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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES January 7, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner D. Hall, Planner 1. DELEGATIONS/STAFF
PRESENTATIONS 1.1 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 RZ/087/08, 23103 136 Avenue, Designated
Civic Property Staff report dated January 7, 2013 recommending that Option 3 to amend the Official Community Plan from Civic to Residential to allow residential development on the school
site be supported and that a new zone amending bylaw for residential development be considered which will include a discussion on potential amenity contributions.
Committee of the Whole Minutes January 7, 2013 Page 2 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Neighbourhood Context • OCP Context • Proposed School Site • Site Characteristics Joel Lycan – Campton Services Representative Mr. Lycan advised that the
property owner has distributed a letter pertaining to amenity zoning and the timeline on this site. He asked why a bylaw from June is not being considered on this day and how Silver
Valley was placed into the study area for amenity zoning when the Albion area was originally indicated as the study area. The General Manager of Public Works and Development advised
on the bylaw and the options on the timeline. He also advised that during a discussion pertaining to amenity zoning other areas came forward. He clarified that through this report,
staff is asking whether Council would like to consider other areas. Flavia Coughla Coughlan -Secretary Treasurer, School District No. 42 Ms. Coughlan advised that the School District
is preparing a report for the public which will be available January 7 outlining the School Board’s decision with respect to this site. Mike Murray – Chair, Board of Education, School
District No. 42 Mr. Murray spoke to a detailed review by a consultant which identified that four school sites are not necessary in Silver Valley. He outlined the policies and the guidelines
used to ascertain whether or not schools are to be built in specific areas. Ms. Coughlan spoke to enrollment in different areas of the District and how it can vary from year to year.
Mr. Murray advised that the School District will be doing a review of school facilities in the next year and that the District will have a role in that review. He noted this review
could result in further changes to school site designations in Silver Valley. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 8, 2013 2013.
Committee of the Whole Minutes January 7, 2013 Page 3 of 6 1102 2012 2012-109 109-RZ, 24979 108 Avenue, RS RS-3 to RS RS-1b Staff report dated January 7, 2013 recommending that Maple
Ridge Zone Amending Bylaw No. 6961-2012 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) be given first reading and that the
applicant provide further information under Bylaw No. 5879-1999, along with information required for an Intensive Residential Development Permit and a Subdivision application. A. Kopystynski,
Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATION That
the staff report be forwarded to the Council Meeting of January 8, 2013 2013. 1103 2012 2012-051 051-RZ, 11406 and 11414 205 Street, Heritage Designation and Revitalization and Tax
Exemption Agreement Bylaw Staff report dated January 7, 2013 recommending that Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6962-2012 be
given first and second readings and be forwarded to Public Hearing. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information
• Neighbourhood Context • OCP Context • Site Characteristics • Site Plan • Historical Content • Elevations of Current and Revitalized Residence • Interior Details
Committee of the Whole Minutes January 7, 2013 Page 4 of 6 James Rowley – Owner Mr. Rowley spoke to work carried out to improve the property and advised that an HRA is an essential option
of homeowners going through this process. He also spoke in favour of a tax exemption incentive and outlined costs currently incurred through this revitalization. He indicated that he
would be interested in participating in any HRA fine tuning for the remainder of Hammond and asked that Council look favourably on this application. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of January 8, 2013 2013. 1104 2012 2012-085 085-AL, 12224 240 Street, Non Farm Use Application Staff report dated January 7, 2012 recommending that
Non-Farm Use Application 2012-085-AL be forwarded to the Agricultural Land Commission. D. Hall, Planner gave a Power Point presentation providing the following information: • Application
Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Development Considerations Don Hincks – Applicant Mr. Hincks provided a video of Meadowridge
School’s philosophy, principles and activities. He spoke to the intent of the application and the long term plan for the school. The Planner advised on the landscape covenant. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of January 8, 2013 2013.
Committee of the Whole Minutes January 7, 2013 Page 5 of 6 1105 RZ/028/10, 20623 and 20615 113 Avenue and 11312 206 Street, One Year Extension Staff report dated January 7, 2013 recommending
that Maple Ridge Official Community Plan Amending Bylaw No. 6882-2011 and Maple Ridge Zone Amending Bylaw No. 6738-2010 to permit future construction of an apartment building with 36
units under the RM-2 zone be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 8, 2013 2013. 1106 2011 2011-037 037-RZ,
24311 and 24361 124 Avenue, One Year Extension Z, Staff report dated January 7, 2013 recommending that rezoning application 2011-037-RZ to allow for future subdivision into 4 lots be
granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 8, 2013 2013. 1107 2011 2011-008 008-DVP, 12640 and 12610 Ansell Street
Staff report dated January 7, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-008-DVP to reduce the road right-of-way on Ansell Street and the road
carriageway width and to reduce the principle building’s and the accessory residential use area’s rear setback to permit a four lot subdivision. RECOMMENDATION That the staff report
be forwarded to the Council Meeting January 8, 2013 2013. 1108 2012 2012-026 026-DVP, 23930 and 23950 130 Avenue Staff report dated January 7, 2013 recommending that the Corporate Officer
be authorized to sign and seal 2012-026-DVP to reduce road carriageways and frontage standards to an existing gravel width and to reduce lot width for Lot A to permit a subdivision
of two RS-2 (One Family Suburban Residential) lots.
Committee of the Whole Minutes January 7, 2013 Page 6 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 8 8, 2012. , 3. FINANCIAL AND CORPORATE
SERVICES (including Fire and Police) 1131 Disbursements for the month ended November 30, 2012 Staff report dated January 7, 2013 recommending that the disbursements for the month ended
November 30, 2012 be approved. RECOMMENDATION That the staff report be forw forwarded to the Council Meeting of arded January 8, 2012. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
– Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:15 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ J. Dueck, Acting Mayor Presiding Member of
the Committee