HomeMy WebLinkAbout2008-05-26 Committee of the Whole Minutes.pdf
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
May 26, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor G. Robson P. Gill, Acting Chief Administrative Officer
Councillor E. Daykin M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King F. Quinn, General Manager Public Works and Development
Councillor C. Speirs Services
Councillor K. Stewart J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
B. McDonald, Director of Licences, Permits and Bylaws
T. Fryer, Manager of Corporate and Development
Engineering
Note: Mayor Robson and Councillor Dueck were not present at the beginning of the
meeting
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
2. PPPPUBLIC WORKS AND DEVELOPMENT SERVICESUBLIC WORKS AND DEVELOPMENT SERVICESUBLIC WORKS AND DEVELOPMENT SERVICESUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RRRRZ/098/07, 22810 113 Avenue, RSZ/098/07, 22810 113 Avenue, RSZ/098/07, 22810 113 Avenue, RSZ/098/07, 22810 113 Avenue, RS----3 to RM3 to RM3 to RM3 to RM----2222
Staff report dated May 14, 2008 recommending that Maple Ridge Zone
Amending Bylaw No. 6543-2008 to permit the construction of a four-storey
residential apartment building and 4 residential townhouse units be given first
reading and be forwarded to Public Hearing.
Committee of the Whole Minutes
May 26, 2008
Page 2 of 7
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Plan
Note: Mayor Robson joined the meeting at 1:07 p.m.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 200May 27, 200May 27, 200May 27, 2008.8.8.8.
CARRIED
1102 RZ/118/07, 22703 Dewdney Trunk Road, RSRZ/118/07, 22703 Dewdney Trunk Road, RSRZ/118/07, 22703 Dewdney Trunk Road, RSRZ/118/07, 22703 Dewdney Trunk Road, RS----1 to P1 to P1 to P1 to P----6666
Staff report dated May 14, 2008 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6572-2008 and Maple Ridge Zone
Amending Bylaw No. 6573-2008 to permit the expansion of Maple Ridge Fire
Hall No. 1 be given first reading and be forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
Staff is to provide Staff is to provide Staff is to provide Staff is to provide information information information information oooonnnn the LEEDS Standards with the inclusion of the LEEDS Standards with the inclusion of the LEEDS Standards with the inclusion of the LEEDS Standards with the inclusion of
examples examples examples examples at the at the at the at the CoCoCoCouncil meeting.uncil meeting.uncil meeting.uncil meeting.
Committee of the Whole Minutes
May 26, 2008
Page 3 of 7
1103 RZ/006/08, 21102 Wicklund Avenue, RSRZ/006/08, 21102 Wicklund Avenue, RSRZ/006/08, 21102 Wicklund Avenue, RSRZ/006/08, 21102 Wicklund Avenue, RS----1 to RS1 to RS1 to RS1 to RS----1b1b1b1b
Staff report dated May 13, 2008 recommending that Maple Ridge Zone
Amending Bylaw No. 6575-2008 to permit subdivision into 2 lots be given first
reading and be forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwardedThat the staff report be forwardedThat the staff report be forwardedThat the staff report be forwarded to the Council Meeting of to the Council Meeting of to the Council Meeting of to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
1104 Conservation and Feasibility Planning for Haney House and St. Andrews Conservation and Feasibility Planning for Haney House and St. Andrews Conservation and Feasibility Planning for Haney House and St. Andrews Conservation and Feasibility Planning for Haney House and St. Andrews
Presbyterian Church, 11612 Presbyterian Church, 11612 Presbyterian Church, 11612 Presbyterian Church, 11612 –––– 224 Street and 22279 116 Street224 Street and 22279 116 Street224 Street and 22279 116 Street224 Street and 22279 116 Street
Staff report dated May 15, 2008 recommending that funding be pursued with
the BC Heritage Branch for conservation and feasibility planning for Haney
House and St. Andrews Presbyterian Church and other municipally designated
sites.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 20May 27, 20May 27, 20May 27, 2008.08.08.08.
CARRIED
1105 Award ofAward ofAward ofAward of ContractContractContractContract –––– PPPPipeline Inspection ipeline Inspection ipeline Inspection ipeline Inspection –––– Storm & Sanitary SewersStorm & Sanitary SewersStorm & Sanitary SewersStorm & Sanitary Sewers
Staff report dated May 21, 2008 recommending that Contract RFT-OP08-062
for Pipeline Inspection – Storm and Sanitary Sewers be awarded to A&A
Testing and that the Mayor and the Corporate Officer be authorized to execute
the contract.
Committee of the Whole Minutes
May 26, 2008
Page 4 of 7
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
1106 UUUUnsightly and Untidy Premises Bylawnsightly and Untidy Premises Bylawnsightly and Untidy Premises Bylawnsightly and Untidy Premises Bylaw
Staff report dated May 8, 2008 recommending that Maple Ridge Unsightly
and Untidy Bylaw No. 6533-2007 be given first, second and third readings.
The Director of Licences, Permits and Bylaws reviewed the report and
provided an explanation of the amendments to the bylaw.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That tThat tThat tThat the staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
1107 Maple Ridge Ticket Information System Utilization BylawMaple Ridge Ticket Information System Utilization BylawMaple Ridge Ticket Information System Utilization BylawMaple Ridge Ticket Information System Utilization Bylaw
Staff report dated May 16, 2008 recommending that Maple Ridge Ticket
Information System Utilization Amending Bylaw No. 6551-2008 be given first,
second and third readings.
The Director of Licences, Permits and Bylaws provided information on the time
period involved in issuing a ticket.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
Committee of the Whole Minutes
May 26, 2008
Page 5 of 7
1108 3333rdrdrdrd Annual Iron Mountain TriathalonAnnual Iron Mountain TriathalonAnnual Iron Mountain TriathalonAnnual Iron Mountain Triathalon
Staff report dated April 29, 2008 recommending the use of municipal streets
for the 3rd Annual Iron Mountain Triathalon on Sunday, June 29, 2008.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report That the staff report That the staff report That the staff report be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
1109 Caribbean Street FestivalCaribbean Street FestivalCaribbean Street FestivalCaribbean Street Festival
Staff report dated May 15, 2008 recommending the use of municipal streets
for the Caribbean Street Festival on Saturday July 12 and Sunday July 13,
2008.
RECORECORECORECOMMENDATIONMMENDATIONMMENDATIONMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended April 30, 2008Disbursements for the month ended April 30, 2008Disbursements for the month ended April 30, 2008Disbursements for the month ended April 30, 2008
Staff report dated May 9, 2008 recommending that disbursements for April
2008 be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
Note: Councillor Dueck joined the meeting at 1:23 p.m.
Committee of the Whole Minutes
May 26, 2008
Page 6 of 7
1132 Albion and Maple Ridge Road 13Albion and Maple Ridge Road 13Albion and Maple Ridge Road 13Albion and Maple Ridge Road 13 Dyking Districts Tax Rates BylawsDyking Districts Tax Rates BylawsDyking Districts Tax Rates BylawsDyking Districts Tax Rates Bylaws
Staff report dated May 22, 2008 recommending that Albion Dyking District
Tax Rates Bylaw No. 6576-2008 and Maple Ridge Road 13 Dyking District Tax
Rates Bylaw No. 6578-2008 be given first, second and third readings.
The Manager of Corporate and Development Engineering reviewed the report.
He provided background on both dyking districts and information on the
capital improvements required to bring the dykes up to the Fraser Basin
Council standard.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That That That That the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
Staff is to Staff is to Staff is to Staff is to include in include in include in include in a report a report a report a report being prepared for being prepared for being prepared for being prepared for Council Council Council Council information on landinformation on landinformation on landinformation on land
acquisitionacquisitionacquisitionacquisitionssss required for required for required for required for dyke access.dyke access.dyke access.dyke access.
4. COMMUNITY DEVELOPMENT AND RECREATCOMMUNITY DEVELOPMENT AND RECREATCOMMUNITY DEVELOPMENT AND RECREATCOMMUNITY DEVELOPMENT AND RECREATION SERVICESION SERVICESION SERVICESION SERVICES
1151 Parks and Leisure Services Fees and ChargesParks and Leisure Services Fees and ChargesParks and Leisure Services Fees and ChargesParks and Leisure Services Fees and Charges
Staff report dated May 16, 2008 recommending that Maple Ridge Recreation
Facility Fees Amending Bylaw No. 6571-2008 be read a first, second and third
time.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff rThat the staff rThat the staff rThat the staff report be forwarded to the Council Meeting of eport be forwarded to the Council Meeting of eport be forwarded to the Council Meeting of eport be forwarded to the Council Meeting of May 27, 2008.May 27, 2008.May 27, 2008.May 27, 2008.
CARRIED
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES –––– Nil
Committee of the Whole Minutes
May 26, 2008
Page 7 of 7
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:38 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM – Nil
___________________________________
L. King, Acting Mayor
Presiding Member of the Committee