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Page 1 of 2 POLICY STATEMENT District of Maple Ridge Title: Proclamations Policy No : 3.02 Supersedes: AMENDED Authority: Council Approval: May 25, 2004 Effective Date: May 26, 2004
Policy Statement: The Municipal Clerk will send letters to the requesting individual or organization acknowledging the request for the Mayor to issue a Proclamation and advising that
notwithstanding that the request may be for a worthwhile benefit to the community as a whole, the District of Maple Ridge declines to issue Proclamations. Purpose: Issuance of Proclamations
by the Municipal Council and/or the Mayor provide limited community benefit, particularly considering the administrative cost to process them and the lack of specific authority in the
Local Government Act for their issuance. In addition, the general public are aware of these events because the sponsoring organizations promote the events through a number of means
thus eliminating the need for Municipal Council approval and publication. Definitions:
Page 2 of 2 PROCEDURE (OPERATING REGULATION) District of Maple Ridge Policy Title: Proclamations Policy Number: 3.02 Supersedes: AMENDED Authority: Council Approval: May 25, 2004 Effective
Date: May 26, 2004 1.0 POLICY STATEMENT (adopted): The Municipal Clerk will send letters to the requesting individual or organization acknowledging the request for the Mayor to issue
a Proclamation and advising that notwithstanding that the request may be for a worthwhile benefit to the community as a whole, the District of Maple Ridge declines to issue Proclamations.
2.0 KEY AREAS OF RESPONSIBILITY Action to Take 1. Correspondence requesting Proclamations will be received by the Clerk's department for review and response. 2. A response will be sent
advising that the District has a policy to decline the issuance of proclamations. 3. If there is a specific additional request, eg. a minute of silence in observance of the Annual Day
of Mourning, it will be forwarded to Council for consideration. Responsibility Information Clerk Information Clerk/Municipal Clerk Municipal Clerk/Confidential Secretary