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HomeMy WebLinkAboutCommonly Requested Docs FOI-Or-Not.pdfCommonly Requested Documents City of Maple Ridge Commonly Requested Documents Page 1 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D A Access to Information Requests (FOI/POP) Clerk  Accident Reports – Employees Human Res.  Accident Reports – Other Human Res.  Accounts Payable – General Information Finance  Accounts Payable – Individual Vendors Case Files Finance  Accounts Payable – Invoices Finance  Accounts Receivable – General Information Finance  Accounts Receivable – Individual Accounts Case Files Finance  Acts and Legislation – may refer public to Library Clerk  Administration – Organization Charts Clerk  Advertising -Statutory Notices for Public Hearings, DVP, etc. Clerk  Advertising – Other Comm.  Agendas – Advisory Committees, Boards and Commissions of Council Clerk  Agendas – Council, Special Committees, etc – Open Meetings Clerk  Agendas – Council, Special Committees, etc – Closed Meetings Clerk  Agreements Clerk  Application Forms (completed) – Various  Agricultural Land Commission – Individual Case Files Planning  Arbitration Decisions Human Res.  Assessment Roll/Information Finance  Audits/Auditor’s Reports Finance  Awards – Nomination Forms/Applications Clerks  B Benefits – Employee Human Res.  Board of Variance -Applications and supporting documents Clerk  Board of Variance – Minutes and Agendas Clerk  Bonds and Letters of Credit Finance  Budgets – General Information Finance  Budgets – Annual Finance  Budgets – Capital Finance  City of Maple Ridge Commonly Requested Documents Page 2 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D Budgets – Draft Finance  Budgets – Operating – Final Finance  Budgets – Operating – Provisional Finance  Budgets – Yearly Financial Report Finance  Building Permits (includes Plumbing, Heating & Electrical, Occupancy) Building  Building Permits – Applications Building  Building Permits – Inspection Reports/Notices of Rejection Building  Building Plans/Drawings Building  Building Regulations and General Information Building  Buildings – Individual Case Files Building  Buildings – Municipally-Owned – Individual Case Files Parks  Burial Permits Parks  Burning Permits Fire/Finance  Business Licences Licenses  Business Licences – Applications Licenses  Business Licences – Individual Case Files Licenses  Bylaws Clerk  Bylaws – Draft Clerk  Bylaws – Enforcement/Complaints Licenses/Bylaws  C Cemeteries – Burial Permits Parks  Chauffeurs’ Permits – see Commercial Vehicle Licences/Permits Licenses/Bylaws Cheques/Cheque Requisitions Finance  Circulars, Directives, Orders Clerk  Claims – General Information Clerk  Claims – Individual Case Files Clerk  Classifications – Jobs Human Res.  Collective Agreements – Draft Human Res.  Collective Agreements – Final Human Rs.  Commercial Vehicle Licences/Permits Licenses  Committee Appointments – Applications Clerk  Committees – Internal/Staff – Agendas/Minutes Various  City of Maple Ridge Commonly Requested Documents Page 3 SUBJECT HEADING DEPARTMENT OF RECORD ROUTINE RELEASE REVIEW* OR FOI REQUEST REQ’D Committees, Commissions, Boards – Agendas/Minutes Clerk  Competitions -Jobs Human Res.  Complaints Various  Contaminated Site Information Planning  Contracts/Agreements/Leases Clerk  Council -Financial Disclosure Forms Clerk  Council -Indemnities/Remuneration Finance  Council -Personal Information (i.e., home address) Admin.  Council Meetings – Minutes/Agendas/Reports – Closed Meetings Clerk  Council Meetings – Minutes/Agendas/Reports -Open Meetings Clerk  Council Meetings – Minutes/Agendas/Reports – Video and Audio Tapes -Open Meetings Clerk  Council Meetings – Minutes/Agendas/Reports – Video and Audio Tapes – Closed (In Camera) Meetings Clerk  Council Resolutions – Closed (In Camera) Meetings Clerk  Council Resolutions – Open Meetings Clerk  Court of Revision – Elections – Agendas/Minutes Clerk  Court of Revision – Frontage Tax – Agendas/Minutes Finance  Criminal Record Checks – Staff and Volunteers RCMP  (Federal) D Debt and Debenture Finance  Demographic Data Economic Dev  Design Guidelines Planning  Development – Individual Area Plans Planning  Development Cost Charges Finance  Development Guidelines Planning  Development Permits & Development Variance Permits Planning  Development Permits & Development Variance Permit –Applications Planning  Development Permits & Development Variance Permit –Individual Case Files Planning  Dog Licences Finance  City of Maple Ridge Commonly Requested Documents Page 4 E Easements/Rights of Way/Encroachments/Restrictive Covenants Engineering  Elections – List of Registered Electors Clerk  Elections – Campaign Financing Disclosure Forms Clerk  Elections – Nomination Papers Clerk  Election -Results Clerk  Electrical Permits/Certificates – see Building Permits Building Emergency Measures – Business Recovery Plans  Emergency Measures – City’s Emergency Plan  Employee Benefits Human Res.  Employee Classification Human Res.  Litigation – Invoices/Costs Clerk  Employees – Individual Case Files – Union Employees – Current Human Res.  Employees – Individual Case Files – Union Employees -Terminated Human Res.  Employees – Individual Case Files – Non-Union Employees Human Res.  Employment Applications/Resumes Human Res.  Engineering Project Files Engineering  Expense Accounts – Council/Staff Finance  Expense Claims – Council/Staff Finance  F Facilities – Municipally-Owned Parks  Filming Permits Engineering  Financial Audits Finance  Financial Disclosure Forms – Council Clerk  Financial Disclosure Forms – Employees  Financial Statements Finance  Fire Incident Reports Fire  Fire Cause Determination Reports Fire  Fire Inspection Reports Fire  First Aid/WCB Reports Human Res.  Freedom of Information and Protection of Privacy – Individual Requests for Information/Change of Personal Information Clerk  City of Maple Ridge Commonly Requested Documents Page 5 G Geographic Information System (GIS) – Database and Mapping Information Info. Services  Government Protocols and Cost-Sharing Agreements  Grants from the City – General Information  Grants from the City – Requests/Applications  Grants to the City – General Information  Grievances – Individual Case Files Human Res.  H Heating Permits – see Building Permits Building Heritage Inventory Planning  Heritage Revitalization Agreements  Heritage Sites Planning  Homeowner Grants – Provincial Finance  I Illegal Suites – Complaints Bylaws  Illegal Suites – List Bylaws  Inspection Reports – Building (includes Electrical, Heating and Plumbing) Inspections  Inspection Reports – Fire Fire  Inspections – Workers Compensation Board Human Res.  Insurance Policies Clerk  Insurance – Employee Benefits Human Res.  Inventories – Heritage Planning  Inventories and Asset Control Finance  Invoices Finance  J Job Descriptions Human Res.  Job Evaluations Human Res.  K L Labour Negotiations Human Res.  Land Sale/Options/Exchange/Transfer Clerk  Leases Clerk  Legal Opinions Clerk  Legal Opinions – Invoices/Costs Clerk  Licenses Licenses  Licenses – Applications Licenses  City of Maple Ridge Commonly Requested Documents Page 6 Licenses – Individual Case Files Licenses  Liquor Licences Licenses  Litigation – Individual Case Files Clerk  Litigation – Invoices/Costs Clerk  Long Term Disability – Individual Case Files Human Res.  M Management Reviews Human Res.  Minutes – Advisory Committees, Boards and Commissions of Council Clerk  Minutes – Council, Special Committees, etc – Open Meetings Clerk  Minutes – Council, Special Committees, etc – Closed Meetings Clerk  Mission Statement Admin.  N News/Media Releases Comm..  Newsletter – City Comm.  Nomination Papers – Elections Clerk  Notice of Intent and Demolition  O Occupancy Permits – see Building Permits Building Official Community Plan (OCP) Planning  Operating Budgets -see Budgets Finance Organization Charts Clerk  Organization Reviews/Audits Finance  P Parade and Banner Permits Engineering  Parking Permits Permits  Parking Tickets/Enforcement Bylaws  Payroll Human Res.  Performance Planning and Review Human Res.  Permits – All Types Various  Plumbing Permits – see Building Permits Building Police Board – Minutes/Agendas – Open Meetings  Police Board – Minutes/Agendas – Closed (In Camera) Meetings  Proclamations Clerk  Property Taxes Finance  City of Maple Ridge Commonly Requested Documents Page 7 Proposals Clerk  Provisional Budget -see Budget Finance Public Hearings – Minutes/Agendas/Notices Clerk  Purchase Orders Finance  Q Quotations Finance  R Reclassifications Human Res.  Recreation Programs – General Information Parks  Recreation Programs – Applications/Registrations Parks  Recreation Surveys Parks  Recycling Calendar Engineering  Remuneration – Council Finance  Remuneration – Staff Finance  Reports – Annual Admin.  Reports – Financial Finance  Reports and Statistics Various  Reports to Council – Open Meetings Clerk  Reports to Council – Closed (In Camera) Meetings Clerk  Reports – Technical (consultant should include copyright disclaimer within report) Various  Rezoning – Applications Planning  Rezoning – General Information Planning  Rezoning – Individual Case Files Planning  Rezoning – Notifications Planning  Rights of Way, Easements Engineering  S Salaries -Employees Human Res.  Secondary Suites – Complaints Bylaws  Secondary Suites – List Bylaws  Sign Permits Permits  Signing Authorities – List Clerk  Signs – Inspections Permits  Solicitation Permits Clerk  Special Events/Occasion Permits Clerk  Speeches Admin.  Staff Meetings (by Department) – Minutes and Agendas Various  Staff Reports – Open Meetings Clerk  Staff Reports – Closed (In Camera) Meetings Clerk  City of Maple Ridge Commonly Requested Documents Page 8 Street Use Permits Engineering  Street Vendor Permits Licenses  Subdivisions – Applications Planning  Subdivisions – Plans Planning  Survey Certificates Building  T Tax Exemptions Finance  Taxation Assessments Finance  Taxes Paid Finance  Taxi Licences – see Commercial Vehicle Licences/Permits Licenses Telephone Bills Finance  Tenders Purchasing  Timesheets (payroll) Human Res.  Traffic Control – Complaints Engineering  Training and Development – General Information Human Res.  Training and Development – Individual Employee Human Res.  Travel Advances Finance  Travel Allowances and Expenses Finance  Tree Cutting Applications Planning  Tree Cutting Permits Planning  U Unsightly Premises – Complaints Bylaws  V Variance Permits – see Development and Development Variance Permits Planning Vehicle Permits – see Commercial Vehicle Licences/Permits Licenses Vendors/Suppliers – Individual Case Files Purchasing  W Wages – Staff Human Res.  Workers Compensation Board (WCB) – Claims Human Res.  Workplace Inspection Reports Human Res.  Work plans (by Department) Various  Works and Services Agreements Clerk  City of Maple Ridge Commonly Requested Documents Page 9 X, Y, Z Zoning and Rezoning – Individual Applications and Supporting Documents Planning  Zoning and Rezoning – Individual Case Files Planning  Zoning and Rezoning – Public Hearing Notices/Agendas/Notes/Reports to Council/Letters of Support or Objections Clerk  Zoning and Rezoning – General Information & Regulations Planning  * Documents with a “Review” designation may need further assessment to determine whether the information requested can be routinely released or whether a Freedom of Information request is required.