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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 7, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth D. Pollock, Acting General Manager Public Works and Councillor B. Masse Development Services Councillor M. Morden C. Carter, Director of
Planning C. Marlo, Manager of Legislative Services Other Staff as Required F. King, Director of Human Resources C. Goddard, Manager of Development and Environmental s Services A. Kopystynski,
Planner II R. Acharya, Planner II 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Human Resources Update -Frances King, Director of Human Resources Ms. King gave a Power Point presentation highlighting:
• 2013 HR Trends Survey • What Inspires people to do their best work • DMR Environmental Scan • Staff count and generations • DMR training and development programs • Corporate Wellness
• Customer service • HR Service Delivery Approach and Core Work
Committee of the Whole Minutes April 7, 2014 Page 2 of 7 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda:
1101 2013 2013-087 087-RZ, 23500 and 23550 Larch Avenue, RS RS-3 and RS RS-2 to RM RM-1 and P P-1 Staff report dated April 7, 2014 recommending that Maple Ridge Zone Amending Bylaw
No. 7068-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) and P-1 (Park and School) to allow development
of 19 townhouses and allocate land for a future neighbourhood park and conservation be given first reading and that the applicant provide further information as described on Schedules
A, C, D and G of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Land Use Designation Area Reconciliation • Neighbourhood
Park Walking Distance RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. 1102 2013 2013-107 107-RZ, 24009, 24005 and 24075 Fern Crescent, RS
RS-3 and RS RS-2 to RS RS-1, RS RS-1b and R R-2 Staff report dated April 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7053-2014 to rezone from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential), RS-1b (One Family Urban – Medium Density Residential) and R-2 (Urban Residential District)
to permit a subdivision of 34 single family lots be given first reading and that the applicant provide further information as described on Schedules A and B of the Development Procedures
Bylaw No. 5879-1999, along with the information required for a Subdivision application
Committee of the Whole Minutes April 7, 2014 Page 3 of 7 R. Acharya, Planner gave a Power Point presentation providing the following information: • Application Information • Subject
Map • OCP Context • Neighbourhood Context • Site Characteristics • Proposed Site Plan • Land Use Designation Area Reconciliation • Neighbourhood Park Walking Distance RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 8, 2014. 1103 2013 2013-016 016-RZ, 20178 Chatwin Avenue, RS RS-3 and RS RS-1 to RS RS-1b Staff report dated April
7, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7069-2014 to include the subject site within the Urban Area Boundary, to change land designations and
to designate conservation lands around a creek be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6978-2013 to permit
a subdivision of approximately 13 single family lots be given second and be forwarded to Public Hearing. R. Acharya, Planner gave a Power Point presentation providing the following
information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Neighbourhood Park Area • Proposed Subdivision Plan • Environmental
Context Map RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014.
Committee of the Whole Minutes April 7, 2014 Page 4 of 7 1104 2012 2012-102 102-RZ, 25638 112 Avenue, RS RS-3 to RS RS-2 Staff report dated April 7, 2014 recommending that second reading
of Maple Ridge Zone Amending Bylaw No. 6965-2013 be rescinded and that amended Maple Ridge Zone Amending Bylaw No. 6965-2013 to rezone from RS-3 (One Family Rural Residential) to RS-2
(One Family Suburban Residential) to permit a subdivision into four RS-2 Lots and one RS-3 lot remaining in the Agricultural Land Reserve be given second reading and be forwarded to
Public Hearing. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context
• Site Characteristics • Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. 1105 DVP/013/10, 22830, 22850 and 22942 136 Avenue Staff
report dated April 7, 2014 recommending that the Corporate Officer be authorized to sign and seal DVP/013/10 to reduce road right-of-way and carriage widths, to increase maximum building
height for the RS-1b (One Family Urban [Medium Density] Residential), R-1 (Residential District) and R-3 (Special Amenity Residential District) lots and to reduce rear yard setbacks
for the R-1 lots backing onto park land. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information
• Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Proposed Variances
Committee of the Whole Minutes April 7, 2014 Page 5 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. 1106 DP and DVP/107/10, 23657 AND
23651 132 Avenue Staff report dated April 7, 2014 recommending that the Corporate Officer be authorized to sign and seal DVP/107/10 to vary setbacks, storeys and heights of units and
the maximum height of two retaining walls and that the Corporate Officer be authorized to sign and seal DP/107/10 to permit construction of 69 townhouse units in the RM-1 (Townhouse
Residential) zone and a single family home in the south-east corner in the RS-1 (One Family Urban Residential) zone. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of April 8, 2014. 1107 DP/013/10, 22830, 22850 and 22942 136 Avenue Staff report dated April 7, 2014 recommending that the Corporate Officer be authorized to sign and seal DP/013/10
to permit two four-plex Street Townhouse buildings zoned RST (Street Townhouse Residential) and an Intensive Residential Development Permit for 16 R-3 (Special Amenity Residential District)
zoned lots. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. 1108 2013 2013-048 048-DP, 22987 Dewdney Trunk Road Staff report dated April 7,
2014 recommending that the Corporate Officer be authorized to sign and seal 2013-048-DP to reconfigure a drive-through route to create a dual order station setup for the existing Tim
Hortons located at 22987 Dewdney Trunk Road. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8 8, 201 , 2014.
Committee of the Whole Minutes April 7, 2014 Page 6 of 7 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Adjustments to the 20 2013 13 Collector’s Roll Staff report
dated April 7, 2014 submitting information on changes to the 2013 Collector’s Roll through the issuance of Supplementary Roll 12. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of April 8, 2014. Note: Mayor Daykin excused himself from discussion of Item 1132 at 2:17 p.m. due to a conflict of interest regarding the Farmers Market. 1132 2014
Community Grants Staff report dated April 7, 2014 recommending that an allocation of grants for 2014 and funding from Gaming Revenues to accommodate the Maple Ridge Concert Band’s request
to support a Bandstand Birthday Bash be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. Note: Mayor Daykin returned to the meeting
at 2:22 p.m. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Ridge Meadows Seniors Society Governance Review Staff report dated April 7, 2014 providing an update on the implementation
of the Ridge Meadows Seniors Society Governance Review. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014. 1152 Festival Support Recommendations
Staff report dated April 7, 2014 recommending that a request for funding for the Maple Ridge Concert Band Bandstand Fundraising event to referred to the Community Grant Review Committee.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 8, 2014.
Committee of the Whole Minutes April 7, 2014 Page 7 of 7 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:23 p.m. 8. COMMUNITY FORUM – Nil ___________________________________
M. Morden, Acting Mayor Presiding Member of the Committee