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Home My WebLink About2008-10-06 Committee of the Whole Minutes.pdf District of Maple Ridge COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING MINUTESMINUTESMINUTESMINUTES October 6, 2008 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor G. Robson J. Rule, Chief Administrative Officer Councillor E. Daykin M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services Councillor L. King J. Pickering, Acting General Manager Public Works and Councillor C. Speirs Development Services Councillor K. Stewart C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services 1. DELEGATIONS/STAFF PREDELEGATIONS/STAFF PREDELEGATIONS/STAFF PREDELEGATIONS/STAFF PRESENTATIONSSENTATIONSSENTATIONSSENTATIONS 1.1 Justice Institute of B.C. Justice Institute of B.C. Justice Institute of B.C. Justice Institute of B.C. ---- Jack McGeeJack McGeeJack McGeeJack McGee,,,, PresidentPresidentPresidentPresident, , , , Pat Ross, VP Education and Pat Ross, VP Education and Pat Ross, VP Education and Pat Ross, VP Education and Student Service, Wayne Stevens, Director of Fire ServiceStudent Service, Wayne Stevens, Director of Fire ServiceStudent Service, Wayne Stevens, Director of Fire ServiceStudent Service, Wayne Stevens, Director of Fire Service ---- Update on the Maple Ridge CampusUpdate on the Maple Ridge CampusUpdate on the Maple Ridge CampusUpdate on the Maple Ridge Campus Mr. Jack McGee gave a PowerPoint presentation outlining the mandate of the Justice Institute of BC and the programs the Justice Institute offers. He highlighted the Fire and Safety site in Maple Ridge and the programs run out of that facility. Mr. Stevens spoke to concerns of black smoke being emitted from training fires at the facility. He advised on the employability of persons graduating from the institute and the requirements for lodging for students. Committee of the Whole Minutes October 6, 2008 Page 2 of 4 2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 DP/DVP/109/07, 22971 Dewdney Trunk RoadDP/DVP/109/07, 22971 Dewdney Trunk RoadDP/DVP/109/07, 22971 Dewdney Trunk RoadDP/DVP/109/07, 22971 Dewdney Trunk Road Staff report dated September 25, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/109/07 to vary lot depth, building height and minimum drive aisle width and further that the Corporate Officer be authorized to sign and seal DP/109/07 in support of a two storey commercial building. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics He advised that zoning for this application did allow for a future drive-thru however he indicated that the design of the building being proposed will not accommodate a drive-thru. ACTION ACTION ACTION ACTION REQUIREDREQUIREDREQUIREDREQUIRED Staff is to discuss Staff is to discuss Staff is to discuss Staff is to discuss sound mitigation and sound mitigation and sound mitigation and sound mitigation and the addition of a covenant prohibiting the addition of a covenant prohibiting the addition of a covenant prohibiting the addition of a covenant prohibiting a future drive thru with the applicant prior to final reading.a future drive thru with the applicant prior to final reading.a future drive thru with the applicant prior to final reading.a future drive thru with the applicant prior to final reading. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of October 14October 14October 14October 14, , , , 2002002002008888.... 3. FFFFINANCIAL AND CORPORATE SERVICES (including Fire and Police)INANCIAL AND CORPORATE SERVICES (including Fire and Police)INANCIAL AND CORPORATE SERVICES (including Fire and Police)INANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 2009 Permissive Tax Exemptions2009 Permissive Tax Exemptions2009 Permissive Tax Exemptions2009 Permissive Tax Exemptions Staff report dated September 22, 2007 recommending that Maple Ridge Tax Exemption Bylaw No. 6618-2008 be given first, second and third readings. Committee of the Whole Minutes October 6, 2008 Page 3 of 4 RECOMMENRECOMMENRECOMMENRECOMMENDATIONDATIONDATIONDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of October 14, October 14, October 14, October 14, 2008.2008.2008.2008. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Cemetery Fees and Charges Amending BylawCemetery Fees and Charges Amending BylawCemetery Fees and Charges Amending BylawCemetery Fees and Charges Amending Bylaw Staff report dated September 11, 2008 recommending that Maple Ridge Cemetery Bylaw No. 6605-2008 be given first, second and third readings and that “pre need requests” for plots not be processed and burial plots be provided on an “at need basis” until the bylaw has been fully implemented. The Director of Parks and Facilities reviewed the report and provided a breakdown of the components within the report. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of October 14, October 14, October 14, October 14, 2008.2008.2008.2008. 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE –––– Nil Nil Nil Nil 6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil 7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 2:01 pm 8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM Bob RussellBob RussellBob RussellBob Russell Mr. Russell, a representative of the Bahai’i International provided a PowerPoint presentation which called for the eradication of poverty on an international level. Reg NelliganReg NelliganReg NelliganReg Nelligan –––– ECRAECRAECRAECRA Mr. Nelligan thanked Council for letters received indicating that some members of ECRA would no longer have to pay 50% of the profit of the sale of a unit to the District. However, he indicated that other residents had received notification of payments due and that these residents were present to address Council. Committee of the Whole Minutes October 6, 2008 Page 4 of 4 Aulda JensenAulda JensenAulda JensenAulda Jensen Ms. Jensen expressed her concern over a letter received from the District indicating she owed money to the District for an apartment she purchased. She provided a copy of her letter. BrBrBrBradadadad McDonaldMcDonaldMcDonaldMcDonald –––– reprereprereprerepresenting the estate of Betty Saretskysenting the estate of Betty Saretskysenting the estate of Betty Saretskysenting the estate of Betty Saretsky Mr. McDonald stated his concern over a letter indicating that money was owed to the District of Maple Ridge and that, though aware of a covenant pertaining to the sale of a unit, he had not been aware that a balance was owing. He felt this was an oversight on the part of Maple Ridge administrators and hoped that the issue will be resolved in a fair manner. He also advised that the unit is presently vacant. Terry ParentTerry ParentTerry ParentTerry Parent –––– representing Mr. and Mrs. Nagai (parents)representing Mr. and Mrs. Nagai (parents)representing Mr. and Mrs. Nagai (parents)representing Mr. and Mrs. Nagai (parents) Ms. Parent spoke to the stress caused her elderly parents by the receipt of a notice that an outstanding sum of money was owed to the District of Maple Ridge. She advised that the original vendor was at a local care facility and questioned the effort the District has made to locate vendors as well as which levels of responsibility have been followed up. She requested that a letter of apology be forwarded to her parents along with a confirmation that the monies are not payable by them. She submitted a written copy of her comments. Maryanne Maryanne Maryanne Maryanne BlassnitzBlassnitzBlassnitzBlassnitz Mrs. Blassnitz advised that she and her husband were aware of the stipulation of the payment to the District of Maple Ridge of 50% of profit at the closing of a resale. She stated that the former owner had not done so and asked for the identification of the steps taken by the District to collect monies from the previous owner. She expressed that the receipt of the notice of monies owed was creating unnecessary stress for her and her husband. Marilyn HaMarilyn HaMarilyn HaMarilyn Hayyyydendendenden Ms. Hayden spoke to the letter received from the District and expressed that she felt that the previous owners of the apartments were the ones who owe money to the District, not the persons presently residing in the units. The General Manager, Corporate and Financial Services suggested that concerned residents meet with himself, the General Manager of Community Development, Parks and Recreation Services and the Property and Risk Manager to discuss individual situations. ___________________________________ K. Stewart, Acting Mayor Presiding Member of the Committee