HomeMy WebLinkAbout2009-08-31 Committee of the Whole Minutes.pdfDistrict of Maple Ridge
COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING
MINUTESMINUTESMINUTESMINUTES
August 31, 2009
1:00 p.m.
Council Chamber
PRESENT
Elected Officials Appointed Staff
Mayor E. Daykin J. Rule, Chief Administrative Officer
Councillor C. Ashlie M. Murray, General Manager of Community Development,
Councillor J. Dueck Parks and Recreation Services
Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services
Councillor L. King B. McDonald, Acting General Manager Public Works and
Councillor M. Morden Development Services
Councillor C. Speirs J. Pickering, Director of Planning
R. Riach, Acting Corporate Officer
A. Gaunt, Confidential Secretary
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
R. Acharya, Planner
S. Blue, Manager of Economic Development
1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS – Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 RZ/094/08, 22RZ/094/08, 22RZ/094/08, 22RZ/094/08, 22313 124 Avenue, RS313 124 Avenue, RS313 124 Avenue, RS313 124 Avenue, RS----1b to RT1b to RT1b to RT1b to RT----1111
Staff report dated July 31, 2009 recommending that Maple Ridge Zone
Amending Bylaw No. 6678-2009 to permit the development of a duplex be
given first reading and be forwarded to Public Hearing.
Committee of the Whole Minutes
August 31, 2009
Page 2 of 7
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Neighbourhood Context
• OCP Context
• Site Characteristics
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of SepSepSepSeptember 8, tember 8, tember 8, tember 8,
2009.2009.2009.2009.
1102 RZ/041/09, 12905 and 12930 246 Street, RSRZ/041/09, 12905 and 12930 246 Street, RSRZ/041/09, 12905 and 12930 246 Street, RSRZ/041/09, 12905 and 12930 246 Street, RS----3 to RS3 to RS3 to RS3 to RS----2222
Staff report dated August 18, 2009 recommending that Maple Ridge Zone
Amending Bylaw No. 6683-2009 to permit the subdivision of four suburban
residential single family lots be given first reading and be forwarded to Public
Hearing.
The Planner gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Neighbourhood Context
• OCP Context
• Site Characteristics
The Director of Planning advised that the application has shown the proposed
lots as being serviced by septic system as they are zoned suburban residential
and are outside the Fraser Sewerage area.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of SeptembeSeptembeSeptembeSeptember 8, r 8, r 8, r 8,
2009.2009.2009.2009.
Committee of the Whole Minutes
August 31, 2009
Page 3 of 7
1103 RZ/047/09, 22207 Brown Avenue, RTRZ/047/09, 22207 Brown Avenue, RTRZ/047/09, 22207 Brown Avenue, RTRZ/047/09, 22207 Brown Avenue, RT----1 and RS1 and RS1 and RS1 and RS----1 to RM1 to RM1 to RM1 to RM----2222
Staff report dated August 13, 2009 recommending that Maple Ridge Zone
Amending Bylaw No. 6681-2009 to permit construction of a supportive
housing proposal with 46 units in a 4-storey wooden framed structure be
given first reading and be forwarded to Public Hearing.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1104 RZ/096/06, 11774 and 11756 236 Street, First ExtensionRZ/096/06, 11774 and 11756 236 Street, First ExtensionRZ/096/06, 11774 and 11756 236 Street, First ExtensionRZ/096/06, 11774 and 11756 236 Street, First Extension
Staff report dated August 6, 2009 recommending that a one year extension
be granted for rezoning application RZ/096/06 to permit development of 11
single family lots and 1 duplex lot.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of SeptembeSeptembeSeptembeSeptember 8, r 8, r 8, r 8,
2009.2009.2009.2009.
1105 DVP/087/07, 23940 118 AvenueDVP/087/07, 23940 118 AvenueDVP/087/07, 23940 118 AvenueDVP/087/07, 23940 118 Avenue
Staff report dated August 13, 2009 recommending that the Corporate Officer
be authorized to sign and seal DVP/087/07 to vary the requirement to
convert to underground wiring fronting the proposed R-1 zone and for
retention of the Telus plant across the frontage of the property on 118
Avenue.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1106 DP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney PlaceDP/DVP/023/09, 11900 Haney Place
Staff report dated August 19, 2009 provided for information and
recommending that the Corporate Officer be authorized to sign and seal
DVP/023/09 to reduce minimum required heights of a commercial building
under the C-3 zone and further that the Corporate Officer be authorized to
sign and seal DP/040/06 to permit construction of a 2 storey commercial
building intended for use as a financial institution.
Committee of the Whole Minutes
August 31, 2009
Page 4 of 7
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Neighbourhood Context
• Site Characteristics
• Revised Site Plan
• Building Elevation
He advised on changes to the landscaping plan and path routes within the
site.
MeredithMeredithMeredithMeredith Mitchell, Mitchell, Mitchell, Mitchell, LLLLandscape andscape andscape andscape AAAArchitectrchitectrchitectrchitect
The Landscape Architect reviewed the landscape plan and outlined the
alterations to the original plan. She provided information on the pedestrian
access routes.
Fariba Gharaei, Fariba Gharaei, Fariba Gharaei, Fariba Gharaei, ArchitectArchitectArchitectArchitect
The Architect provided renderings of the proposed building, advised on the
exterior materials to be used and spoke to the possibility of incorporating art
work as part of the building’s exterior appearance.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1107 DP/DVP/049/09, 11224 236 StreetDP/DVP/049/09, 11224 236 StreetDP/DVP/049/09, 11224 236 StreetDP/DVP/049/09, 11224 236 Street
Staff report dated August 19, 2009 recommending that the Corporate Officer
be authorized to sign and seal DVP/049/09 to reduce minimum required lot
depth in the R-3 zone and further that the Corporate Officer be authorized to
sign and seal DP/049/09 in support of a 29 lot subdivision.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
Committee of the Whole Minutes
August 31, 2009
Page 5 of 7
1108 Award of Contract, Management of Bus Benches 2009Award of Contract, Management of Bus Benches 2009Award of Contract, Management of Bus Benches 2009Award of Contract, Management of Bus Benches 2009----2014201420142014
Staff report dated August 10, 2009 recommending that Contract E02-036-
008 – Management of Bus Benches 2009-2014, be awarded to Key-Bench
Advertising Ltd. and that the Corporate Officer be authorized to sign and
execute the contract.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1109 Excess Capacity/Extended Services Agreement LC 136/09, 20252 Patterson Excess Capacity/Extended Services Agreement LC 136/09, 20252 Patterson Excess Capacity/Extended Services Agreement LC 136/09, 20252 Patterson Excess Capacity/Extended Services Agreement LC 136/09, 20252 Patterson
AvenueAvenueAvenueAvenue
Staff report dated August 21, 2009 recommending that Latecomer Charges
be imposed and that the Corporate Officer be authorized to sign and seal
Latecomer Agreement LC 136/09.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1110 Terry Fox Run, Use of StreetsTerry Fox Run, Use of StreetsTerry Fox Run, Use of StreetsTerry Fox Run, Use of Streets
Staff report dated August 7, 2009 recommending that the use of municipal
streets be authorized for the Terry Fox Run on Sunday, September 13, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1111 St. Patrick’s School WalkSt. Patrick’s School WalkSt. Patrick’s School WalkSt. Patrick’s School Walk----aaaa----thonthonthonthon
Staff report dated August 7, 2009 recommending that use of municipal
streets be authorized for the St. Patrick’s School Walk-a-thon on Friday,
October 9, 2009.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
Committee of the Whole Minutes
August 31, 2009
Page 6 of 7
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 AdjustmenAdjustmenAdjustmenAdjustments to 2009 Collector’s Rollts to 2009 Collector’s Rollts to 2009 Collector’s Rollts to 2009 Collector’s Roll
Staff report dated August 12, 2009 submitting information on changes to the
2009 Collector’s Roll through the issuance of Supplementary/PAAB Roll 05.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting oThat the staff report be forwarded to the Council Meeting of f f f September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
1132 Fee for Service Agreement Fee for Service Agreement Fee for Service Agreement Fee for Service Agreement –––– Tourism Maple RidgeTourism Maple RidgeTourism Maple RidgeTourism Maple Ridge----Pitt MeadowsPitt MeadowsPitt MeadowsPitt Meadows
Staff report dated August 19, 2009 recommending that the 2009 Tourism
Maple Ridge and Pitt Meadows Fee for Service Agreement be extended to the
end of December 2009 and that the Corporate Officer to authorized to
execute the agreement.
RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION
That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of September 8, September 8, September 8, September 8,
2009.2009.2009.2009.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICESCOMMUNITY DEVELOPMENT AND RECREATION SERVICES
1151 Park Development on 239B StrPark Development on 239B StrPark Development on 239B StrPark Development on 239B Street and 130A Avenue, Award of Tendereet and 130A Avenue, Award of Tendereet and 130A Avenue, Award of Tendereet and 130A Avenue, Award of Tender
The Acting Corporate Officer advised that Item 1151 has been withdrawn.
5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil
6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil
Committee of the Whole Minutes
August 31, 2009
Page 7 of 7
7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT – 1:45 p.m.
8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM – Nil
___________________________________
C. Speirs, Acting Mayor
Presiding Member of the Committee