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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 18, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required D. Spence, Fire Chief, Director of Safety H. Exner, Assistant Chief C. Goddard, Manager of Development and Environmental
Services R. Acharya, Planner K. Gormley, Manager of Business Systems C. Nolan, Manager of Accounting 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update The Fire Chief gave
a PowerPoint presentation which provided a history on the evolution of the fire department, highlighted key incidences, spoke to medical response calls and advised on performance measures
and the 2013 outgoing deliverables. Note: Item 1135 was dealt with following Item 1.1
Committee of the Whole Minutes March 18, 2013 Page 2 of 6 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda:
1101 2013 2013-005 005-RZ, 19989, 19975, 19997, 20010 and 20035 Dunn Avenue, RS RS-3 to P P-6 Staff report dated March 18, 2013 recommending that Maple Ridge Zone Amending Bylaw No.
6970-2013 to rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to permit a HandyDART dispatch office trailer and vehicle parking be given first reading and
that the applicant provide further information as described on Schedule A of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave
a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • RECOMMENDATION
That the staff report be forwarded to the Council Meeting of March 19, 2013. 1102 2013 2013-016 016-RZ, 20178 Chatwin Avenue, RS RS-3 and RS RS-1 to RS RS-1b Staff report dated March
18, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6978-2013 to rezone from RS-3 (One Family Rural Residential) and RS-1 (One Family Urban Residential) to RS-1b (One Family
Urban Residential – Medium Density) to permit a future subdivision of approximately 16 lots be given first reading and that the applicant provide further information as described on
Schedules B and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Planner gave a Power Point presentation providing
the following information: • Application Information • Neighbourhood Context
Committee of the Whole Minutes March 18, 2013 Page 3 of 6 • OCP Context • Site Characteristics • Preliminary Subdivision Sketch • Environmental Setback RECOMMENDATION That the staff
report be forwarded to the Council Meeting of March 19, 2013. 1103 2012 2012-049 049-RZ RZ, Early Consultation Report, Maple Ridge Official Community Plan Amending Bylaw No. 6979 6979-2013,
12420 269 Street Staff report dated March 18, 2013 recommending that no additional consultation be required beyond the early posting on the District’s website, together with an invitation
to the public to comment, for Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 to re-designate property from Suburban Residential to Suburban Residential and Conservation
to reflect the dedication of watercourses and riparian areas. The Manager gave a Power Point presentation providing the following information: • Application Information • Neighbourhood
Context • OCP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 19, 2013. 1104 SP/100/08, Soil Deposit Permit, 24180 116
Avenue Staff report dated March 18, 2013 recommending that Application SP/100/08 for a soil deposit permit at 24180 116 Avenue be forwarded to the Agricultural Land Commission. The
Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context
• Site Characteristics
Committee of the Whole Minutes March 18, 2013 Page 4 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 19 19, 2013 2013. 3. FINANCIAL AND CORPORATE
SERVICES (including Fire and Police) 1131 Disbursements for the month ended February 28, 2013 Staff report dated March 18, 2013 recommending that the disbursements for the month ended
February 28, 2013 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 19, 2013. 1132 Preliminary 2012 Year End Update – General Revenue Fund
Staff report dated March 18, 2013 providing a preliminary update of 2012 results in the General Revenue Fund and an update on gaming revenues. RECOMMENDATION That the staff report be
forwarded to the Council Meeting of March 19, 2013. 1133 Tax Notice Delivery and Payment Options Staff report dated March 18, 2013 recommending that the Corporate Officer be authorized
to execute a three (3) year agreement with Paymentus for delivery of an online credit card payment service for property taxes and utilities. The Manager of Business Systems reviewed
the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 19, 2013.
Committee of the Whole Minutes March 18, 2013 Page 5 of 6 1134 Water and Sewer Amending Bylaws Staff report dated March 18, 2013 recommending: 1134.1 Maple Ridge Sewer Rate Amend Amending
ing Bylaw No. 6975 6975-2013 That Maple Ridge Sewer Rate Amending Bylaw No. 6975-2013 be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of March 19, 2013. 1134.2 Maple Ridge Water Service Amending Bylaw No. 6976 6976-2013 That Maple Ridge Water Service Amending Bylaw No. 6976-2013 be given first,
second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 19, 2013. Note: Item 1135 was dealt with prior to Item 1101 1135 Award of
Contract, Fire Truck (Tender 2) Replacement Staff report dated March 18, 2013 recommending that the contract for the construction of one fire tender (tanker) apparatus be awarded to
Smeal Fire Apparatus Co. and that the Corporate Officer be authorized to execute the contract. Assistant Chief Exner reviewed the report. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of March 19, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil
Committee of the Whole Minutes March 18, 2013 Page 6 of 6 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:00 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Ashlie, Acting
Mayor Presiding Member of the Committee