HomeMy WebLinkAbout2009-07-20 Committee of the Whole Minutes.pdf
District of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
July 20, 2009
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin M. Murray, Acting Chief Administrative Officer
Councillor C. Ashlie P. Gill, General Manager Corporate and Financial Services
Councillor J. Dueck F. Quinn, General Manager Public Works and Development
Councillor A. Hogarth Services
Councillor M. Morden J. Pickering, Director of Planning
Councillor C. Speirs C. Marlo, Manager of Legislative Services
A. Gaunt, Confidential Secretary
ABSENT Other Staff as Required
Councillor L. King C. Goddard, Manager of Development and Environmental
Services
P. Grootendorst, Fire Chief and Director of Operations
1. DELEGATIONSDELEGATIONSDELEGATIONSDELEGATIONS/STAFF PRESENTATIONS/STAFF PRESENTATIONS/STAFF PRESENTATIONS/STAFF PRESENTATIONS
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/107/05, 11744 236 Street, RSRZ/107/05, 11744 236 Street, RSRZ/107/05, 11744 236 Street, RSRZ/107/05, 11744 236 Street, RS----3 to RS3 to RS3 to RS3 to RS----1d and R1d and R1d and R1d and R----3333
Staff report dated July 7, 2009 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6603-2009 and Maple Ridge Zone
Amending Bylaw No. 6604-2009 to permit development of one RS-1d lot and
one R-3 lot to be further subdivided into 8 lots be given first reading and be
forwarded to Public Hearing.
Committee of the Whole Minutes
July 20, 2009
Page 2 of 7
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• OCP Context
• Neighbourhood Context
• Site Characteristics
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report That the staff report That the staff report That the staff report be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
1102 RZ/040/09, 24554 102 Avenue (Lower Jackson Farm) and Lot A LMP 42378 RZ/040/09, 24554 102 Avenue (Lower Jackson Farm) and Lot A LMP 42378 RZ/040/09, 24554 102 Avenue (Lower Jackson Farm) and Lot A LMP 42378 RZ/040/09, 24554 102 Avenue (Lower Jackson Farm) and Lot A LMP 42378
at 100 Avenue and 248 Street (Upper Jackson Farm)at 100 Avenue and 248 Street (Upper Jackson Farm)at 100 Avenue and 248 Street (Upper Jackson Farm)at 100 Avenue and 248 Street (Upper Jackson Farm)
Staff report dated July 13, 2009 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 6674-2009 and Maple Ridge Zone
Amending Bylaw No. 6675-2009 to permit development of the property at
100 Avenue and 248 Street to an urban standard and to allow dedication of
the property at 24554 102 Avenue to the municipality as park be given first
reading and be forwarded to the Public Hearing of September 15, 2009.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
He advised on aspects of the stormwater management setup for the proposed
subdivision.
The General Manager of Community Development, Parks and Recreation
Services advised that there has been no planning for a park at this site at this
point.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
Committee of the Whole Minutes
July 20, 2009
Page 3 of 7
1103 RZ/093/06, 23050, 23024 and 23000 136 Avenue, First ExtensionRZ/093/06, 23050, 23024 and 23000 136 Avenue, First ExtensionRZ/093/06, 23050, 23024 and 23000 136 Avenue, First ExtensionRZ/093/06, 23050, 23024 and 23000 136 Avenue, First Extension
Staff report dated July 6, 2009 recommending that a one year extension be
granted for rezoning application RZ/093/06 to permit the development of 84
single family lots and 6 street townhouse units.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
1104 DP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney Place
Staff report dated July 13, 2009 recommending that the Corporate Officer be
authorized to sign and seal DVP/023/09 to reduce minimum required heights
of a commercial building under the C-3 zone and further that the Corporate
Officer be authorized to sign and seal DP/023/09 to permit construction of a
2 storey commercial building intended for use as a financial institution.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
• Development Information Meeting
• Preliminary Design Plans
• Park Dedication Plan
The Manager of Development and Environmental Services advised he will
provide information on municipal right of ways on the property.
Committee of the Whole Minutes
July 20, 2009
Page 4 of 7
Fariba GharaeiFariba GharaeiFariba GharaeiFariba Gharaei –––– AAAApplicant pplicant pplicant pplicant RRRRepresentativeepresentativeepresentativeepresentative
Ms. Gharaie provided clarification on the proposed road realignment.
Chris SherryChris SherryChris SherryChris Sherry ---- AAAApplicant Representativepplicant Representativepplicant Representativepplicant Representative
Mr. Sherry advised that the access road under discussion is on the mall site
and is not a right of way. He spoke to challenges faced by the mall owner and
stated that much work has been done on the application to conform to
downtown guidelines.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
Councillor Speirs - OPPOSED
1105 2008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 08272008 TransLink MRN Minor Capital Program Agreement 0827----1101110111011101
Staff report dated July 3, 2009 recommending that the Corporate Officer be
authorized to sign and execute MRN Minor Capital Program Agreement 0827-
1101 for work on 232 Street between 132 Avenue and the South Alouette
Bridge.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
1106 Drinking Water Quality Report 2008Drinking Water Quality Report 2008Drinking Water Quality Report 2008Drinking Water Quality Report 2008
Staff report dated July 9, 2009 providing information on the annual Drinking
Water Quality Report. The Drinking Water Quality Report is available to the
public on the District website or at the reception centre at Municipal Hall.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting of f f f July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
Committee of the Whole Minutes
July 20, 2009
Page 5 of 7
1107 Review of the Regional Growth Strategy CommentsReview of the Regional Growth Strategy CommentsReview of the Regional Growth Strategy CommentsReview of the Regional Growth Strategy Comments
Staff report dated July 14, 2009 recommending that the report titled “Review
of the Regional Growth Strategy Comments” be forwarded to Metro
Vancouver.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staThat the staThat the staThat the staff report be forwarded to the Council Meeting of ff report be forwarded to the Council Meeting of ff report be forwarded to the Council Meeting of ff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended June 30, 2009Disbursements for the month ended June 30, 2009Disbursements for the month ended June 30, 2009Disbursements for the month ended June 30, 2009
Staff report dated July 9, 2009 recommending that disbursements for June
2009 be approved.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
1132 Adjustments to 2009 Collector’s RollAdjustments to 2009 Collector’s RollAdjustments to 2009 Collector’s RollAdjustments to 2009 Collector’s Roll
Staff report dated July 13, 2009 submitting information on changes to the
2009 Collector’s Roll through the issuance of Supplementary Roll 04.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
1133 Trade Retired Engine 3Trade Retired Engine 3Trade Retired Engine 3Trade Retired Engine 3----2 to the Justice Institute Fire and Safety Division (FSD) 2 to the Justice Institute Fire and Safety Division (FSD) 2 to the Justice Institute Fire and Safety Division (FSD) 2 to the Justice Institute Fire and Safety Division (FSD)
in exchange for access to the in exchange for access to the in exchange for access to the in exchange for access to the FSD Maple Ridge CampusFSD Maple Ridge CampusFSD Maple Ridge CampusFSD Maple Ridge Campus
Staff report dated July 16, 2009 recommending the endorsement of the trade
of a District fire engine in exchange for access to training resources between
the District and the Justice Institute Fire and Safety Division.
The Fire Chief advised that the fire engine will become the property of the
Justice Institute and that should it be required for firefighting elsewhere, the
Province Government will have to put such a request to the Institute.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff reportThat the staff reportThat the staff reportThat the staff report be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of be forwarded to the Council Meeting of July 28, 2009.July 28, 2009.July 28, 2009.July 28, 2009.
Committee of the Whole Minutes
July 20, 2009
Page 6 of 7
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES
1181 Fire Situation in Kelowna Fire Situation in Kelowna Fire Situation in Kelowna Fire Situation in Kelowna –––– Fire Chief and Director of OperationsFire Chief and Director of OperationsFire Chief and Director of OperationsFire Chief and Director of Operations
The Fire Chief provided an update on the wildfire situation in Kelowna. He
advised that the Maple Ridge sprinkler trailer has been placed on standby at
the request of the Provincial Government.
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 2:07 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM
Scott LeafScott LeafScott LeafScott Leaf
Mr. Leaf expressed opposition to the Jackson Farm application and concern that this
application appeared to be ‘a done deal’. He was concerned about the negative
effects of the proposed development on the wildlife corridor running from the Upper
Jackson property to the Lower Jackson property. Mr. Leaf stated that there is much
public opposition to this proposal.
Betty Betty Betty Betty vvvvon Hardenbergon Hardenbergon Hardenbergon Hardenberg
Ms. Hardenberg expressed concern with the procedure followed at the open house
held by Damax Consultants. She indicated that she felt maps had been mislabeled
and that the consultant did not indicate that the areas shown on the maps were part
of a proposal rather than already existing. She felt the information provided was
misleading for the public.
David LairdDavid LairdDavid LairdDavid Laird
Mr. Laird read from minutes provided to the Planning Department in which concerns
raised by Ms. von Hardenberg were addressed. He apologized for marking the maps
and indicated there was no intent to mislead the public. The maps were marked to
clarify where the proposed site is located.
Committee of the Whole Minutes
July 20, 2009
Page 7 of 7
BettyBettyBettyBetty von Hardenbergvon Hardenbergvon Hardenbergvon Hardenberg
Ms. von Hardenberg asked whether Mr. Laird has a legal obligation and moral
accountability to represent the truth to the public at an open house and whether the
proper procedure obligations to the public were carried out. She asked if another
open house will be put on showing appropriate maps.
Maria RMaria RMaria RMaria Raaaaynoldsynoldsynoldsynolds
Ms. Raynolds indicated that she was at the open house very early and that the maps
had created confusion for the public.
Scott LeafScott LeafScott LeafScott Leaf
Mr. Leaf asked that the appraisal of the Jackson Farm properties be made public. He
also asked that Council consider delaying the public hearing for the application until
later in the Fall.
The Corporate Officer advised that the appraisal is available under the Freedom of
Information and Protection of Privacy Act, however, some information will be severed
due to ongoing negotiation.
Betty von HardenbergBetty von HardenbergBetty von HardenbergBetty von Hardenberg
Ms. von Hardenberg requested an answer to her question around proper procedure
being followed at the public information meeting.
The Director of Planning advised on District expectations in terms of public
information meetings held by developers.
Ms. von Hardenberg asked whether Damax Consultants followed proper procedure.
The Director of Planning indicated that staff will review the procedure of the meeting
in terms of the mapping issues.
___________________________________
M. Morden, Acting Mayor
Presiding Member of the Committee