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HomeMy WebLinkAbout2011-09-12 Committee of the Whole Meeting Agenda and Reports.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE AGENDA September 12, 2011 1:00 P.M. Council Chamber Committee of the Whole is the initial venue for review of issues. No voting takes place on bylaws or resolutions. A decision is made to send an item to Council for debate and vote or to send an item back to staff for more information or clarification before proceeding to Council. Note: If required, there will be a 15-minute break at 3:00 p.m. Chair. Acting Mayor 1. DELEGATIONS/STAFF PRESENTATIONS - (10 minutes each) 1:00 P.M. 1.1 BC Hydro Smart Meters - Val MacDonald 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. Note: The following items have been numbered to correspond with the Council Agenda: 1101 2011-045-RZ, 12087 240 Street, RS-3 to R-1 and R-2 Staff report dated September 12, 2011 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011 to include a new R-2 (Urban Residential District) zone in the Urban Residential Designation be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6828-2011 to allow a future subdivision of 10 single family dwellings be given second reading and be forwarded to Public Hearing. Committee of the Whole Agenda September 12, 2011 Page 2 of 4 1102 RZ/086/08, 12060, 12074, 12068, 12082 227 Street, First Extension Staff report dated September 12, 2011 recommending that a one year extension be granted for rezoning application RZ/086/08 to permit construction of a four -storey, wood -frame, 81 unit residential apartment building. 1103 DP/002/08, 11580 223 Street Staff report dated September 12, 2011 recommending that the Corporate Officer be authorized to sign and seal DP/002/08 to permit development of a four storey wood frame apartment building. 1104 2011-103-DVP, 20683 Westfield Avenue Staff report dated September 12, 2011 recommending that the Corporate Officer be authorized to sign and seal 2011-103-DVP to reduce side yard setbacks. 1105 Release of Landscape Buffer Restrictive Covenant, 24730 to 24790 102A Avenue Staff report dated September 12, 2011 recommending that Landscape Buffer Restrictive Covenant BX528664 be released. 1106 Contract No. ITT-EN10-171 Amendment for Road Reconstruction River Road Drainage Improvements (Darby Street to Carshill Street) Staff report dated September 12, 2011 recommending that Contract No. ITT- EN10-171; River Road Drainage Improvements (Darby Street to Carshill Street) awarded to Double M Excavating Ltd. be increased. 1107 Summer Market - September Staff report dated September 12, 2011 recommending that the use of municipal streets be authorized for the Summer Market on Sunday, September 24, 2011. 1108 Drinking Water Quality Report 2010 Staff report dated September 12, 2011 providing information on the regulatory framework and water quality monitoring data for 2010. Committee of the Whole Agenda September 12, 2011 Page 3 of 4 1109 Local Newspaper Advertising Staff report dated September 12, 2011 recommending that a contract be awarded to the Maple Ridge and Pitt Meadows News for all regular and local advertising for a period of one year with an option to renew and that the Corporate Officer be authorized to execute the contract. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2011 Staff report dated September 12, 2011 recommending that the disbursements for the month of July 2011 be approved. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 5. CORRESPONDENCE fi5val E. OTHER ISSUES 1181 7. ADJOURNMENT Committee of the Whole Agenda September 12, 2011 Page 4 of 4 8. COMMUNITY FORUM COMMUNITY FORUM The Community Forum provides the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing by-laws that have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. Each person will be permitted 2 minutes to speak or ask questions (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to the individual members of Council. The total time for this Forum is limited to 15 minutes. If a question cannot be answered, the speaker will be advised when and how a response will be given. Other opportunities are available to address Council including public hearings and delegations. The public may also make their views known to Council by writing or via email and by attending open houses, workshops and information meetings. Serving on an Advisory Committee is an excellent way to have a voice in the future of this community. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorandcouncil@mapleridge.ca Checked by 4 � Date: MAPLE RIDGE District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: September 12, 2011 and Members of Council FILE NO: 2011-045-RZ FROM: Chief Administrative Officer MEETING: C of W SUBJECT: First and Second Reading: Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011; and Second Reading: Maple Ridge Zone Amending Bylaw No.6828 - 2011 12087 240 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Residential District) and a new zone, R-2 (Urban Residential District). The new zone, R-2 (Urban Residential District), requires a text amendment to Appendix C, Zoning Matrix, of the Official Community Plan to include the new zone. RECOMMENDATIONS: 1. That Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011 be given First and Second Reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on- going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 6862-2011 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 6862- 2011 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 6613 - 2008 be given Second Reading and be forwarded to Public Hearing; and 1101 6. That the following terms and conditions be met prior to Final Reading. Road dedication as required; ii. Removal of any existing buildings; DISCUSSION: a) Background Context: Applicant: Pivotal Development Consultants Ltd. Owner: 0871933 BC LTD Legal Description: North 1/2 of Lot 6, Section 21, Township 12, NWD Plan 2512 except Plans 18013 and BCP46754 CoZow Existing: Urban Residential Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-1(Residential District), R-2 (Urban Residential District) Surrounding Uses: North: Use: Single Family Residential Zone: RS-1b (One Family Urban (medium density) Residential Designation Urban Residential South: Use: Single Family Residential Zone: RS-3 (Rural Residential) Designation: Urban Residential East: Use: Single Family Residential Zone: RS-3 (Rural Residential) Designation: Estate Suburban Residential West: Use: Municipal Works Yard Zone: P-6 (Civic Institutional) Designation: Institutional Existing Use of Property: Vacant Proposed Use of Property: Single Family Residential Site Area: 0.504 ha (1.25ac) Access: 121 Avenue and a new road on the site from 240 Street Servicing requirement: Full Urban -2- b) Project Description: The development site is a large relatively flat lot on the west side of 240 Street and south of 121 Avenue. The lot has been vacant for several years but was previously a single family rural residential use. The development proposal is for a 10 lot subdivision of single family lots. The Municipal Works Yard is located to the west of the site; large suburban single family lots are located to the east and south; and a newer single family subdivision of urban single family lots are located to the north. The applicant proposes to extend 121 Avenue east across the top of the site to connect with 240 Street and provide access for 5 R-1 (Residential District) zoned lots. Road dedication of 6 metres is required on the west side of 240 Street. A new cul-de-sac is proposed on the site at the south end which will provide access for 5 R-2 (Urban Residential District) zoned lots. The new cul-de-sac will also provide access for future development of the lands to the south. c) Planning Analysis: Official Community Plan: The development site is located on the west side of 240 Street, which is identified as a major corridor, and is within the Urban Area boundary. The land is designated Urban Residential and the proposed development is consistent with the Major Corridor Residential Infill Policies 3-18, 3-20 and 3-22 for development on a major corridor. An amendment to Appendix C, Zoning Matrix, of the Official Community Plan is required to include the proposed new R-2 (Urban Residential District) Zone in the Urban Residential Designation. Zoning Bylaw: The applicant is proposing to rezone the development site to R-1 (Residential District) and a new zone, R-2 (Urban Residential District) for a subdivision of approximately 10 single family dwellings. R-2 (Urban Residential District) is a new zone proposed to bridge the lot size gap between the existing R-1 (Residential District) and the R-3 (Special Amenity Residential District) zones, and will have a minimum lot size of 315m2 (3400ft2). The R-2 (Urban Residential District) has already received Third Reading with application RZ/067/10. However, should that application not proceed or be delayed, this application would be stalled awaiting the adoption of the R-2 (Urban Residential District) zone. To avoid this potential delay it would be appropriate to proceed with another R-2 (Urban Residential District) zone bylaw with this application. Whichever application proceeds to Final Reading first will adopt the bylaw. The bylaw that does not complete can simply be closed. Proposed Variances: This application will require 2 variances that will be subject of a future Council report. The variances a re: 1. To allow the existing above -ground Telus plant that fronts the site on 240 Street to remain. 2. To allow the driveway proposed for Lot 6 at 4.5m from the intersection corner rather than at 7.5m. -3- d) Interdepartmental Implications: Engineering Department: The Engineering Department advised that all the required services for rezoning are available for the site; therefore a Rezoning Servicing Agreement will not be required. An additional 3m of road dedication will be provided on the west side of 240 Street to allow for the installation of a storm sewer within the boulevard. At the subdivision stage, temporary turn -around, protected by a covenant, will be required on Lot 7 until the cul-de-sac can be completed on the lands to the south in the future. The Engineering Department is in support of the proposed variances as noted above. Parks & Leisure Services Department. The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 10 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $250.00. e) intergovernmental Issues: Local Government Act: In respect of Section 879 of the Local Government Act requirement for consultation during the development or amendment of an Official Community Plan, Council had considered at the June 14, 2011 Council Meeting, whether consultation is required with, specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v: School District Boards, greater boards and improvements district boards, and vi. The Provincial and Federal Governments and their agencies. And, in that regard, recommended that no additional consultation is required in respect of this matter beyond the early posting of the proposed OCP amendments on the District's website, together with an invitation to the public to comment. An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, Appendix B, has been considered and it has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. M The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: It is recommended that First and Second Reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6862 - 2011, that Second Reading be given to Maple Ridge Zone Amending Bylaw No. 6828 - 2011, and that application 2011-045-RZ be forwarded to Public Hearing. Prepared by: Ann Edwards, CPT Senior Planning Technician 1 /Approve_g-by. ne PP, MCIP ( Direcvr of Planning Approved by,� Frank Quinn, MBA, P.Eng I GM: Public Works & Developmont Services l _ . Concurrence: J. L. (Jim) Rule Chief Administrative Officer AE / The following appendices are attached hereto: Appendix A - Subject Map Appendix B - OCP Amending Bylaw 6862 - 2011 Appendix C - Zone Amending Bylaw 6828 - 2011 Appendix D - Subdivision Plan 2'0 12242 ABERNETHY WAY A RP 8440 EP 14184 JBCP aD 12224 012247M3 4 3 2 �A �B 14 13 3346 5 j LMP 31 29 BCP415644 BCp 3346 12239 n j C P 10� 9 g 11 8 12225 w N En 5 PARK 12 = :�� 8 m 7 m BCP 13346 1229E fi 12180 12209 1 .!�, 8 +his g 26 27 12183 i e 12155 12160 2 � 7 sj !�, 12145 12150 2 '2 ��+ 10 v125 28 12169 36 6 °9 12135 12140 6 3 'r ca 24 29 2162 5 3 e41 12 u] 0 12155 > 2l�� 13 iL 12125 N 30 v 4 S1/28 4 '�. ' J 23 m 12130 12141 14 Q LMP 133 12113 N 12120 5 r bra 15 Y, 18 19 20 22 PP098 16 17 m :12:1�05 12 SUBJECT PROPERTY N 1/27 N N S 1/2 7 121 AVE F12126 LMP 30402 BCP 46754 6 P 2512 Rem N 1/2 6 12112 PP097 12087/12115 5 P 82308 3 2084 12079 Rem 1 4 0 2 a! 12077 b. 1 12074 12067 3 P 57747 12040 20 14 Rem 21 APPENDIX A a n a Rem 2 I P 88032 I o 1 N /I N LMP 30401 P 86310 DEWDNEY TRUNK Cl �# Pitt Meadows j w. 0 12087 240 STREET { iZ CORPORATION OF -- 4, '1_.. i _L L7 I r �, THE DISTRICT OF N J - x j� MAPLE RIDGE District of ' r " v Langley _�.. — — i� PLANNING DEPARTMENT SCALE 1:2,500 DATE: Apr27, 2011 FILE: 2011-045-RZ BY: PC FRASER APPENDIX B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6862-2011 A Bylaw to amend Schedule "A" forming part of the Official Community Plan Bylaw No.6425-2006 as amended WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 6862-2011." 2. That parcel or tract of land and premises known and described as: North Half Lot 6 Section 21 Township 12 New Westminster District Plan 2512 Except Plans 18013 and BCP46754. to add R-2 to Appendix C, Zoning Matrix, in the Urban Residential designation. 3. Maple Ridge Official Community Plan Bylaw No.6425-2006 as amended is hereby amended accordingly. READ A FIRST TIME the day of A.D. 20 . READ A SECOND TIME the day of , A.D. 20 PUBLIC HEARING HELD the day of , A.D. 20 READ A THIRD TIME the day of A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 20 PRESIDING MEMBER CORPORATE OFFICER APPENDIX C CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6828 - 2011 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6828 - 2011." 2. That PART 3 BASIC PROVISIONS, SECTION 302 ZONES (1) is amended by inserting the following between "R-1 Residential District" and "R-3 Special Amenity Residential District" R-2 Urban Residential District 3. Amend Schedule "D" Minimum Lot Area and Dimensions by the addition of the following; "R-2 see section 60113" after "R-1 12m 24m 371m2" 4. Amend PART 6 RESIDENTIAL ZONES, SECTION 601, ONE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE) by the deletion of the section in its entirety and replacement with the following: 6010NE FAMILY AND TWO FAMILY RESIDENTIAL ZONES (R-1, R-2, R-3 RS-1, RS-1a, RS-1b, SRS, RS-1c, RS-1d, RS-2, RS-3, RT-1, RE, CD-1-93) A. PERMITTED USES OF LAND, BUILDINGS AND STRUCTURES Subject to the regulations of Section 401, 402 and 601B, the following uses and no others shall be permitted in the zone indicated: USE ZONE IN WHICH USE IS PERMITTED R-1 R-2 R-3 RS-1 RS-1a RS-1b RS-1c RS-1d RS-2 RS-3 RT-1 SRS RE CD-1- 93 Agriculture ✓ ✓ ✓ One Family Residential J J J J ✓ J J J J V/ J J ✓ Two Family Residential Boarding ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Accessory Residential J J J J ✓ ✓ V/ V/ ✓ ✓ ✓ ✓ Accessory Home ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ J ✓ ✓ ✓ ✓ Occupation Accessory Off - Street Parking J J J J J J J J J J J J J ✓ Accessory Employee Residential Accessory Produce Sales ✓ Elderly Citizens Residential J Temporary Residential (subject to ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Section 402) Rental Stable Temporary Tourist ✓ ✓ ✓ ✓ V/ V/ ✓ Accomodation Secondary Suite ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Residential Hobby Kennel Neighbourhood Daycare ✓ ✓ V/ ✓ V/✓ ✓ ✓ Detached Garden Suite ✓ ✓ J J ✓ J Use (subject to Section 402) Page 2 5. That PART 6 RESIDENTIAL ZONES is amended by inserting the following after Section 601A "CD-1-93 Amenity Residential District". 601E R-2 Urban Residential District A. PERMITTED USES Subject to the regulations of Section 401 and Section 601, the following uses and no others shall be permitted in the R-2 zone. 1. One Family Residential (limited to one per lot) 2. Boarding Use (Sec. 401 & 601) 3. Accessory Residential Use 4. Accessory Home Occupation Use (Sec. 401) 5. Accessory Off Street Parking Use 6. Temporary Residential Use (subject to Section 402) B. DENSITY 1. All buildings and structures shall not exceed a lot coverage of 50%; 2. Buildings and structures for Accessory Residential Use shall not exceed a lot coverage of 12% C. AREA AND DIMENSIONS 1. Lot Area a) No person shall create a lot which is less than 315 m2 in area. 2. Lot Dimensions a) Width: With lane access: No person shall create an interior lot which is less than 9.2 metres in width measured at a distance of 7.5 metres from the front property line. No person shall create an exterior lot which borders either a street or lane on 2 sides, one of which is a side lot line which is less than 13.2m in width measured at a distance of 7.5 metres from the front property line. ii Without lane access: No person shall create an interior lot which is less than 10.5 m in width measured at a distance 7.5 metres from the front property line. No person shall create an exterior lot which borders either a street or lane on 2 sides, one of which is a side lot line which is less than 13.5 metres in width measured at a distance of 7.5 metres from the front property line. b) Depth: No person shall create a lot which is less than 27 metres in depth. Page 3 D. YARD REQUIREMENTS a) Regulations for the size, shape and siting of buildings and structures shall be: 1. For lots with a rear lane, shall be sited not less than: a) 3.0 metres from the front lot line; b) 13.0 metres from the rear lot line; c) 1.2 metres from the interior lot line; d) 3.0 metres from an exterior side lot line; 2. For lots with no rear lane, shall be sited not less than: a) 3.0 metres from the front lot line except that the distance to the garage shall not be less than 5.5 metres; b) 8.0 metres from the rear lot line; c) 1.2 metres from the interior lot line; d) 3.0 metres from the exterior lot line. b) Buildings and Structures for Accessory Residential Use and Accessory Off -Street Parking Use shall be sited not less than: i) 1.0 metres from the rear lot line; ii) 0.45 metres from an interior side lot line provided that a minimum setback of 2 m is maintained for the other side yard; iii) 2.0 metres from an exterior side yard; iv) 11.0 metres from a front lot line; v) 4.5 metres from a principal use measured from the face of any chimney, bay window, hutch or nook permitted elsewhere in this bylaw. E. HEIGHT 1. All buildings and structures for one family residential use shall not exceed a height of 9.75 metres nor 2 storeys in height. 2. All buildings used for accessory residential use and/or accessory off street parking use shall not exceed a height of 4.9 metres. F. OTHER REGULATIONS: 1. Access Vehicular access for lots backing on a Municipal lane will be restricted to the lane. G. Off Street Parking spaces shall be provided in accordance with "Maple Ridge Off Street Parking and Loading Bylaw No. 4350-1990." H. A residential use shall be permitted only if the site is serviced to the standard set out in Maple Ridge Subdivision and Development Servicing Bylaw No. 4800 - 1993 as amended. Page 4 6. That parcel or tract of land and premises known and described as: North Half of Lot 6 Section 21 Township 12 New Westminster District Plan 2512 Except Plans 18013 and BCP46754 and outlined in heavy black line on Map No. 1522 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1(Residential District), R-2 (Urban Residential District). 7. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 14th day of June, A.D. 2011. READ a second time the day of , A.D. 20 . PUBLIC HEARING held the day of , A.D. 20 . READ a third time the day of , A.D. 20 . RECONSIDERED AND FINALLY ADOPTED, the day of PRESIDING MEMBER Page 5 ,A.D. 20 . CORPORATE OFFICER D L 2 3 4 3 2 A B 14 13 BCP 3346 5 ch Lo LMP 31 29 BCP 44 BCP 3346 d P 6 a 6 10 9 ~ 11 w 5 PARK 12 8 v~ m 7 8CP 13346 6 1 a 26 27 9 2 7 i6 10 8 25 28 0 3 6 11 _ 24 29 fo 5 e4 12 a U� 4 �13 4 13 23 J� N 30 w 91 14 LMP 13 5 15 18 19 22 20 31 fi 16 17 21 32 121 AVE. 31029 Rem Pd.'A' LMP 30402 P 82308 Rem 1 BCP 46754 P 2512 n S 1/2 8 co Lo *PP098 N 1/2 7 S 1/2 7 6 d *PP097 5 3 0 2 4 a I 3 P 57747 BCP 28926(lease) 14 1 I - I .W MAPLE RIDGE ZONE AMENDING Bylaw No. 6828-2011 Map No. 1522 From: RS-3 (One Family Rural Residential) To: 0 R-1 (Residential District) ® R-2 (Urban Residential District) 20 RW 30273 a Rem 21 BCP2 1 Pd II Rem 2 N SCALE 1:2,500 APPENDIX D . District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: Rezoning - First Extension Maple Ridge Zone Amending Bylaw No.6712-2010 12060, 12074, 12068, 12082 227 Street EXECUTIVE SUMMARY: September 12, 2011 RZ/086/O8 CofW The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. The application proposes to rezone the subject property from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit construction of a four -storey, wood -frame, 81 unit residential apartment building. This project is eligible for the Town Centre Incentive Program. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/O86/O8 and that the following conditions be addressed prior to consideration of final reading: Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; V. Removal of the existing buildings; vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. vii. Purchase of Parcel A, Except Plan BCP36787 Road, from the District of Maple Ridge. viii. Registration of a Restrictive Covenant protecting the Visitor Parking. -1- 1102 DISCUSSION: a) Background Context: Applicant: Wilson Chang Owner: Balhar S Basi Legal Description: Lot: 2, Section: 20, Township: 12, Plan: 7450 Lot: 1, Section: 20, Township: 12, Plan: 86322 Lot: 2, Section: 20, Township: 12, Plan: 86322 Lot: B, Section: 20, Township: 12, Plan: 22808 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Apartment Zone: RM-2 (Medium Density Apartment Residential) Designation Low -Rise Apartment South: Use: District Fire Hall Zone: P-6 (Civic Institutional) Designation: Institutional East: Use: Single family residential Zone: RS-1(One Family Urban Residential) Designation: Low -Rise Apartment West: Use: Single family residential Zone: RS-1(One Family Urban Residential) Designation: Medium and High -Rise Apartment Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: Single Family Residential Low Rise Apartment 0.388 HA Proposed rear lane access Full Urban DP/086/08 The current application proposes to rezone the properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a four storey apartment building containing 81 units with a floor area ratio of 1.46. The apartments are a mix of one and two -bedroom units, ranging in size from 50.31m2 (542ft2) to 88.26m2 (950ft2). The building is a four storey wood frame apartment structure over a one storey concrete basement parking level. An access ramp to the underground resident parking is to be provided via the proposed rear -lane. Seventeen visitor surface parking spaces are proposed to be located at the rear of the building, adjacent to the lane. WA Application Progress: The applicant has been working towards completion of the terms and conditions for Final Reading of the Zone Amending Bylaw. The applicant requests an extension to this application to await a more advantageous time for development. Alternatives: Council may choose one of the following alternatives: 1. grant the request for extension; 2. deny the request for extension; or 3. repeal third reading of the bylaw and refer the bylaw to Public Hearing. CONCLUSION: The applicant has been pursuing the completion of this rezoning application and has applied for a one year extension. It is recommended that Maple Ridge Zone Amending Bylaw No.6712-2010 be granted a one year extension. Prepared by: Sarah Atkinson Planning Technician a^- ve �/ q - ZZ. -I- �� Approved by: Ja Pickering, MCP, MCIP ire r of P ng e by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - First Reading Report -3- ,2175 -- APPENDIX A S 1/2 10 BCS 12170 Pcl.A 12177 56793 12167 5 P 23392 12157 . � 13 or 12179 N 1/2A 12166/68 P 66473 355 12153 1z1sz LO N 1/2 9 00 - � Rem 2 P 7948 S 1/2 A 12154 12152 S 1/2 9 _ a S. 52.5' 2 7 P 23392 12141 2 c 12142 Cl) 354 12147 12148 331 B 1 o v 1 332 LMP 406 12136 � � a 353 P 5 987 12139 12136 2 12131 12128 12130 P 9944 10 4r N1/2 16 338 402 4 P 38897 °O 337 S1/2 16 P 2211 P 67081 175 a 12119 12126 12120 147 12114 'PP090 12111 1 2 ' N50'5 12090 N P 6 638 Rem. 5 148 1 M 2102 a 12101 ,VE- BCS 1124 A o Rem 10 12096 290 P 22808 P 11644 12086 a N N N N N N N B � 1 '2 "'3 B 12087 287 288 289 91 12082 N 1/2 12076 1 P 446 P 4 724 22087 1 1112081 A 12g74 c S 1/2 BCP 30103 11 m P 446 P 724 d 292 12os8 2 12071 v 12062 d 296 295 294 12077 N 1/2 U B 6 5 4 P 7450 o- 1212067 LL J m o — Rem N N 70' 2 S 1/2 2054 293 1206V 12 12057 S 1/2 7 Cl) N70' N130' of 2 M OWN AVE- RP 84340 Rem. A 12042 a N 1/2 6 o Rem. N 130' of 2 w n N o 0 0 0 0 12038 d 300 S 1 /2 6 N N N N N N Rem. 2 N N N N N N N N 7 8 9 297 298 299 12047 17 P 446 301 Rem. Pol, A 12032 P 43 24 Rem. rn BCP 34253 310 16 18 N n� N N P 5 3270 P 446 �' 2 P 51311 P 2D546 r M w 11 co 1 o v ao D h o- 7 E M M g 1 N o N 15 a N N N N .a N, N N 2026 N P 61650 DEWDNEY TRUNK ROAD 0 0 0 oc) r N N r r N N N N N N Rem.A N N N N ry 4 a ctoo a P 9541 P, . LoU 3 61 N LANE oo oo P 8695 11971 d 1 District of rj r- Pitt Meadows 12060/68/74/82 - 227 Street y CORPORATION OF THE DISTRICT OF N Albion - 4 MAPLE RIDGE District of l PLANNING DEPARTMENT Langley `� -r SCALE 1:2,000� it fi:4 DATE: Sep 18, 2008 RZ/086/08 BY: JV River APPENDIX B f Deep Roots Greater Heights TO: FROM: SUBJECT: DISTRICT OF MAPLE RIDGE His Worship Mayor Ernie Daykin DATE: March 4, 2010 and Members of Council FILE NO: RZ/086/08 Chief Administrative Officer ATTN: C of W First Reading Maple Ridge Zone Amending Bylaw No. 6712-2010 12060, 12074, 12068, 12082 227 Street EXECUTIVE SUMMARY: An application has been received to rezone the subject property from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Residential) to permit construction of a four -storey, wood - frame, 81 unit residential apartment building. This application is in compliance with the Official Community Plan. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 6712-2010 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; V. Removal of the existing buildings; vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. vii. Purchase of Parcel A, Except Plan BCP36787 Road, from the District of Maple. Ridge. viii. Registration of a Restrictive Covenant protecting the Visitor Parking. DISCUSSION: a) Background Context: Applicant: Wilson Chang, MAIBC Owner: Balhar S Basi Legal Description: Lot: 2, Section: 20, Township: 12, Plan: 7450 Lot: 1, Section: 20, Township: 12, Plan: 86322 Lot: 2, Section: 20, Township: 12, Plan: 86322 Lot: B, Section: 20, Township: 12, Plan: 22808 ;�Z ]a Existing: Low Rise Apartment Proposed: Low Rise Apartment Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-2 (Medium Density Apartment Residential) Surrounding Uses North: Use: Apartment Zone: RM-2 (Medium Density Apartment Residential) Designation Low -Rise Apartment South: Use: District Fire Hall Zone: P-6 (Civic Institutional) Designation: Institutional East: Use: Single family residential Zone: RS-1(One Family Urban Residential) Designation: Low -Rise Apartment West: Use: Single family residential Zone: RS-1(One Family Urban Residential) Designation: Medium and High -Rise Apartment Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Single family residential Low rise apartment 0.388 HA Proposed rear lane access Full Urban DP/086/08 The current application proposes to rezone the properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a four storey apartment building containing 81 units with a floor area ratio of 1.46. The apartments are a mix of one and two -bedroom units, ranging in size from 50.31m2 (542ft2) to 88.26m2 (950ft2). The building is a four storey wood frame apartment structure over a one storey concrete basement parking level. An access ramp to the underground resident parking is to be provided via the proposed rear -lane. Seventeen visitor surface parking spaces are proposed to be located at the rear of the building, adjacent to the lane. -2- c) Planning Analysis: Official Community Plan: The proposed rezoning to RM-2 (Medium Density Apartment Residential) is in accordance with the subject properties designation as "Low -Rise Apartment" in the Town Centre Area Plan. The Low -Rise Apartment designation is intended for development in a three to five storey apartment form where units are accessed from an internal corridor and residential parking is provided underground. The current 4-storey development proposal complies with the above criteria. Both 227th Street and Brown Avenue are identified in the Town Centre Area Plan, Figure 1 - Multi - modal Transportation network, as part of the Connective Pedestrian Network. This network is intended to provide pedestrian -friendly linkages outside of the Civic Core and should be designed to enhance the pedestrian experience with separated sidewalks on both sides of the street, street trees and the potential for wayfinding signage. Additionally, both 227th Street and Brown Avenue are part of the Bicycle Network. The Bicycle Network may have dedicated bicycle lanes, where feasible, or shared arrow markings in street travel lanes to clearly identify bicycle routes to motorists, cyclists, and pedestrians. The Engineering Department will be reviewing these guidelines with the proponent at the time civil drawings are finalized. Zoning Bvlaw: A preliminary review of the plans has revealed that the proposal complies with the requirements of Zoning Bylaw No. 3510-1985. Off -Street Parkin, and Loading Bvlaw: A preliminary review of the plans in relation to the Off -Street Parking and Loading Bylaw requirements has revealed that the proposal generally complies with the bylaw, although the application proposes a variance to reduce the total number of required parking stalls from 138 to 130. The applicant proposes to provide residents with 113 parking stalls and visitors with 17 parking stalls; resulting in a total of 130 parking stalls provided for the development. The Off -Street Parking and Loading Bylaw requires 122 resident parking stalls and 17 visitor parking stalls, resulting in a shortfall of 9 resident parking stalls. In accordance with Section 3.4 of the Off -Street Parking and Loading Bylaw, the applicant has opted to pay to the District of Maple Ridge a total of $72,000 in lieu of 9 parking stalls. An up to date parking study is required to support the proposed reduction. Development Permits: As per Section 8.11 of the Official Community Plan, a Town Centre Development Permit is required for all new multi -family residential development in the town centre. The development proposal is located within the North View Precinct of the Town Centre Area Plan. Accordingly, prior to the issuance of a building permit, the Development Permit must be reviewed and approved. An application for the Development Permit has been received and will be the subject of a future Council report. W3 Advisory Design Panel: The application was presented to the Advisory Design Panel on February 9, 2010, at which time the Panel supported the application moving forward to Council, with the following resolution; • Consider more contemporary material palette consistent with the architecture • Consider the issue of the visitor parking stalls in conflict with the adjacent units • Consider relocation of the amenity room to be on the main floor and have direct access to the open courtyard • Consider securing the open courtyard for the safety of the building • Resolve the design of the main entry to the building and incorporate a significant canopy and coordinate with the landscape design • Consider increasing the depth of the balconies to improve functionality • Define a visitor access route from the surface parking to the building entry point • Consider introduction of additional screens to the other elevations • Consider simplifying the vertical glazing at the main entry • Consider altering the parapet heights to create a more varied roof line • Incorporate a barrier free washroom within the amenity room The applicant will address the above recommendations and a more detailed report will be forwarded to Council at the Development Permit stage. Develo ment Information Meetin : A Development Information Meeting was held by the project architect on Tuesday March 2, 2010 at Harry Hooge Elementary. As per Council Policy 6.20, invitations were mailed out to qualifying property owners, advertisements were placed in the local paper and a notice was attached to the development sign on site. Four (4) people signed in on the attendance sheet and one (1) comment sheet was completed. The Development Information Meeting summary provided by the applicant is attached at Appendix G. Additional concerns expressed are included below along with the applicant's response (in italics); • Noise and safety issues are a concern if the proposed back lane continues through to the lane on the neighbouring property to the north. People may use this lane as a short cut; The lane does not necessarily need to go through to eliminate this concern. Or other steps could be taken to reduce these concerns, such as speed bumps or only permitted access allowed. The proposed entrance to the underground parking is very close to the neighbouring property. This may result in noise and pollution becoming a nuisance; -4- There will be planting and fencing between the two properties to screen noise and pollution. In addition there will be a trellis over the ramp entrance to provide the best possible screening. • The proposed building will block views for the neighbouring property to the north; The proposed building will also block the noise from the fire hall. ■ Building construction will be noisy for the neighbouring residents. Construction will follow all City guidelines for safety and hours of operation. d) Interdepartmental Implications: Engineering De rtment: The Engineering Department has identified that all of the services required in support of the rezoning do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post the required security to complete the necessary works prior to final reading. The Engineering Department has provided the following comments; 1. The applicant is responsible for the construction of the rear lane. 2. The four existing driveways letdowns on 227 Street must be removed and replaced with new concrete curb and gutter and sidewalk. 3. The developer's consultant must examine the existing sanitary sewer to determine its adequacy to serve the new development. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be additional trees added to the street tree inventory. The Manager of Parks & Open Space has advised that there is maintenance requirement of $25.00 per new tree which will affect their operating budget. Fire De artment: The Fire Department has no concerns with the current application. -5- CONCLUSION: The current application is in compliance with the Official Community Plan. It is, therefore, recommended that First Reading be given to Maple Ridge Zone Amending Bylaw 6712-2010 and it be forwarded to Public Hearing. Prepared by. Sarah Atkinson Plaming Technician Approv b Jan MCP, MCIP tar of Planning i.._ Approved by: Frank Quinn, MBA, P.Eng J GM: Publ' Works lapment Services J. L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Zone Amending Bylaw 6712-2010 Appendix C - Site Plan Appendix D - Building Elevation Plans Appendix E - Landscape Plans Appendix F - Development Information Meeting Summary 1-3F 122 AVE f 227 26-1 Rom 225 p P 7219 234� 233ry 232 231R 230ry 229ry 228 Rem A P 42, zz19 4 12211 r 3 r 12195 a 2 121a7 1 Pd. A 12177 RP 56793 17 TEL 24 P 1161 121 AVE f s:7•c P 1419 P 2893 13, 130 Appendix A 197 12216 P 1970 8 12214 W 12221 1 216 12211 2 n 198 6 P 2923 12208 a a 12203 P 14396 2 1 12203 12208 12208 280 BCP 23946 66 - 265 Kerr Co 12193 1219e 75' c A C. 12194 c a 264 n 279 c 112192 m m 65 d 12185 121& a 12191 a P • P 58171 12183 RE 1217fi c 13 m N 112 10 ,2,7e 336 1z1e9 zlez S 1/2 10 3[ N 112 A 12170 BCS 569 a 12170 5 P 23392 12157 17168168 P 7948 S 1/2 A 12114 P 66473 355 /2153 12162 N 112 9 avo 12161 n Rem 2 a 12152 S 1/2 9 - 12751 a S 52.5.2 2 30412147 7 12142 1214B 331 a 353 P 23392 21a1 1 a 12136 332 p 987 BCD LMP 406 LL 12139 12136 12138 12131 17128 12131 2 u ao P 9944 1n N1/2 16 338 337 402 401 P 38897 S1/2 16 P 2211 175 a 12119 12126 P 67081 1z1z1 121 0 147 12114 PP090 N 12111 2 N 50' 5 12,15 1 148 . Rem5 12090 P 38 izto2 a 12195 - 290 " 2 ^1 -2 "3 ^1 12 "3 287 288 289 F E 843 Pi446 P 4 3724 291 12087 P 724 n a 292 81 P 843 P 1446 296 295 294 12077 7 6 5 4 6 5 4 s c - m Rem 293 RP 84340 BROWN AVE - a 6 LOT A 5 7 8' 9 297 ^ 298 299 ry t2047 N (P9687) 301 31 •LMP1821 P 46 P 43 24 9460 P 9687 P 446 2 1 2 1 11 M1 P 546 IL 1 12101 BCS 1124 Rem 10 ,2096 A o P 22808 P 1 ,z0e5 a ,20a2 a Subject Properties 1 A 12074 r BCP 30103 �N12088 2 j12 m'dBzo97 P 7450 N 70' 2 72054 12053 51/2 7 N70' N130' of 2 12042 v a 12041 N 112 6 Rem N130'of2 t2o3B a 7 L S 1/2 6 Rem.2 12037 17 2032 Rem Pal. A 12028 30 Rem 18 BCP 34253 a Q' ¢ P 5275D 37 16 N a �� 327 P5 - n U, a E g 15 a 12026 a d a ti P 6165) DEWDNEV TRUNK ROAD 6 p 93 YL ti 4a n m o v E¢ Rem � 4 a 1n � a ¢ YUesl Rem n64 3 61 LANE 81.5 4 v P 8695 IT971 Feet 1140-, P 51167 n 3 e q a 'PP093 LP 73289 - tt983 m P a t63 0. 2 3H AVE )562 20 LMP 15424 P 12 AD A C2 T 40 a 2 1 m 3 ,a d 11947 m 10- 0 N • Co -Rem 2 a a 11937 'PP088 11931 Rem.t 119 AVE Plan 81350 n 11909 Rem A 57 P 9541 r- P 46839 d a , 11989 g c n 1970 •PP084 B 7T P 9541 P 67142 RP 61086 a 711963 9$3 LANE 194m4a 78 LMP 1 758 (P9541) NWS 1556 EP 63907 11970'36 E P 9541 a 119 AVE P 76459 rn 3• 12154 12140 3: 12128 2' 12,120 2' 12112 41 112080 48 11954 49 Appendix B CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6712 - 2010 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 6712-2010." 2. Those parcels or tracts of land and premises known and described as: Lot "B" Section 20 Township 12 Plan 22808 New Westminster District Lot 1 Section 20 Township 12 Plan 86322 New Westminster District Lot 2 Section 20 Township 12 Plan 86322 New Westminster District North 70 Feet Lot 2 Section 20 Township 12 Plan 7450 New Westminster District and outlined in heavy black line on Map No. 1469 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-2 (Medium Density Apartment Residential). 3. Maple Ridge Zoning Bylaw No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. PRESIDING MEMBER CORPORATE OFFICER Pcl. A RP 56793 24 P 1161 1.914 ho 121 AVE. qq w b ry 2 ti 3 h � h a2 h "� ryr I h290 28F 288 289 P 8843 P 944 P 4372 N 291 72087 I P 4372 292 P 8843 P 944 6 .,5 04 N6 h5 �4 24196 295 294 CL !r°77 ro ry ry n `� nn Rem 293 RP 54340 BROWN AVE. a e h o 1❑ ❑ - ti ry I n 300 N LOT A 5 7 8 9 2b7 298 299 12•Jd7 N (P9687 LMP1821 P 944 P 4 724 301 P 96 7 P 9446 ^- I 2 2 1 17 "'1 P 20546 h r h 1L — — — — — --w �L nh h �+ w. h Rem. Ln West Rem. 264 00 81.5 4 U-) Feet 4 a P 7863 h u 3 61 LANE P 8695 P 51167 N 119J cv 3 'PP093 LP 73289a 2 `� 1196_ 1 /2 1 0 12178N 336 Iz16 1 /2 10 BCS 569 lino 1216 N 1 2 9 co / J216 Rem 2 1 /2 9 — S. 52.5' 2 121S 12Js� 12141 8 121431 387 B A LMP 4 65 l21J9 J2128 127JJ 337 338 402 401 12126 P 62211 P 67 81 12721 72714 �. -PP090 2 °o N 50' 5 121 u 1 P 68638 Rem. 5 72102 a 12703 12096 p 12i786 8 CL BCS 3189 12076 1 A kn 0.722 ha i V S 1 2 12054 x7 1205J 12 J2os S 1/2 N70' N130' of 2 cc Rem, A 12042 co Q 12041 N 1 /2 1- Rem. N 1 30- of 2 r20J9 a ry 5 1 /2 6 r2012 Rem. 2 Rem. Pd. A 7 12012 Q 0.608 ho. 72028 N= BCP 34253 31 0 ATO R 8. �01 P 52750 P 51311 _a^_ 16 CN 327 CL — — --- ti 15o 0— aE, • h Q h ry h 12026 `� y tiry P 61650 DEWONEY TRUNK ROAD ❑ ry � ", Iti V ❑ Rem. A I 57 P 9541 n coi P 46839 I 00 rn i d- 0) i 1 ^ 11959 8 11970.PP084 I% o ' 1.19 ho ao 8 171 �� a 7 MAPLE RIDGE ZONE AMENDING Bylaw No. 6712-2010 Map No. 1469 From: RS-1 (One Family Urban Residential) To: RM-2(Medium Density Apartment Residential) 1:2500 C A ~ ' H LU w CO LU Z a o m ¢ w p LU On cc. Lli 00 � 0 ao < i 3� eNMo(Ve Vf plk Appendix C is 1 � � v HIMC,ysF @ Jco fF•! C cR �t O e C R W N (p O iilit Cf. EL pp w� ow ZQ N I S Cn ~ g £ go Q 4s�gY� ¢ �- 83 y w� Appendix a Appendix E � •■ Tim �' _;;■ : | |(E!!\ ||!!|[[!!§|t|! !! ![! ! | � -111-VIUD �-onuo uevelopmcnt 12060/68174192 227th Street. Maple Ridge Appendix F Wilson Chanc architecture + online coilat,, . ..,W„ Architect Inc. MAIBC To: Planning Department, District of Maple Ridge Re: Development Information Meeting for 12060, 12068, 12074, 12082 227 ST, Maple Ridge, BC March 3'°, 2010 DEVELOPMENT INFORMATION MEETING SUMMARY, RZ/086/08 hypertects.com t 604.630.9488 f 604.630.9487 A development information meeting was held at Harry Hooge Elementary, 12280 - 230th Street, Maple Ridge on Tuesday, March 2, 2010 from 6 p.m. to 8 p.m. regarding residential development at 12060, 12068, 12074, 12082 227 ST, Maple Ridge, File lr: RZ/086/08. The meeting was attended by a group of approximately 6 people of which 4 signed in the attached attendance list Wilson Chang from Wilson Chang Architect opened the meeting welcoming the attendees. Wilson encouraged the people to sign in the provided attendance list and fill out the provided comments sheets. Mr. Chang continued with a presentation of the proposed development including project analysis, neighbourhood context, and site planning and building design. After the presentation the attendees were encouraged to express their comments and concerns on the proposed development. The reception of the development in general was very positive. Please see below a summary of the only concerns from the attendants. Summary of the comments and concerns: 1. If the proposed new back lane continues through to the lane on the neighbouring property north of the development, people could use this lane as a shortcut. Noise and safety issues are a concern. Wilsons Respond: The Cone does not necessary need to go through to eliminate that concern. Or other steps could be taken to reduce these concems, like speed bumps and only permitted access. 2. Planned entrance to the underground parking is very close to the next door property (north). Noise and Pollution could come to adjacent units. Wilsons Respond: There will be planting and fencing between the two properties to screen noise and pollution. In addition there will be Trellis over the romp entrance to provide the best possible screening. 3. Building will block the view to the south for the neighbouring property on the north. Wilsons Respond: It will also block the sound of the fire hall. 4. Building construction will be noisy to the neighbouring properties. Wilson Respond: Construction will follow all city guidelines for safety and hours of operation. Sincerely, Wilson Chang Page 01 I tkvcloprnent Information Meeting summary N ilum Chang Architect Inc. MAIBC District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: SUBJECT: Development Permit 11580 223 Street EXECUTIVE SUMMARY: September 12, 2011 DP/002/08 CofW The application proposed to rezone the subject property from M-2 (General Industrial) and RS-1 (One Family Urban Residential) to CRM (Commercial/Residential), to permit development of a four storey wood frame apartment building. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal DP/002/08 respecting property located at 11580 223 Street. DISCUSSION: a) Background Context: Applicant: Vincent Donegan Owner: Axxia Management & Consulting Inc Vetta Enterprise Legal Description: D.L.: 398, Plan: RP65880 OCP: Existing: Commercial Zoning: Existing: M-2 (General Industrial), RS-1 (One Family Urban Residential) Proposed: CRM (Commercial/Residential) Surrounding Uses North: Use: Ministry of Transportation property & Single and Two Family Dwelling Zone: RS-1(One Family Urban Residential), RT-1 (Two Family Urban Residential) Designation Regional Town Centre Commercial South: Use: Single Family Dwellings and Commercial Zone: RS-1 (One Family Urban Residential), H-1 (Heritage Commercial), C-4 (Neighbourhood Public House Commercial) Designation: Regional Town Centre Commercial East: Use: Ministry of Transportation property Zone: RS-1 (One Family Urban Residential), M-1(Service Industrial) Designation: Regional Town Centre Commercial 1103 West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Companion Applications: b) Project Description: Single Family Dwellings and Townhomes RS-1 (One Family Urban Residential), RM-1 (Townhouse Residential) Regional Town Centre Commercial Vacant Apartment 0.200 HA (0.47 acres) 223 Street Full Urban RZ/002/08 The current application proposes to rezone the subject property from M-2 (General Industrial) and RS-1 (One Family Urban Residential) to CRM (Commercial/Residential). The rezoning is to support a 51 unit 4 storey apartment building with underground parking. c) Planning Analysis: The property is subject to a Regional Town Centre Port Haney Development Permit. The purpose of the Regional Town Centre Development Permit to establish guidelines is to direct development in the Downtown to enhance business opportunities that contribute to community identity while meeting the needs of those who work, shop and live in the area. The proposed apartment building adds to the housing variety in the area and can support local commercial businesses in the area. As this property is located within the Port Haney Area, the applicant has utilized colours and materials that are suitable for this heritage area. The Key Guideline Concepts are as follows: 1. Promote Port Haney and the Waterfront as an important heritage, tourism -oriented area. This multi -family residential building will provide vibrancy to the area and will be highly visible from the Haney Bypass. The project is located within walking distance of the Civic Core, the waterfront and the West Coast Express station. 2. Provide a pedestrian -oriented, mixed use commercial and residential environment. The proposal is for a ground oriented multi family building designed to promote a pedestrian scale along the street 3. Enhance the heritage quality, character and vibrancy of Port Haney and the Waterfront. An urban building is proposed with an attractive presence to the street. The proposed design has taken account of the heritage character in the area and will add to the quality and vibrancy of Port Haney. 4. Capitalize on important views. The building has been oriented to provide views of the Fraser River to a number of units. -2- 5. Provide outdoor space. Landscaping elements have been included in the design to provide outdoor space for the residents. 6. Provide climate appropriate landscaping and green features. Significant landscaping within the site terracing will surround the site and provide onsite rain water infiltration. 7. Maintain street interconnectivity. Parking for this development will be located underground and will be accessed from the rear lane. Street interconnectivity is maintained and pedestrian access is provided directly to 223rd Street. d) Advisory Design Panel: The Advisory Design Panel reviewed the current application on August 12, 2008. Below are the ADP resolution items and a brief explanation as to how the applicant has addressed each item. • Stair location and configuration to be better integrated into the landscape. The stairs have been altered and blended into the landscaping. • Vehicular drop-off should be higher quality surface and integrated into the building entry. The drop-off area will be surfaced with pavers. • Review of exterior materials to be simplified. The materials and colours proposed are suitable for this heritage area. • Proportion of the brackets to the fapade. The brackets have been enlarged to make them more proportionate to the building. • Treatment of railings on the building and the landscape. The railings vary in height, which adds variety. e) Financial Implications: In accordance with Council's Landscape Security Policy, a refundable security equivalent to 100% of the estimated landscape cost will be provided to ensure satisfactory provision of landscaping in accordance with the terms and conditions of the Development Permit. Based on an estimated landscape cost of $26,000.00, the security will be $26,000.00. There will be street trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. f) Alternatives: Under Section 919.1(d) of the Local Government Act and Section 8.11 of the Official Community Plan the property has been designated a Development Permit Area with special requirements for commercial development. Council approval is required for all Town Centre Development Permit -3- developments. Council can reject the Development Permit on the grounds that they feel the Development Permit Guidelines have not been met. CONCLUSION: As the development proposal complies with the b Town Centre Development Permit Area guidelines of the Official Community Plan for form and character, it is recommended that DP/002/08 be given favourable consideration. - ��A=fflv q I I � � Prepared by: Sarah Atkinson Planning Technician e P1.ckerM9,' 4CP, MCIP Dire o�nning �� (< Approved bye Frank Quinn, MBA, P.Eng GM: 134blic Works & Developn)ent Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer Jr The following appendices are attached hereto: Appendix A - Site Plan Appendix B - Elevations Appendix C - Landscaping Plan IIIIMI tT P11527 Rem 2 P 155 4 5 A P 76188 N N CALLAGHAN AVE. P 590 8 4 1 2 3 �, 31 � N N [NV N N 116 AVE. Rem 128 18 cl N ' 15 IL LMS 752 N � ss5ay a 14 11575 P 765?9 era+on N �f N o M M M N C�C N N N Cl- N J N RP 53523 ST.ANNE AVE. 'n — APPENDIX A rym N z P 668g P 5871 L 116?2 3 LM N 'PP 76 Rem ry 17 N 112 18 16sq T RP 52214F tts7t S 112 A31657 1}�6 T RP 6192 RP 5637 neat P 164 4 11650 Rem N d N N C tlssa � � 22 � 21 � 20 n 19 11654 S Q P1 5 P 82887 p 55 A 11 12 13 14 2 1 N M a m 1 c] NN N ry N N PA K N N CALLAGHAN AVE. 2 rn 11s3p a A P 85354 a ::23 m a NW$33 N 131 25 N N a A 1 rn 4 � a nss7 Rem. 24 �1613 P 1S5 t� W N 22 tt56a Subject Property ir 11612 729 RP 65880 Rem Rem 11sse RP 6755 a 11 8 1i5� Rem 10 Rem r� 1'% (A P 9 rs5j 5g284 Rem 1 M q n a B N ry 112 P 86773 h Rem = RA21 N 113 Rem 1 _ RP �335 RP 460S P N R q P 1S654F ASS fi L 0 P 4665 N M �: sk 48�g District of Pitt Meadows r" - 51WVallay ; 11580-223 St 0 I IN 11 'j{ 0 �t CORPORATION OF i o THE DISTRICT OF N Alhlun • ia� MAPLE RIDGE DIStfICt Of Langley � �� � I I s PLANNING DEPARTMENT E 1:2,000 � DATE: Jan 4, 2008 RZ/002/08 BY: JV River 3os �Oo $��� gyp y¢� ¢gym =y3 m m &ergg 3'Q LL�y S ��pa�oi� 9 EVE r�� o i o ow�� wmo�wot mF�>a pr_� Q Rug 33-uFSim o ooa�' t g $ I P o? w �Zoo�oaa_««<o�6gaa�'" iE sxxsoaauad nnoso3mmEam UL3 �d in �s 55 i Svc �_ u�B gSS a 34E �ba` ac I —NIL 0 0 m A I I � I 0` ;o r I d n W;o I I Ud1m EeE �qNm t» �mra d 3 n 5 � y � � a APPENDIX B 1 r3 APPENDIX C �t! its i1 fill �ji pill go Rik �)► i! fill � !f i!5 i@ fit11 lti�O���i���ddii �!lflilfllisi ke i MAPLE RIDGE British Catumbia District of Maple Ridge TO: His Worship Mayor Ernie Daykin MEETING DATE: September 12, 2011 and Members of Council FILE NO: 2011-103-DVP FROM: Chief Administrative Officer MEETING: Cow SUBJECT: Development Variance Permit 20683 Westfield Avenue A Development Variance Permit application has been received to reduce the interior yard setbacks for the property located at 20683 Westfield Avenue. The applicant has requested to reduce the interior yard setbacks from 1.5 m to 1.2 m to the side faces of the building to allow the proposed single family dwelling to fit on the existing narrow lot. An additional reduction in the interior side setback is requested to accommodate the fireplace projection on the second level on the east elevation of the building. The side setback from the fireplace projection to the interior side lot line would be 0.9 m. The existing narrow lot is a legal, non -conforming lot that is zoned RT-1 (Two Family Urban Residential); however, the lot is too narrow to accommodate a duplex. A single family dwelling is also a permitted use in the RT-1 zone. A reduction in side yard setbacks is required to accommodate a slightly wider home than what could be achieved without the variances. Such a home would be more in character with the existing surrounding homes. RECOMMENDATION: That the Corporate Officer be authorized to sign and seal 2011-103-DVP respecting the property located at 20683 Westfield Avenue. DISCUSSION: a) Background Context Applicant: Mark Wulf Owner: Mark Wulf Legal Description: Parcel "A" (M72812E) Lot 610, Distric Lot 278, Group 1, New Westminster District Plan 114 OCP: Existing: Urban Residential Proposed: Urban Residential Zoning: Existing: RT-1(Two Family Urban Residential) Proposed: RT-1 (Two Family Urban Residential) Surrounding Uses North: Use: Single Family Residential Zone: R-1 (Residential District) Designation: Urban Residential 1104 South: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential East: Use: Duplex Zone: RT-1 (Two Family Urban Residential) Designation: Urban Residential West: Use: Single Family Residential Zone: RS-1(One Family Urban Residential) Designation: Urban Residential Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: Previous Applications: Requested Variance: b) Project Description: Vacant Single Family Residential 340 m2 (3660 ft2) Westfield Avenue Full urban servicing to be provided SD/041/97, SD/008/89 Section 601 B. (3) (c) (ii) To vary the interior side setback from 1.5 m to 1.2 m, and to 0.9 m to accommodate the fireplace projection on the upper floor of the east elevation. This existing legal non -conforming lot is approximately 340 m2 (3660 ft2) and is approximately 9.1 m (30 ft) wide and approximately 37.2 m (122 ft) long. The property is zoned RT-1 (Two Family Urban Residential); however, the lot is too small to accommodate a duplex. A single family dwelling is proposed with reduced interior side yard setbacks to accommodate a slightly wider house. d) Requested Variances to Maple Ridge Zoning Bylaw: Section 601B (3)(c)(ii) states that buildings and structures for One Family Residential use shall be sited not less than a minimum of 1.5 m from an interior side lot line, but with the sum of the two interior side yards to be not less than 3.5 m. The requested variance is to reduce the interior side setback from 1.5 m to 1.2 m. An additional reduction in the setback is requested for the fireplace projection on the upper floor of the east elevation. This setback would be reduced to 0.9 m for a length of approximately 1.5 m (5 ft). c) Planning Analysis: The existing homes on either side of the property appear to be set back sufficiently so that even with the reduction in the side yard setback, the sum of the two interior side yards for either side would not be less than the required 3.5 m. e) Interdepartmental Implications: The Fire Department has indicated that if an underground oil tank is found onsite, a permit from the Fire Department will be required to have it removed. The Building Department has indicated that revisions will be required to the attached building plans to reduce the number of windows on the east elevation and to remove the suite from the lower floor -2- plan. They have also advised that a geotechnical and hydrological report and a Floodplain covenant will be required at the Building Permit Stage. f) Alternatives: If this variance is not approved, the applicant would need to alter the building plans for this home to ensure it would fit within the required setbacks of the RT-1 zone. CONCLUSIONS: The proposed side yard setback variances have been reviewed with respect to zoning, building and engineering requirements and no concerns were noted. It is therefore recommended that Council approve Development Variance Permit 2011-103-VP. Prepared by: Michelle Bast, AScT Planning Technician Approved by: Jgrr16 Pickering, MCP, MCIP pif -or Plan Approved Frank Quinn, MBA, PEng /( GM: Public Works & Development Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Site Plan and Elevations -3- 11509 11534 22 11522 F21 Lo 2 20 LM 4182 11499 27 11502 7 8� 9 10 11 LO T N 12 11493 1 77 A9�, 0 r r r 26 11494 6 r �� 5 � °` 11489 2 13 25 11484 11491 DARTFORD ST. 11534 r- 11485 3 5 cV 00 24 11474 11489 ryS2 14 N T 4 i 'sj 4 00 "t 11481 4 cmcm 11487 1508 a 23 11464 �t 17 16 15 11454 3 _I 11475 5 11485 22 2 11483 18 1 SUBJECT PROPERTY 11444 6 1 F U) 0 11466 LMP 1 11482 19 11465 ---} 11440 11481 0 1 P 114 1 o 611 Co 603 604 605 606 0 607 608 609 0) M 2 C\j LO CY)111460 M(0 (D (0 � (D � � O O NN N T U NoN O m N '044 `* N CD 11429 O N CD N N 628 i 627 624 623 114 629 626 625 622 co Np C\jO N 11391 N N SK 492 Cl) 4 ❑ 691 692 695 0 N SCALE 1:1,500 District of Langley {� 11430 � ^ � 11431 N P 14 N N 620 619 616 615 612 621 618 617 11417 M 846 114 0 � 11407 L * to (D I- a_847 N N N *PP044 m LO ' A o ( w 11391 N rn N o ifl 696 (0 sT _. - APPENDIX A P 76417 24 LO 25 26o N 23114 9 11N�N 5A 114� 12 co 11485 C/) 13P11475 9 11470 11465 11455 11 4 8 11 7 11445 1 P 77490 m 2 a B P 7363 0 1 N P 709 3 2 11428 0 N O N A 11410 P 10557 P10601 1 2 17 18 N co n � 0 0 N N N 114 AVE. � m N 14 N 13 N 12 N 11 P j.064 20683 WESTFIELD AVENUE ajT Li - - L CORPORATION OF THE DISTRICT OF I❑ MAPLE RIDGE PLANNING DEPARTMENT DATE: Aug 25, 2011 FILE: 2011-103-VP BY: PC 1 OE SZ99-ZV6-409 '000 'Id 133Z11S 3nSIA d L9ZZ 9S# SNOIIVA0N3a1 V SNOIS34 SHOH WOISf1O H '011 SNOIS30 31N0H NOIV3 wU Nm H I N pip �W�I �j g Ha COW €LL 4 jgip Am g M 'a $eo ' 8 E j 3cea3 �5'��a G`andHab9:b ; d:e � E E I r j' I Qii TKA hie �p 1Q �0 "a0 W APPENDIX B I-z, �. e P, �L �m District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: September 12, 2011 and Members of Council FILE NO: FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Council Resolution to Release Landscape Buffer Restrictive Covenant 24730-24790 102A Avenue. EXECUTIVE SUMMARY: A request has been generated from one of the affected property owners in a neighbourhood where a landscape buffer restrictive covenant has been placed on title. The subject properties are north of the Upper Jackson Farm property which recently completed a rezoning application to urban residential uses. The original intent of the covenant was to provide a buffer interface between an urban subdivision and what was expected to be large rural lots to the South. However, the southern site was recently rezoned to urban residential densities under Rezoning Application RZ/040/09. Given these changed circumstances, it appears that the buffer is no longer relevant. As a condition of this rezoning application, a separation will be maintained with the provision of a landscape buffer on the south side. This request for release has been circulated to the affected property owners for their comment. To date, no concerns have been expressed. RECOMMENDATION: That Landscape Buffer Restrictive Covenant BX528664 be released. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Zoning: Existing: Surrounding Uses North: Use: Zone: Designation South: Use: Zone: Designation East: Use: Zone: District of Maple Ridge Lots 1-7 Section: 3, Township: 12, Plan: BCP17387 Low -Medium Residential SRS Special Urban Residential Urban Residential SRS Special Urban Residential Low -Medium Residential vacant RS-1 One Family Urban Residential and R-1 Special Residential Urban Residential Farm and rural residential A-1 Small Holding Agricultural 1105 Designation West: Use: Zone: Designation Existing Use of Property: Proposed Use of Property: Access: b) Project Description Urban Reserve Park and Conservation P-1 Park and School Institutional & M-2 General Industrial Park and Conservation Urban Residential No Change 102 A Avenue This request for a covenant release was generated from a property owner who is affected by the covenant and wishes to use the covenanted area for personal use. It appears from a review of this application that the covenant was registered by the developer at the time of subdivision. The covenant is a tree and vegetative cover protection covenant which appears to be intended to protect the property to the south from this higher density development. c) Planning Analysis: Typically, buffers are used to provide an attractive interface between different land uses, especially where one use is vulnerable to intrusion or interference by another. For example, in the Maple Ridge Zoning Bylaw, the M-2 General Industrial Zone is required to provide a landscape screen of 2 meters in height and 2 meters in width along any lot line that abuts properties designated commercial, residential, or agricultural. As the entire area will become residential development in the near future, the landscape buffer does not appear to be particularly useful or relevant, As the recently rezoned Jackson Farm property to the south will be of higher density in the future than_ these covenanted properties are, there is no apparent benefit to provide a buffer between these similar uses. d) Citizen/Customer Implications: The notification process for this application has been through a letter sent to the affected property owners. The property owners have been requested to voice their concerns and state possible objections to the proposed covenant release with a deadline of September 1, 2011. To date, no property owners have responded. If Council agrees to the authorization of this release, property owners will be required to apply individually for the removal of the covenant from their properties. This step would be required prior to the issuance of a building permit in the covenanted area. Council authorization allows this removal to occur as an administrative process through the Development Agreement Committee. No further approvals would be required. e) Interdepartmental Implications: As this initial step in having the covenant removed would be through a building permit application. This application will mostly involve the Building Department, f) Alternatives: Council has the option of denying this request from proceeding further if desired. In most instances, a covenant is registered as a condition of rezoning or of subdivision, and a Public Hearing can be required in order to release it. However, in this case, the covenant appears to have been registered voluntarily by the property owner at the time, and there is no apparent legal impediment should Council wish to remove it. The purpose of the neighbor notification process was to allow Council to make their decision after receiving responses from within the community. To date, none have been received. CONCLUSION: This application for a covenant release is justified on the basis that the covenanted landscape buffer no longer appears to serve a useful purpose. Neighbours have been notified, and no responses have been received. One this basis, the recommendation is that Council authorize the release to proceed. Prepared by: Diana Hall Planner 2 Approved by: Jane Pickering, MCP, MCIP Dir 7 f Plan g } Approved by: Frank Quinn, MBA, P.Eng GM: Public Works & Development Services J.L. (Jim) Rule Chief Administrative Officer The following appendices are attached hereto: Appendix A - Subject Map Appendix B - Covenant Appendix C -Jackson Farm proposed subdivision plan Appendix D - Sample letter sent to property owners BCP 23574 16 10295 U) APPENDIX A 14 00 N 15 13 Ln Ln n m 24j6S n n N c`r�t P 64 85 12 2q)S 11 S 25 4S 2g�S2 10 o� 24j3s �UQ BCP 17387 9 27 26 33 24,�5 v N v (V 8 24720 102AAVE. -- Subject Properties 0 0co r, N 0 7 a LO N N LO LO y. 6 5 N 4 3 2 1 N BCP 1 87 PARK CI f Pitt Mea ows - _ I -- - - = ' 0 Landscape Covenant Release CORPORATION OF =- THE DISTRICT OF N District of e MAPLE RIDGE Langley PLANNING DEPARTMENT DATE: Jun 23, 2011 FILE: Untitled BY: JV SCALE 1:1,750 __�� - T,� ERASER R. APPENDIX B Part 2 - Annexed Terms Page 4 of 7 COVENANT No Building in Covenant Area - Non Disturb (Section 219 Land Title Act, R.S.B.C. 1996, c. 250 } This Covenant made as of the 20th day of April , A.D. 2005 BETWEEN: 497308 B.C. Ltd. (Incorporation No. 497308) 4038 - 200B Street, Langley, B.C. V3A 1 N9 (as to Lots 1, 2, 3, 4, 7) Craig Sandford Redmond, Businessman, of 11550 - 238A Street, Maple Ridge, B.C. V2X 783 (Lot 6) Jennifer Camilla Redmond, Businesswoman, of 11414 Creekside Street, Maple Ridge, B.C.V3W 2A4 (Lots) (Hereinafter called the "Owner) AND: OF THE FIRST PART THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE . a Municipal Corporation under the "Local Government Act ", and having offices at 11995 Haney Place, Maple Ridge, British Columbia V2X 6A9 (Hereinafter called the "District") OF THE SECOND PART CANADIAN IMPERIAL BANK OF COMMERCE 1294 Guildford Town Centre, Surrey, B.C. V313 7137 Hereinafter called the "Mortgage Company") WHEREAS: OF THE THIRD PART A. The Owner is the registered owner of or has an equity of redemption in ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being In the District of Maple Ridge, in the Province of British Columbia, and more particularly known and described as follows: NO PID Lots 1, 2, 3, 4, 5, 6, 7 Section 3 Townshi 1 New Westminster District Plan BCP (hereinafter called the " Land2l----- B. Section 219 of the Land Title Actprovides, inter alia, that a covenant, whether of a negative or positive nature, in respect of use of land in favour of the District may be registered as a charge against the title to that land; KtU1J4tKtU NWbX:>.:?Sbb4 KLVU:LUUS-U}-US KtD1:LU11-U5-US-LU.S6.1b.Z14 page 5 of 7 NOW THEREFORE THIS AGREEMENT WITNESSETH THAT pursuant to Section 219 of the Land Title Act, and in consideration of ONE ($1.00) DOLLAR now paid to the Owner by the District, ( the receipt of which is hereby acknowledged) the Owner covenants and agrees with the District as follows 1. in this Agreement "Covenant Area" means all that poiton of the Lands shown outlined in heavy dark line on Explanatory Plan BCP i a copy of which is attached hereto as Schedule "A". 2. The Covenant Area is to be protected, preserved and kept in its natural state to the extent provided in this Agreement 3. The Owner covenants and agrees that: (a) all those areas of the Lands shown v4jdatlaErQygLn are vegetation ---aritt tree p7ae o6gEas and shaft -remain free of development, and shall not be built upon. (b) There will be a post and rail fence constructed along the Covenant Area boundary to identify the area to be protected. (c) Cutting, pruning or removal of any tree w' in the Ill require a Certified Arbodst Report contain►ng the ra n as to the need for e proposed tree cutting activity, and shall not engage in such proposed activity without first =approval from tha DIstr4 and shall then pursue such activity only ance with such terms, condWris and restrictions as may be imposed pursuant to such approval. (d) The Owner shall do or cause to be done all such things, and shall take ar cause to be taken all such actions as are necessary to ensure that the restrictions provided in subparagraphs (a (b) and (c) of this paragraph are fully observed, and the Owner shall not do, cause or allow to be done anything, undertake, cause or allow to be undertaken any work, or construct, place, improve, or cause or allow to be constructed, placed or improved any building structure or thing that would be in breach of the aforesaid restrictions. 4. No buildings, accessory buildings or structures shall be erected or placed, nor shall any landfill, land clearing or other disturbance take place within the Covenant Area. 5. Nothing contained or implied herein shall prejudice or affect the rights and powers of the District in the exercise of Its functions under any public of private statutes, bylaws, orders and regulations, all of which may be fully and effectively exercised in relation to the Lands as if this Agreement had not been executed and delivered to the Owner. 6. The covenants set forth herein shall charge the Lands pursuant to Section 219 of the Land Tithe Act; and shall be covenants, the burden of which shaft run with the Lands. it is further expressly agreed that this Agreement may only be modified or discharge by agreement of the District pursuant to the provisions of Section 219 (9) of the Land Tide Act, 7. Notwithstanding anything contained herein, the Owner shall not be liable under any of the covenants and agreements contained herein where such liability arises by reason of an act or omission occurring after the Owner ceased to have any further interest In the Lands. S. The parties herein covenant and agree that the restrictions herein contained shall be covenants running with the lands and shall be perpetual. page 6of7 9. Wherever the singular or masculine is used herein, the same shall be construed as meaning the plural, feminine or body corporate or politic, where the contents or parties so require. 10. The parties shall do and cause to be done all such things and execute and cause to be executed all documents which may be necessary to give proper effect to the intention of this Agreement. 11. The Owner hereby releases, indemnifies and saves harmless the District, its elected and appointed officials, employees, and agents from and against any and all liability, actions, causes of actions, claims, damages, expenses, costs, debts, demands or losses suffered or incurred by the District arising from the granting or existence of this Agreement, from the performance by the Owner of this Agreement or any default of the Owner under or in respect of this Agreement. 12. The Owner hereby covenants and agrees with the District that the District is not required or is under no obligation in law or equity to prosecute or enforce this Agreement in any way whatsoever. 13, The Owner hereby releases, indemnifies and saves the District harmless from and against any and all actions, causes of action, losses, damages, costs, claims, debts and demands whatsoever by any person, arising out of or in any way due to the granting or existence or enforcement of this Covenant; and 14. The Owner covenants and agrees to obtain from any prospective purchaser, leaseholder, tenant and other transferee of the Lands referred to herein, an agreement to be bound by the terms of this Agreement. 15. This Agreement shall be binding upon and enure to the benefit of the respective parties hereto, their heirs, successors, executors, administrators and assigns. 16. The Mortgage Company in consideration of the payment of One Dollar ($1.00) and other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged) hereby agrees and consents to the registration of the Covenant herein granted under Section 219 of the Land Title Act, running with the said La' n-dg-an?"against the said Lands in priority to the said Mortgage Company Document(s) registered under numbers BW583168 and BW583169 as extended by BX5a85 and BX- a8 'J in the same manner and to the same effect as if itfthey had been dated, granted and registered prior to the Mortgage Document(s). IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective corporate seals attested by the hands of its respective officers duly authorized in that behalf, the day and year first above written. KtUi3l tf(tU {V YMCS.1�LdbbY KlL`U :.:VVj-U}-VS KCj�I :LV11-V�-V S-GU.5d.1b.L14 page 7 of 7 Schedule "A" r3_�i _=ess m 0 • N z z a r- m rn r o x ^� a e N r - -rL mTI.. z En Da x� .1.`.VeOi! ,c: m rn a o S8F ro 30 `w li i ¢ « 1•-i i-i m a� �mzzr "Xw z .8 c tea. a a Zno i to .+ < gY 8 dK I m z m-0 FN , z z D IU U) _ :Z m * 1 V 4• z CD �% Z r N ' m = e - � rr• K. � 9.iN a k. , y n r y I VI a r" IL ` D I i � . q. QQ o.a „- ,.n.. Ic :Y�3 g = - 248th STREET o c r Z END OF DOCUMENT r� r0711150 OAPtAjLXT WEAN APPENDIX least will 'C. �CicfT' L r-%-� -;5Zod` toe o �i�- t.01r+ %A!7 l r IvIT-T IZ- t upve7 %Aa11G%,4a-( L L v T � co O^ N 3� cc � @� >cc U c -a V� > (L)� oc U m� rX cc x 3^ c O N O � O � N cc th N O APPENDIX D August 8, 2011 ((owner 1» «owner_2» «addresslinel» ,,addressline2,, Dear «owner 1» ((owner 2» : Re: Request for release of landscape buffer restrictive covenant BX528664. A request has been generated from one within your neighbourhood for the release if a landscape buffer restrictive covenant which has been placed on title of the properties with addresses as follows: 24730-24790 102A Avenue. The original intent of the covenant was to provide a buffer interface between an urban subdivision and what was expected to be large rural lots to the South. As the southern site was recently rezoned to urban residential densities, it appears that the buffer is no longer relevant. The anticipated date for the Council decision about the authorization of this release is the September 13, 2011 Council meeting. To assist Council in making this decision, the affected property owners are requested to express comments and concerns prior to September 1, 2011. This input may be provided by email to dhall@mauleridge.ca or written letter to City Hall. If Council agrees to the authorization of this release, property owners will be required to apply individually for the removal of the covenant from their properties. This step would be required prior to the issuance of a building permit in the covenanted area. Council authorization allows this removal to occur as an administrative process at the staff level. No further approvals would be required. Please contact Diana Hall at 604-467-7402 should you require more information. Yours truly, Diana Hall Planner 2 Writer's Initials:Typist's Initials Encl. cc: District of Maple Ridge MAPLE RIDGE Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin MEETING DATE: September 12, 2011 and Members of Council FILE NO: E05-010-127 FROM: Chief Administrative Officer MEETING: C of W SUBJECT: Contract No. ITT-EN10-171 Amendment for road reconstruction River Road Drainage Improvements (Darby Street to Carshill Street) EXECUTIVE SUMMARY: In 2010, Council awarded the River Road Drainage Improvements contract to Double M Excavating Ltd. The project consists of a storm trunk sewer, storm sewer outfall in a ravine and replacement of a section of 45 year old sanitary sewer pipe. As a result of tendered prices, the project budget required additional funds to repave the road. The strategy chosen to advance the project was based on the expected phasing of construction and that paving would occur in 2011 rather than 2010. On that basis, Council awarded the contract to Double M Excavating Ltd. in the amount of $2,454,227.06 plus taxes, and did not include the optional road reconstruction component because of the 2010 funding envelope. Subsequently, Council approved the addition of $300,000 (in the 2011 Capital Works Program) to the budget to allow the existing road surface and base of River Road to be reconstructed following the storm and sanitary sewer installation. The then expected cost of the road reconstruction was approximately $500,000. The sewer installation on River Road has been completed and the gravel road base and first layer of asphalt has been installed to address the need to provide a non -gravel road traveling surface. In order to complete the rest of the road surface, Council approval is requested to amend the existing contract. The work will be completed within the approved budgets. As a note, a meeting with residents was held on August 16 at which a number of issues (including those to be addressed subsequent to the construction of the sewer) were raised to staff. Staff is reviewing the issues and will be submitting a report at an upcoming Council Workshop meeting. f:�K� ►d►d�►1�k��[�l►A THAT Contract No. ITT-EN10-171; River Road Drainage Improvements (Darby Street to Carshill Street), awarded to Double M Excavating Ltd., be increased by $563,080.95 (plus applicable taxes). 1106 DISCUSSION: a) Background Context: In 2010, Council awarded the River Road Drainage Improvements contract to Double M Excavating Ltd. The original tendered price was for approximately $3 million which included approximately $500,000 for optional pavement rehabilitation and road improvements (a gravel shoulder). Based on the then available budgets, the Council awarded a contract to Double M Excavating Ltd. in the amount of $2,454,227.06 (plus taxes), which did not include the optional road reconstruction component because of the funding limitations in 2010. To address the need for additional funds required to complete the road reconstruction, Council approved $300,000 within the 2011 Capital Works Program to increase the overall River Road Drainage Improvements project budget. The road reconstruction currently planned consists of reconstructing the existing two travel lanes that are 3.3 m wide and a 0.8 m paved shoulder on the north side, constructing asphalt curbs for drainage, and a 0.9 m gravel path on the south side. The sewer installation on River Road has been completed and the initial gravel road base and first asphalt layer has been installed to address the need to provide a non -gravel road surface. As such, staff is seeking Council approval to increase the Double M Excavating Ltd. contract by $563,080.95 to $3,017,308.01 (plus taxes) to complete the paving. This work amount is still within the approved budgets. b) Desired Outcome: The desired outcome is to obtain Council approval to complete the final paving of River Road. c) Strategic Alignment: River Road is an important road in the District's transportation network and ensuring that the road is in good condition is in alignment with the District's Strategic Plan. d) Citizen/Customer Implications: Engineering Department staff has been informing local residents on the progress of the project and will continue to inform them as the project completes. e) Business Plan/Financial Implications: In late 2010, when Council recognized the need to increase the approved project budgets to fully fund the repaving of River Road, they approved the addition of $300,000 in the 2011 Capital Works Program (under LTC 8469 - River Road Reconstruction) to increase the total budget for the project. In sum, the total approved budgets will be sufficient for the River Road Drainage Improvements Project including the completion of the road reconstruction and the installation of the sanitary sewer. CONCLUSIONS: The sewer installations on River Road have been completed and the approved 2011 Capital Program includes the additional funding necessary for the road reconstruction. To provide a smooth and reliable road surface, staff is requesting Council approval to increase the Double M Excavating Ltd. contract for the River Road Drainage Improvements Project. Prepared by: Richar ong Manager Design d Construction Financial review by: Trevor hompson, CGA Man r of Financial Planning Reviewed by: drew Wood, PhD., PEng. 'unicipal Engine Approved by: % Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services Concurrence: (Jim) Rule Chief Administrative Officer Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Summer Market - September EXECUTIVE SUMMARY: MEETING DATE: September 12, 2011 FILE NO: E01-035-001 MEETING: C of W A request has been received from the Downtown Maple Ridge Business Improvement Association (BIA) to use the area of 224 Street known "Spirit Square" for their Summer Market on Saturday, September 24, 2011, from 8:00 am to 2:00 pm. Because of the construction currently underway, the BIA would like to hold the event on Spirit Square and as such, a road closure is required for this event. A map is attached. There will be three events taking place in the Spirit Square area on September 24, 2011. They are the Haney Farmers Market, GETI Fest and Summer Market 2. GETI Fest and Haney Farmers Market have been previously approved by Council and they are supportive of the BIA's request to host the Summer Market 2. Organizers of each event have met to help and coordinate with each other. The BIA Summer Market and Haney Farmers Market events will end at 2:00 pm with vendors dispersing by 3:00 pm. This will permit 30 minutes for the changeover of barricades and access by event volunteers wearing safety vests. RCMP Auxiliary will be in attendance to provide some assistance. Authorization from Council is requested to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT use of municipal streets be authorized for the Summer Market on Sunday, September 24, 2011, provided the conditions outlined in Schedule 'A' attached to the staff report dated September 12, 2011 are met. DISCUSSION: a) Background Context: From time to time, the Municipality is requested to allow the use of municipal streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as Schedule 'A.' Due to construction on the District's property adjacent to 224 Street, south of Memorial Peace Park, the Summer Market event organizer is requesting permission to close the area of 224 Street known as "Spirit Square", for events to coincide with the Haney Farmer's Market, on Saturday September 24, 2011, from 8:00 am to 3:00 pm. The event is scheduled from 8:00 am to 2:00 pm. 1107 There will be manned barricades set up at each end of the bricked Spirit Square roadway. Haney Place road surrounding Memorial Peace Park will remain open. b) Strategic Alignment: Permitting of Maple Ridge street events promotes community development and often highlights Maple Ridge's natural and built features. c) Citizen/Customer Implications: Permission to use municipal streets may cause some delays and inconveniences to other road users. However, traffic control will be provided by the Summer Market organizers. d) Interdepartmental Implications: The road use permit establishes that the event organizer must obtain approval of the RCMP and Fire Department for traffic control and must notify BC Ambulance Services as well as coordinate with Coast Mountain Bus Company. e) Business Plan/Financial Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. f) Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. g) Alternatives: The District could refuse to permit the run to occur. In this event, the organizer would have to cancel the event. CONCLUSIONS: From time to time, the District is requested to allow the use of municipal streets for various events and activities. The first Summer Market was held in Maple Ridge in August of this year without incident. I Submitted by: Andrew Wood, PhD., PEng. Municipal Engineer � Approved by: Frank Quinn, MBA, Pf - GM: Public Works & Development Services Concurrence: J.L (Jim) Rule Chief Administrative Officer AW/ml Schedule'A' To Council Memorandum Dated S m r 12 2011 Summer Market - September Conditions of Approval Approval for the event is given on condition that the organizers: 1. provide all necessary traffic controls, parking and emergency access acceptable to the RCMP, Fire Department and the Corporation of the District of Maple Ridge (the District); 2. notify local Ambulance Services of the event; 3. make arrangements with Coast Mountain Bus Company for any required rerouting of buses; 4. obtain any required permits from the District of Maple Ridge Parks and Leisure Services Department for park facility use; 5. make arrangements for all surrounding businesses and residents for access purposes during the event; 6. advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); 7. must maintain access for emergency services to the effected areas at all times. 8. hold and save harmless the District from and against all claims, and damages arising out of or in any way connected with the event; 9. obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation of the District of Maple Ridge as an additional named insured and MUST have the following statement written in the policy: "Naming the District as an additional insured and providing that the said policy shall not be cancelled, lapsed or materially altered without 30 days notice in writing to the District." Policies without this statement or an altered statement will NOT be accepted. The policy shall also include a Cross Liability Clause. A copy of such policy shall be delivered to the Corporate Officer prior to the event; and 10. refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District. The Corporation of the District of Maple Ridge reserves the right to withdraw permission to use municipal streets for this and future events should the organizers fail to comply with the above requirements. Chief Administrative Officer vJ r• W j 0 1010 = Business improvement Association c #34 - 22374 Lougheed Highway, Maple Ridge B.C. V2X 2T5 Phone 604-467-2420 / Fax 604-467-2421 AUG Downtown Maple Ridge Business Improvement Association Attn. Ineke Boekhorst #34 22474 Lougheed Highway Maple Ridge, BC V2X 2T5 Phone: 604-467-2420 Fax: 604-467-2421 Email: inekebei�downtownmapleridge.ca To: District of Maple Ridge Ridge Meadows Detachment RCMP Maple Ridge Fire Department To whom it may concern, August 29, 2011 Hereby, please accept our request for use of Spirit Square, adjacent to Memorial Peace Park for a September 24th, 2011 BIA Summer Market, in conjunction with the Haney Farmers Market... Road closure is requested for Saturday September 24, 8am - 3 pm Please find attached map indicating proposed closure and safety precautions. Emergency access through Memorial Peace Park, 119"' and McIntosh, as indicated on map. Please advise, if any additional information is required. Please inform Ruby Tam at the District of Maple Ridge Engineering Department directly of your approval. Thank You, Kind regards, Ineke Boekhorst -- a Director Maple Ridge Caribbean Festival Society Executive Director Downtown Maple Ridge Business Improvement Association. ExecutiveDirector(ccDowntownMa IeRid e.ca Web: www.DowntownMapleRidge.ca 22362 Lougheed Hwy Phone: 604-467-2420 Fax: 604-467-2421 Mailing address: PO Box 530, Maple Ridge, BC, V2X 3P2 Ineke Boekhorst email: Executive Di rector@DowntownMap leRidge.ca Website: www.Downtown Maple Ridge. ca 5 RECEIVED 08/29/2011 10:29 6044672421 DMRBIA AUG-29-2011 11:28 Engineering Copy 604 467 7425 P.002 FORM `A' Details of the Even Date: :20 2011 Contact Person: 7 dz6cLLPhone _i 6�--g x � / . Sketch of Traffic Control Plan: ht I - de:,,L;Uc�c� RCMP concurrence for the proposed Traffic Control Plan: �y ; z CL l ( �iGu1C� _ CC51itJG c?C� Fire Dept. concurrence for the proposed Traffic Control Plan; 2r4r •2G I The following agencies have been advised and acknowledge the event: Coast Mountain Bus Company: 2 -4� r r_ilaci 6 'V - 3� a Ambulance Services: Ru5 2,9 flkisd tc� 6-r.,I ca Other: Hcrr-i.s � Le.;6[ nsiai r Q 11) fcf,,-Y7 . TOTAL P.002 RECEIVED 08/29/2011 10:29 6044672421 DMRBIA AUG-29-2011 11:28 Engineering Copy 604 467 7425 P.002 A� i r 81 1 ' Date: ,2C 20 l l Contact Person: _ nn a �c-1r 4 Phone �7 Fax ■ fi�:_ _ ! a ■ l Rr R• Sketch of Traffic Control Plan: RCMP concurrence for the proposed Traffic Control Plan: :29 j -iL l l 1x:j�d-deAi%1C; 4j Fire Dept. concurrence for the proposed Traffic Control Plan; [ f ,7 The following agencies have been advised and acknowledge the event: Coast Mountain Bus Company: JgQ5 zcj : r� rlerj dccl � 3�a�i Ambulance Services: IgU5 2cf Other: Alarrls � L6_ TOTAL P.002 Deep Roots Greater Heights TO: FROM: SUBJECT District of Maple Ridge His Worship Mayor Ernie Daykin MEETING DATE: and Members of Council FILE NO: Chief Administrative Officer MEETING: Drinking Water Quality Report 2010 EXECUTIVE SUMMARY: September 12, 2011 E03-012-001 CofW The District of Maple Ridge operates a water utility under permit by the Fraser Health Authority (FHA). The District's Operating Permit for the Municipal Waterworks System requires that an annual report be prepared and submitted to the Fraser Health Authority and be available to the public. The report follows the format required by the Fraser Health Authority and is necessarily a largely technical report. To assist the general public, a less technical brochure has been produced and will be available on the website and at the Municipal Hall Customer Service Centre. The report, as attached includes an outline of the regulatory framework and water quality monitoring data for 2010 and explanatory comments on the data. A copy of the report will be placed in the public library and on the corporate website as part of the public information strategy. In 2010, the District purchased 11.2 million cubic meters of water from the Greater Vancouver Water District (GVWD), (a decrease of 7% from 2009). During the year, the Utility's water quality met microbiological standards. RECOMMENDATION: This report is submitted for information. DISCUSSION: a) Background Context: The District operates a water utility under the provisions of the Local Government Act (Provincial), and under permit by the Provincial Ministry of Health Services - Fraser Health Authority. Water quality requirements are stipulated by the Drinking Water Protection Regulations and administered by the FHA. The District, as a distributor and purveyor of water, is reliant on the GVWD for source water quality control. Treated water is delivered to the District by the GVWD via the Maple Ridge Main and 248 Street Reservoir. While Coquitlam Lake is the primary source of water delivered to Maple Ridge, the GVWD has the capability to transfer water from the Seymour and Capilano sources and maintain supply to Maple Ridge in the event of disruptions at Coquitlam Lake. 1108 The District's drinking water system operating permit requires an annual water quality monitoring program and that an annual report be prepared and submitted. While the monitoring program provides a representative picture of drinking water quality in the system and within municipal mains, it does not provide a definite picture of drinking water quality within buildings, where water quality can change significantly due to pipe materials, standing times, temperature, and other factors. It can be assumed that samples taken within buildings may be of different quality than those taken from sites on municipal mains. The District's water distribution infrastructure includes 376 km of watermain, over 18,000 connections, 7 pump stations, 6 reservoir sites, and 5 re -chlorination stations. Samples from 18 locations in the distribution system are taken weekly and are analyzed by Metro Vancouver. The results are sent to the Operations and Engineering Departments and to the FHA. The total number of samples having a heterotrophic plate count (HPC) of 500 CFU/ml or greater in 2010 was 1, equal to the 1 in 2009. No samples tested positive for E. coli, and no samples exceeded the BC Drinking Water Protection Regulation Microbiological Standard of 10 Total Coliforms per 100mL. b) Strategic Alignment: Financial Management Council has directed that the Municipality provide high quality municipal services to our citizens and customers in a cost effective and efficient. The annual water quality monitoring program is intended to ensure that the water delivered by the District's utility is of high quality. Smart Managed Growth The Corporate Strategic Plan directs that municipal infrastructure be protected and managed through the preparation of appropriate plans to ensure maintenance of the system. A systematic water quality monitoring plan assists in ensuring that an effective water distribution system is managed and maintained. Intergovernmental Relations/Partnerships Council has directed that the District develop and maintain strong positive working relationships with the GVWD and other governmental agencies. Strong working relationships with the GVWD and FHA is required to ensure the quality of water. The annual program and report facilitates an effective relationship. c) Citizen/Customer Implications: Maple Ridge water utility customers expect that the investment in the network be maintained to provide safe, reliable and high quality water. The annual reporting of water quality is a means to meet the accountability that customers expect from a utility. Ongoing improvements by Metro Vancouver will continue to improve regional water quality. d) Interdepartmental Implications: As part of the Public Works and Development Services Division, the Engineering and Operations Departments collaborate in the water utility's planning, management, operation and maintenance and water quality reporting to meet customer water quality objectives. e) Policy Implications: The reporting of water quality is consistent with the public policy approach of transparency and accountability was well as meeting the requirements of the FHA. CONCLUSIONS: Water quality in Maple Ridge was generally good in 2010 and consistent with previous years. For 2010, the Utility's water quality met microbiological standards. Prepared by: drew Wood, PhD., PEng. nicipa Engine Approved by: Frank Quinn, MBA, PEng. General Manager: Public Works & Development Services 1. Concurrence: J.L. (Jim)"Rule Chief Administrative Officer AW/mi MMIRIWRRMI Deep Roots Greater Heights TO: FROM: SUBJECT: District of Maple Ridge His Worship Mayor Ernie Daykin and Members of Council Chief Administrative Officer Local Newspaper Advertising EXECUTIVE SUMMARY: MEETING DATE: September 12, 2011 FILE NO: RFP-AD11-29 MEETING: Committee of the Whole On June 17, 2011 the District of Maple Ridge sent a Request for Proposals (RFP) for advertising services and posted the information on the District website and BCBid. Proposals from the Maple Ridge and Pitt Meadows News and the Maple Ridge and Pitt Meadows Times were received. Both proposals were reviewed and it is recommended that a one year contract with an option to renew for two consecutive one year terms be awarded to the Maple Ridge and Pitt Meadows News. The proposal stipulates that the District reserves the right to place advertising in the other publication at its discretion if it necessary. RECOMMENDATION(S): That a contract be awarded to the Maple Ridge and Pitt Meadows News for all regular and local advertising for a period of one year with an option to renew the contract for two consecutive one year periods and the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The District regularly conducts competitive processes to award contracts for set periods of time. Staff reviewed and evaluated the proposals received from the two proponents. The District annual spending on local advertising, excluding larger specialty publications and brochures, is approximately $60,000. This includes statutory advertising related to the legislative process, advertising for programs and general information to engage citizens, and other general advertising related to business operations of the District. The RFP indicated that the District reserves the right to place advertising in other publications in addition to the advertising in the successful proponent. b) Alternatives: There has been some discussion in the past about advertising in both of the major local newspapers. The position of the District has been to advertise statutory and non statutory ads in one paper. The main reason and the prime consideration for the approach is to keep the cost of advertising to a reasonable level. As Council is aware, more and more of the public are accessing information on-line and there is less reliance on the paper media as an information source. It is still however important to continue with newspaper advertising for legal requirements as well as to meet the needs of individuals who do not access the internet. We want to be assured that all 1109 citizens have access via various media to the necessary information on the District's programs, services and notices. c) Citizen/Customer Implications: It is believed that the advertising approach being recommended best meets the needs of the citizens and the District in making the appropriate information available to the public. d) Policy Implications: The contract will be reviewed on an annual basis. CONCLUSIONS: It is recommended that the advertising contract be awarded to the Maple Ridge and Pitt Meadows News as set out in this report. Prepared by: Daniela Mikes M, er of RhocurQme Reviewed by: F� Armstr LZ+ M rjager Co porate un tions I L Approved b : Frank Quinn ager: Public General ManW-�rks &Development Services Concurrence: J.L. (Jimj Rule Chief Administrative Officer dm - District of Maple Ridge MAPLE WATsh Deep Roots Greater Heights TO: His Worship Mayor Ernie Daykin DATE: and Members of Council FILE NO: FROM: Chief Administrative Officer SUBJECT: Disbursements for the month ended July 31, 2011 EXECUTIVE SUMMARY: September 12, 2011 Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor and a Finance Manager. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for information. Expenditure details are available by request through the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended July 31, 2011 now be approved". GENERAL $ 23,683,761 PAYROLL $ 2,417,160 PURCHASE CARD $_ 104,834 1M7_�5- DISCUSSION: a) Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. b) Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. 1131 c) Business Plan / Financial Implications: Hi hIights of larder items included in Financial Plan or Council Resolution • BC Hydro - electricity charges July & one June invoice $ 167,023 • Double M Excavating Ltd. - River Road drainage improvements $ 1,044,187 • Double M Excavating Ltd. - sanitary sewer extension to Corrections $ 835,771 • Emergency Communications - Dispatch levy - 3rd quarter $ 241,499 • G.V. Water District - Barnston/Maple Ridge pump station $ 384,921 • G.V. Water District - water consumption Mar 30 - May 3/11 $ 468,695 • G.V. Water District - water consumption May 4 - 31/11 $ 395,308 • Receiver General - Three payroll remittances $ 980,198 • The municipality acts as the collection agency for other levels of government or agencies. The following collections were remitted in July. 1. Albion Dyking District $ 133,187 2. Greater Vancouver Sewerage & Drainage $ 438,521 3. Provincial School Tax $ 15,416,405 4. Road 13 Dyking District $ 112,175 5. Tretheway Edge Dyking District $ 32,983 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended July 31, 2011 have been reviewed and are in order. Prepared by: G'Ann Rygg Accounting Clerk it Approved by: Trevor Thompson, CGA .... '' Manager of Financial Planning Approved by: Pa I Gill, 13A, CGA GM - Corp ate7&11nan�l Services t. Concurrence: J.L. (Jim) Rule Chief Administrative Officer gmr CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - JULY 2011 VENDOR NAME DESCRIPTION OF PAYMENT 775983 BC Ltd Roadside mowing ACM Environmental Corporation Hazardous materials surveys - Church Ave., 222 St. & 121 St. Project management - downtown core building demolition Albion Dyking District 2011 collections Aplin & Martin Consultants Ltd Watermain replacement Dewdney Trunk Rd. (Laity St. - 216 St.) Intersection upgrade 216 St. & 121 Ave. BC Hydro Electricity July & one June invoice BC SPCA Contract July Community Animal Centre development - 50% share Briior Homes Ltd Latecomer agreement CUPE Local 622 Dues - pay periods 11/13 & 11/14 Canada Pipe Company Ltd Waterworks pipes & gaskets Canadian Lawn Care Services Cemetery Columbaria Plaza Chevron Canada Ltd Fuel Aug Columbia Bitulithic Ltd Duraphalt Dams Ford Lincoln Sales Ltd 2011 Ford Expedition Double M Excavating Ltd River Road drainage improvements Sanitary sewer extension to Correction Centre Downtown Maple Ridge Business 50% BIA & security funding Durante Kreuk Ltd. Design development: Albion Park Core Park Memorial Park Websters Corners Park Emergency Communications Dispatch levy - 3rd quarter Finning International Inc Pump station generator maintenance Portable generator maintenance Fortis BC Energy Inc Natural gas Gr Vanc Sewerage & Drainage DCC collection Jan-Jun'11 Waste disposal Greater Vanc Water District Barnston/Maple Ridge pump station Water consumption Mar 30 - May 3/11 Water consumption May 4-31/11 Imperial Paving 2011 annual pavement rehabilitation program Roadworks M2K Construction Ltd North Alouette River Greenway Bridge abutments Manulife Financial Employee benefits premiums Maple Ridge & PM Arts Council Art Centre grant July Theatre rental Maple Ridge Historical Society Quarterly fee for service payment McElhanney Consulting Services Aerial photography engineering Medical Services Plan Employee medical & health premiums Metro Motors Ltd 2011 Ford F250 Supercab 4WD Minister Of Finance School tax remittance Municipal Pension Plan BC Employee benefits premiums Paragon Engineering Ltd Drilled water crossing - Kanaka Creek & Lougheed Hwy. Pedre Contractors Ltd 230th Street storm sewer replacement Pitt Meadows Heritage & Museum Semi-annual fee for service Pro Sound & Stage Lighting Ltd Council Chambers audio system RF Binnie & Associates Ltd 128th Ave. road widening predesign 7,909 8,287 4,439 15.147 26,153 51,236 1,044,187 835,771 1,485 15,271 23,839 777 16,053 2,347 438,521 1,914 384,921 468,695 395,308 57,454 2,916 46,392 200 AMOUNT 18,542 16,196 133,187 19,586 167,023 77,388 24,619 23,286 17,072 16,502 86,304 54,590 50,653 1,879,958 132,050 41,372 241,499 18,400 34,668 440,435 1,248,924 60,370 63,645 127,761 46,592 32,207 15,467 30,999 33,460 15,416,405 157,252 22,000 92,076 37,446 39,109 44,125 Raincity Janitorial Sery Ltd Janitorial services: Firehalls 6,317 Library 5,910 Municipal Hall 2,979 Operations 2,999 Randy Herman Building 4,415 RCMP 3,160 Pressure washing community tennis courts 3,263 29,043 Raybern Erectors Ltd North Alouette Trail Head fencing 14,584 Volker Park fencing 2,484 17,068 Receiver General For Canada Employer/Employee remit PP11/13, PP11/14 & PP11/15 980,198 RG Arenas (Maple Ridge) Ltd Ice rental Feb 55,521 Curling rink operating expenses May 3,547 59,068 Ridge Meadows Seniors Society Quarterly operating grant 47,474 Ridge Meadows Recycling Society Monthly contract for recycling July 92,000 Weekly recycling 383 Litter pick-up contract 1,848 94,231 Road 13 Dyking District 2011 collections 112,175 Scottish Line Painting Ltd Road painting 27,065 Spencer Brook Estates Ltd Security refund 17,632 Surrey Fire Service Dispatch operating charges - Fire Dept. 72,267 Dispatch operating charges - Public works 11,787 84,054 Tretheway Edge Dyking District 2011 collections 32,983 Valley Landscaping Ltd Websters Corners Park 37,094 Warrington PC[ Management Advance for Tower common costs July 50,000 Tower expenses June 29,840 79,840 Wedler Engineering 256 Street sanitary sewer extension 40,150 Workers Compensation Board BC Employer/Employee remittance 2nd qtr 2011 119,988 Disbursements In Excess $15,000 22,739,231 Disbursements Under $15,000 944,530 Total Payee Disbursements 23,683,761 Payroll PP11/13, PP11/14 & PP11/15 2,417,160 Purchase Cards - Payment 104,834 Total Disbursements July 2011 26,205,755 GMR \\DOVE\CorpServ\Finance\Accounting\Accounts Payable\AP Disbursements\2011\[Monthly_Council_Report_2O11.xlsx]JUL'11