HomeMy WebLinkAbout2014-01-20 Committee of the Whole Minutes.pdfMicrosoft Word - 2014-01-20 Committee of the Whole Minutes
District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES January 20, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor A. Hogarth P. Gill, General Manager Corporate
and Financial Services Councillor B. Masse F. Quinn, General Manager Public Works and Development Councillor M. Morden Services C. Carter, Director of Planning ABSENT C. Marlo, Manager
of Legislative Services Councillor J. Dueck Other Staff as Required C. Goddard, Manager of Development and Environmental Services J. Charlebois, Manager of Community Planning L. Zosiak,
Planner II A. Kopystynski, Planner II D. Hall, Planner II F. Armstrong, Manager of Corporate Communication J. Boehmer, Manager of Design and Construction 1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Website Update – Fred Armstrong, Manager of Corporate Communication The Manager of Corporate Communication provided an update on the roll-out of the new mapleridge.ca website including
information on the focus groups that will meet to review the features of the site. The official launch of the site will take place following the implementation of suggestions from the
focus groups and inclusion of the mobile applications.
Committee of the Whole Minutes January 20, 2014 Page 2 of 9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda:
1101 2013 2013-101 101-RZ, 20758 Lougheed Highway, CS CS-1 to C C-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from
CS-1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark’s Work Wearhouse store be given first reading and that the applicant
provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDATION
That the staff report be forwarded to the Council Meeting of January 28, 2014. 1102 2013 2013-113 113-RZ, 21530 Donovan Avenue, RS RS-1 to RS RS-1b Staff report dated January 20, 2014
recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow
for future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw
No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood
Context
Committee of the Whole Minutes January 20, 2014 Page 3 of 9 • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council
Meeting of January 28, 2014. 1103 2013 2013-115 115-RZ, 24440 128 Avenue, RS RS-3 to RS RS-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No.
7052-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots be given
first reading and the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental
Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics •
Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1104 2012 2012-038 038-RZ, 12116 and 12170 204B Street, P P-2
to R R-1 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 to designate land use from Institutional to Urban Residential
be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6924-2012 to rezone from P-2 (Special Institutional) to R-1 (Residential
District) to permit future subdivision into four residential lots be given second reading and be forwarded to Public Hearing
Committee of the Whole Minutes January 20, 2014 Page 4 of 9 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Proposed Setback Variances RECOMMENDATION That the
staff report b be forwarded to the Council Meeting of e January 28, 2014. 1105 2013 2013-102 102-CP, Official Community Plan Adoption Bylaw No. 7060 7060-2014 Staff report dated January
20, 2014 recommending that Maple Ridge Official Community Plan Adoption Bylaw No. 7060-2014 to make minor amendments to the Official Community Plan bylaw be given first, second and
third readings. L. Zosiak, Planner gave a Power Point presentation providing the following information: • Background Information • Official Community Plan Adoption Bylaw • Housekeeping
Amendments • Key Housekeeping Amendments • Additional Amendments • Public Comments RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1106
2012 2012-021 021-DP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DP to permit a two storey
mixed-use commercial/residential project.
Committee of the Whole Minutes January 20, 2014 Page 5 of 9 A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject
Map • Neighbourhood Context • OCP Context • Building Elevations • Colour Scheme & Renderings • Proposed Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council
Meeting of January 28, 2014. 1107 2012 2012-021 021-DVP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal
2012-021-DVP to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. A. Kopystynski, Planner gave a Power Point presentation providing
the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Setback Variance • Proposed Height Variance
RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1108 2012 2012-020 020-DP, 11185 240 Street and 11133 240 Street Staff report dated January
20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DP to permit 24 street-oriented townhouses in 6 buildings, plus one duplex for a total of 26
dwellings.
Committee of the Whole Minutes January 20, 2014 Page 6 of 9 A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject
Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Elevations and Colour Scheme • Streetscapes • Landscaping RECOMMENDATION That the staff report
be forwarded to the Council Meeting of January 28, 2014. 1109 2012 2012-020 020-DVP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the
Corporate Officer be authorized to sign and seal 2012-020-DVP to reduce front yard setbacks, widths of back yard space for end units and to apply urban road standards for the RST townhouses,
to increase residential building heights for all R-2 lots and to apply the same setbacks and lot width requirements and allow vehicle access from the street rather than from the lane
for R-2 lots that abut the lane common to the RST townhouses. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information
• Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed RST Zone Variances • Proposed R-2 Zone Variances • Setback Variances Summary
Committee of the Whole Minutes January 20, 2014 Page 7 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1110 2013 2013-109 109-AL, 26520
112 Avenue, Application to Include Land into the Agricultural Land Reserve Staff report dated January 20, 2014 recommending that Application 2013-109-AL be authorized to go forward
to the Agricultural Land Commission. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context
• OCP Context • Site Characteristics The Planner advised that a letter of concern was received from a resident that the property may be used for a medical marihuana facility if it was
included in the Agricultural Land Reserve. She noted that the property would not meet the requirements for such a use without significant variances. She reviewed the differences in
permitted usages if the property was included in the Agricultural Land Reserve. David Freemantle, Applicant Mr. Freemantle advised that he wished to obtain inclusion into the Agricultural
Land Reserve in order to preserve the trees that are on the property and to provide him with some tax support. The trees are close to extinction and he feels this is the best method
available to him to protect them. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014.
Committee of the Whole Minutes January 20, 2014 Page 8 of 9 1111 Award of Contract, ITT ITT-EN13 EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block Staff report dated January
20, 2014 recommending that Contract ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier’s Excavating Ltd. and that the Corporate Officer be
authorized to execute the contract. The Manager of Design and Construction provided further details of the project and the statutory right of way. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of January 28 28, 201 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended December 31, 2013
Staff report dated January 20, 2014 recommending that the disbursements for the month ended December 31, 2013 be approved. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of January 28, 2014. 1132 Alternative Approval Process for City Classification Staff report dated January 20,2014 recommending that the alternative approval process to change
classification of Maple Ridge from a District Municipality to a city be enacted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014.
Committee of the Whole Minutes January 20, 2014 Page 9 of 9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Rescind Maple Ridge Policies 4.01, 4.03 and 4.11 idge Staff report dated
January 20, 2014 recommending that Policies 4.01, 4.03 and 4.11 be rescinded. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 5. CORRESPONDENCE
– Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:15 p.m. 8. COMMUNITY FORUM Catherine Ward Ms. Ward submitted a petition to end non-resident parking on 118 Avenue along with photographs
to support the petition. She outlined her concerns over the parking along 118 Avenue and 203 Street. Mayor Daykin suggested that Ms. Ward meet with the General Manager of Public Works
and Development. ___________________________________ C. Bell, Acting Mayor Presiding Member of the Committee