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POLICY STATEMENT District of Maple Ridge Title: Retention of Legal Counsel Policy No: 5.53 Supersedes: NEW Authority: Council Approval: December 14, 2004 Effective Date: December 15,
2004 Policy Statement: Authorized staff may, from time to time, engage outside legal counsel to provide advice or act for the District of Maple Ridge with respect to any responsibilities
discharged in the name of the District. Purpose: To set out the authority and process for the retention of external legal counsel. Definitions:
PROCEDURE (OPERATING REGULATION) District of Maple Ridge Policy Title: Retention of Legal Counsel Policy Number: 5.53 Supersedes No. NEW Authority: Council Approval: December 14, 2004
Effective Date: December 15, 2004 1.0 POLICY STATEMENT (adopted): Authorized staff may, from time to time, engage outside legal counsel to provide advice or act for the District of
Maple Ridge with respect to any responsibilities discharged in the name of the District. 2.0 KEY AREAS OF RESPONSIBILITY Action to Take 2.1 The Clerk’s Department shall retain a list
of approved legal counsel. 2.2 Staff members may, with the approval of the Chief Administrative Officer, General Manager or Director of their Department, seek legal advice from outside
legal counsel according to the list approved by Council and retained in the Clerk’s Department. 2.3 Staff will provide the Clerk’s Department with a copy of all opinions received from
legal counsel whether provided in written or electronic format. 2.4 If a verbal opinion is given, legal counsel will provide written confirmation of the opinion. 2.5 The Clerk’s Department
will review the opinion and forward a copy to Council if the opinion is required for Council deliberations. Responsibility Clerk’s Department Chief Administrative Officer, General Manager,
Director Staff Legal Counsel Clerk’s Department 3.0 Detailed Actions 3.1 A list of law firms will be approved by Council 3.2 When legal advice is required, staff will, with the approval
of the Chief Administrative Officer, General Manager or Director of the Department, contact the appropriate law firm from the approved list. 3.3 Staff will ensure that a copy of the
legal opinion is provided to the Clerk’s Department. 3.4 All invoices for legal services shall be submitted directly to the Clerk’s Department. The Clerk’s Department will be responsible
for verifying and processing invoices for payment. Responsibility Council Chief Administrative Officer, General Manager, Director Staff Clerk’s Department