HomeMy WebLinkAbout2008-09-29 Committee of the Whole Minutes.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
September 29, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor G. Robson J. Rule, Chief Administrative Officer
Councillor E. Daykin M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor L. King P. Gill, General Manager Corporate and Financial Services
Councillor C. Speirs F. Quinn, General Manager Public Works and Development
Councillor K. Stewart Services
J. Pickering, Director of Planning
ABSENT C. Marlo, Manager of Legislative Services
Councillor A. Hogarth A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
L. Zosiak, Planner
R. Acharya, Planner
C. Carter, Manager of Community Planning
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/010/08, 13778 Silver Valley Road, RSRZ/010/08, 13778 Silver Valley Road, RSRZ/010/08, 13778 Silver Valley Road, RSRZ/010/08, 13778 Silver Valley Road, RS----3 to RS3 to RS3 to RS3 to RS----1 and RS1 and RS1 and RS1 and RS----1b1b1b1b
Staff report dated September 10, 2008 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 6611-2008 and Maple Ridge
Zone Amending Bylaw No. 6612-2008 to permit a 15 lot subdivision be given
first reading and forwarded to Public Hearing.
Committee of the Whole Minutes
September 29, 2008
Page 2 of 7
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Subdivision Plan
David Laird David Laird David Laird David Laird –––– Applicant EngineerApplicant EngineerApplicant EngineerApplicant Engineer
Mr. Laird provided clarification of the function of the stormwater detention
system and the biofiltration ponds on the site. He also provided an
explanation of the traffic calming systems being put into place for this
development.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
1102 RZ/002/08, 11580 223 Street, MRZ/002/08, 11580 223 Street, MRZ/002/08, 11580 223 Street, MRZ/002/08, 11580 223 Street, M----2, RS2, RS2, RS2, RS----1 to CRM1 to CRM1 to CRM1 to CRM
Staff report dated September 18, 2008 recommending that Maple Ridge
Zone Amending Bylaw No. 6617-2008 to permit an apartment building be
given first reading and forwarded to Public Hearing.
The Manager Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
The Manager of Development and Environmental Services provided an
explanation of the status of the smaller parcels of land around the proposed
development.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
TTTThat the staff report be forwarded to the Council Meeting of hat the staff report be forwarded to the Council Meeting of hat the staff report be forwarded to the Council Meeting of hat the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
Committee of the Whole Minutes
September 29, 2008
Page 3 of 7
1103 RZ/102/03, 25183 108 Avenue and 25274 Bosonworth Avenue, First RZ/102/03, 25183 108 Avenue and 25274 Bosonworth Avenue, First RZ/102/03, 25183 108 Avenue and 25274 Bosonworth Avenue, First RZ/102/03, 25183 108 Avenue and 25274 Bosonworth Avenue, First
ExtensionExtensionExtensionExtension
Staff report dated September 22, 2008 recommending that a one year
extension be granted for rezoning application RZ/102/03 to permit a single
family strata subdivision under the RG-2 (Suburban Residential Strata) zone.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
1104 VP/069/08, 25176 112 AvenVP/069/08, 25176 112 AvenVP/069/08, 25176 112 AvenVP/069/08, 25176 112 Avenue, 25183 108 Avenue, 25274 Bosonworth ue, 25183 108 Avenue, 25274 Bosonworth ue, 25183 108 Avenue, 25274 Bosonworth ue, 25183 108 Avenue, 25274 Bosonworth
AvenueAvenueAvenueAvenue
Staff report dated September 15, 2008 recommending that the Corporate
Officer be authorized to sign and seal VP/069/08 to reduce setbacks for the
existing house at 25183 108 Avenue and to vary road standards.
The Manager of Development and Environmental Services clarified that the
variance was a new item which was identified through the subdivision
approval process.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2020202008.08.08.08.
1105 CP/036/07, Town Centre Area PlanCP/036/07, Town Centre Area PlanCP/036/07, Town Centre Area PlanCP/036/07, Town Centre Area Plan
Staff report dated September 22, 2008 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 6610-2008 and Maple Ridge
Zone Amending Bylaw No. 6616-2008 to allow the implementation of the
Town Centre Area Plan be given first reading and forwarded to Public Hearing
and that Off-Street Parking and Loading Amending Bylaw No. 6609-2008 be
given first, second and third readings.
L. Zosiak, Planner, provided a PowerPoint presentation outlining the town
centre area plan planning process.
Committee of the Whole Minutes
September 29, 2008
Page 4 of 7
The Manager of Community Planning addressed concerns relating to
properties located on Selkirk Street. She also addressed concerns relating to
types of zoning and land designations.
The Director of Planning spoke to concerns of residents in the 221 Street area
pertaining to zoning and designations.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
1106 CP/046/07, Maple Ridge Zone Amending Bylaw No. 6591CP/046/07, Maple Ridge Zone Amending Bylaw No. 6591CP/046/07, Maple Ridge Zone Amending Bylaw No. 6591CP/046/07, Maple Ridge Zone Amending Bylaw No. 6591----2008 an2008 an2008 an2008 and d d d
Accompanying Bylaw Amendments, Detached Garden SuitesAccompanying Bylaw Amendments, Detached Garden SuitesAccompanying Bylaw Amendments, Detached Garden SuitesAccompanying Bylaw Amendments, Detached Garden Suites
Staff report dated September 22, 2008 recommending that Maple Ridge
Zone Amending Bylaw No. 6591-2008 to regulate detached garden suites be
given first reading and forwarded to Public Hearing, that Off-Street Parking
and Loading Amending Bylaw No. 6593-2008, Sewer Rate Amending Bylaw
No. 6594-2008, Water Rate Amending Bylaw No. 6595-2008, Ticket
Information System Utilization Amending Bylaw No. 6596-2008 and Recycling
Charges Amending Bylaw No. 6598-2008 be given first, second and third
readings and further, that the Detached Garden Suite Policy be adopted
subject to final reading of all the bylaw amendments.
R. Achayra, Planner provided a PowerPoint presentation which highlighted the
proposed regulations for detached garden suites and outlined the process
followed.
The Manager of Community Planning advised that height proposed for
detached garden suites is consistent with the height in existing zones. She
advised that a covenant will be placed on a property to notify any future
owners of the requirement that the owner must reside on the property in order
to allow a detached garden suite.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
Committee of the Whole Minutes
September 29, 2008
Page 5 of 7
1107 AwardAwardAwardAward of Contract, Academy Park Sanitary Sewer System Local Area Serviceof Contract, Academy Park Sanitary Sewer System Local Area Serviceof Contract, Academy Park Sanitary Sewer System Local Area Serviceof Contract, Academy Park Sanitary Sewer System Local Area Service
Staff report dated September 16, 2008 recommending that Contract
E04-010-058 be awarded to Directional Mining and Drilling and that the
Corporate Officer be authorized to execute the contract.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30, September 30, September 30, September 30,
2008.2008.2008.2008.
1108 2007 TransLink MRN Minor Capital Program Agreements2007 TransLink MRN Minor Capital Program Agreements2007 TransLink MRN Minor Capital Program Agreements2007 TransLink MRN Minor Capital Program Agreements
Staff report dated September 15, 2008 recommending that the Corporate
Officer be authorized to sign and execute the attached Major Road Network
Minor Capital Program Agreements No. 0717-1101 and No. 0717-1102.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
1109 2008 TransLink MRN Ope2008 TransLink MRN Ope2008 TransLink MRN Ope2008 TransLink MRN Operation, Maintenance and Rehabilitation Program ration, Maintenance and Rehabilitation Program ration, Maintenance and Rehabilitation Program ration, Maintenance and Rehabilitation Program
AgreementAgreementAgreementAgreement
Staff report dated September 15, 2008 recommending that the Corporate
Officer be authorized to sign and execute the attached Major Road Network
Operation, Maintenance and Rehabilitation Agreement No. 2008-11.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
Committee of the Whole Minutes
September 29, 2008
Page 6 of 7
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended August 31, 2008Disbursements for the month ended August 31, 2008Disbursements for the month ended August 31, 2008Disbursements for the month ended August 31, 2008
Staff report dated August 31, 2008 recommending that disbursements for
August 2008 be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Policy on Requests foPolicy on Requests foPolicy on Requests foPolicy on Requests for Use of Municipal Land for Social Housingr Use of Municipal Land for Social Housingr Use of Municipal Land for Social Housingr Use of Municipal Land for Social Housing
Staff report dated September 22, 2008 recommending adoption of the
attached policy dealing with requests for use of surplus municipal land for
social housing.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded That the staff report be forwarded That the staff report be forwarded That the staff report be forwarded to the Council Meeting of to the Council Meeting of to the Council Meeting of to the Council Meeting of September 30September 30September 30September 30, , , ,
2008.2008.2008.2008.
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE
1171
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES
1181
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 2:30 pm
Committee of the Whole Minutes
September 29, 2008
Page 7 of 7
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
Maryanne WalkerMaryanne WalkerMaryanne WalkerMaryanne Walker
Ms. Walker indicated that her property has been designated as future park in the
proposed downtown area plan and expressed concern that this designation will
reduce the value of her property.
The General Manager of Community Development, Parks and Recreation Services
advised that should the municipality wish to purchase a property, the price will be
determined based on the highest and best use, which would put it on par with the
surrounding properties.
The Director of Planning explained zoning and designation. She reiterated that
properties designated as park would be bought for best use value, taking into
account the values of neighbouring properties.
Rod McKaRod McKaRod McKaRod McKayyyy
Mr. McKay expressed concern with the potential changes to his property zoning and
designation due to the new downtown area plan. He asked for better communication
with residents in explaining the next steps in the process.
___________________________________
C. Speirs, Acting Mayor
Presiding Member of the Committee