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District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES August 25, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth C. Carter, Acting General Manager Public Works and Councillor B. Masse Development Services Councillor M. Morden C. Marlo, Manager of Legislative
Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner II D. Hall, Planner II L. Zosiak, Planner II D. Spence, Fire Chief
S. Matthewson, Recreation Coordinator-Social Planning 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Demonstration of the Audio/Video System -Christina Crabtree, Director of Information Technology
The Director of Information Technology provided an overview of the new audio/video system in Council Chambers 1.2 Linda Meyer, A.A.B.A.P.B.D. – HandiDart Concerns Ms. Meyer read a presentation
attached to the agenda and distributed to Council
Committee of the Whole Minutes August 25, 2014 Page 2 of 9 1.3 Slade Dyer -Bui Building permit lding -28487 108th Avenue Mr. Dyer provided a presentation regarding accessory employee
residential use for Council consideration. The matter was referred to staff for a report to be presented at the September 8, 2014 Committee of the Whole. 1.4 Maple Ridge Commercial
and Industrial Strategy Draft Implementation Plan Update -Presentation by Christine Carter, Director of Planning The Acting General Manager of Public Works and Development Services
gave a Power Point presentation providing the following information: • Background • Definition of a Commercial and Industrial Strategy • Strategy and Key Messages • Council Meeting
Sessions • Council Directed Revisions • Implementation Plan Framework • Thornhill Slope Analysis Map • Recommendation 2. PUBLIC WO WORKS AND DEVELOPMENT SERVICES RKS Note: The following
items have been numbered to correspond with the Council Agenda: 1101 Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan Update Staff report dated August 25, 2014
recommending that the Commercial and Industrial Strategy as amended be endorsed and that staff be directed to prepare the implementation plan for the Commercial and Industrial Strategy.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014.
Committee of the Whole Minutes August 25, 2014 Page 3 of 9 1102 2014 2014-034 034-RZ, 22370 and 22000 Block of River Road, RS RS-3 to CD CD-1-14 Staff report dated August 25, 2014 recommending
that Maple Ridge Zone Amending Bylaw No. 7099-2014 to rezone from RS-3 (One Family Rural Residential) to CD-1-14 (Riverfront Development) to permit approximately 21 townhouse units
be given first reading and that the applicant provide further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999 and as outlined
in the report. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics
• Development Proposal • Proposed Site Plan • Unit Plans • Concept Plan Norman Laube -Applicant Representative Mr. Laube provided clarification on the details of the application. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of August 26, 2014. 1103 2012 2012-034 034-RZ, 12101 208 Street, RS RS-3 to RM RM-1 Staff report dated August 25, 2014 recommending
that Maple Ridge Official Community Plan Amending Bylaw No. 6920-2012 to adjust areas designated Conservation around watercourses be given first and second reading and be forwarded
to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6921-2012 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of
8 townhouse units be given second reading and forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following
information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics
Committee of the Whole Minutes August 25, 2014 Page 4 of 9 • Development Proposal • Proposed Site Plan • Elevations • Landscaping Plans RECOMMENDATION That the staff report be forwarded
to the Council Meeting of August 26, 2014. 1104 2014 2014-055 055-RZ, Bylaw Amendment to Direct Use of Medical Marihuana Production Staff report dated August 25, 2014 recommending that
Maple Ridge Zone Amending Bylaw No. 7094-2014 to remove a requirement for a 1000 m setback between commercial marihuana production facilities be given first and second readings and
be forwarded to Public Hearing. D, Hall, Planner, gave a PowerPoint presentation providing the following information: • Application Information • Rationale • Proposed Amendments RECOMMENDATION
That the staff report be deferred to allow staff to gather information on setbacks. 1105 2012 2012-119 119-RZ, 24108 104 Avenue and 10336 240A Street, RS RS-3 and RS RS-2 to RM1 o Staff
report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6969-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential)
to RM-1 (Townhouse Residential) to permit development of 99 townhouse units with a revised design to incorporate double car garages for a number of units be given second reading and
be forwarded to Public Hearing. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP
Context • Site Characteristics
Committee of the Whole Minutes August 25, 2014 Page 5 of 9 • Development Proposal • Revised Site Plan • Revised Double Car Garage Floor Plan • Elevations • Landscape Plans RECOMMENDATION
That the staff report be forwarded to the Council Meetin Meeting of g August 26, 2014. Councillor Bell -OPPOSED 1106 2011 2011-019 019-RZ, 10515 and 10595 240 Street and 23950 Zeron
Avenue, RS RS-3 to RM RM-1 Staff report dated August 25, 2014 recommending that second and third readings of Maple Ridge Official Community Plan Bylaw No. 6871-2011 be rescinded; that
second and third readings of Maple Ridge Zone Amending Bylaw No. 6864-2011 be rescinded; that Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 to designate an area around
a watercourse as Conservation be amended and be given second reading and be forwarded to Public Hearing; and that Maple Ridge Zone Amending Bylaw No. 6864-2011 to rezone from RS-3 (One
Family Rural Residential) to RM-1 (Townhouse Residential) be amended and be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services
gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Development Proposal •
Proposed Site Plan • Elevations Quinn Jeannotte – Applicant Mr. Jeannotte provided clarification on the proposed installation of chain link fencing. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of August 26, 2014.
Committee of the Whole Minutes August 25, 2014 Page 6 of 9 1107 2011 2011-069 069-DVP, 20660 Maple Crescent Staff report dated August 25, 2014 recommending that the Corporate Officer
be authorized to sign and seal 2011-069-DVP to reduce road dedication requirements on Maple Crescent and to waive requirements for a three metre corner truncation at Maple Crescent
and 207 Street. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1108 2014 2014-066 066-DP, 11900 Haney Place Staff report dated August 25,
2014 recommending that the Corporate Officer be authorized to sign and seal 2014-066-DP to permit exterior alterations and signage on the south side of Haney Place Mall for a new tenant,
Rexall Drugstore. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1109 201 2012-036 036-CP, Wildfire Development Permit Area Guidelines
Staff report dated August 25, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7101-2014 to add Wildfire Development Permit Area Guidelines be given first
and second readings and be forwarded to Public Hearing and that Maple Ridge Development Procedures Amending Bylaw No. 7102-2014 to add a Wildfire Development Permit Application be given
first and second reading. Fire Chief Spence and L. Zosiak, Planner provided additional clarification of the proposed guidelines. RECOMMENDATION That the staff report be forwarded to
the Council Meeting of August 26, 2014. 1110 Award of Contract ITT ITT-EN14 EN14-50; Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue) Staff report dated August
25, 2014 recommending that Contract ITT-EN14-50, Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue) be awarded to PW Trenchless Ltd.; that a contract contingency
be approved, that the Financial Plan be amended to increase project funding and that the Corporate Officer be authorized to execute the contract.
Committee of the Whole Minutes August 25, 2014 Page 7 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1111 River Road Traffic Calming
and Proposed Interim Sidewalk Improvements (Darby Street to Carshill Street) Staff report dated August 25, 2014 recommending that funding be reallocated for the interim River Road sidewalks
improvements and that construction of the interim River Road sidewalk (Darby Street to Carshill Street) be approved. The Acting Municipal Engineer provided clarification on the interim
sidewalk improvements. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. Note: Councillor Hogarth departed from the meeting as he manages
the property under application for item 1112. 1112 Bylaw for Highway Closure and Dedication Removal for a Portion of the Lane Located North of the Property at 12018 Edge Street Staff
report dated August 25, 2014 recommending that Maple Ridge Highway Closure and Dedication Removal Bylaw No. 7104-2014 to close the highway and remove a road dedication be given first,
second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26 26, 201 , 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire
and Police) 1131 Disbursements for the month ended July 31, 2014 Staff report dated August 25, 2014 recommending that the disbursements for the month ended July 31, 2014 be approved.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014.
Committee of the Whole Minutes August 25, 2014 Page 8 of 9 1132 Adjustments to the 20 2014 14 Collector’s Roll Staff report dated August 25, 2014 submitting information on changes to
the 2014 Collector’s Roll through the issuance of Supplementary Rolls 3 through 5. For information only No motion required 1133 2014 Council Expenses Staff report dated August 25, 2014
providing Council expenses for 2014 updated to the end of July 2014. 1134 Corporate Records Management System Bylaw Staff report dated August 25, 2014 recommending that Maple Ridge
Corporate Records Management Bylaw No. 7097-2014 to provide for the retention and disposition of records be given first, second and third readings. RECOMMENDATION That the staff report
be forwarded to the Council Meeting of August 26, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Alouette Home Start Society (AHSS) Request for an equest Extension of xtension
Municipal unicipal Property roperty Leases eases Staff report dated August 25, 2014 recommending that the municipal property leases for the Iron Youth Safe House and the Route 29 Youth
Transitional Housing Program be extended. The Recreation Coordinator-Social Planning and the Alouette Home Start Society representative provided further clarification of the request.
RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil
Committee of the Whole Minutes August 25, 2014 Page 9 of 9 7. ADJOURNMENT – 3:50 p.m. 8. COMMUNITY FORUM – Nil ___________________________________ C. Ashlie, Acting Mayor Presiding Member
of the Committee