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Home My WebLink About2013-11-04 Committee of the Whole Minutes.pdfMicrosoft Word - 2013-11-04 Committee of the Whole Minutes District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 4, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor M. Morden F. Quinn, General Manager Public Works and Development Services ABSENT C. Carter, Director of Planning Councillor B. Masse C. Marlo, Manager of Legislative Services Councillor A. Hogarth Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner II L. Zosiak, Planner II 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Customer Service Update Presentation • Kelly Swift, General Manager of Community Development, Parks and Recreation Services The General Manager of Community Development, Parks and Recreation Services gave a PowerPoint presentation providing the following information on the Customer Experience Initiative: • Customer Experience Cycle • Staff Training • Customer Service Accountability • Customer feedback tools • Technology • Regulation Updates Committee of the Whole Minutes November 4, 2013 Page 2 of 6 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2012 2012-115 115-RZ, 12018 and 12038 Edge Street, 22554 and 22566 Brown Avenue, CS CS-1 and RS RS-1 to CD CD-1-13 Staff report dated November 4, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7019-2013 to extend the Town Centre Commercial designation to the lots fronting Brown Avenue be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6966-2013 to permit a phased three tower development of 240 apartment units, commercial floor area, 2 levels of underground parking and 2 levels of above ground structured parking be given second reading and be forwarded to Public Hearing. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Development Covenant Provisions • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Floor Plans • Elevations • Parking Concealment – Art on Building Façade • Illustrations of Open Space and Streetscapes RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. 1102 2012 2012-068 068-RZ, 20370 Lougheed Highway, CS CS-1 to C C-2 Staff report dated November 4, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6946-2012 to rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit future subdivision into two commercial lots and the construction of a Royal Bank of Canada be given second reading and be forwarded to Public Hearing. Committee of the Whole Minutes November 4, 2013 Page 3 of 6 The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Elevations • Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. 1103 RZ/033/08, 10366 240 Street, First Extension Staff report dated November 4, 2013 recommending that rezoning application RZ/033/08 to permit a 13 lot residential subdivision under the R-3 zone be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meetin Meeting of g November 12, 2013. 1104 2011 2011-089 089-RZ, 22309, 22319 and 22331 St. Anne Avenue, First Extension Staff report dated November 4, 2013 recommending that rezoning application 2011-089-RZ to permit the relocation, restoration and adaptive reuse of an existing heritage house into a duplex and a multi-family apartment building be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. Committee of the Whole Minutes November 4, 2013 Page 4 of 6 1105 RZ/063/10, 11655 Burnett Street, Final One Year Extension Staff report dated November 4, 2013 recommending that rezoning application RZ/063/10 to rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RM-2 (Medium Density Apartment Residential) to allow for construction of a four-storey apartment building with 21 units be granted a final one year extension. RECOMMEN RECOMMENDATION DATION That the staff report be forwarded to the Council Meeting of November 12, 2013. Note: Councillor Morden excused himself from the discussion of Item 1106 at 2:00 p.m. as he owns property across the street from the subject property. Councillor Dueck assumed the Chair. 1106 VP/065/09, 22379 116 Avenue Staff report dated November 4, 2013 recommending that the Corporate Officer be authorized to sign and seal DVP/065/09 to vary setbacks and lot coverage in the Commercial/Residential zone, the Off-street Parking and Loading Bylaw for small car spaces and subdivision standards and specification for road widths. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. Note: Councillor Morden returned to the meeting at 2:05 p.m. and resumed as Chair. Committee of the Whole Minutes November 4, 2013 Page 5 of 6 1107 Official Community Plan Revision Bylaw No. 7034 7034-2013 Staff report dated November 4, 2013 recommending that Official Community Plan Revision Bylaw No. 7034-2013 to correct discrepancies between maps and incorporate any other required housekeeping items be given first, second and third readings. L. Zosiak, Planner gave a Power Point presentation providing the following information: • Background • OCP Revision Bylaw • OCP Adoption Bylaw RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. 1108 2012 2012-040 040-SD, Money in Lieu of Parkland Dedication, 10412, 10450 and 10500 Jackson Road Staff report dated November 4, 2013 recommending that the owner of the subject property pay an amount that is not less than $252,014.00 representing 3.29% of the site area. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. 1109 Excess Capacity/Extended Services Agreement LC 153/13 Staff report dated November 4, 2013 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 153/13. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12 12, 2013. Committee of the Whole Minutes November 4, 2013 Page 6 of 6 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Poli Police) ce) 1131 Fraser Valley Regional Library – 2014 Budget Staff report dated November 4, 2013 recommending that the draft 2014 Budget Report from the Fraser Valley Regional Library be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 12, 2013. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES – Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:10 p.m. 8. COMMUNITY FORUM ___________________________________ M. Morden, Acting Mayor Presiding Member of the Committee