HomeMy WebLinkAbout2009-04-06 Committee of the Whole Minutes.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
April 6, 2009
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Ashlie M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor L. King P. Gill, General Manager Corporate and Financial Services
Councillor M. Morden A. Wood, Acting General Manager Public Works and
Councillor C. Speirs Development Services
J. Pickering, Director of Planning
ABSENT C. Marlo, Manager of Legislative Services
Councillor A. Hogarth A. Gaunt, Confidential Secretary
Other Staff as Required
S. Blue, Manager of Economic Development
R. Carmichael, Director of Engineering Operations
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
1.1 World Police and Fire Games Triathlon World Police and Fire Games Triathlon World Police and Fire Games Triathlon World Police and Fire Games Triathlon –––– S. Ballantyne, CEOS. Ballantyne, CEOS. Ballantyne, CEOS. Ballantyne, CEO
Iron Man Triathlon Iron Man Triathlon Iron Man Triathlon Iron Man Triathlon –––– D. Stanton, Race DirectorD. Stanton, Race DirectorD. Stanton, Race DirectorD. Stanton, Race Director
Mr. Stanton provided background information and detailed the history of the
Iron Man Triathlon. He spoke to the positive benefits of holding such an
annual event in the community.
Mr. Ballantyne welcomed Maple Ridge as a host city for the World Police and
Fire Games Triathlon. He provided detailed information on the Games which
included the number of athletics participating, the number of venues and the
number of athletes, along with family members, the World Police and Fire
Games are expected to bring to the Lower Mainland. He advised that
participants in the triathlon being held in Maple Ridge will be provided with an
information package which will include businesses and tourism destinations
in the community.
Committee of the Whole Minutes
April 6, 2009
Page 2 of 7
Mr. Stanton clarified that the two triathlons are separate events with the Iron
Man Triathlon scheduled for June 21 and the World Police and Fire Games
Triathlon scheduled to be held on August 8.
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RRRRZ/015/08, 11252 Cottonwood Drive, RZ/015/08, 11252 Cottonwood Drive, RZ/015/08, 11252 Cottonwood Drive, RZ/015/08, 11252 Cottonwood Drive, RSSSS----3 to RM3 to RM3 to RM3 to RM----1111
Staff report dated March 27, 2009 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6652-2009 and Maple Ridge Zone
Amending Bylaw No. 6574-2008 to permit the construction of 81 townhouses
be given first reading and be forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Site Plan
RECOMMENDATIRECOMMENDATIRECOMMENDATIRECOMMENDATIONONONON
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1102 RZ/045/06, 11566 224 Street, First ExtensionRZ/045/06, 11566 224 Street, First ExtensionRZ/045/06, 11566 224 Street, First ExtensionRZ/045/06, 11566 224 Street, First Extension
Staff report dated March 30, 2009 recommending that a one year extension
be granted for rezoning application RZ/045/06 to permit a four storey
apartment building under the CRM (Commercial/Residential) zone.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
Committee of the Whole Minutes
April 6, 2009
Page 3 of 7
1103 DVP/073/08, Northwest Corner of 248 Street and 100 Avenue,DVP/073/08, Northwest Corner of 248 Street and 100 Avenue,DVP/073/08, Northwest Corner of 248 Street and 100 Avenue,DVP/073/08, Northwest Corner of 248 Street and 100 Avenue,
Roll #Roll #Roll #Roll #8429500000842950000084295000008429500000
Staff report dated March 17, 2009 recommending that the Corporate Officer
be authorized to sign and seal DVP/073/08 to vary the carriageway road
standard for this subdivision.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council That the staff report be forwarded to the Council That the staff report be forwarded to the Council That the staff report be forwarded to the Council Meeting of Meeting of Meeting of Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1104 Lower Lower Lower Lower Jackson Farm (24554 102 Avenue) and Upper Jackson Farm (Lot A Jackson Farm (24554 102 Avenue) and Upper Jackson Farm (Lot A Jackson Farm (24554 102 Avenue) and Upper Jackson Farm (Lot A Jackson Farm (24554 102 Avenue) and Upper Jackson Farm (Lot A
LMP 42378) at 100LMP 42378) at 100LMP 42378) at 100LMP 42378) at 100thththth Avenue and 248Avenue and 248Avenue and 248Avenue and 248thththth StreetStreetStreetStreet
Staff report dated April 1, 2009 providing information on the feasibility of a
proposed allotment of the Lower Jackson Farm parcel to the District of Maple
Ridge in exchange for advanced development on the Upper Jackson Farm and
recommending that direction be provided on options outlined in the staff
report.
The Manager of Community Planning gave a Power Point presentation
providing an overview of the report.
The Director of Planning advised that the property owner’s consultant was
present and has requested an opportunity to speak to the report.
David Laird David Laird David Laird David Laird –––– Consultant for the Property OwnerConsultant for the Property OwnerConsultant for the Property OwnerConsultant for the Property Owner
Mr. Laird addressed concerns brought forward in the staff report. He spoke to
donation of the Lower Jackson Farm in exchange for proposed development of
the upper area and outlined plans for the proposed subdivision including
proposed methods of dealing with servicing, storm water management and
buffering.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1105 Municipal Equipment Purchase, One Articulated Rubber Tired LoaderMunicipal Equipment Purchase, One Articulated Rubber Tired LoaderMunicipal Equipment Purchase, One Articulated Rubber Tired LoaderMunicipal Equipment Purchase, One Articulated Rubber Tired Loader
Staff report dated March 23, 2009 recommending that the contract for the
purchase of a Case 621E Articulated Rubber Tired Front End Loader and
Accessories be awarded to Parker Pacific Equipment Sales Ltd. and that the
Corporate Officer be authorized to execute the contract.
Committee of the Whole Minutes
April 6, 2009
Page 4 of 7
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the sThat the sThat the sThat the staff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1106 Municipal Equipment Purchase, Four Hybrid VehiclesMunicipal Equipment Purchase, Four Hybrid VehiclesMunicipal Equipment Purchase, Four Hybrid VehiclesMunicipal Equipment Purchase, Four Hybrid Vehicles
Staff report dated March 28, 2009 recommending that the contract for the
purchase of four hybrid Ford Escape vehicles be awarded to Metro Motors Ltd.
and that the Corporate Officer be authorized to execute the contract.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
Note: Councillor Dueck left the meeting.
1107 267 Street Local Are267 Street Local Are267 Street Local Are267 Street Local Area Servicea Servicea Servicea Service
Staff report dated March 9, 2009 recommending that Maple Ridge 267 Street
Water Services Bylaw No. 6623-2008 be given first, second and third
readings and that Maple Ridge Water Service Amending Bylaw No. 6655-
2009 be given first, second and third readings.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1108 Award of Contract E03Award of Contract E03Award of Contract E03Award of Contract E03----010010010010----069; PRV Station at Dewdney Trunk Road and 069; PRV Station at Dewdney Trunk Road and 069; PRV Station at Dewdney Trunk Road and 069; PRV Station at Dewdney Trunk Road and
Lougheed HighwayLougheed HighwayLougheed HighwayLougheed Highway
Staff report dated March 31, 2009 recommending that Contract E03-010-
069; PRV Station at Dewdney Trunk Road and Lougheed Highway be awarded
to Sandpiper Contracting LLP and that the Corporate Officer be authorized to
execute the contract.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council MeThat the staff report be forwarded to the Council MeThat the staff report be forwarded to the Council MeThat the staff report be forwarded to the Council Meeting of eting of eting of eting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
Committee of the Whole Minutes
April 6, 2009
Page 5 of 7
1109 2009 BC Disability Games Torch Relay2009 BC Disability Games Torch Relay2009 BC Disability Games Torch Relay2009 BC Disability Games Torch Relay
Staff report dated March 31, 2009 recommending that the use of municipal
streets be authorized for the 2009 BC Disability Games Torch Relay on Friday,
April 17, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1110 Race the Ridge 200Race the Ridge 200Race the Ridge 200Race the Ridge 2009999 Bike RaceBike RaceBike RaceBike Race
Staff report dated March 31, 2009 recommending that the use of municipal
streets be authorized for the Race the Ridge 2009 Bike Race on Saturday,
April 25, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1111 12121212thththth Annual Vistas RunAnnual Vistas RunAnnual Vistas RunAnnual Vistas Run
Staff report dated March 31, 2009 recommending that the use of municipal
streets be authorized for the 12th Annual Vistas Run on Sunday, May 31,
2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
Note: Councillor Dueck returned to the meeting
1131 2010 2010 2010 2010 –––– 2014 Business Planning Guidelines2014 Business Planning Guidelines2014 Business Planning Guidelines2014 Business Planning Guidelines
Staff report dated March 31, 2009 recommending that the Business Planning
Guidelines for 2010 through 2014 be approved.
Committee of the Whole Minutes
April 6, 2009
Page 6 of 7
The General Manager, Corporate and Financial Services advised that the
2010-2014 Business Planning Guidelines will be presented at the April 14
Council meeting and that a Business Planning Open House is scheduled for
April 21. He requested that Item 1131 be moved forward to the April 28,
2009 Council meeting.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the stThat the stThat the stThat the staff report be forwarded to the Council Meeting of aff report be forwarded to the Council Meeting of aff report be forwarded to the Council Meeting of aff report be forwarded to the Council Meeting of April April April April 28282828, 2009., 2009., 2009., 2009.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Public Art Public Art Public Art Public Art Administration Agreement and Public Art Steering Committee BylawAdministration Agreement and Public Art Steering Committee BylawAdministration Agreement and Public Art Steering Committee BylawAdministration Agreement and Public Art Steering Committee Bylaw
Staff report dated March 30, 2009 recommending that the attached Public
Art Management letter agreement with the Maple Ridge-Pitt Meadows Arts
Council be approved, that Bylaw No. 6659-2009 be given first, second and
third readings and that a Council representative be appointed to sit on the
Public Art Steering Committee.
The General Manager of Community Development, Parks and Recreation
Services reviewed the report.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
1152 Park Site at 239B Street and 130A AvenuePark Site at 239B Street and 130A AvenuePark Site at 239B Street and 130A AvenuePark Site at 239B Street and 130A Avenue
Staff report dated March 31, 2009 recommending that the concept plan for
the park site at 239B Street and 130A Avenue be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of April 14, 2009.April 14, 2009.April 14, 2009.April 14, 2009.
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
Committee of the Whole Minutes
April 6, 2009
Page 7 of 7
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT - 2:28 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
___________________________________
L. King, Acting Mayor
Presiding Member of the Committee