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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 14, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services C. Carter, Director of Planning ABSENT C. Marlo, Manager
of Legislative Services Councillor M. Morden Other Staff as Required S. Pendl, Park Planning Technician C. Goddard, Manager of Development and Environmental Services R. Acharya, Planner
R. Carmichael, Director of Engineering Operations W. Oleschuk, Roads and Fleet Supervisor L. Benson, Manager of Sustainability and Corporate Planning C. Nolan, Manager of Accounting
J. Bastaja, Director of Corporate Support 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Ridge Meadows Recycling Society Update • Kim Day, Executive Director Ms. Day gave a PowerPoint presentation
highlighting the following aspects of recycling: • Multi-Material British Columbia program • 2013 community events • New commodities and programs • 2014 work plan
Committee of the Whole Minutes April 14, 2014 Page 2 of 7 1.2 Ron McNutt, Canadians for Safe Technology Local Riding Representative • Health Aspects of Shaw Communication WiFi Mr. McNutt
spoke to the potential health impacts of microwave radiation and asked that Council consider a policy that would protect those individuals with electrohypersensitivity. He suggested
that Council wait for results of review of Safety Code 6 before proceeding and asked for an opportunity to meet with staff. 1.3 Maple Ridge Cemetery Update • Sylvia Pendl, Park Planning
Technician A Power Point presentation providing an overview of the expansion of the Maple Ridge cemetery was given by Ms. Pendl. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following
items have been numbered to correspond with the Council Agenda: 1101 2013 2013-052 052-RZ, 23227 Dogwood Avenue Housing Agreement Bylaw No. 7004 7004-2013, 23227 Dogwood Avenue Staff
report dated April 14, 2014 recommending that 23227 Dogwood Avenue Housing Agreement Bylaw No. 7004-2013 be given first, second and third readings. The Manager of Development and Environmental
Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics •
Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2014.
Committee of the Whole Minutes April 14, 2014 Page 3 of 7 1102 2014 2014-014 014-RZ, 13316 235 Street, RS RS-3 to R R-1 and RS RS-1b Staff report dated April 14, 2014 recommending that
Maple Ridge Zone Amending Bylaw No. 7071-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential)
to permit 5 fee simple lots zoned RS-1b and 8 bare land strata lots zoned R-1 be given first reading and that the applicant provide further information as described on Schedules B and
G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Planner gave a Power Point presentation providing the following
information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plans • Site Context Map RECOMMENDATION That
the staff report be forwarded to the Council Meeting of April 22, 2014. 1103 2013 2013-082 082-RZ, 13260 236 Street, RS RS-3 and RS RS-2 to RM RM-1 Staff report dated April 14, 2014
recommending that second reading of Maple Ridge Zone Amending Bylaw No. 7037-2013 as amended to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential)
to RM-1 (Townhouse Residential) to permit 61 townhouse units be given second reading and be forwarded to Public Hearing. The Planner gave a Power Point presentation providing the following
information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Proposed Building Elevations • Proposed Streetscape
Committee of the Whole Minutes April 14, 2014 Page 4 of 7 • Proposed Variances • Proposed Landscape Plan and details of the central amenity • Proposed sidewalk from 132nd Avenue to Fern
Crescent The Planner advised on errors on pages 3 and 6 of the staff report regarding the number of parking stalls. Randy Dyck, Portrait Homes Mr. Dyck highlighted changes made to the
previous proposals by the applicant. David Laird, Damax Mr. Laird provided clarification on access to the proposed development. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of April 22, 2014. 1104 2011 2011-019 019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue, First Extension Staff report dated April 14, 2014 recommending that
a one year extension be granted for rezoning application 2011-019-RZ to permit construction of 48 townhouse units under the RM-1 (Townhouse Residential) zone. RECOMMENDATION That the
staff report be forwarded to the Council Meeting of April 22, 2014. 1105 Municipal Equipment Purchase, One Single Axle Recycle Truck Staff report dated April 14, 2014 recommending that
the contract for the purchase of one single axle recycling truck be awarded to Fort Fabrication and Welding Ltd. and that the Corporate Officer be authorized to execute the contract.
The Director of Operations provided information on the rationale for the purchase. The Roads and Fleet Supervisor advised that the trade-in value of the original vehicle will be deducted
from the price. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2014.
Committee of the Whole Minutes April 14, 2014 Page 5 of 7 1106 Excess Capacity/Extended Services Agreement LC 156/14, Bosonworth Avenue and Carmichael Street Staff report dated April
14, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 156/14. RECOMMENDATION That the staff report be forwarded to the
Council Meeting of April 22, 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended March 31, 2014 Staff report dated April 14,
2014 recommending that the disbursements for the month ended March 31, 2014 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2014.
1132 2013 Consolidated Financial Statements Staff report dated April 14, 2014 recommending that the 2013 Consolidated Financial Statements be accepted. RECOMMENDATION That the staff
report be forwarded to the Council Meeting of April 22, 2014. 1133 2015 2015-2019 Business Planning Process Staff report dated April 14, 2014 recommending that the Business Planning
Framework timelines be adjusted. The Manager of Sustainability and Corporate Planning reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting
of April 22, 2014.
Committee of the Whole Minutes April 14, 2014 Page 6 of 7 1134 2014 Council Expenses Staff report dated April 14, 2014 providing Council expenses for 2014 updated to the end of March
2014. The Manager of Accounting reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2014. 1135 Review of Telecom Tower Protocols
and Recommended Changes Staff report dated April 14, 2014 recommending changes to the Telecommunications Tower Siting Protocols applicable to tower building activities in Maple Ridge.
The Director of Corporate Support reviewed the recommended changes to the protocol. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2014. 1136
Tax Rates Bylaws ax – Maple Ridge Road 13 Dyking District and Albion Dyking District Staff report dated April 14, 2014 recommending that Road 13 Dyking District Tax Rates Bylaw No.
7079-2014 be given first, second and third readings and that Albion Dyking District Tax Rates Bylaw No. 7080-2014 be given first, second and third readings. RECOMMENDATION That the
staff report be forwarded to the Council Meeting of April 22, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Homelessness Partnering Strategy (HPS) Funding Staff report
dated April 14, 2014 recommending that a letter be written expressing concerns with the implementation of a Housing First model. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of April 22, 2014.
Committee of the Whole Minutes April 14, 2014 Page 7 of 7 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:35 p.m. 8. COMMUNITY FORUM -Nil ___________________________________
A. Hogarth, Acting Mayor Presiding Member of the Committee