HomeMy WebLinkAbout2008-03-17 Committee of the Whole Minutes.pdf
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
March 17, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor G. Robson F. Quinn, Acting Chief Administrative Officer
Councillor E. Daykin S. Wheeler, Acting General Manager of Community,
Councillor J. Dueck Development, Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King J. Pickering, Director of Planning
Councillor C. Speirs C. Marlo, Manager of Legislative Services
Councillor K. Stewart A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
K. Baird, Events/Volunteer Coordinator
D. Boag, Director of Parks and Facilities
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
1.1 Volunteer Appreciation Presentation Volunteer Appreciation Presentation Volunteer Appreciation Presentation Volunteer Appreciation Presentation –––– K. Baird, Events/Volunteer CoordinatorK. Baird, Events/Volunteer CoordinatorK. Baird, Events/Volunteer CoordinatorK. Baird, Events/Volunteer Coordinator
Staff report dated March 11, 2008 titled “2008 Volunteer Appreciation
Program” attached for information.
The Events/Volunteer Coordinator gave a PowerPoint presentation which
highlighted the proposed Parks and Leisure Services Department 2008
Volunteer Appreciation Program.
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
Committee of the Whole Minutes
March 17, 2008
Page 2 of 5
1101 RZ/109/07, 22965 and 22953 Dewdney Trunk RoadRZ/109/07, 22965 and 22953 Dewdney Trunk RoadRZ/109/07, 22965 and 22953 Dewdney Trunk RoadRZ/109/07, 22965 and 22953 Dewdney Trunk Road, RS, RS, RS, RS----1 to C1 to C1 to C1 to C----2222
Staff report dated March 5, 2008 recommending that Maple Ridge Zone
Amending Bylaw No. 6542-2008 to permit the construction of a two-storey
commercial building be given first reading and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Site Characteristics
• OCP Context
• Site Plan
The Manager of Development and Environmental Services advised that the
developer had met zoning requirements. He also provided an explanation of
the cross access agreement involving Lordco and Tim Hortons.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwThat the staff report be forwThat the staff report be forwThat the staff report be forwarded to the Council Meeting of arded to the Council Meeting of arded to the Council Meeting of arded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
Staff is to meet with Lordco representatives and discuss the possibility of Staff is to meet with Lordco representatives and discuss the possibility of Staff is to meet with Lordco representatives and discuss the possibility of Staff is to meet with Lordco representatives and discuss the possibility of
incorporating an easement at the back of the Lordco property.incorporating an easement at the back of the Lordco property.incorporating an easement at the back of the Lordco property.incorporating an easement at the back of the Lordco property.
Staff is to provide information pertainStaff is to provide information pertainStaff is to provide information pertainStaff is to provide information pertaining to ing to ing to ing to regulations regarding the future regulations regarding the future regulations regarding the future regulations regarding the future
possibility of building possibility of building possibility of building possibility of building drive thrudrive thrudrive thrudrive thru facilities on the property.facilities on the property.facilities on the property.facilities on the property.
1102 DVP/119/06, 13080 240 StreetDVP/119/06, 13080 240 StreetDVP/119/06, 13080 240 StreetDVP/119/06, 13080 240 Street
Staff report dated March 5, 2008 recommending that the Corporate Officer be
authorized to sign and seal DVP/119/06 to vary road standards for the
subdivision.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
Committee of the Whole Minutes
March 17, 2008
Page 3 of 5
1103 Animal ShelterAnimal ShelterAnimal ShelterAnimal Shelter
Staff report dated March 12, 2008 recommending that staff be directed to
issue a Request for Proposal for a consultant to design the new animal
shelter.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
1104 2007 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program2007 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program2007 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program2007 TransLink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program
Staff report dated March 12, 2008 recommending that the Mayor and the
Corporate Office be authorized to sign and execute the 2007 TransLink
Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Block Allocation)
Agreement.1101
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the Month Ended February 29, 2008Disbursements for the Month Ended February 29, 2008Disbursements for the Month Ended February 29, 2008Disbursements for the Month Ended February 29, 2008
Staff report dated March 11, 2008 recommending that the disbursements for
February 2008 be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
1132 2009 2009 2009 2009 –––– 2013 Business Planning Guidelines2013 Business Planning Guidelines2013 Business Planning Guidelines2013 Business Planning Guidelines
Staff report dated March 10, 2008 recommending that the Business Planning
Guidelines for 2009 – 2013 be approved.
Committee of the Whole Minutes
March 17, 2008
Page 4 of 5
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
That staff provide information That staff provide information That staff provide information That staff provide information regarding the business plregarding the business plregarding the business plregarding the business planning anning anning anning schedule toschedule toschedule toschedule to
candidates in the 2008 Local Government Election.candidates in the 2008 Local Government Election.candidates in the 2008 Local Government Election.candidates in the 2008 Local Government Election.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 2008 Cemetery Master Plan Final2008 Cemetery Master Plan Final2008 Cemetery Master Plan Final2008 Cemetery Master Plan Final
Staff report dated March 11, 2008 recommending the endorsement of the
final 2008 Maple Ridge Cemetery Master Plan and that staff be directed to
move forward with the recommendation.
The Director of Parks and Facilities advised that the addenda to be included in
the Cemetery Master Plan provides criteria to consider when looking for a new
cemetery site. He also advised that providing connectivity with the Lougheed
Highway will continue to be given consideration.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of March 25, 2008.March 25, 2008.March 25, 2008.March 25, 2008.
CARRIED
Mayor Robson - OPPOSED
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE
1171
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES
1181
Committee of the Whole Minutes
March 17, 2008
Page 5 of 5
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:38 P.M.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
Graham MoGraham MoGraham MoGraham Mowattwattwattwatt
Mr. Mowatt requested that consideration be given to increasing the size of
council to 1 mayor and 8 councillors as provided for under Section 118 of the
Community Charter. He explained his reasoning for making the suggestion
and provided a copy of his comments.
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
Staff is to provide Staff is to provide Staff is to provide Staff is to provide Council with Council with Council with Council with further information on Section 118 of the further information on Section 118 of the further information on Section 118 of the further information on Section 118 of the
Community CharterCommunity CharterCommunity CharterCommunity Charter....
___________________________________
E. Daykin, Acting Mayor
Presiding Member of the Committee