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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 8, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor M. Morden Services C. Carter, Director of Planning ABSENT C. Marlo, Manager
of Legislative Services Councillor A. Hogarth Other Staff as Required C. Goddard, Manager of Development and Environmental Services L. Zosiak, Planner L. Holitzki, Director of Licences,
Permits and Bylaws B. McLeod, Manager of Park Planning and Development 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 TransLink Presentation • Marisa Espinosa, Senior Manager of Service and
Infrastructure Planning, • Shirley Samujh, Senior Advisor, Stakeholder Relations, Strategic Planning and Public Affairs Ms. Espinosa gave a PowerPoint presentation providing an update
on the West Coast Express Long-Term Strategy, information on the Area Transit Planning Process, and advising on how the transit network is managed. She also provided an update on MRN
funding and usage of the Golden Ears Bridge.
Committee of the Whole Minutes July 8, 2013 Page 2 of 9 1.2 CEED Centre Society • Christian Cowley, Executive Director Mr. Cowley gave a PowerPoint presentation providing an update on
the activities of the CEED Centre Society. He advised on the vision of the society, the volunteer participation and the programs and services offered at the CEED Centre. 2. PUBLIC WORKS
AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013 2013-019 019-RZ, 22576 and 22588 Brown Avenue, C C-3 to CD CD-2-13
Staff report dated July 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from C-3 (Town Centre Commercial) to CD-2-13 (Comprehensive Development) to
permit a multiple residential development with 132 units be given first reading and that the applicant provide further information as described on Schedules C and D of Development Procedures
Bylaw No. 5879-1999, along with additional information. The Manager of Development and Environmental Services gave a Power Point presentation on the application. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of July 9, 2013. 1102 2012 2012-033 033-RZ, 24189 124 Avenue, RS RS-3 to RS RS-2 Staff report dated July 8, 2013 recommending that
Maple Ridge Zone Amending Bylaw No. 6912-2012 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots
be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Neighbourhood Context
Committee of the Whole Minutes July 8, 2013 Page 3 of 9 • OCP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013.
1103 RZ/024/09, 25467 Bosonworth Avenue, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application RZ/024/09 to permit a four lot subdivision under the
RS-2 (One Family Suburban Residential) zone be granted a one year extension. The Manager of Development and Environmental Services gave a Power Point presentation providing the following
information: • Application Information RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1104 2011 011 011-015 015-RZ, 11959 203 Street, One
Year Extension Staff report dated July 8, 2013 recommending that rezoning application 2011-015-RZ to permit construction of a two storey commercial and residential building be granted
a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013.
Committee of the Whole Minutes July 8, 2013 Page 4 of 9 1105 2011 2011-050 050-RZ, 21165 River Road, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application
2011-050-RZ to permit a 7 lot subdivision under the RS-1b (One Family Urban [Medium Density] Residential) zone be granted a one year extension. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of July 9, 2013. 1106 2011 2011-082 082-RZ, 10150 and 10190 Jackson Road, One Year Extension Staff report dated July 8, 2013 recommending that rezoning
application 2011-082-RZ to permit future subdivision into 45 lots be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9,
2013. 1107 2011 2011-065 065-DVP, 24426 102 Avenue Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-065-DVP to waive requirements
to place existing overhead wiring underground above 102 Avenue, reduce the right-ofway width for an internal street, reduce the boulevard width adjacent to the residential lots and
the park, increase maximum height of a highest building face and increase the maximum permitted height for one family residential dwellings. The Manager of Development and Environmental
Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Subdivision
Plan • Cross Sections • Typical Building Sketches
Committee of the Whole Minutes July 8, 2013 Page 5 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1108 2012 2012-041 041-DP, 24426 102
Avenue Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-041-DP for 28 R-3 (Special Amenity Residential District) zoned lots.
The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context
• OCP Context • Site Characteristics • Subdivision Plan • Site Plan for Typical Lot • Lot Landscaping Plan • Elevations • Building Designs • Renderings RECOMMENDATION That the staff
report be forwarded to the Council Meeting of July 9, 2013. 1109 2013 2013-037 037-DP, 11965 Fraser Street Staff report dated July 8, 2013 recommending that the Corporate Officer be
authorized to sign and seal 2013-037-DP for exterior renovations of an existing three storey commercial building. The Manager of Development and Environmental Services gave a Power
Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context
Committee of the Whole Minutes July 8, 2013 Page 6 of 9 • Site Characteristics • Site Plan • Elevations • Renderings • Landscaping Plan RECOMMENDATION That the staff report be forwarded
to the Council Meeting of July 9, 2013. 1110 2012 2012-029 029-CP, Maple Ridge Community Amenity Program, Official Community Plan Amending Bylaw No. 6995 6995-2013, Zone Amending Bylaw
No. 6996 6996-2013 and Amenity Reserve Fund Bylaw No. 6997 6997-2013 Staff report dated July 8, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6995-2013
and that Maple Ridge Zone Amending Bylaw No. 6996-2013 be given first and second readings and be forwarded to September Public Hearing and that Maple Ridge Amenity Reserve Fund Bylaw
No. 6997-2013 be given first and second readings. The Planner gave a Power Point presentation providing the following information: • Community Amenity Program Pilot Area • Review of
a staff report presented at the June 10, 2013 Council Workshop and Council resolutions • Review of Option No. 3 in the June 10, 2013 staff report • Density Bonus Structure of Albion
Area Plan • Proposed Eligible Amenities • Proposed OCP Policy Amendments • Proposed Albion Area Plan Policy Amendments • Proposed Zoning Bylaw Amendments • Examples of Density Bonuses
• Proposed Amenity Reserve Fund Bylaw RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013.
Committee of the Whole Minutes July 8, 2013 Page 7 of 9 1111 Black Sheep Pub – Liquor License Application – Increase in Seating Capacity Staff report dated July 8, 2013 recommending
that the application by the Black Sheep Pub for an increase in seating capacity be supported. The Director of Licences, Permits and Bylaws reviewed the report. She advised that the
Black Sheep Pub is a member of Bar Watch and that fifteen letters of support for the application were received which were not in time for the public input deadline. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of July 9, 2013. 1112 WildSafe BC – Bear Aware Strategy Implementation Staff report dated July 8, 2013 recommending that Maple Ridge
Solid Waste and Recycling Regulation Amending Bylaw No. 6994-2013 to regulate the hours that garbage containers can be placed for pick-up be given first, second and third readings.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1113 Award of Contract: Licensed Radio Network and Equipment Staff report dated July 8, 2013
recommending that the contract for Licensed Radio Network and Equipment, Supply and Installation be awarded to Glentel Inc. and that the Corporate Officer be authorized to execute the
contract. RECOMMENDATION That the st staff report be forwarded to the Council Meeting of aff July 9, 2013. 1114 Award of Contract: ITT ITT-EN13 EN13-47: Downtown Enhancement Project
– Lougheed East Staff report dated July 8, 2013 recommending that Contract ITT-EN13-47: Downtown Enhancement Project -Lougheed East be awarded to Imperial Paving Ltd., that the Financial
Plan be amended; and further that the Corporate Officer be authorized to execute the contract.
Committee of the Whole Minutes July 8, 2013 Page 8 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 3. FINANCIAL AND CORPORATE SERVICES
(including Fire and Police) – Nil 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Lakeside Preschool Lease Staff report dated July 8, 2013 recommending that the Corporate Officer
be authorized to execute the Lakeside Preschool Lease for the three year term 2013-2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1152
Award of Contract PL13 PL13-42 – Hammond Stadium Staff report dated July 8, 2013 recommending that Tender No. PL13-42 for the construction of Hammond Stadium not be awarded to any of
the bidders and that staff be directed with managing separate contracts to complete construction as per the Grant Agreement for the Community Infrastructure Improvement Fund Program.
The Manager of Park Planning and Development outlined the strategy to complete the Hammond Stadium project within the allocated budget. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of July 9, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil
Committee of the Whole Minutes July 8, 2013 Page 9 of 9 7. ADJOURNMENT – 3:00 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ R. Masse, Acting Mayor Presiding Member
of the Committee