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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 10, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Crabtree, Director of Information Technology S. Blue, Manager Strategic Economic Initiatives C. Nolan, Manager of
Accounting T. Thompson, Manager of Financial Planning 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Information Technology Update The Director of Information Technology provided an overview
of the network system and highlighted new on-line and mobile services. She also provided information on the website rebuild. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following
items have been numbered to correspond with the Council Agenda: 1101 2012 2012-080 080-DVP, 12140, 12142 and 12170 203 Street Staff report dated June 10, 2013 recommending that the
Corporate Officer be authorized to sign and seal 2012-080-DVP to vary minimum lot depth, allow
Committee of the Whole Minutes June 10, 2013 Page 2 of 5 for reduced road widths and allow existing above-ground utility poles along the east side of 203 Street to remain in place. The
Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context
• Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of June 11, 2013. 1102 2013 2013-030 030-DVP, 24371 and 24417 112 Avenue Staff report
dated June 10, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-030-DVP to reduce interior side lot line setbacks on proposed lots 3 through 10, 15 through
18 and 23 through 26 and to allow existing above-ground utility poles along the north side of 112 Avenue to remain in place. The Manager of Development and Environmental Services gave
a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics RECOMMENDATION That the staff
report be forwarded to the Council Meeting of June 11 11, 2013 2013. Brian Shigetomi – Architect Mr. Shigetomi provided clarification on the distance between the rooftops of the houses
in the proposed development.
Committee of the Whole Minutes June 10, 2013 Page 3 of 5 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Printer and Multifunction Device Replacement Staff report
dated June 10, 2013 recommending that the contract for replacement printers and multifunction devises be awarded to Ricoh Canada Inc. and further that the Corporate Officer be authorized
to execute the contract. The Director of Information Technology reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of June 11, 2013. 1132
Maple Ridge Economic Advisory Commission Amending Bylaw No. 6985 6985-2013 Staff report dated June 10, 2013 recommending that Maple Ridge Economic Advisory Commission Amending Bylaw
No. 6985-2013 be given first, second and third readings. The Manager Strategic Economic Initiatives provided clarification on backgrounds of the new members of the commission. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013. 1133 Maple Ridge Pitt Meadows Agricultural Association Staff report dated June 10, 2013 recommending that
a one-time grant of $12,000 from gaming revenues be provided to the Maple Ridge Pitt Meadows Agricultural Association and that the 2013-2017 Financial Plan be amended to reflect the
allocation. The Manager of Accounting reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of June 11, 2013.
Committee of the Whole Minutes June 10, 2013 Page 4 of 5 1134 Maple Ridge Temporary Borrowing Bylaw No. 6998 6998-2013 Staff report dated June 10, 2013 recommending that Maple Ridge
Temporary Borrowing Bylaw No. 6998-2013 be given first, second and third readings. The Manager of Financial Planning reviewed the report. The General Manager of Corporate and Financial
Services clarified that the temporary borrowing bylaw is a technical requirement to allow the District to retain the ability to borrow funds, if required, for Fire Hall No. 4. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Maple Ridge Recreation Facility Fees Amending Bylaw
No. 6999 6999-2013 Staff report dated June 10, 2013 recommending that Maple Ridge Recreation Facility Fees Amending Bylaw No. 6999-2013 be given first, second and third readings. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of June 11, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:10 p.m.
Committee of the Whole Minutes June 10, 2013 Page 5 of 5 8. COMMUNITY FORUM Beryl Eales Ms. Eales requested knotweed infestation information. She asked what was being communicated to
owners of properties beyond the area being sprayed. It was requested that Ms. Eales speak with the Director of Parks and Facilities. ___________________________________ R. Masse, Acting
Mayor Presiding Member of the Committee