HomeMy WebLinkAboutInfrastructure Inspections - 9.12.pdf
Page 1 of 9 Policy 9.12 POLICY MANUAL Title: Infrastructure Inspections Policy No : 9.12 Supersedes: NEW Authority: Legislative Operational Approval: Council CMT General Manager Effective
Date: September 6, 2016 Review Date: 2017 Policy Statement: The City of Maple Ridge will carry out periodic inspections in defined locations to confirm that members of the public are
using infrastructure that is in an acceptable condition. Purpose: To establish a system of inspections for municipal infrastructure located within Maple Ridge that is reasonable and
balances protection from the risks associated with defects in said infrastructure with the other priorities of the City of Maple Ridge. That the system of inspections established by
this policy is reasonable in all of the circumstances, given the allocation of budgetary resources and the availability of City of Maple Ridge staff and equipment. Definitions: Town
Centre Core: defined as sidewalks, laneways and walkways located in the Town Centre as identified on Appendix “A”. Developed Parks: Recreational area designed, operated and maintained
by the City’s Parks Department that usually includes features such as paths, playgrounds, sports fields and courts, restrooms, picnic facilities as well as other natural features. Maintained
Trails: defined as Equestrian or Multi-Use trails. Medium Priority: failure of facilities operations equipment that would not affect services or programs. Response time is within three
business days of receiving notification, personnel will attend the site to review the work order. Repairs/service/remedy will be scheduled within one month. Low Priority: non-critical
failures, repairs, service and installation of items. Response time is within five business days of receiving notification, personnel will attend the site to review the work order and
schedule repairs. Repairs/service/remedy will be scheduled within four months.
Page 2 of 9 Policy 9.12 Key Areas of Responsibility Action to Take 1.0 -Zone Inspections The municipality be divided into twelve zones and that six times per year, the following items
in each zone be inspected by motor vehicle and appropriate records of the inspection results be kept on: intersections road surface conditions road shoulders regulatory and
warning signs valve boxes manholes guardrails catch basins ditches culverts sidewalks railway crossings The items will be inspected for: foreign material on road
intersection visibility regulatory/warning sign condition regulatory/warning sign visibility loose gravel on pavement pothole in pavement or gravel shoulder erosion dangerous
trees required brushing Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: Impassible areas; Imminent danger; Non
functioning stop signs; Unexpected obstructed intersection visibility due to man-made structure 2) Repair/Protect within 1 week: Obstructed/illegible information signs; Gradually
obstructed intersection visibility due to vegetation, trees, hedges; Road traffic hazards, such as deteriorating pavement 3) Review within 4 weeks and schedule identified repairs
within 2 weeks after review: Deterioration/erosion of road shoulder; Partially obstructed regulatory/warning sign; Minor road defects, such as worn road markings Responsibility
Engineering and Operations Departments Engineering and Operations Departments
Page 3 of 9 Policy 9.12 Note: Once identified and where and when practical, safety deficiencies will be clearly marked. 2.0 – Town Centre Core Inspections That a walking inspection be
undertaken twice per year of the Town Centre Core and appropriate records of the inspection results be kept on: sidewalks/walkways/laneways regulatory and warning signs intersections
sign bases tree base/grate litter guard rails /fence manholes catch basins valve boxes ditches culverts The items will be inspected for: foreign material on sidewalk/walkway/lane
way settled or heaved sidewalk/walkway pothole in laneway intersection visibility regulatory/warning sign condition regulatory/warning sign visibility hazardous sign bases
dangerous trees required brushing Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: Impassible areas; Imminent
danger; Non functioning stop signs; Unexpected obstructed intersection visibility due to man-made structure 2) Repair/Protect within 1 week: Gradually obstructed intersection
visibility due to vegetation, trees/hedges; Obstructed/illegible information signs; Trees showing visible signs of failure; Road traffic hazards, such as sand accumulation;
Sign bases protruding from sidewalk; Heaved/settled sidewalk/walkway with differential greater than 2 cm 3) Review within 4 weeks and schedule identified repairs within 2 weeks after
review: Minor road defects, such as worn road markings; Engineering, Parks and Operations Departments Engineering and Operations Departments Engineering and Operations Departments
Page 4 of 9 Policy 9.12 Partially obstructed regulatory/warning sign; Heaved/settled sidewalk/walkway with differential less than 2 cm 3.0 -Road Crossing Culverts, Ditches & Bridges
That an annual inspection be undertaken of road crossing culverts, ditches, bridges and the Port Haney Wharf and appropriate records of the inspection results be kept on: Structural
changes Blockages Approaches Concerns noted during the inspection will be rated with the following guide: 1) Immediate Action within 4 hours: Immediate safety hazard Overflowing
culvert 2) Repair/Protect within 1 week: Blockage beginning to form 3) Review within 4 weeks and schedule identified repairs within 2 weeks after review: Motor vehicle damages 4.0
-Trees That potentially dangerous trees along boulevards, roadways, and right-of-ways be inspected on a complaint basis only. That potentially dangerous trees within greenbelt/conservation
areas and developed parks be inspected on a complaint basis only. The following process will apply within 72 hours of notification by the public or City staff of a potentially dangerous
tree: A City employee will attend the site to inspect the reported tree; A visual assessment will be performed and action taken will be based on the following assessed risk ratings
for each tree: 1. Extreme – Imminent Failure: Immediate safety/hazard zone established and contractor dispatched for resolution/removal 2. High Hazard – could fail at any time:
Assessor establishes a clearly defined timeline for abatement; The area be cordoned off until hazardous tree is dealt with. Action required within 2 weeks. 3. Moderate and Low Hazard
Risk: Assessor determines what, if any, action is to be undertaken; documents decisions and schedules work on a priority basis. Engineering and Operations Departments Sewer/Parks
Department Parks Department
Page 5 of 9 Policy 9.12 Remedial action to be completed within 2 months. 5.0 – Road Right-Of-Ways That road right-of-ways beyond end of municipal road maintenance be inspected on a
complaint basis only. The following consideration will apply within 1 week of notification by the public or City staff of a potential issue: Access for Emergency Services Concerns/repairs
noted during the inspection will be scheduled within 1 week of the review. 6.0 – Playgrounds & Equipment That playgrounds and equipment be inspected six times per year and appropriate
records of the inspection results be kept on: play equipment/structures/surfaces court nets/posts/fencing drainage at water spray park park wharves Concerns noted during the
inspection will be rated with the following guide: Routine Maintenance: minor deficiencies identified and repaired at time of inspection Non-hazardous deficiencies: repairs scheduled
based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. 7.0 – Developed Parks That in
addition to visual inspections carried out by parks crews working onsite, developed parks be visually inspected two times per year and appropriate records of the inspection results
be kept on: parking lots bridges fencing parking/driveway pathways/trails bike racks open turf and other surface areas buildings/shelters/benches/picnic tables lighting
litter receptacles trees and other planted areas catch basins Town Centre Core area sidewalks bounding developed parks Courtyard between Randy Herman Centre for Community
Safety/Municipal Hall/RCMP Roads Department Playground Inspector Parks Supervisor
Page 6 of 9 Policy 9.12 Concerns noted during the visual inspection will be dealt with in the following manner: Routine Maintenance: minor deficiencies identified and repaired at time
of inspection. Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out of service
until repairs are complete. 8.0 – Synthetic Sports Fields That synthetic sports fields be inspected four times per year and appropriate records of the inspection results be kept on:
Field conditions Fencing Goals Concerns noted during the inspection will be rated with the following guide: Routine Maintenance: minor deficiencies identified and repaired at
time of inspection Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out
of service until repairs are complete. 9.0 – Grass/All Weather Sports Fields That open grass/all-weather sports fields be inspected weekly from September to March and appropriate records
of the inspection results be kept on: infield and outfield surfaces backstops outfield fencing field lighting drainage irrigation benches bleachers dugouts home/pitcher
plates perimeter fencing Concerns noted during the inspection will be rated with the following guide: Routine Maintenance: minor deficiencies identified and repaired at time of
inspection Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out of service
until repairs are complete. Parks Department Parks Department Parks Department
Page 7 of 9 Policy 9.12 10.0 – Baseball Fields That open baseball fields be inspected every three weeks from April to September and appropriate records of the inspection results be kept
on: infield and outfield surfaces backstops outfield fencing field lighting drainage irrigation benches bleachers dugouts home/pitcher plates perimeter fencing
Concerns noted during the inspection will be rated with the following guide: Routine Maintenance: minor deficiencies identified and repaired at time of inspection Non-hazardous
deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete.
11.0 – Maintained Trails That all maintained trails be inspected twice per year and appropriate records of the inspection results be kept on: trail/pathway surfaces trail/pathway
drainage litter/garbage issues bridges brushing concerns dangerous trees stairways fencing gates/barriers/bollards signs graffiti/vandalism Concerns noted during the
inspection will be rated with the following guide: Routine Maintenance: minor deficiencies identified and repaired at time of inspection. Non-hazardous deficiencies: repairs scheduled
based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs required, isolate/out of service until repairs are complete. Parks Department Parks Department
Page 8 of 9 Policy 9.12 12.0 – Port Haney Wharf That the Port Haney wharf be visually inspected six times per year and appropriate records of the inspection results be kept on: the
approach/entrance railing deck furniture float and ramp Concerns noted during the inspection will be rated with the following guide: Routine Maintenance: minor deficiencies
identified and repaired at time of inspection Non-hazardous deficiencies: repairs scheduled based on definition as ‘medium’ or ‘low’ priority. Safety deficiencies: immediate repairs
required, isolate/out of service until repairs are complete. Parks Department
Page 9 of 9 Policy 9.12 Appendix “A”