HomeMy WebLinkAbout2008-03-31 Committee of the Whole Minutes.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
March 31, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor G. Robson J. Rule, Chief Administrative Officer
Councillor E. Daykin M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
Councillor K. Stewart J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
P. Grootendorst, Fire Chief/Director of Operations
D. Spence, Fire Chief/Director of Safety
C. Goddard, Manager of Development and Environmental
Services
Note: Mayor Robson was not present at the start of the meeting.
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
1.1 Fire Department UpdateFire Department UpdateFire Department UpdateFire Department Update
The Fire Chief/Director of Operations and the Fire Chief/Director of Safety
gave a PowerPoint presentation which provided an update on fire department
activities since the implementation of the Fire Department Master Plan.
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
That the Fire Department Update be presented aThat the Fire Department Update be presented aThat the Fire Department Update be presented aThat the Fire Department Update be presented at a future Council meeting.t a future Council meeting.t a future Council meeting.t a future Council meeting.
Committee of the Whole Minutes
March 31, 2008
Page 2 of 5
Note: Mayor Robson joined the meeting at 1:08 p.m.
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/004/06, 1214RZ/004/06, 1214RZ/004/06, 1214RZ/004/06, 12142222, 12170, 12140 203 Stre, 12170, 12140 203 Stre, 12170, 12140 203 Stre, 12170, 12140 203 Street, 20468 122 Avenue, RSet, 20468 122 Avenue, RSet, 20468 122 Avenue, RSet, 20468 122 Avenue, RS----1 1 1 1
and Pand Pand Pand P----2 to R2 to R2 to R2 to R----1 and P1 and P1 and P1 and P----2222
Staff report dated March 26, 2008 recommending that Maple Ridge Zone
Official Community Plan Amending Bylaw No. 6553-2008 and Maple Ridge
Zone Amending Bylaw No. 6554-2008 to permit a 21 lot subdivision be given
first reading and be forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
The Manager of Development and Environmental Services advised that
concerns brought forward by residents related to this development are
primarily traffic related. He also advised that a copy of the concerns will be
given to the applicant and that the applicant will be asked to attend the public
hearing to address these concerns.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting of April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
1102 RZ/073/04, 12161 237 Street, ARZ/073/04, 12161 237 Street, ARZ/073/04, 12161 237 Street, ARZ/073/04, 12161 237 Street, A----1 to RM1 to RM1 to RM1 to RM----1, 1, 1, 1, Request for Request for Request for Request for Third ExThird ExThird ExThird Extensiontensiontensiontension
Item 1102 was withdrawn at the request of the applicant.
Committee of the Whole Minutes
March 31, 2008
Page 3 of 5
1103 DP/113/07, 10316 and 10346 240 StreetDP/113/07, 10316 and 10346 240 StreetDP/113/07, 10316 and 10346 240 StreetDP/113/07, 10316 and 10346 240 Street
Staff report dated March 19, 2008 recommending that the Corporate Officer
be authorized to sign and seal DP/113/07 to provide greater emphasis on
aesthetics and quality of the building environment while protecting the natural
environment.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting of April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
1104 Race the Ridge 200Race the Ridge 200Race the Ridge 200Race the Ridge 2008888 Bike RaceBike RaceBike RaceBike Race
Staff report dated March 25, 2007 recommending that the use of municipal
streets be authorized for the Race the Ridge 2008 Bike Race on Saturday,
April 26, 2008 and Sunday, April 27, 2008.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting of AprilAprilAprilApril 8, 2008.8, 2008.8, 2008.8, 2008.
CARRIED
1105 2002002002008888 Heart and Stroke Big Bike RideHeart and Stroke Big Bike RideHeart and Stroke Big Bike RideHeart and Stroke Big Bike Ride
Staff report dated March 26, 2007 recommending that the use of municipal
streets be authorized for the 2008 Heart and Stroke Big Bike Ride on Friday,
April 25, 2008.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That theThat theThat theThat the staff report be forwarded to the Council Meeting ofstaff report be forwarded to the Council Meeting ofstaff report be forwarded to the Council Meeting ofstaff report be forwarded to the Council Meeting of April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
Committee of the Whole Minutes
March 31, 2008
Page 4 of 5
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Loan Authorization BylawsLoan Authorization BylawsLoan Authorization BylawsLoan Authorization Bylaws
Staff report dated March 26, 2008 recommending first, second and third
readings of loan authorization bylaws to allow for funding for construction of a
new fire hall, expansion of the existing municipal cemetery, construction of a
new animal shelter, drainage improvements on River Road and acquisition of
land for future school and park sites and that approval of the electors be
sought through the alternative approval process.
The Manager of Legislative Services provided an overview of the report.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting ofThat the staff report be forwarded to the Council Meeting of ApApApApril 8, 2008.ril 8, 2008.ril 8, 2008.ril 8, 2008.
CARRIED
1132 2008 Community Grants2008 Community Grants2008 Community Grants2008 Community Grants
Staff report dated March 27, 2008 recommending that the proposed
distribution of grants as shown on the attached Schedule “A” be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the CouThat the staff report be forwarded to the CouThat the staff report be forwarded to the CouThat the staff report be forwarded to the Council Meeting ofncil Meeting ofncil Meeting ofncil Meeting of April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Community Development, Parks and Recreation Master Plan UpdateCommunity Development, Parks and Recreation Master Plan UpdateCommunity Development, Parks and Recreation Master Plan UpdateCommunity Development, Parks and Recreation Master Plan Update
Staff report dated March 17, 2008 recommending that the terms of reference
for the Community Development, Parks and Recreation Master Plan be
endorsed.
The General Manager of Community Development, Parks and Recreation
Services provided a background to the report.
Committee of the Whole Minutes
March 31, 2008
Page 5 of 5
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting offff April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
Staff is to Staff is to Staff is to Staff is to amend amend amend amend the the the the Community Development, Parks and Recreation Master Community Development, Parks and Recreation Master Community Development, Parks and Recreation Master Community Development, Parks and Recreation Master
Plan DPlan DPlan DPlan Draft Terms of Reference under Methodology raft Terms of Reference under Methodology raft Terms of Reference under Methodology raft Terms of Reference under Methodology –––– Phase 2 to include Phase 2 to include Phase 2 to include Phase 2 to include
Council members and School Board Council members and School Board Council members and School Board Council members and School Board members who are not part of the Mapmembers who are not part of the Mapmembers who are not part of the Mapmembers who are not part of the Maple le le le
Ridge/Pitt Meadows Parks and Leisure Services Commission in addition to Ridge/Pitt Meadows Parks and Leisure Services Commission in addition to Ridge/Pitt Meadows Parks and Leisure Services Commission in addition to Ridge/Pitt Meadows Parks and Leisure Services Commission in addition to
the Commission membersthe Commission membersthe Commission membersthe Commission members as participants in a workshop to review materials as participants in a workshop to review materials as participants in a workshop to review materials as participants in a workshop to review materials
provided and provided and provided and provided and to to to to finalize a vision statement and goals.finalize a vision statement and goals.finalize a vision statement and goals.finalize a vision statement and goals.
1152 Maple Ridge Historical Society and the Pitt MeMaple Ridge Historical Society and the Pitt MeMaple Ridge Historical Society and the Pitt MeMaple Ridge Historical Society and the Pitt Meadows Heritage and Museum adows Heritage and Museum adows Heritage and Museum adows Heritage and Museum
Society Fee for Service AgreementsSociety Fee for Service AgreementsSociety Fee for Service AgreementsSociety Fee for Service Agreements
Staff report dated March 17, 2008 recommending an increase in the 2008
budget for the Historical Society agreements.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting offff April 8, 2008.April 8, 2008.April 8, 2008.April 8, 2008.
CARRIED
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:58 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
___________________________________
E. Daykin, Acting Mayor
Presiding Member of the Committee