HomeMy WebLinkAbout2008-12-15 Committee of the Whole Minutes.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
December 15, 2008
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Ashlie M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King F. Quinn, General Manager Public Works and Development
Councillor M. Morden Services
Councillor C. Speirs J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
A. Wood, Municipal Engineer
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 DVP/045/07, 22589 121 AvenueDVP/045/07, 22589 121 AvenueDVP/045/07, 22589 121 AvenueDVP/045/07, 22589 121 Avenue
Staff report dated December 3, 2008 recommending that the Corporate
Officer be authorized to sign and seal DVP/045/07 to waive the
requirement to provide concrete curb and gutter, sidewalk, boulevard
treatment and street tree planting and to waive the requirement to
upgrade the street fronting a site with an institutional use to a Collector
street standard.
Committee of the Whole Minutes
December 15, 2008
Page 2 of 5
The Manager of Development and Environmental Services gave a Power Point
presentation provided details of the application.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded tThat the staff report be forwarded tThat the staff report be forwarded tThat the staff report be forwarded to the Council Meeting of o the Council Meeting of o the Council Meeting of o the Council Meeting of December 16, December 16, December 16, December 16,
2002002002008888....
1102 Albion Industrial Park Access Albion Industrial Park Access Albion Industrial Park Access Albion Industrial Park Access –––– Ministry of Transportation Partnership Ministry of Transportation Partnership Ministry of Transportation Partnership Ministry of Transportation Partnership
AgreementAgreementAgreementAgreement
Staff report dated December 5, 2008 recommending that the Corporate
Officer be authorized to sign and execute the agreement titled “Hwy 7:
Access Safety Improvements to Tamarack Lane and River Road and that
the available project budget and financial plan be amended to include the
contribution.
The Municipal Engineer reviewed the report and provided background on
the project. He displayed a drawing of the improvement area and
explained the configuration of the project. He advised that a new median
will be extended to 105 Avenue and that left turns from River Road
heading east on the Lougheed Highway will be eliminated.
RECORECORECORECOMMENDATIONMMENDATIONMMENDATIONMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the Month Ended November 30, 2008Disbursements for the Month Ended November 30, 2008Disbursements for the Month Ended November 30, 2008Disbursements for the Month Ended November 30, 2008
Staff report dated December 9, 2008 recommending that disbursements
for November 2008 be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
Committee of the Whole Minutes
December 15, 2008
Page 3 of 5
1132 Financial Plan BylawFinancial Plan BylawFinancial Plan BylawFinancial Plan Bylaw
Staff report dated December 11, 2008 recommending that Maple Ridge
2009-2013 Financial Plan Bylaw No. 6633-2008 be given first, second
and third readings.
The General Manager, Corporate and Financial Services advised that the
Financial Plan bylaw incorporates recommendations from the Business
Planning sessions.
1133 DDDDevelopment Cost Charge Reserve Fund Expenditure Bylawevelopment Cost Charge Reserve Fund Expenditure Bylawevelopment Cost Charge Reserve Fund Expenditure Bylawevelopment Cost Charge Reserve Fund Expenditure Bylaw
Staff report dated December 11, 2008 recommending that Maple Ridge
Development Cost Charge Reserve Fund Expenditure Bylaw No. 6634-
2008 be given first, second and third readings.
1134 Water,Water,Water,Water, Sewer anSewer anSewer anSewer and Recycling Amending Bylawsd Recycling Amending Bylawsd Recycling Amending Bylawsd Recycling Amending Bylaws
Staff report dated December 11, 2008 recommending:
1134.1 Maple Ridge Maple Ridge Maple Ridge Maple Ridge Water Water Water Water ServiceServiceServiceService Amending Bylaw No. Amending Bylaw No. Amending Bylaw No. Amending Bylaw No. 6635663566356635----2008200820082008
That Maple Ridge Water Service Amending Bylaw No. 6635-2008 be given
first, second and third readings.
1134.2 Maple Ridge Maple Ridge Maple Ridge Maple Ridge Sewer Rate AmendSewer Rate AmendSewer Rate AmendSewer Rate Amendinginginging Bylaw No. Bylaw No. Bylaw No. Bylaw No. 6636663666366636----2008200820082008
That Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 be given
first, second and third readings.
1134.3 Maple Ridge ReMaple Ridge ReMaple Ridge ReMaple Ridge Reccccycycycycling Charges Amending Bylaw No.ling Charges Amending Bylaw No.ling Charges Amending Bylaw No.ling Charges Amending Bylaw No. 6637663766376637----2008200820082008
That Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 be
given first, second and third readings.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff reportThat the staff reportThat the staff reportThat the staff reports for Items for Items for Items for Itemssss 1131 to 1134.41131 to 1134.41131 to 1134.41131 to 1134.4 be forwarded to the Council be forwarded to the Council be forwarded to the Council be forwarded to the Council
Meeting of Meeting of Meeting of Meeting of December 16, 2008.December 16, 2008.December 16, 2008.December 16, 2008.
Committee of the Whole Minutes
December 15, 2008
Page 4 of 5
1135 DoorDoorDoorDoor----totototo----Door SolicitationDoor SolicitationDoor SolicitationDoor Solicitation
Staff report dated December 5, 2008 recommending the request of the
Heart and Stroke Foundation of B.C. and Yukon for permission to canvass
door-to-door for the month of February 2009 be approved.
The Manager of Legislative Services advised that there is no requirement
within the District bylaw that door to door solicitors carry identification and
permits, however, she also advised that these organizations are very
aware of the need for identification and persons soliciting door to door do
wear identification.
RECOMMENRECOMMENRECOMMENRECOMMENDATIONDATIONDATIONDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
ACTION REQUIREDACTION REQUIREDACTION REQUIREDACTION REQUIRED
That staff investigate requirements in terms of identification and permits for That staff investigate requirements in terms of identification and permits for That staff investigate requirements in terms of identification and permits for That staff investigate requirements in terms of identification and permits for
door to door solicitation for fdoor to door solicitation for fdoor to door solicitation for fdoor to door solicitation for further discussion at a Council Workshopurther discussion at a Council Workshopurther discussion at a Council Workshopurther discussion at a Council Workshop meeting.meeting.meeting.meeting.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Maple Ridge Golf Course Proposed AmendmentMaple Ridge Golf Course Proposed AmendmentMaple Ridge Golf Course Proposed AmendmentMaple Ridge Golf Course Proposed Amendment
Staff report dated November 23, 2008 recommending the approval of a
request to amend wording in section 3(d) of the Region View Recreation
Services Golf Course Lease to permit a change in the financial year end
date of the lease to coincide with that of Region View Recreation Services.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
1152 Age FAge FAge FAge Friendly Communityriendly Communityriendly Communityriendly Community
Staff report dated December 5, 2008 recommending that an application
for planning funding from the Union of British Columbia Municipalities to
assist Maple Ridge in becoming a more age friendly community be
endorsed and that a committee be formed to work through the planning
process.
Committee of the Whole Minutes
December 15, 2008
Page 5 of 5
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
1153 Contract Award for Maple Ridge Park Playground EquipmentContract Award for Maple Ridge Park Playground EquipmentContract Award for Maple Ridge Park Playground EquipmentContract Award for Maple Ridge Park Playground Equipment
Staff report dated December 10, 2008 recommending that the contract
for the supply and installation of playground equipment at Maple Ridge
Park be awarded to Mark Suttle Agencies.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 16, December 16, December 16, December 16,
2008.2008.2008.2008.
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:16 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM – Nil
___________________________________
J. Dueck, Acting Mayor
Presiding Member of the Committee