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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES February 17, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff J. Rule, Chief Administrative Officer
Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and
Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C.
Marlo, Manager of Legislative Services ABSENT Other Staff as Required Mayor E. Daykin C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer S.
Wheeler, Director of Community Services S. Matthewson, Recreation Coordinator-Social Planning 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society (ARMS) Update
• Ken Stewart, President, Greta Borick-Cunningham, Executive Director, and Nicole Driedger, Education Coordinator Mr. Stewart introduced members of ARMS present at the meeting and thanked
Council for its support. Ms. Borick-Cunningham provided an overview of ARMS activities in 2013 and activities planned for 2014. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following
items have been numbered to correspond with the Council Agenda:
Committee of the Whole Minutes February 17, 2014 Page 2 of 7 1101 2012 2012-065 065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010 010-396 396-977, RS RS-3 and RS RS-2
to R R-1b Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading
and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required
for a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information •
Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February
25, 2014. 1102 2013 2013-118 118-RZ, 20542 Dewdney Trunk Road, RS RS-1 and P P-4a to CS CS-1 Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No.
7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch
office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures
Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map
• Neighbourhood Context • OCP Context • Site Characteristics
Committee of the Whole Minutes February 17, 2014 Page 3 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1103 2012 2012-054 054-DVP,
23274 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce
exterior side year setbacks and reduce front yard setbacks. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Variances • Elevations REC RECOMMENDATION OMMENDATION That the staff
report be forwarded to the Council Meeting of February 25, 2014. 1104 RZ/107/10, 23657 and 23651 132 Avenue, First Extension Staff report dated February 17, 2014 recommending that a
one year extension be granted for rezoning application RZ/107/10 to permit future construction of 69 townhouse units. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of February 25, 2014.
Committee of the Whole Minutes February 17, 2014 Page 4 of 7 1105 2011 2011-114 114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one
year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25,
2014. 1106 2011 2011-037 037-RZ, 24311 124 Avenue and 24361 124 Avenue, Final One Year Extension Staff report dated February17, 2014 recommending that a final one year extension be
granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. RE RECOMMENDATION COMMENDATION That the staff report be forwarded to the Council Meeting of
February 25, 2014. Note: Councillor Hogarth excused himself from the discussion of Items 1107 and 1108 at 1:43 p.m. as he manages the neighbouring property. 1107 Excess Capacity/Extended
Services Agreement LC 154/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity
Latecomer Agreement LC 154/14. RECOMMENDATIO RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014.
Committee of the Whole Minutes February 17, 2014 Page 5 of 7 1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and Silver Valley Road Staff report dated February
17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. RECOMMENDATION That the staff report be forwarded to the
Council Meeting of February 25, 2014. Note: Councillor Hogarth returned to the meeting at 1:47 p.m. 1109 Award of Contract: ITT ITT-EN14 EN14-01, Kanaka Way and 234A Street Intersection
Improvements Staff report dated February 17, 2014 recommending that Contract ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and
that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of hat February 25, 2014. The Municipal Engineer
clarified the location of the final alignment of the street. 1110 Award of Contract: ITT ITT-EN14 EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) Staff report dated February
17, 2014 recommending that Contract ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized
to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014 2014. The Municipal Engineer provided an update on the LED lighting
pilot.
Committee of the Whole Minutes February 17, 2014 Page 6 of 7 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended January 31, 2014 Staff
report dated February17, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of February 25, 2014. 1132 2014 Election – Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for
conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local
election. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information
on Council Expenses for 2013. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Joint
Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. The General Manager Community Development,
Parks and Recreation Services reviewed the report.
Committee of the Whole Minutes February 17, 2014 Page 7 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1152 Funding of Alouette Home
Start Society’s Iron Horse Youth Safe House Note: The staff report was circulated separately. Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver
Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional
funding for the Iron Horse Youth Safe House. The General Manager Community Development, Parks and Recreation reviewed the report. Stephanie Ediger, Alouette Home Start Society, provided
further clarification of the program and its funding requirements. The Director of Community Services and the Recreation Coordinator-Social Planning provided further information on
the program and grant requirements RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 5. COR CORRESPONDENCE RESPONDENCE – Nil 6. OTHER ISSUES
– Nil 7. ADJOURNMENT -2:43 p.m. 8. COMMUNITY FORUM -Nil ___________________________________ R. Masse, Acting Mayor Presiding Member of the Committee