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Home My WebLink About2014-07-07 Committee of the Whole Minutes.pdfDistrict of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 7, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Mario, Manager of Legislative Services Other Staff as Required S. Cote-Rolvink, Manager of Inspection Services L. Holitzki, Director of Licences, Permits and Bylaws R. MacNair, Manager of Bylaws and Licences C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer Note: Councillor Dueck was not in attendance at the start of the meeting 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Licenses, Permits & Bylaw Department Update The General Manager of Public Works and Development Services, the Manager of Inspection Services, the Director of Licences, Permits and Bylaws and the Manager of Bylaws and Licences gave a Power Point presentation providing the following information • Overview of Departments • Building Permit Statistics • Inspection Statistics • Drivers of Building Department Activities Committee of the Whole Minutes July 7, 2014 Page 2 of 5 Note: Councillor Dueck joined the meeting at 2:00 p.m. • Services provided by the Licenses and Bylaw Department • Common Bylaws • Business Licencing • Inter -Municipal Business Licences • Untidy/Unsightly Files • Property Inspections of Ex Grow Ops • Parking - Resident Only, School Zones, Patrols • Policy & Procedures • New Technology 1.2 North Fraser Education Task Force Update • Marlyn Graziano, Chair, North Fraser Education Task Force Ms. Graziano gave a PowerPoint presentation on the goals, and activities of the North Fraser Education Task Force. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road, RS -1b and RS -3 to R-2 Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7083-2014 to rezone from RS -1b (One Family Urban [Medium Density] Residential) and RS -3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit subdivision into twelve lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1102 2014-037-RZ, 21447 121 Avenue, RS -1 to R-1 Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7095-2014 to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to allow subdivision into two lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. Committee of the Whole Minutes July 7, 2014 Page 3 of 5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1103 2014-042-RZ, 11678 Burnett Street, RS -1 to RS -1b Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7096-2014 to rezone from RS -1 (One Family Urban Residential) to RS - lb (One Family Urban [Medium Density] Residential) to allow subdivision into two lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1104 2011-015-RZ, 11959 203 Street, Final One Year Extension Staff report dated July 7, 2014 recommending that a final one year extension be granted for rezoning application 2011-015-RZ to allow for development of a commercial and residential building. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1105 2011-136-DVP, 20724 River Road Staff report dated July 7, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-136-DVP to reduce the road right-of-way on River Road to permit subdivision into 2 single family lots. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. Committee of the Whole Minutes July 7, 2014 Page 4 of 5 1106 2012 -040 -SD, Local Area Service Bylaw, 10406-10520 Jackson Road (even numbers only), 10411-10526 Robertson Street, 24705-24737 104 Avenue (odd numbers only), 10408-10523 McEachern Street, 24776, 24786 and 24796 105A Avenue, 10433-10515 248 Street (odd numbers only) Staff report dated July 7, 2014 recommending that "Robertson Heights" Local Area Service Bylaw No. 7014-2013 to authorize enhanced landscape maintenance costs for the benefitting properties be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1107 2013 -116 -SD, Local Area Service Bylaw, 22802 to 22870 and 22930 to 22962 132 Avenue (even numbers only); 13501 to 13586, 13589 and 13593 Nelson Peak Drive Staff report dated July 7, 2014 recommending that Nelson Peak Local Area Service Bylaw No. 7091-2014 to authorize enhanced landscape maintenance costs for the benefitting properties be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 1108 Project Close -Out - 232 Street Bridge Replacement over the North Alouette River Staff report dated July 7, 2014 recommending that Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River, to GCL Contracting & Engineering Inc. be increased and that the Contract for Construction Administration and Inspection Services, 232 Street Bridge over the North Alouette River, to Delcan Corporation be increased. The Municipal Engineer reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. Committee of the Whole Minutes July 7, 2014 Page 5 of 5 1109 Municipal Equipment Purchase, One Single Axle Sewer Jetter Flusher Truck Staff report dated July 7, 2014 recommending that the contract for the purchase of one single axle sewer jetter flusher truck be awarded to Westvac Industrial Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Property and Ancillary Insurance Staff report dated July 7, 2014 providing an update on the provision of property and ancillary insurance coverage for local governments by the Municipal Insurance Association of British Columbia ("MIABC"). RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 8, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES - Nil 5. CORRESPONDENCE - Nil 6. OTHER ISSUES - Nil 7. ADJOURNMENT - 3:37 p.m. 8. COMMUNITY FORUM - Nil A. Hogarth, Acting Mayor Presiding Member of the Committee