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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES May 27, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin F. Quinn, Acting Chief
Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General
Manager Corporate and Financial Services Councillor A. Hogarth C. Carter, Director of Planning Councillor B. Masse C. Marlo, Manager of Legislative Services Councillor M. Morden Other
Staff as Required C. Goddard, Manager of Development and Environmental Services D. Hall, Planner L. Holitzki, Director of Licences, Permits and Bylaws D. Pollock, Municipal Engineer
1. DELEGATIONS/STAFF PRESENTATIONS 1.1 BC Hydro Fish Ladder – Alouette louette River iver Management anagement Society ociety -Greta Borick-Cunningham, Geoff Clayton and Ken Stewart
Ms. Borick-Cunningham gave a PowerPoint presentation providing information on the Alouette River Management Society’s fish passage initiative and the various processes being worked
on as part of the initiative to ensure a fish passage is provided at the B.C. Hydro’s Alouette River Dam Project. Note: Councillor Hogarth excused himself from the meeting at 1:20 p.m.
1.2 Wayne Bissky -Progress of discussions related to properties at 22305 and 22315 122 Avenue (2013-029-RZ) Mr. Bissky gave an overview of discussions with Mr. Rashid pertaining to
application 2013-029-RZ. He spoke to particulars of the discussions and advised that no agreement between the parties has been reached.
Committee of the Whole Minutes May 27, 2013 Page 2 of 6 1.3 Shafique Rashid -Progress of discussions related to properties at 22305 and 22315 122 Avenue (2013-029-RZ) Mr. Rashid provided
details on a meeting held with Mr. Bissky on May 23. He advised on the subdivision option and put forward matters which he felt will need to be addressed. He requested that Council
provide more time to allow the subdivision option issues to be resolved. Note: Councillor Hogarth returned to the meeting at 1:50 p.m. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note:
The following items have been numbered to correspond with the Council Agenda: 1101 2013 2013-035 035-RZ, 13653 232 Street and 23183 136 Avenue, A A-2 to RM RM-1 Staff report dated May
27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) to permit a townhouse development be
given first reading and that the applicant provide further information as described on Schedules A, C, D and F of the Development Procedures Bylaw No. 5879-1999. The Manager of Development
and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics
RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1102 2012 2012-077 077-RZ, 11935 207 Street, CD CD-3-87 and CS CS-1 to C C-2 Staff report dated
May 27, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6941-2012 to rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community
Commercial) to accommodate a new Langley Farm Market be given second reading and be forwarded to Public Hearing.
Committee of the Whole Minutes May 27, 2013 Page 3 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application
Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Landscaping Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting
of May 28, 2013. 1103 2012 2012-090 090-DP, 22780 Lougheed Highway Staff report dated May 27, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-090-DP
to permit re-configuration of a drivethrough route from an existing location. The Manager of Development and Environmental Services gave a Power Point presentation providing the following
information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan • Elevations • Landscape Plans RECOMMENDATION That the staff report be
forwarded to the Council Meeting of May 28, 2013. 1104 2013 2013-031 031-AL, 24906 128 Avenue Staff report dated May 27, 2013 recommending that application 2013-031-AL be forwarded
to the Agricultural Land Commission. The Planner gave a Power Point presentation providing the following information:
Committee of the Whole Minutes May 27, 2013 Page 4 of 6 • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Elevation • Site Plan RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 28, 2013. 1105 Contract Award: Pavement Rehabilitation Program Staff report dated May 27, 2013 recommending that the
extension of the 2010 contract for Pavement Rehabilitation be awarded to Imperial Paving Limited. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28,
2013. 1106 Award of Contract: ITT ITT-EN13 EN13-32: 232 Street Bridge Replacement over the North Alouette River Staff report dated May 27, 2013 recommending that Contract ITT-EN13-32,
232 Street Bridge Replacement over the North Alouette River be awarded to GCL Contracting & Engineering Inc. The Municipal Engineer advised that an environmental consultant has been
engaged for the project. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1107 Great Canadian Entertainment Cent Centres Ltd. res – Liq Liquor
Primary Licence uor Application Staff report dated May 27, 2013 recommending that the application for a Liquor Primary License by the Great Canadian Entertainment Centre Ltd. at 22710
Lougheed Highway be supported.
Committee of the Whole Minutes May 27, 2013 Page 5 of 6 The Director of Licences, Permits and Bylaws reviewed the report. She advised that additional letters received from residents
are not reflected in the report and that the same concerns were raised pertaining to the closing time proposed by Great Canadian Entertainment Centres. Howard Blank -Vice President
-Media, Entertainment & Responsible Gaming Mr. Blank gave a PowerPoint presentation providing a background on the Great Canadian Entertainment Corporation, outlining the policies and
procedures of the corporation and presenting details on the Maple Ridge Community Gaming Centre. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28 28,
2013 2013. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Adjustments to the 2012 Collector’s Roll Staff report dated May 27, 2013 submitting information on changes
to the 2012 Collector’s Roll through the issuance of Supplementary Roll 14. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 28, 2013. 1132 Disbursements
for the month ended April 30, 2013 Staff report dated May 27, 2013 recommending that the disbursements for the month ended April 30, 2013 be approved. RECOMMENDATION That the staff
report be forwarded to the Council Meeting of May 28, 2013. 1133 2014 2014-2018 Financial Plan Guidelines Staff report dated May 27, 2013 recommending that staff be directed to prepare
the 2014-2018 Financial Plan. The General Manager of Corporate and Financial Services provided a PowerPoint presenting giving an overview of the five year financial plan. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 28, 2013.
Committee of the Whole Minutes May 27, 2013 Page 6 of 6 1134 Fraser Valley Regional Library (“FVRL”) – Funding Formula Staff report dated May 27, 2013 recommending that the FVRL Funding
Formula, as outlined in the report to the FVRL Board dated May 22, 2013 be approved. The General Manager of Corporate and Financial Services reviewed the report. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of May 28, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Golden Ears Preschool Lease Renewal Staff report dated May
27, 2013 recommending that the Corporate Officer be authorized to sign and seal the Golden Ears Preschool Lease Agreement 2013-2016. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of May 28, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 3:35 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Bell,
Acting Mayor Presiding Member of the Committee