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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES July 21, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required A. Kopystynski, Planner II D. Boag, Director of Parks and Facilities S. Matthewson, Recreation Coordinator-Social Planning
L. Benson, Manager of Sustainability and Corporate Planning J. Bergmann, Research Technician 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 UBC Malcolm Knapp Research Forest – Current Development
Plans at Loon Lake -Paul Lawson, Director, UBC Research Forests -Wayne Bissky, Architect Mr. Lawson gave a PowerPoint presentation providing an overview of plans for new dining and
kitchen facilities for the Loon Lake facility at the Malcolm Knapp Research Forest in Maple Ridge. 1.2 Greater Vancouver Homebuilders Association – Mark Sakai Mr. Sakai gave an overview
of the mandate of the Greater Vancouver Homebuilders Association and spoke to the benefits to the local economy of home building and renovations.
Committee of the Whole Minutes July 21, 2014 Page 2 of 9 1.3 Linda Me Meyer, yer, A.A.B.A.P.B.D. – HandiDart Concerns Ms. Meyer circulated and read a presentation advocating for improved
transit services for people with disabilities. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014
2014-043 043-RZ, 13065 Katonien Street, Site Site-specific Text Amendment Staff report dated July 21, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7090-2014 for a site-specific
text amendment to the M-2 (General Industrial) zone to permit an “Indoor Mountain and BMX Biking” facility be given first reading and that the applicant provide further information
and details of the proposed building and on-site landscaping prior to consideration of second reading. The Planner gave a presentation providing the following information: • Application
Information • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal Matteo Signorelli atteo -Applicant Mr. Signorelli provided further
details of the proposal. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22 22, 201 , 2014. 1102 2014 2014-028 028-RZ, 12080 Edge Street and 22554,
22566 and 22576 121 Avenue, RS RS-1 to RM RM-3 Staff report dated July 21, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7092-2014 to rezone from RS-1 (One Family Urban
Residential) to RM-3 (High Density Apartment Residential) with a site specific text amendment to increase floor space ratio to permit a 5 storey apartment building with approximately
75 units be given first reading and that the applicant provide further information as described on Schedules A, C and D of the Development Procedures Bylaw No. 5879-1999.
Committee of the Whole Minutes July 21, 2014 Page 3 of 9 The Planner gave a presentation providing the following information: • Application Information • Official Community Plan Context
• Neighbourhood Context • Site Characteristics • Development Proposal Josh McLean -McLean Homes Mr. McLean spoke to the proposed size of the units and the possible inclusion of three
bedroom units. He advised that the possibility of the inclusion of affordable housing or rental units will be addressed further along in the application process. Mr. McLean provided
the rationale for a 5 storey building. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1103 2013 2013-107 107-RZ, 24009, 24005 and 24075 Fern
Crescent, RS RS-3 and RS RS-2 to RS RS-1, RS RS-1b and R R-2 Staff report dated July 21, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7088-2014 to adjust
conservation designation boundaries be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7053-2014 to rezone from RS-3
(One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential), RS-1b (One Family Urban [Medium Density] Residential) and R-2 (Urban
Residential District) be given second reading and be forwarded to Public Hearing. The Planner gave a power point presentation providing the following information: • Application Information
• Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal RECOMMENDATION That the staff report be forwarded to the Council Meeting of July
22, 2014.
Committee of the Whole Minutes July 21, 2014 Page 4 of 9 1104 2012 2012-119 119-RZ, 24108 104 Avenue and 10336 240A Street Street, RS , RS-3 and RS RS-2 to RM RM-1 Staff report dated
July 21, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6969-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse
Residential) to permit development of 104 townhouse units be given second reading and be forwarded to Public Hearing. The Planner gave a power point presentation providing the following
information: • Application Information • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site, Elevation and Landscape
Plans Da Dale le Sta Staples ples -Integra Architecture Mr. Staples provided information on parking numbers within the townhouse complex. He described elements of the form and character
of the proposed development. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1105 2013 2013-080 080-RZ, 24086 104 Avenue, RS RS-3 to RM RM-1
Staff report dated July 21, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7027-2013 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to
permit development of 18 townhouse units be given second reading and be forwarded to Public Hearing. The Planner gave a power point presentation providing the following information:
• Application Information • Subject Map • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Building Elevations • Proposed Landscape
Plan
Committee of the Whole Minutes July 21, 2014 Page 5 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1106 2013 2013-101 101-RZ, 20758 Lougheed
Highway, CS CS-1 to C C-2 Staff report dated July 21, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from CS-1 (Service Commercial) to C-2 (Community
Commercial) to permit construction of a commercial building to accommodate a new Mark’s Work Wearhouse be given second reading and be forwarded to Public Hearing. RECOMMENDATION That
the staff report be forwarded to the Council Meeting of July 22, 2014. 1107 2011 2011-082 082-RZ, 10150 and 10190 Jackson Road Staff report dated July 21, 2014 recommending that a final
one year extension for application 2011-082-RZ not be granted, that third reading of Maple Ridge Official Community Plan Amending Bylaw No. 6928-2012 and Maple Ridge Zone Amending Bylaw
No. 6861-2011 be rescinded and that a revised geotechnical report be submitted by the applicant. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22,
2014. 1108 2011 2011-122 122-DVP, 11956 267 Street Staff report dated July 21, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-122-DVP to vary required
road carriageway width on 267 Street. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1109 2014 2014-008 008-DVP, 12032 216 Street Staff report
dated July 21, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-008-DVP to reduce building setbacks for the interior side yard setback on the north and
south of the property and the rear yard setback on the east side.
Committee of the Whole Minutes July 21, 2014 Page 6 of 9 RECOMMENDATION That t the staff report be forwarded to the Council Meeting of he July 22, 2014. Note: Item 1110 was deferred
from the July 8, 2014 Council Meeting 1110 2014 2014-042 042-RZ, 11678 Burnett Street, RS RS-1 to RS RS-1b Staff report dated July 21, 2014 recommending that Maple Ridge Zone Amending
Bylaw No. 7096-2014 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow subdivision into 2 lots, each with a single
family dwelling and a garden suite, be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999,
along with the information required for a Subdivision application. RECOMMENDATION That the staff report be forwarded to the C Council Meeting of ouncil July 22, 2014. Note: Item 1111
was deferred from the June 10, 2014 Council Meeting 1111 2013 2013-111 111-AL, 23154 128 Avenue, Non Non-Farm Use Application in the Agricultural Land Reserve Staff report dated June
9, 2014 recommending that Application No. 2013-111-AL for non-farm use within the Agricultural Land Reserve for a cell phone tower be authorized to proceed to the Agricultural Land
Commission. Sharel Longhurst -Standard Land Company Inc. Inc., Agent gent gents for Telus Ms. Longhurst gave a PowerPoint presentation providing an overview of the proposal. Chad Marlatt
-Telus Mr. Marlatt advised on the process followed by Telus and its representatives which resulted in the choice of this property as a possible site for a cell phone tower. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 22, 2014.
Committee of the Whole Minutes July 21, 2014 Page 7 of 9 1112 Award of Contract: ITT ITT-EN14 EN14-29, 104 Avenue Road and Drainage Improvements (244 Street to 245 Street) Staff report
dated July 21, 2014 recommending that Contract ITT-EN14-29, 104 Avenue Road and Drainage Improvements, be awarded to King Hoe Excavating Ltd., that a contract contingency be approved
and the financial plan be amended to increase project funding and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded
to the Council Meeting of July 22, 2014. 1113 Award of Contract: ITT ITT-EN14 EN14-36: Downtown Road Improvements Staff report dated July 21, 2014 recommending that Contract ITT-EN14-36:
Downtown Road Improvements, be awarded to Arsalan Construction Ltd., a contract contingency be identified and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of July 22, 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Maple Ridge Revitalization Tax Exemption
Program Amending Bylaw No. 7066 7066-2014 Staff report dated July 21, 2014 recommending that Maple Ridge Revitalization Tax Exemption Program Amending Bylaw No. 7066-2014 be given first,
second and third readings. The Research Technician provided on overview of the amendments being proposed to the bylaw. RECOMMENDATION That the staff report be forwarded to the Council
Meeti Meeting of ng July 22, 2014. 1132 Disbursements for the month ended June 30, 2014 Staff report dated July 21, 2014 recommending that the disbursements for the month ended June
30, 2014 be approved.
Committee of the Whole Minutes July 21, 2014 Page 8 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1133 2014 Council Expenses Staff report
dated July 21, 2014 providing Council expenses for 2014 updated to the end of June 2014. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2 2014.
014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Proposed Maple Ridge Parks Bylaw No. 7085 7085-2014 Staff report dated July 21, 2014 recommending that Maple Ridge Parks and
Recreation Facilities Regulation Bylaw No. 7085-2014 be given first, second and third readings. The Director of Parks and Facilities clarified the role of Parks staff in enforcement
of the bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 1152 224 Street and Brown Avenue Neighbourhood Park Staff report dated July
21, 2014 recommending that the neighbourhood concept plan for improvements at 224 Street and Brown Avenue be approved. The Director of Parks and Facilities advised on the placement
of benches and clarified the public consultation process. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014.
Committee of the Whole Minutes July 21, 2014 Page 9 of 9 1153 Alouette Home Start Society Request for Advocacy Support for Iron Horse Youth Safe House Funding Staff report dated July
21, 2014 recommending that a request for an extension of funding to allow the Alouette Home Start Society to operate the Iron Horse Youth Safe House be sent to Member of Parliament
Randy Kamp and the Regional Steering Committee on Homelessness and that a letter be sent requesting that the Ministry of Children and Family Development contribute funding to the operation
of the Iron Horse Youth Safe House. The Recreation Coordinator of Social Planning provided further details on the funding of the Iron Horse Youth Safe House. RECOMMENDATION That the
staff report be forwarded to the Council Meeting of July 22, 2014. 1154 Maple Ridge Tennis Club Funding Request Staff report dated July 21, 2014 recommending that the request from the
Maple Ridge Rotary Tennis Club for a grant or loan toward completion of their clubhouse project be referred to staff. The Director of Parks and Facilities advised on a loan previously
provided to another local association. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 22, 2014. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT
– 2:50 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ A. Hogarth, Acting Mayor Presiding Member of the Committee