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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 20, 2011 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor A. Hogarth Parks and Recreation Services Councillor L. King J. Bastaja, Acting General Manager
Corporate and Financial Councillor M. Morden Services Councillor C. Speirs F. Quinn, General Manager Public Works and Development Services ABSENT J. Pickering, Director of Planning
Councillor J. Dueck C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Hall, Planner C. Goddard, Manager of Development and Environmental
Services Note: Item 1181 HST Signage was added to the agenda. 1. DELEGATIONS/STAFF PRESENTATIONS – Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered
to correspond with the Council Agenda: 1101 2011 2011-056 056-AL, 12787 256 Street, Application to Subdivide Land within the Agricultural Land Reserve Staff report dated June 20, 2011
recommending that Application 2011-056-AL to subdivide 6.4 hectares (15.1 hectares) of land within the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission.
Committee of the Whole Minutes June 20, 2011 Page 2 of 12 The Planner advised that the applicant has expressed concern about the depiction of water courses in the staff report. She also
advised that changes to the maps have been made and that hard copies will be provided to Council. She explained the discrepancy. The Planner gave a Power Point presentation providing
the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Development Considerations • Preliminary Design Plan • Applicant
Submission Cherry Bolognese -Applicant Ms. Bolognese distributed written comments to Mayor and Council. She outlined processes she has followed to attempt to sell her property and provided
an explanation as to why the property has been difficult to sell. She advised that she has offered to provide trees to farmers within the Agricultural Land Reserve as a benefit to agriculture.
Ms. Bolognese addressed the issue of creeks on the property and spoke to past attempts of area residents to consolidate their properties. She expressed that she feels she has met requirements
as stipulated in the Agricultural Plan and asked that the application be permitted to go forward to the Agricultural Land Commission to allow them to make a decision. The Planner advised
that the applicant’s submission will comply with the existing RS-3 zoning. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 1102 RZ/115/10,
23213 Lougheed Highway, M M-2 to CS CS-1 Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6834-2011 to permit an addition to an existing car dealership
be given first reading and that the applicant provide further information as described in Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999.
Committee of the Whole Minutes June 20, 2011 Page 3 of 12 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •
Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff report be forwarded to the
Council Meeting of July 12, 2011. 1103 2011 2011-033 033-RZ, 24138 Lougheed Highway, RS RS-3 to RS RS-2 Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending
Bylaw No. 6810-2011 to allow for a future 2 lot subdivision be given first reading and that the applicant provide further information as described in Schedules B and G of the Development
Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information
• Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans • Environmental Context Map RECOMMENDATION That the staff report be forwarded to
the Council Meeting of July 12, 2011.
Committee of the Whole Minutes June 20, 2011 Page 4 of 12 Note: Councillor Hogarth excused himself from discussion of Item 1104 as he is the property manager of the site 1104 2011 2011-048
048-RZ, 24225 Lougheed Highway, RS RS-3 to RS RS-2 Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6835-2011 to permit future subdivision into
single family lots be given first reading and that the applicant provide further information as described in Schedules B, F and G of the Development Procedures Bylaw No. 5879-1999.
The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context
• OCP Context • Site Characteristics • Development Information Meeting • Preliminary Design Plans • Park Dedication Plan Fran Franz Prokop – Applicant pplicant Representative Mr. Prokop
advised that the application confirms with the Official Community Plan. He stated that the current owners of the property would like a light use configuration not a subdivision configuration
and are asking for land use zoning at this time. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. Note: Councillor Hogarth returned to the
meeting 1105 2011 2011-055 055-RZ, 11461 and 11475 236 Street, RS RS-3 to RM RM-1 Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6833-2011 to
allow for future multi-family townhouse buildings be given first reading and that the applicant provide further information as described in Schedules A, C, D, E, F, and G of the Development
Procedures Bylaw No. 5879-1999.
Committee of the Whole Minutes June 20, 2011 Page 5 of 12 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •
Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Layout RECOMMENDATION That the staff report be forwarded to
the Council Meeting of July 12, 2011. 1106 2011 2011-058 058-RZ, 12530 Ansell Street, RS RS-3 to RS RS-2 Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending
Bylaw No. 6837-2011 to allow for a future 2 lot subdivision be given first reading and that the applicant provide further information as described in Schedule B of the Development Procedures
Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map
• Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011.
Committee of the Whole Minutes June 20, 2011 Page 6 of 12 Note: Councillor Speirs excused himself from discussion of Item 1107 as one of the property owners was a contributor to his
election campaign 1107 RZ/075/10, 10455, 10469 and 10481 245B Street, RS RS-2 to RS RS-1b Staff report dated June 20, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6762-2010
to permit future subdivision into 8 additional lots be given second reading and forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION
That the staf staff report be forwarded to the Council Meeting of f July 12, 2011. Note: Councillor Speirs returned to meeting 1108 RZ/035/08, 11295 and 11307 Maple Crescent, First
Extension Staff report dated June 20, 2011 recommending that a one year extension be granted for rezoning application RZ/035/08 to permit a twenty unit strata warehouse under the M-3
(Special Industrial) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 1109 DVP/106/10, 11744 236 Street Staff report dated June 20, 2011
recommending that the Corporate Officer be authorized to sign and seal DVP/106/10 to waive the requirement for the conversion of overhead utility wiring to underground wiring on 236
Street and to the RS-1d zoned lot and to reduce interior side setbacks of the RS-1d lot.
Committee of the Whole Minutes June 20, 2011 Page 7 of 12 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •
Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff report be forwarded to the
Council Meeting of July 12, 2011. 1110 2011 2011-024 024-DP, 11744 236 Street Staff report dated June 20, 2011 recommending that the Corporate Officer be authorized to sign and seal
2011-024-DP to permit eight R-3 (Special Amenity Residential District) zoned lots. The Manager of Development and Environmental Services gave a Power Point presentation providing the
following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff
report be forwarded to the Council Meeting of July 12, 2 2011. 011. 1111 DVP/042/10, 11756 236 Street Staff report dated June 20, 2011 recommending that the Corporate Officer be authorized
to sign and seal DVP/042/10 to waive the requirement for the conversion of overhead utility wiring to underground wiring on 236 Street.
Committee of the Whole Minutes June 20, 2011 Page 8 of 12 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •
Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATION That the st staff report be forwarded to the Council Meeting of aff
July 12, 2011. 1112 DP/090/10, 11756 236 Street Staff report dated June 20, 2011 recommending that the Corporate Officer be authorized to sign and seal DP/090/10 to permit six R-3 (Special
Amenity Residential District) zoned lots. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information
• Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Preliminary Design Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of July
12, 2011. Note: Councillor Hogarth excused himself from the discussion of Items 1113 and 1114 Note: Item 1114 was dealt with prior to Item 1113 1113 2011 2011-042 042-DVP, South South-East
Corner of 223 Street and Lougheed Highway Staff report dated June 20, 2011 recommending that the Corporate Officer be authorized to sign and seal 2011-042-DVP to vary setback requirements,
retain existing lane width and increase the number of “small car only” parking stalls.
Committee of the Whole Minutes June 20, 2011 Page 9 of 12 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: •
Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan • Design Plans RECOMMENDATION That the staff report be forwarded to the
Council Meeting of July 12, 2011. 1114 2011 2011-042 042-DP, South South-East Corner of 223 Street and Lougheed Highway Staff report dated June 20, 2011 recommending that the Corporate
Officer be authorized to sign and seal 2011-042-DP to permit construction of a sixstorey, mixed-use commercial and residential building with underground parking. The Manager of Development
and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site
Characteristics • Site Plan • Design and Landscape Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. Note: Councillor Hogarth returned
to the meeting
Committee of the Whole Minutes June 20, 2011 Page 10 of 12 1115 2011 2011-047 047-AL, 22158 132 Avenue, Homesite Severance (Subdivision) of Land Within the Agricultural Land Reserve
Staff report dated June 20, 2011 recommending that application 2011-047-AL for homesite severance (subdivision) of land within the Agricultural Land Reserve be authorized to proceed
to the Agricultural Land Commission. The Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context
• Subdivision Proposal • Site Characteristics • Development Considerations • Local Government Act – Section 946 Kira Sinow -Applicant’s daughter Ms. Sinow spoke to her parents’ health
issues and their inability to farm and maintain their property as a result. She outlined the farming history of the family and spoke to the request to allow subdivision of the property
in order to allow the farm to remain in the family. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 1116 2011 2011-010 010-SD SD, 5% Money
in Lieu of Parkland Dedication, 26280 126 Avenue , Staff report dated June 20, 2011 recommending that the owner of the subject property pay an amount that is not less than $97,100.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 1117 Award of Contract No. ITT ITT-EN11 EN11-25, 124 Avenue Road and Drainage Improvements
(Laity Street to 216 Street) Staff report dated June 20, 2011 recommending that Contract ITT-EN11-25, 124 Avenue Road and Drainage Improvements (Laity Street to 216 Street) be awarded
to 651432 BC Ltd (Universal Contracting) and that the Corporate Officer be authorized to execute the contract.
Committee of the Whole Minutes June 20, 2011 Page 11 of 12 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 1118 Maple Ridge Water Service Amending
Bylaw No. 6825 6825-2011 Staff report dated June 20, 2011 recommending that Maple Ridge Water Service Amending Bylaw No. 6825-2011 to implement the Cross Connection Control Program
be given first, second and third readings. RECOMMENDATION That the staff re report be forwarded to the Council Meeting of port July 12, 2011. 1119 Water S Shortage hortage Response
Plan Amending Bylaw No. 6836 6836-2011 Staff report dated June 20, 2011 recommending that Maple Ridge Water Shortage Response Plan Amending Bylaw No. 6836-2011 to align the District
with other Metro Vancouver member municipalities be given first, second and third readings. Note: The Municipal Engineer advised of an error in Bylaw No. 6836-2011. The Manager of Legislative
Services noted that the bylaw will be adjusted and circulated prior to first reading. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011. 3. FINANCIAL
AND CORPORATE SERVICES (including Fire and Police) 1131 Amendment to the Election Bylaw Staff report dated June 20, 2011 recommending that Maple Ridge General Local Government Election
Amending Bylaw No. 6829-2011 to change the timeframe for the duration of posting to the website of nomination papers and financial disclosure papers be given first, second and third
readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 12, 2011.
Committee of the Whole Minutes June 20, 2011 Page 12 of 12 1132 2010 Annual Report and 2010 Statement of Financial Information Staff report dated June 20, 2010 recommending that the
2010 Annual Report be received and the Statement of Financial Information (SOFI) for the year ended December 31, 2010 be approved. Note: The District of Maple Ridge 2010 Annual Report
will be available to the public for viewing at Municipal Hall as well as being posted on the District’s website. RECOMMENDATION That the staff report be forwarded to the Council Meeting
of July 12, 2011. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES 1181 HST Signage From the June 20, 2011 Council Workshop meeting RECOMMENDATION
That discussion of HST Signage be forwarded to the Council Meeting of July 12, 2011. 7. ADJOURNMENT – 2:37 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ M. Morden,
Acting Mayor Presiding Member of the Committee