council Resolutions – Open Meetings Clerk Court of Revision
– Elections – Agendas/Minutes Clerk Court of Revision – Frontage Tax – Agendas/Minutes Finance Criminal Record Checks – Staff and Volunteers RCMP (Federal) D Debt and Debenture
Finance Demographic Data Economic Dev Design Guidelines Planning Development – Individual Area Plans Planning Development Cost Charges Finance Development Guidelines Planning
Development Permits & Development Variance Permits Planning Development Permits & Development Variance Permit –Applications Planning Development Permits & Development Variance
Permit –Individual Case Files Planning Dog Licences Finance
City of Maple Ridge Commonly Requested Documents Page 4 E Easements/Rights of Way/Encroachments/Restrictive Covenants Engineering Elections – List of Registered Electors Clerk Elections
– Campaign Financing Disclosure Forms Clerk Elections – Nomination Papers Clerk Election -Results Clerk Electrical Permits/Certificates – see Building Permits Building Emergency
Measures – Business Recovery Plans Emergency Measures – City’s Emergency Plan Employee Benefits Human Res. Employee Classification Human Res. Litigation – Invoices/Costs Clerk
Employees – Individual Case Files – Union Employees – Current Human Res. Employees – Individual Case Files – Union Employees -Terminated Human Res. Employees – Individual Case
Files – Non-Union Employees Human Res. Employment Applications/Resumes Human Res. Engineering Project Files Engineering Expense Accounts – Council/Staff Finance Expense Claims
– Council/Staff Finance F Facilities – Municipally-Owned Parks Filming Permits Engineering Financial Audits Finance Financial Disclosure Forms – Council Clerk Financial Disclosure
Forms – Employees Financial Statements Finance Fire Incident Reports Fire Fire Cause Determination Reports Fire Fire Inspection Reports Fire First Aid/WCB Reports Human Res.
Freedom of Information and Protection of Privacy – Individual Requests for Information/Change of Personal Information Clerk
City of Maple Ridge Commonly Requested Documents Page 5 G Geographic Information System (GIS) – Database and Mapping Information Info. Services Government Protocols and Cost-Sharing
Agreements Grants from the City – General Information Grants from the City – Requests/Applications Grants to the City – General Information Grievances – Individual Case Files
Human Res. H Heating Permits – see Building Permits Building Heritage Inventory Planning Heritage Revitalization Agreements Heritage Sites Planning Homeowner Grants – Provincial
Finance I Illegal Suites – Complaints Bylaws Illegal Suites – List Bylaws Inspection Reports – Building (includes Electrical, Heating and Plumbing) Inspections Inspection Reports
– Fire Fire Inspections – Workers Compensation Board Human Res. Insurance Policies Clerk Insurance – Employee Benefits Human Res. Inventories – Heritage Planning Inventories
and Asset Control Finance Invoices Finance J Job Descriptions Human Res. Job Evaluations Human Res. K L Labour Negotiations Human Res. Land Sale/Options/Exchange/Transfer
Clerk Leases Clerk Legal Opinions Clerk Legal Opinions – Invoices/Costs Clerk Licenses Licenses Licenses – Applications Licenses
City of Maple Ridge Commonly Requested Documents Page 6 Licenses – Individual Case Files Licenses Liquor Licences Licenses Litigation – Individual Case Files Clerk Litigation –
Invoices/Costs Clerk Long Term Disability – Individual Case Files Human Res. M Management Reviews Human Res. Minutes – Advisory Committees, Boards and Commissions of Council Clerk
Minutes – Council, Special Committees, etc – Open Meetings Clerk Minutes – Council, Special Committees, etc – Closed Meetings Clerk Mission Statement Admin. N News/Media Releases
Comm.. Newsletter – City Comm. Nomination Papers – Elections Clerk Notice of Intent and Demolition O Occupancy Permits – see Building Permits Building Official Community Plan
(OCP) Planning Operating Budgets -see Budgets Finance Organization Charts Clerk Organization Reviews/Audits Finance P Parade and Banner Permits Engineering Parking Permits Permits
Parking Tickets/Enforcement Bylaws Payroll Human Res. Performance Planning and Review Human Res. Permits – All Types Various Plumbing Permits – see Building Permits Building
Police Board – Minutes/Agendas – Open Meetings Police Board – Minutes/Agendas – Closed (In Camera) Meetings Proclamations Clerk Property Taxes Finance
City of Maple Ridge Commonly Requested Documents Page 7 Proposals Clerk Provisional Budget -see Budget Finance Public Hearings – Minutes/Agendas/Notices Clerk Purchase Orders Finance
Q Quotations Finance R Reclassifications Human Res. Recreation Programs – General Information Parks Recreation Programs – Applications/Registrations Parks Recreation Surveys
Parks Recycling Calendar Engineering Remuneration – Council Finance Remuneration – Staff Finance Reports – Annual Admin. Reports – Financial Finance Reports and Statistics
Various Reports to Council – Open Meetings Clerk Reports to Council – Closed (In Camera) Meetings Clerk Reports – Technical (consultant should include copyright disclaimer within
report) Various Rezoning – Applications Planning Rezoning – General Information Planning Rezoning – Individual Case Files Planning Rezoning – Notifications Planning Rights
of Way, Easements Engineering S Salaries -Employees Human Res. Secondary Suites – Complaints Bylaws Secondary Suites – List Bylaws Sign Permits Permits Signing Authorities
– List Clerk Signs – Inspections Permits Solicitation Permits Clerk Special Events/Occasion Permits Clerk Speeches Admin. Staff Meetings (by Department) – Minutes and Agendas
Various Staff Reports – Open Meetings Clerk Staff Reports – Closed (In Camera) Meetings Clerk
City of Maple Ridge Commonly Requested Documents Page 8 Street Use Permits Engineering Street Vendor Permits Licenses Subdivisions – Applications Planning Subdivisions – Plans
Planning Survey Certificates Building T Tax Exemptions Finance Taxation Assessments Finance Taxes Paid Finance Taxi Licences – see Commercial Vehicle Licences/Permits Licenses
Telephone Bills Finance Tenders Purchasing Timesheets (payroll) Human Res. Traffic Control – Complaints Engineering Training and Development – General Information Human Res.
Training and Development – Individual Employee Human Res. Travel Advances Finance Travel Allowances and Expenses Finance Tree Cutting Applications Planning Tree Cutting Permits
Planning U Unsightly Premises – Complaints Bylaws V Variance Permits – see Development and Development Variance Permits Planning Vehicle Permits – see Commercial Vehicle Licences/Permits
Licenses Vendors/Suppliers – Individual Case Files Purchasing W Wages – Staff Human Res. Workers Compensation Board (WCB) – Claims Human Res. Workplace Inspection Reports Human
Res. Work plans (by Department) Various Works and Services Agreements Clerk
City of Maple Ridge Commonly Requested Documents Page 9 X, Y, Z Zoning and Rezoning – Individual Applications and Supporting Documents Planning Zoning and Rezoning – Individual Case
Files Planning Zoning and Rezoning – Public Hearing Notices/Agendas/Notes/Reports to Council/Letters of Support or Objections Clerk Zoning and Rezoning – General Information & Regulations
Planning * Documents with a “Review” designation may need further assessment to determine whether the information requested can be routinely released or whether a Freedom of Information
request is required.