HomeMy WebLinkAboutPRC Fees and Charges - 4.21.pdfMAPLE RIDGE
British Columbia
POLICY MANUAL
Title: Parks, Recreation & Culture Fees and Charges
Policy No: 4.21
Supersedes: New
Effective Date: June 13, 2017
Authority: 0 Legislative ❑ Operational
Approval: 0 Council ❑ CMT
Review Date: June 2018
❑ General Manager
Policy Statement
The intent of this policy is to provide a framework for the establishment of fees and charges for
Parks, Recreation & Culture services.
Purpose
1. To provide staff with direction and guidance on fee setting in Parks, Recreation & Culture
(PRC) facilities.
2. To ensure consistency in the rental and admission fees charges at all facilities that provide
the same or similar services to citizens.
3. To ensure access for all residents.
The guiding principle of this policy is that PRC will conduct a market analysis on an annual basis.
The resulting Facility Rental Market Averages (of like facilities) and a reduced formula for Local
Non -Profit organizations will be used when establishing fees & charges including Admission and
Program Fees.
The City recognizes that community recreation facilities are a social hub and may be used as
informal gathering places. To support this use, PRC will ensure some sites remain available at no
cost for unstructured social gatherings that are open to the public.
Where applicable PRC will apply the following formulas in establishing rental fees:
• Youth/Senior Non -Profit Subsidization: 40% of the facility rental market average.
• Adult Non -Profit: 60% of the facility rental market average.
• Non -Prime Time: facility fees are reduced by 50%. Note: Prime Time hours are defined
below.
• Private: facility fees for an activity or booking that is not open to the general public.
• Commercial/Fundraiser: facility fees for an activity or booking where the object is to gain
profit.
• Non -Resident: facility fees for an activity or booking where the majority of participants do
not reside in Maple Ridge.
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Policy 4.21
Definitions
Facility Rental Market Average: The average rate for each type of municipal operated facility.
Local Non -Profit: Community and sports associations with a majority membership comprised of
Maple Ridge and Pitt Meadows residents.
Admission Fees: Average rates charges in similar facilities operated by public agencies.
Program Fees: Rates charged for registered programs set at a level sufficient to cover instructor
and supply costs.
Prime Time: Rental times where facilities tend to be over capacity (Monday -Friday 5:00 pm - 9:00
pm, Saturday/Sunday 8:00 am - 9:00 pm)
Non -Prime Time: Underutilizes times where facility fees are reduced.
Key Areas of Responsibility
Action to Take
1. Conduct annual market analysis
2. Set recommended updates to Fees & Charges
3. Prepare updated Fees & Charges bylaw
4. Approve Fees & Charges bylaw
Responsibility
PRC Business Operations
Staff
PRC Business Operations
Staff
PRC Manager of Business
Operations
Council
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