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Home My WebLink About2009-12-14 Committee of the Whole Minutes.pdf District of Maple Ridge COMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETINGCOMMITTEE OF THE WHOLE MEETING MINUTESMINUTESMINUTESMINUTES December 14, 2009 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie M. Murray, General Manager of Community Development, Councillor J. Dueck Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services T. Fryer, Manager of Corporate and Development Engineering C. Crabtree, Information Services Manager 1. DELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONSDELEGATIONS/STAFF PRESENTATIONS 1.1 RCMP Assistant Commissioner Peter German RCMP Assistant Commissioner Peter German RCMP Assistant Commissioner Peter German RCMP Assistant Commissioner Peter German RCMP Assistant Commissioner German provided an overview of regional and local policing matters. He spoke to the everyday operations at the Ridge Meadows detachment, advised on the regional integrated police units and provided information on the policing aspects and security for the 2010 Olympics. The Assistant Commissioner also addressed police accountability and transparency and the issue of police investigating incidences involving other police members. He advised that the RCMP is supportive of public oversight of police incidences. Committee of the Whole Minutes December 14, 2009 Page 2 of 5 2. PUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICESPUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 DP/DVP/068/08, 22320 Lougheed HighwayDP/DVP/068/08, 22320 Lougheed HighwayDP/DVP/068/08, 22320 Lougheed HighwayDP/DVP/068/08, 22320 Lougheed Highway Staff report dated November 25, 2009 recommending that the Corporate Officer be authorized to sign and seal DVP/068/08 to retain an existing lane and vary minimum height requirements of the C-3 zone and further that the Corporate Officer be authorized to sign and seal DP/068/08 to permit construction of a two storey building with underground parking. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan Wayne Bissky, Applicant RepresentativeWayne Bissky, Applicant RepresentativeWayne Bissky, Applicant RepresentativeWayne Bissky, Applicant Representative Mr. Bissky advised that a geotechnical study was carried out on the site. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 1102 DVP/090/08, 22846 128 AvenueDVP/090/08, 22846 128 AvenueDVP/090/08, 22846 128 AvenueDVP/090/08, 22846 128 Avenue Staff report dated November 25, 2009 recommending that the Corporate Officer be authorized to sign and seal DVP/090/08 to reduce a exterior side yard setback in support of a five lot subdivision in the RS-1 zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: Committee of the Whole Minutes December 14, 2009 Page 3 of 5 • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 1103 Local Area Service Policy Amendment Local Area Service Policy Amendment Local Area Service Policy Amendment Local Area Service Policy Amendment –––– Conversion of Private Driveways on Conversion of Private Driveways on Conversion of Private Driveways on Conversion of Private Driveways on UnpavUnpavUnpavUnpaved Roadsed Roadsed Roadsed Roads Staff report dated December 8, 2009 recommending that Maple Ridge Local Area Service Policy No. 5.01 (Rev.1) be rescinded and that Maple Ridge Local Area Service Policy No. 5.01 (Rev.2) to add a new Qualifying Work and Cost Sharing Ratio for the conversion of private driveways within road allowances to an acceptable road standard be adopted. The Manager of Corporate and Development Engineering reviewed the report. The General Manager, Public Works and Development Services advised on payment options available to homeowners involved with this type of Local Area Service. He also advised that if monies owed for the services are being paid through property taxes, the taxes will remain on the property should it be sold. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the sThat the sThat the sThat the staff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of taff report be forwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police)FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Desktop ReplacementsDesktop ReplacementsDesktop ReplacementsDesktop Replacements Staff report dated December 8, 2009 recommending that the Corporate Officer be authorized to sign a three year provision, service and support contract with Basic Business Systems for the replacement of the District workstation and laptop equipment. Committee of the Whole Minutes December 14, 2009 Page 4 of 5 The Information Services Manager reviewed the report. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be fThat the staff report be fThat the staff report be fThat the staff report be forwarded to the Council Meeting of orwarded to the Council Meeting of orwarded to the Council Meeting of orwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 1132 Trade Retired Rescue 1 to the Justice Institute Fire and Safety Division (FSD) Trade Retired Rescue 1 to the Justice Institute Fire and Safety Division (FSD) Trade Retired Rescue 1 to the Justice Institute Fire and Safety Division (FSD) Trade Retired Rescue 1 to the Justice Institute Fire and Safety Division (FSD) in exchange for access to the FSD Maple Ridge Campusin exchange for access to the FSD Maple Ridge Campusin exchange for access to the FSD Maple Ridge Campusin exchange for access to the FSD Maple Ridge Campus Staff report dated December 8, 2009 recommending that the trade of a 1986 Mack Rescue Truck to the Justice Institute Fire and Safety Division in exchange for access to training resources be endorsed. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 4. COMMUNITY DEVELCOMMUNITY DEVELCOMMUNITY DEVELCOMMUNITY DEVELOPMENT AND RECREATION SERVICESOPMENT AND RECREATION SERVICESOPMENT AND RECREATION SERVICESOPMENT AND RECREATION SERVICES 1151 RCMP Jail Cell Renovations RCMP Jail Cell Renovations RCMP Jail Cell Renovations RCMP Jail Cell Renovations –––– ITTITTITTITT----PL09PL09PL09PL09----125125125125 Staff report dated December 1, 2009 recommending that the RCMP Jail Cell Renovation Project be awarded to Bynett Construction and that a contingency be established for this project. RECOMMENDATIONRECOMMENDATIONRECOMMENDATIONRECOMMENDATION That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of That the staff report be forwarded to the Council Meeting of December 15, December 15, December 15, December 15, 2009.2009.2009.2009. 5. CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil 6. OTHER ISSUESOTHER ISSUESOTHER ISSUESOTHER ISSUES – Nil 7. ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT - 2:00 p.m. Committee of the Whole Minutes December 14, 2009 Page 5 of 5 8. COMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUMCOMMUNITY FORUM – Nil ___________________________________ J. Dueck, Acting Mayor Presiding Member of the Committee