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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 3, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development & Environmental Services A. Kopystynski, Planner 2 D. Hall, Planner 2 A. Bhandari,
Manager of Health, Safety & Employee Development D. Spence, Fire Chief M. Millward, Manager of Facilities 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Rachel Woloshyn, 2014 2014-059 9-RZ,
11403 240 240th th Street Ms. Woloshyn spoke in opposition to item 1103 and gave a Power Point presentation outlining her concerns.
Committee of the Whole Minutes November 3, 2014 Page 2 of 10 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda:
1101 2014 2014-024 024-RZ, 24990 110 Avenue, RS RS-3 to RS RS-1b Staff report dated November 3, 2014 recommending that Official Community Plan Amending Bylaw No. 7114-2014 designate
from Suburban Residential to Low/Medium Density Residential and to amend the Urban Area Boundary be given first and second readings and be forwarded to Public Hearing and that Zone
Amending Bylaw No. 7081-2014 to permit 5 RS-1b lots under the Albion Density Bonus be amended as identified in the staff report, be given second reading as amended and forwarded to
Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context •
Neighbourhood Context • Development Proposal • Site Characteristics • Proposed Subdivision Plan • Recommendation RECOMMENDATION That the staff report be forwarded to the Council Meeting
of November 4 4, 2013. 1102 2014 2014-076 076-RZ, 22173 Cliff Avenue, RS RS-1 to RT RT-1 Staff report dated November 3, 2014 recommending that Zone Amending Bylaw No. 7113-2014 to rezone
from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex be given first reading and that the applicant provide further information
as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following
information: • Application Information
Committee of the Whole Minutes November 3, 2014 Page 3 of 10 • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • Recommendation RECOMMENDATION That
the staff report be forwarded to the Council Meeting of November 4, 2013. 1103 2014 2014-059 9-RZ, 11403 240 Street Street, RS , RS-3 to RM RM-1 Staff report dated November 3, 2014
recommending that Zone Amending Bylaw No. 7107 – 2014 to rezone from RS-3 (One family Rural Residential) to RM-1 (Townhouse Residential) for future development of approximately 18 townhouse
units be given first reading and that the applicant provide further information as described on Schedules A,C, D & F of the Development Procedures Bylaw No. 5879-1999. The Manager of
Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics
• Development Proposal • Site Context Map • Proposed Site Plan • Recommendation RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013. 1104 2013
2013-029 029-RZ, 22305 and 22315 122 Avenue Staff report dated November 3, 2014 recommending Bylaw No. 6987-2013 be deferred until demolition of the exiting building and outbuilding
at 22315 122 Avenue be completed and payment of outstanding charges be made.
Committee of the Whole Minutes November 3, 2014 Page 4 of 10 Note: Councillor Hogarth excused himself from discussion of Item 1104 at 1:43 p.m. due to a past perceived conflict of interest
as he had previously sold the property to the current owner. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information:
• Application Information • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • History • Recommendation • Exterior & Interior Photos • Proposed Building
Plan • Proposed Site Plan • Proposed Elevations • Proposed Landscape Plan Chief Spence provided clarification of the enforcement of the vacant property bylaw at this location. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of November 4, 2013. Note: Councillor Hogarth returned to the meeting at 1:59 p.m. 1105 RZ/033/08, 10366 240 Street Street,
Final One Year Extension , Staff report dated November 3, 2014 recommending that rezoning application RZ/033/08 to rezone from RS-2 (One Family Suburban) to R-3 (Special Amenity Residential
District) to allow for a future 13 lot subdivision be granted final one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013.
Committee of the Whole Minutes November 3, 2014 Page 5 of 10 1106 2011 2011-019 019-DVP, 10515 and 10595 240 S Street and 23950 Zeron Avenue treet Staff report dated November 3, 2014
recommending that the Corporate Officer be authorized to sign and seal 2011-019-DVP for variances to the front, rear and interior yard setbacks and to increase the maximum building
height and retaining wall height to permit a townhouse development of 52 units. The Manager of Development and Environmental Services gave a Power Point presentation providing the following
information: • Application Information • OCP Context • Neighbourhood Context • Development Proposal • Proposed Variances • Recommendation RECOMMENDATION That the staff report be forwarded
to the Council Meeting of November 4, 2013. 1107 2011 2011-019 019-DP, 10515 and 10595 240 Street and 23950 Zeron Avenue Staff report dated November 3, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2011-019-DP to permit a townhouse development of 52 units. The Manager of Development and Environmental Services gave a Power Point presentation
providing the following information: • Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013.
Committee of the Whole Minutes November 3, 2014 Page 6 of 10 1108 2014 2014-058 8-DP, 100 – 22805 Lougheed Highway Staff report dated November 3, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2014-058-DP to allow for external renovations to the building under the Town Center Incentive Program. RECOMMENDATION That the staff report be
forwarded to the Council Meeting of November 4, 2013. 1109 2013 2013-101 101-DVP, 20758 Lo Lougheed Highway ugheed Staff report dated November 3, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2013-101-DVP to reduce the rear setback, to increase the maximum building height, to decrease the amount of parking stalls, to increase the amount
of small car spaces and to reduce servicing upgrades to Owen Street to permit construction of a new Mark’s Work Wearhouse. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of November 4, 2013. 1110 2013 2013-101 101-DP, 20 20758 Lougheed Highway 7Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign
and seal 2013-101-DP to permit construction of a new Mark’s Work Wearhouse. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013. 1111 2011 2011-134
134-DP, 2011 2011-134 134-DVP, 24891 104 Avenue, 10480 240 Street and 24860 106 Avenue Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign
and seal 2011-134-DVP to vary some setbacks and height variances to buildings and landscape retaining walls and that the Corporate Officer be authorized to sign and seal 2011-134-DP
to regulate the form and character of the 64 townhouse units.
Committee of the Whole Minutes November 3, 2014 Page 7 of 10 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information
• Elevations • Landscape Tree Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013. 1112 2013 2013-013 013-DVP, 24286 102 Avenue Staff report
dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2013-013-DVP to reduce the right-ofway width on 101A Avenue, 243 Street, and the three
proposed lanes, and to reduce the constructed road width on 243 Street, and three proposed lanes to permit subdivision of 18 lots and two remainder lots. The Manager of Development
and Environmental Services gave a Power Point presentation providing the following information: • OCP Context RECOMMENDATION That the staff report be forwarded to the Council Meeting
of November 4, 2013. 1113 2013 2013-013 013-DP, 24286 102 Avenue, Intensive Residential Development Permit Staff report dated November 3, 2014 recommending that the Corporate Officer
be authorized to sign and seal 2013-013-DP to permit 18 lots and two remainder lots. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November 4, 2013.
Committee of the Whole Minutes November 3, 2014 Page 8 of 10 1114 5% Money in Lieu of Parkland Dedication, 12130 and 12122 203 Street Staff report dated November 3, 2014 recommending
that the owner of land proposed for subdivision at 12130 203 Street, under application 2012-037-SD, pay an amount that is not less than 62,592.00 and that the owner of land proposed
for subdivision at 12122 203 Street, under application 2011-099-SD, pay an amount that is not less than $48,683.00. RECOMMENDATION That the staff report be forwarded to the Council
Meeting of November 4, 2013. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Economic Advisory Commission Amending Bylaw Staff report dated November 3, 2014 recommending
that Bylaw No. 7117-2014 to reflect the current composition of the EAC and to include a new member be given first, second and third readings. RECOMMENDATION That the s staff report
be forwarded to the Council Meeting of taff November 4, 2013. 1132 Health & Safety Program Staff report dated November 3, 2014 recommending that 50% of the WorkSafe rebate be re-invested
into health and safety programs and that the financial plan be amended. The Manager of Health, Safety and Employee Development gave a Power Point presentation providing an overview
of the report. RECOMMENDATION That the staff re report be forwarded to the Council Meeting of port November 4, 2013.
Committee of the Whole Minutes November 3, 2014 Page 9 of 10 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Award of Janitorial Services Contract Staff report dated November 3,
2014 recommending that the contract for Janitorial Services be awarded to Hallmark Facility Service Inc. for an annual contract price of $314,400.00 (excluding taxes) noting that the
contract is for a twelve-month period with options to renew yearly, for three (3) additional twelve-month terms. The Manager of Facilities provided further details of the bids submitted
for the contract, the price of the previous contract and the facilities included in the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of November
4, 2013. 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:29 p.m. 8. COMMUNITY FORUM Keith Fuller Fuller, speaking to Item 1103 Mr. Fuller indicated that contractors
trespassed on his property to access the property under application. He felt that the Department of Fisheries should be providing the surveys rather than the applicant. He indicated
that his property will abut many townhouses in the future and he felt the design does not fit the Official Community Plan. Rachel Woloshyn Woloshyn, speaking to Item 1103 Ms. Woloshyn
asked why a previous application did not go through. The Manager of Development and Environmental Services advised that the previous owner had spoken with staff but had not submitted
a rezoning application. He spoke to the easements and watercourse requirements that would be forthcoming through the process.
Committee of the Whole Minutes November 3, 2014 Page 10 of 10 Joan Marr Marr, speaking to Item 1103 , Ms. Marr was advised years ago by the Department of Fisheries that she could not
purchase the property adjacent to Rainbow Creek. She expressed her concern with development over the creek and with a driveway that is intended only for City vehicles. The Manager of
Development and Environmental Services indicated that the driveway is not part of this application. Use of that right of way will not be encouraged. Keith Fuller Fuller, speaking to
Item 1103 , Mr. Fuller felt that shared driveways could be an option for this application. ___________________________________ Judy Dueck, Acting Mayor Presiding Member of the Committee