HomeMy WebLinkAbout2009-07-06 Committee of the Whole Minutes.pdf
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
July 6, 2009
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Ashlie M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King F. Quinn, General Manager Public Works and Development
Councillor M. Morden Services
Councillor C. Speirs J. Pickering, Director of Planning
C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
C. Crabtree, IS Manager
K. Gormley, Manager of Business Systems
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS
1.1 Mark Eburne, Chair, LPA CommitteeMark Eburne, Chair, LPA CommitteeMark Eburne, Chair, LPA CommitteeMark Eburne, Chair, LPA Committee
Mr. Eburne distributed and reviewed a report on light pollution abatement. He
highlighted the recommendations to assist in controlling light pollution
contained in the report and requested that the District of Maple Ridge
consider developing a policy which will address the issue of light pollution.
Council referred the report to staff for preparation of a report to a future
Council meeting.
Committee of the Whole Minutes
July 6, 2009
Page 2 of 7
1.2 Maple Ridge Lions Club, BC Lions Society Art InitiativeMaple Ridge Lions Club, BC Lions Society Art InitiativeMaple Ridge Lions Club, BC Lions Society Art InitiativeMaple Ridge Lions Club, BC Lions Society Art Initiative
---- Mr. Ray Morrissette, Vice PresidentMr. Ray Morrissette, Vice PresidentMr. Ray Morrissette, Vice PresidentMr. Ray Morrissette, Vice President; Ms. Nancy Brickwood, Treasurer; Ms. Nancy Brickwood, Treasurer; Ms. Nancy Brickwood, Treasurer; Ms. Nancy Brickwood, Treasurer
Mr. Morrissette explained the background of the eagle artwork in front of the
ACT and requested that the municipality consider including the purchase of
the eagle in the 2010 budget.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the That the That the That the request from the Maple Ridge Lions Club be forwarded to the Public request from the Maple Ridge Lions Club be forwarded to the Public request from the Maple Ridge Lions Club be forwarded to the Public request from the Maple Ridge Lions Club be forwarded to the Public
Arts Committee for feedback.Arts Committee for feedback.Arts Committee for feedback.Arts Committee for feedback.
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/032/07, 12256 222 Street, First ExtensionRZ/032/07, 12256 222 Street, First ExtensionRZ/032/07, 12256 222 Street, First ExtensionRZ/032/07, 12256 222 Street, First Extension
Staff report dated June 25, 2009 recommending that a one year extension be
granted for rezoning application RZ/032/07 to permit the construction of two
apartment buildings with a total of 109 units.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1102 RZ/057/07, 10951 Hazelwood Street, First ExtensionRZ/057/07, 10951 Hazelwood Street, First ExtensionRZ/057/07, 10951 Hazelwood Street, First ExtensionRZ/057/07, 10951 Hazelwood Street, First Extension
Staff report dated June 24, 2009 recommending that a one year extension be
granted for rezoning application RZ/057/07 to permit the construction of a
bus-fleet overhaul and heavy equipment repair facility in the proposed M-3
(Industrial Park) zone.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff reThat the staff reThat the staff reThat the staff report be forwarded to the Council Meeting of port be forwarded to the Council Meeting of port be forwarded to the Council Meeting of port be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
Committee of the Whole Minutes
July 6, 2009
Page 3 of 7
Note: Councillor Dueck excused herself from the discussion of Item 1103 as she is a
resident of the neighbourhood.
1103 RZ/094/07, 23948, 23942 Dewdney Trunk Road, First ExtensionRZ/094/07, 23948, 23942 Dewdney Trunk Road, First ExtensionRZ/094/07, 23948, 23942 Dewdney Trunk Road, First ExtensionRZ/094/07, 23948, 23942 Dewdney Trunk Road, First Extension
Staff report dated June 23, 2009 recommending that a one year extension be
granted for rezoning application RZ/094/07 to permit a residential
subdivision under the R-1 (Residential District) and R-3 (Special Amenity
Residential District) zones.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
ThatThatThatThat the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
Note: Councillor Dueck returned to meeting
1104 RZ/045/08, 22692 Lougheed Highway, First ExtensionRZ/045/08, 22692 Lougheed Highway, First ExtensionRZ/045/08, 22692 Lougheed Highway, First ExtensionRZ/045/08, 22692 Lougheed Highway, First Extension
Staff report dated June 25, 2009 recommending that a one year extension be
granted for rezoning application RZ/045/08 to permit the development of a
mixed use gaming and entertainment complex in the Town Centre Area.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1105 DVP/012/08, 24383 12DVP/012/08, 24383 12DVP/012/08, 24383 12DVP/012/08, 24383 125 Avenue5 Avenue5 Avenue5 Avenue
Staff report dated June 15, 2009 recommending that the Corporate Officer be
authorized to sign and seal DVP/012/08 to reduce front setbacks and to
reduce the rural road standard asphalt width.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded That the staff report be forwarded That the staff report be forwarded That the staff report be forwarded to the Council Meeting of to the Council Meeting of to the Council Meeting of to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1106 DVP/014/09, 22225/22229 Dewdney Trunk RoadDVP/014/09, 22225/22229 Dewdney Trunk RoadDVP/014/09, 22225/22229 Dewdney Trunk RoadDVP/014/09, 22225/22229 Dewdney Trunk Road
Staff report dated June 16, 2009 recommending that the Corporate Officer be
authorized sign and seal DVP/014/09 to relax the minimum required height
of 3 storeys for C-3 zoned properties within the Town Centre Area.
The Manager of Development and Environmental Services provided a map
showing the site plan of the application.
He advised that due to minimal lot size, the opportunity for additional
landscaping is limited.
Committee of the Whole Minutes
July 6, 2009
Page 4 of 7
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1107 St. Andrews Heritage Church Hall St. Andrews Heritage Church Hall St. Andrews Heritage Church Hall St. Andrews Heritage Church Hall –––– Heritage Alteration PermitHeritage Alteration PermitHeritage Alteration PermitHeritage Alteration Permit
Staff report dated June 25, 2009 recommending that a Heritage Alteration
Permit be issued for St. Andrew’s Heritage Church to allow for roof
replacement.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1108 2008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 0827----1102110211021102
Staff report dated June 8, 2009 recommending that the Corporate Officer be
authorized to sign and execute Major Road Network Minor Capital Program
Agreement No. 0827-1102 for work on 232 Street between Dewdney Trunk
Road and Abernethy Way.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report bThat the staff report bThat the staff report bThat the staff report be forwarded to the Council Meeting of e forwarded to the Council Meeting of e forwarded to the Council Meeting of e forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1109 Honda Gold Wing Road Riders Association 2009 Region ‘J’ RallyHonda Gold Wing Road Riders Association 2009 Region ‘J’ RallyHonda Gold Wing Road Riders Association 2009 Region ‘J’ RallyHonda Gold Wing Road Riders Association 2009 Region ‘J’ Rally
Staff report dated June 10, 2009 recommending that use of municipal streets
be authorized for the Honda Gold Wing Road Riders Association 2009 Region
‘J’ Rally on Sunday, August 2, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1110 2009 World Police & Fire Games Triathlon Event2009 World Police & Fire Games Triathlon Event2009 World Police & Fire Games Triathlon Event2009 World Police & Fire Games Triathlon Event
Staff report dated June 15, 2009 recommending that use of municipal streets
be authorized for the 2009 World Police & Fire Games Triathlon Event on
Saturday, August 8, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
Committee of the Whole Minutes
July 6, 2009
Page 5 of 7
1111 Heritage Day ParadeHeritage Day ParadeHeritage Day ParadeHeritage Day Parade
Staff report dated June 15, 2009 recommending that use of municipal streets
be authorized for the Heritage Day Parade on Saturday, August 1, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
3. FINANCIAL AND CORFINANCIAL AND CORFINANCIAL AND CORFINANCIAL AND CORPORATE SERVICES (including Fire and Police)PORATE SERVICES (including Fire and Police)PORATE SERVICES (including Fire and Police)PORATE SERVICES (including Fire and Police)
1131 Economic Economic Economic Economic Advisory Committee review of proposed Bylaw No. 6673Advisory Committee review of proposed Bylaw No. 6673Advisory Committee review of proposed Bylaw No. 6673Advisory Committee review of proposed Bylaw No. 6673----2222009009009009
Staff report dated June 23, 2009 recommending that the suggested changes
proposed by the Economic Advisory Commission be accepted and that Bylaw
No. 6673-2009 be given first, second and third readings.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1132 Special Occasion LicenceSpecial Occasion LicenceSpecial Occasion LicenceSpecial Occasion Licence
Staff report dated June 12, 2009 recommending approval of the application
from Maple Ridge-Pitt Meadows Agricultural Association for a Special
Occasion Licence to host a Beer Garden at the Albion Fairgrounds on
Saturday, July 25 and Sunday, July 26, 2009 as part of the 2009 Maple
Ridge-Pitt Meadows Country Fest.
RECORECORECORECOMMENDATIONMMENDATIONMMENDATIONMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1133 Telephone System Telephone System Telephone System Telephone System Replacement Replacement Replacement Replacement –––– Fire Hall #1, Fire Hall #1, Fire Hall #1, Fire Hall #1, Award of ContractAward of ContractAward of ContractAward of Contract
Staff report dated June 30, 2009 recommending that the staff be directed to
enter in to a contract with Microserve for the replacement of the telephone
system at Fire Hall #1.
The IS Manager reviewed the report.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
Committee of the Whole Minutes
July 6, 2009
Page 6 of 7
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICECOMMUNITY DEVELOPMENT AND RECREATION SERVICECOMMUNITY DEVELOPMENT AND RECREATION SERVICECOMMUNITY DEVELOPMENT AND RECREATION SERVICESSSS
1151 Local Area Service Petition for the Provision of a Municipal Service, Kanaka Local Area Service Petition for the Provision of a Municipal Service, Kanaka Local Area Service Petition for the Provision of a Municipal Service, Kanaka Local Area Service Petition for the Provision of a Municipal Service, Kanaka
Business Park Landscape Maintenance BylawBusiness Park Landscape Maintenance BylawBusiness Park Landscape Maintenance BylawBusiness Park Landscape Maintenance Bylaw
Staff report dated June 24, 2009 recommending that Local Area Service to
the properties outlined, as formally petitioned for an estimated cost of
$600.00 per year be authorized and that Kanaka Business Park Landscape
Maintenance Bylaw No. 6676-2009 be given first, second and third reading.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14,July 14,July 14,July 14, 2009.2009.2009.2009.
1152 Ross Systems Financial Software UpgradeRoss Systems Financial Software UpgradeRoss Systems Financial Software UpgradeRoss Systems Financial Software Upgrade
Staff report dated June 30, 2009 recommending that staff be authorized to
negotiate and award a contract not to exceed $212,000 for the purpose of
upgrading the existing Ross Systems financial software modules.
The Manager of Business Systems reviewed the report.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, 2009.July 14, 2009.July 14, 2009.July 14, 2009.
1153 Alouette Home Start Society Alouette Home Start Society Alouette Home Start Society Alouette Home Start Society –––– Iron Horse Youth Safe House Extension of Iron Horse Youth Safe House Extension of Iron Horse Youth Safe House Extension of Iron Horse Youth Safe House Extension of
LeaseLeaseLeaseLease
Staff report dated July 2, 2009 recommending that the lease agreement with
the Alouette Home Start Society for the Iron Horse Youth House be extended
for an additional five years.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 14, July 14, July 14, July 14, 2009.2009.2009.2009.
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil
Committee of the Whole Minutes
July 6, 2009
Page 7 of 7
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:43 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
___________________________________
M. Morden, Acting Mayor
Presiding Member of the Committee