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HomeMy WebLinkAbout2008-08-18 Committee of the Whole Minutes.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING MINUTESMINUTESMINUTESMINUTES August 18, 2008 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief Administrative Officer Councillor E. Daykin P. Gill, General Manager Corporate and Financial Services Councillor J. Dueck B. McDonald, Acting General Manager Public Works and Councillor A. Hogarth Development Services Councillor L. King C. Marlo, Manager of Legislative Services Councillor K. Stewart A. Gaunt, Confidential Secretary Other Staff as Required ABSENT C. Goddard, Manager of Development and Environmental Councillor C. Speirs Services Note: Councillor Stewart served as Acting Mayor in place of Councillor Speirs 1. DELEGATIONS/STAFF PRESDELEGATIONS/STAFF PRESDELEGATIONS/STAFF PRESDELEGATIONS/STAFF PRESENTATIONSENTATIONSENTATIONSENTATIONS 2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101110111011101 RZ/096/06, 11774 and 11756 236 Street, RSRZ/096/06, 11774 and 11756 236 Street, RSRZ/096/06, 11774 and 11756 236 Street, RSRZ/096/06, 11774 and 11756 236 Street, RS----3 to R3 to R3 to R3 to R----3, R3, R3, R3, R----1 and RT1 and RT1 and RT1 and RT----1111 Staff report dated August 5, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6600-2008 and Maple Ridge Zone Amending Bylaw No. 6601-2008 to permit a 12 lot subdivision be given first reading and forwarded to Public Hearing. Committee of the Whole Minutes August 18, 2008 Page 2 of 7 The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan He advised that a geotechnical report has been provided which gives assurance that the subdivision design is appropriate for the site. He also advised that a more detailed geotechnical evaluation is done at the subdivision approval stage. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, August 26, August 26, August 26, 2008.2008.2008.2008. CARRIED 1102110211021102 RZ/087/07, 23940 118 Avenue, RSRZ/087/07, 23940 118 Avenue, RSRZ/087/07, 23940 118 Avenue, RSRZ/087/07, 23940 118 Avenue, RS----3 to R3 to R3 to R3 to R----1111 Staff report dated August 6, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6602-2008 to permit a 5 lot subdivision be given first reading and forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan He advised that due to the R-1 zoning, secondary suites were not permitted as part of this application. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED Committee of the Whole Minutes August 18, 2008 Page 3 of 7 1103110311031103 RZ/104/07, 11224 236 Street, RSRZ/104/07, 11224 236 Street, RSRZ/104/07, 11224 236 Street, RSRZ/104/07, 11224 236 Street, RS----3 to R3 to R3 to R3 to R----3333 Staff report dated August 7, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6599-2008 to permit a 29 lot subdivision be given first reading and forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan He advised that Creekside Street will be the dominant road into the area. David LairdDavid LairdDavid LairdDavid Laird – Application ConsultantApplication ConsultantApplication ConsultantApplication Consultant Mr. Laird provided an explanation for the variances in width of Creekside Street. He also advised that geotechnical approval has been received for the proposed site. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1104110411041104 RZ/037/07, 12110 206 Street, RSRZ/037/07, 12110 206 Street, RSRZ/037/07, 12110 206 Street, RSRZ/037/07, 12110 206 Street, RS----1 to RM1 to RM1 to RM1 to RM----1111 Staff report dated August 8, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6507-2008 to permit the development of a 13 unit townhouse complex be given first reading and forwarded to Public Hearing. The Manager Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics He advised on the height differential between the proposed townhouse development and neighbouring single family homes. Committee of the Whole Minutes August 18, 2008 Page 4 of 7 RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1105110511051105 DP/070/08, 22229 Brown AvenueDP/070/08, 22229 Brown AvenueDP/070/08, 22229 Brown AvenueDP/070/08, 22229 Brown Avenue Staff report dated August 1, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/070/08 to permit construction of a three- phased seniors’ apartment development consisting of three, 4-storey apartment buildings. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to That the staff report be forwarded to That the staff report be forwarded to That the staff report be forwarded to the Council Meeting of the Council Meeting of the Council Meeting of the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED Staff is to provide information on the garden areas available in the proposed Staff is to provide information on the garden areas available in the proposed Staff is to provide information on the garden areas available in the proposed Staff is to provide information on the garden areas available in the proposed complex.complex.complex.complex. 1106110611061106 DP/055/07, 11919 Maple Meadows WayDP/055/07, 11919 Maple Meadows WayDP/055/07, 11919 Maple Meadows WayDP/055/07, 11919 Maple Meadows Way Staff report dated August 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/055/07 to permit a car dealership. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1107110711071107 DP/075/08, 21755 Lougheed HighwayDP/075/08, 21755 Lougheed HighwayDP/075/08, 21755 Lougheed HighwayDP/075/08, 21755 Lougheed Highway Staff report dated August 8, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/075/08 to regulate the form and character of a proposed service commercial development. Committee of the Whole Minutes August 18, 2008 Page 5 of 7 RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of AAAAugust 26, 2008.ugust 26, 2008.ugust 26, 2008.ugust 26, 2008. CARRIED ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED Staff is to provide information on the application in context of the Golder Staff is to provide information on the application in context of the Golder Staff is to provide information on the application in context of the Golder Staff is to provide information on the application in context of the Golder Report on groundwater in the area and on the status of the parcel of land Report on groundwater in the area and on the status of the parcel of land Report on groundwater in the area and on the status of the parcel of land Report on groundwater in the area and on the status of the parcel of land running along the length of the back of the property.running along the length of the back of the property.running along the length of the back of the property.running along the length of the back of the property. 1108110811081108 DVP/003/08, 11580 Fir StreetDVP/003/08, 11580 Fir StreetDVP/003/08, 11580 Fir StreetDVP/003/08, 11580 Fir Street Staff report dated August 6, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/003/08 to reduce required carriageway widths and to not require concrete curb and sidewalk. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That tThat tThat tThat the staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of he staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1109110911091109 DVP/118/07, 22703 Dewdney Trunk RoadDVP/118/07, 22703 Dewdney Trunk RoadDVP/118/07, 22703 Dewdney Trunk RoadDVP/118/07, 22703 Dewdney Trunk Road Staff report dated August 6, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/118/07 to vary the P-6 zone setback requirement for the addition to Fire Hall No. 1. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1110111011101110 Excess Capacity/Extended Services Agreement LC 127/08, 245B Street and Excess Capacity/Extended Services Agreement LC 127/08, 245B Street and Excess Capacity/Extended Services Agreement LC 127/08, 245B Street and Excess Capacity/Extended Services Agreement LC 127/08, 245B Street and 104 A104 A104 A104 Avenuevenuevenuevenue Staff report dated July 15, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 127/08. Committee of the Whole Minutes August 18, 2008 Page 6 of 7 RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting That the staff report be forwarded to the Council Meeting That the staff report be forwarded to the Council Meeting That the staff report be forwarded to the Council Meeting of of of of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1111111111111111 Excess Capacity/Extended Services Agreement LC 128/08, 240 Street and Excess Capacity/Extended Services Agreement LC 128/08, 240 Street and Excess Capacity/Extended Services Agreement LC 128/08, 240 Street and Excess Capacity/Extended Services Agreement LC 128/08, 240 Street and Hawkins AvenueHawkins AvenueHawkins AvenueHawkins Avenue Staff report dated July 15, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 128/08. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 1111111111112222 Terry Fox Run, Use of StreetsTerry Fox Run, Use of StreetsTerry Fox Run, Use of StreetsTerry Fox Run, Use of Streets Staff report dated August 7, 2008 recommending that the use of municipal streets be authorized for the Terry Fox Run on Sunday, September 14, 2008. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2008Disbursements for the month ended July 31, 2008Disbursements for the month ended July 31, 2008Disbursements for the month ended July 31, 2008 Staff report dated August 11, 2008 recommending that disbursements for July 2008 be approved. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of August 26, 2008.August 26, 2008.August 26, 2008.August 26, 2008. CARRIED Committee of the Whole Minutes August 18, 2008 Page 7 of 7 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil 6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil 7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT –––– 2:00 p.m. 8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM – Nil __________________________________ K. Stewart, Acting Mayor Presiding Member of the Committee