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Home My WebLink About2008-07-14 Committee of the Whole Minutes.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING MINUTESMINUTESMINUTESMINUTES July 14, 2008 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor G. Robson P. Gill, Acting Chief Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor L. King Services Councillor C. Speirs J. Pickering, Director of Planning Councillor K. Stewart C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: Councillor Speirs was absent at the start of the meeting. Note: The agenda was amended to include the following item: 1104 DDDDVP/074/06 and DP/007/05VP/074/06 and DP/007/05VP/074/06 and DP/007/05VP/074/06 and DP/007/05, , , , 24100 block 104 Avenue24100 block 104 Avenue24100 block 104 Avenue24100 block 104 Avenue, , , , Lots 1Lots 1Lots 1Lots 1----34343434 1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS 1.1 Mr. Rudolf MazanecMr. Rudolf MazanecMr. Rudolf MazanecMr. Rudolf Mazanec –––– Outcome of Flooding Damage ClaimOutcome of Flooding Damage ClaimOutcome of Flooding Damage ClaimOutcome of Flooding Damage Claim Mr. Mazanec spoke to flooding of his residence and property during the rainstorm event of March 2007. He asked that the District reconsider its decision to deny his claim. Committee of the Whole Minutes July 14, 2008 Page 2 of 6 2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/093/06, 23024, 23000 and 23050 136 Avenue, RSRZ/093/06, 23024, 23000 and 23050 136 Avenue, RSRZ/093/06, 23024, 23000 and 23050 136 Avenue, RSRZ/093/06, 23024, 23000 and 23050 136 Avenue, RS----3 to R3 to R3 to R3 to R----1, R1, R1, R1, R----3, RS3, RS3, RS3, RS----1b 1b 1b 1b and RSTand RSTand RSTand RST Staff report dated July 9, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6580-2008 and Maple Ridge Zone Amending Bylaw No. 6581-2008 to permit the development of 84 single family lots and 6 street townhouse units be given first reading and forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics The Manager of Development and Environmental Services advised that the townhouses in the development will be freehold, attached townhouses. The Director of Planning outlined the responsibilities of the developer should adjacent agricultural land be farmed in the future. Note: Councillor Speirs arrived at 1:25 p.m. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22July 22July 22July 22, 2008., 2008., 2008., 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 3 of 6 1102 DDDDVP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, VP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, VP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, VP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman Drive; and 22925 to 23185 Gilbert DriveDrive; and 22925 to 23185 Gilbert DriveDrive; and 22925 to 23185 Gilbert DriveDrive; and 22925 to 23185 Gilbert Drive Staff report dated July 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/063/06 to permit an increase in the maximum height for buildings in Phases 5 and 5A of the development site. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics The Manager of Development and Environmental Services advised on the street tree landscaping in this development. David LairdDavid LairdDavid LairdDavid Laird, Applicant Representative, Applicant Representative, Applicant Representative, Applicant Representative Mr. Laird provided further details of the landscaping. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 1103 Award of Contract Award of Contract Award of Contract Award of Contract –––– Extension of WatermainExtension of WatermainExtension of WatermainExtension of Watermain Staff report dated July 8, 2008 recommending that Contract E03-010-068 for a 267 Street Watermain south of Dewdney Trunk Road to 118 Avenue be awarded to Lups Contractors Ltd. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 4 of 6 1104 DDDDVP/074/06VP/074/06VP/074/06VP/074/06 and DP/007/05and DP/007/05and DP/007/05and DP/007/05, , , , 24100 block 104 Avenue24100 block 104 Avenue24100 block 104 Avenue24100 block 104 Avenue, , , , Lots 1Lots 1Lots 1Lots 1----34343434 Staff report dated July 14, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/074/06 to vary the maximum building height in the R-3 (Special Amenity Residential District) and further that the Corporate Officer be authorized to sign and seal DP/007/05 for a 34 lot subdivision. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including FINANCIAL AND CORPORATE SERVICES (including FINANCIAL AND CORPORATE SERVICES (including FINANCIAL AND CORPORATE SERVICES (including Fire and Police)Fire and Police)Fire and Police)Fire and Police) 1131 UBCM Emergency Planning Grant Application 2008UBCM Emergency Planning Grant Application 2008UBCM Emergency Planning Grant Application 2008UBCM Emergency Planning Grant Application 2008 Staff report dated July 3, 2008 recommending that the attached 2008 Emergency Planning Grant application for submission to the Union of British Columbia Municipalities be approved. RECRECRECRECOMMENDATIONOMMENDATIONOMMENDATIONOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 1132 2009200920092009----2011 Council Indemnity2011 Council Indemnity2011 Council Indemnity2011 Council Indemnity Staff report dated July 9, 2008 recommending that an increase in indemnities to Mayor and Councillors, the simplification of the mileage reimbursement structure and the option of transferring any unused training fund to an RRSP be approved. The Executive Director provided clarification of the transfer of unused training funds to an RRSP. He outlined the methodology used to set compensation for incoming Council. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED Committee of the Whole Minutes July 14, 2008 Page 5 of 6 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Proposal from ERA Ecosystem Restoration AssociatiProposal from ERA Ecosystem Restoration AssociatiProposal from ERA Ecosystem Restoration AssociatiProposal from ERA Ecosystem Restoration Associationononon Staff report dated July 4, 2008 recommending that the Corporate Officer be authorized to execute the attached amendment agreement with ERA Ecosystem Restoration Associates Inc. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council MeetingThat the staff report be forwarded to the Council MeetingThat the staff report be forwarded to the Council MeetingThat the staff report be forwarded to the Council Meeting of of of of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 1152 Arts Centre Arts Centre Arts Centre Arts Centre and Cultural Services Operating Agreement and Leaseand Cultural Services Operating Agreement and Leaseand Cultural Services Operating Agreement and Leaseand Cultural Services Operating Agreement and Lease Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the Maple Ridge Arts Centre and Cultural Services Operating Agreement as attached. Note: Mayor Robson left the meeting at 2:06 p.m. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 1153 Lapidary Club Lease RenewalLapidary Club Lease RenewalLapidary Club Lease RenewalLapidary Club Lease Renewal Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the attached lease agreement with the Lapidary Club. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 22, 2008.July 22, 2008.July 22, 2008.July 22, 2008. CARRIED 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE - Nil 6. OTHER ISSUOTHER ISSUOTHER ISSUOTHER ISSUESESESES - Nil Committee of the Whole Minutes July 14, 2008 Page 6 of 6 7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 2:06 p.m. Note: Mayor Robson returned to the meeting at 2:08 p.m. 8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM Norm HepNorm HepNorm HepNorm Heppnerpnerpnerpner ---- 2222ndndndnd Vice President, Municipal Pension Retirees’ AssociationVice President, Municipal Pension Retirees’ AssociationVice President, Municipal Pension Retirees’ AssociationVice President, Municipal Pension Retirees’ Association Mr. Heppner provided background information on the Municipal Pension Retirees’ Association and requested that Council support a resolution going forward at the Union of British Columbia Municipalities Conference in September 2008 which requests an increase in funding for Group Health Benefits for Municipal Pension retirees. ___________________________________ A. Hogarth, Acting Mayor Presiding Member of the Committee