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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES October 3, 2011 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie W. McCormick, Acting General Manager of Community Councillor J. Dueck Development, Parks and Recreation Services Councillor A. Hogarth P. Gill, General
Manager Corporate and Financial Services Councillor L. King F. Quinn, General Manager Public Works and Development Councillor M. Morden Services Councillor C. Speirs C. Carter, Manager
of Community Planning C. Marlo, Manager of Legislative Services Other Staff as Required T. Thompson, Manager of Financial Planning K. Gormley, Manager of Business Systems 1. DELEGATIONS/STAFF
PRESENTATIONS 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/024/09, 25467 Bosonworth Avenue, RS
RS-3 to RS RS-2 Staff report dated October 3, 2011 recommending that Maple Ridge Zone Amending Bylaw No. 6867-2011 to permit subdivision into four lots be given first reading and that
the applicant provide further information as described on Schedules A-H of Development Procedures Bylaw No. 5879-1999.
Committee of the Whole Minutes October 3, 2011 Page 2 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting
of October 11 11, 201 2011. 1102 RZ/075/09, 23553 Larch Avenue, First Extension Staff report dated October 3, 2011 recommending that a one year extension be granted for rezoning application
RZ/075/09 to permit future subdivision of 13 single family parcels and 17 multi-family parcels. RECOMMENDATION That the staff report be forwar forwarded to the Council Meeting of ded
October 11, 2011. 1103 DVP/041/06, 24221, 24281, 24361 104 Avenue Staff report dated October 3, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/041/06
to reduce rear yard setbacks for one family residential use on proposed lots 1-15. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2011. 1104
2011 2011-072 072-DVP, 14205 256 Street Staff report dated October 3, 2011 recommending that the Corporate Officer be authorized to sign and seal 2011-072-DVP to vary the maximum height
of 3 retaining walls required to meet post-disaster requirements of the Building Code.
Committee of the Whole Minutes October 3, 2011 Page 3 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of October
11, 2011. 1105 DP/DVP/116/07, 12075 Edge Street Staff report dated October 3, 2011 recommending that the Corporate Officer be authorized to sign and seal DVP/116/07 for variances to
front and exterior side yard setbacks and parking stalls and that the Corporate Officer be authorized to sign and seal DP/116/07 to permit construction of a fourstorey, wood-frame,
77 unit residential apartment building. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2011. 1106 Local Area Service Bylaw No. 6860 6860-2011,
Hampstead Enhanced Landscape Maintenance, 13465 13465-13479 229 Loop, 13555 13555-13575 230A Street and 23020 – 135B Avenue Staff report dated October 3, 2011 recommending that a Local
Area Service for enhanced landscape maintenance costs be authorized and further that Hampstead Local Area Service Bylaw No. 6860-2011 be given first, second and third readings. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of October 11, 2011.
Committee of the Whole Minutes October 3, 2011 Page 4 of 6 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended August 31, 2011 Staff
report dated October 3, 2011 recommending that the disbursements for the month of August 2011 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of
October 11, 2011. 1132 Development Cost Charges Imposition Amending Bylaw No. 6865 6865-2011 Staff report dated October 3, 2011 recommending that Maple Ridge Development Cost Imposition
Amending Bylaw No. 6865-2011 to reflect updates to the capital program be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the C Council
Meeting of ouncil October 11, 2011. Note: Mayor Daykin excused himself from discussion of Item 1133 as he is on the Board of an organization receiving a tax exemption. He left the meeting
at 1:20 p.m. 1133 2012 Permissive Tax Exemptions Staff report dated October 3, 2011 recommending that Maple Ridge Tax Exemption Bylaw No. 6863-2011 to exempt certain types of properties
from municipal property taxation be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2011. Note: Mayor
Daykin returned to the meeting at 1:21 p.m.
Committee of the Whole Minutes October 3, 2011 Page 5 of 6 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Award of Tender, Core Park Construction Staff report dated October 3,
2011 recommending that the contract for the construction of the Core Park site located west of 222 Street and north of Church Avenue be awarded to Marten Timmer Excavating Ltd and that
the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2011. 1152 Maple Ridge Equestrian
Sports Centre License to Occupy Agreement Staff report dated October 3, 2011 recommending that the Manager, Legislative Services be authorized to sign the Maple Ridge Equestrian Sports
Centre License to Occupy Agreement RECOMMENDATION That the staff report be forwarded to the Council Meeting of October 11, 2011. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT
– 1:23 p.m.
Committee of the Whole Minutes October 3, 2011 Page 6 of 6 8. COMMUNITY FORUM Dave Estergaard stergaard Mr. Estergaard stated that Shady Lane is considered a heritage site and is a part
of the TransCanada Trail. He initially expressed concern that construction done on the roadway by the District has negatively impacted the trees and listed damages done. He indicated
that he had been told that the District did not have to abide by its bylaws. Mr. Estergaard also expressed concern that the asphalt surface for the sidewalk will not last and indicated
that a surface which will be better for the trees would have been preferred. He felt that appropriate consultation with the neighbourhood has not been done, that an independent arborist
should be hired to report on the trees and requested that traffic calming features be implemented on the street. The Chief Administrative Officer advised that sidewalks are being put
onto the street to deal with safety issues and concerns. He also advised that a report on traffic calming for the street is in process, that an arborist is on site during construction
and that the work done by the contractor follows the District bylaw. He stated that resident input pertaining to traffic calming will be sought. Gabrielle Fandrey Ms. Fandrey read a
statement concerning the trees on Shady Lane protected by the District bylaw. She expressed her concerns with the ongoing construction project and the impact on the street trees and
requested a copy of the arborist’s report. She also requested that an independent arborist be brought in. ___________________________________ C. Speirs, Acting Mayor Presiding Member
of the Committee