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City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES December 8, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative
Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate
and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner II 1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Tree Protection Bylaw • Allen Lees and Jessie Joy Lees Mr. & Ms. Lees spoke to the need for the City to adopt a tree protection bylaw. A copy of their presentation was provided
to Council 1.2 Kanaka Education and Environmental Partnership Society (“KEEPS”) • Ross Davies Mr. Davies gave a power point presentation providing an overview of KEEPS and the activities
the Society is involved in.
Committee of the Whole Minutes December 8, 2014 Page 2 of 5 1.3 Urban Development Institute Pacific Region Awards for Excellence • Rob Grimm, Portrait Homes Mr. Grimm spoke to the benefits
provided to the community by Portrait Homes and announced that Silver Ridge is the most awarded housing development in Canada. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following
items have been numbered to correspond with the Council Agenda: 1101 2014 2014-001 001-RZ, 23753 and 23771 130 Avenue, RS RS-2 to R R-2 and P P-1 Staff report dated December 8, 2014
recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7122-2014 to reflect development, ground truthing of site characteristics and community needs be given first
and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7062-2014 to rezone from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential
District) and P-1 (Park and School) to permit a future subdivision of 19 single family lots and a neighbourhood park be given second reading as amended and be forwarded to Public Hearing.
The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • OCP Context • Neighbourhood
Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendation RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2014.
Committee of the Whole Minutes December 8, 2014 Page 3 of 5 Note: Councillor Masse excused himself from discussion of Item 1102 at 1:40 p.m. as he owns property next to the subject property.
Councillor Bell assumed the Chair. 1102 2014 2014-074 074-CU, 22245 Lougheed Highway Staff report dated December 8, 2014 recommending that Application 2014-074-CU to temporarily allow
CS-1 (Service Commercial) uses in an existing building on a C-3 (Town Centre Commercial) zoned property be given second reading and be forwarded to Public Hearing. The Manager of Development
and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site
Characteristics • Recommendation Dave Mussallem, Mussallem Realty Mr. Mussallem provided background information on the property and clarification of the intent of the application. RECOMMENDATION
That the staff report be forwarded to the Council Meeting of December 9, 2014. Note: Councillor Masse returned to the Chair at 1:55 p.m. 1103 2012 2012-068 068-RZ, 20370 Lougheed Highway,
First Extension Staff report dated December 8, 2014 recommending that a one year extension be granted for rezoning application 2012-068-RZ to permit subdivision into two commercial
lots and to construct a financial service building (Royal Bank of Canada) under the C-2 (Community Commercial) zone. The Manager of Development and Environmental Services gave a Power
Point presentation providing the following information: • Application Information • Subject Map • OCP Context
Committee of the Whole Minutes December 8, 2014 Page 4 of 5 • Neighbourhood Context • Site Characteristics • Proposed Site Plan • Elevations • Recommendation RECOMMENDATION That the
staff report be forwarded to the Council Meeting of December 9, 2014. 1104 2013 2013-016 016-DVP, 20178 Chatwin Avenue Staff report dated December 8, 2014 recommending that the Corporate
Officer be authorized to sign and seal 2013-016-DVP to reduce a road right of way width fronting parkland. The Planner gave a Power Point presentation providing the following information:
• Application Information • Subject Map • OCP Context • Neighbourhood Context • Development Proposal • Proposed Variance • Recommendation RECOMMENDATION That the staff report be forwarded
to the Council Meeting of December 9 9, 201 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 November 15, 2014 Local Government Election Staff report dated
December 8, 2014 providing the results of the Local Government Election held November 15, 2014. The Manager of Legislative Services & Emergency Program provided an overview of the report.
Committee of the Whole Minutes December 8, 2014 Page 5 of 5 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2014. 1132 Procurement Card Contract
Award Staff report dated December 8, 2014 recommending that the City of Maple Ridge enter into a contract with the Bank of Montreal for the provision of Procurement Card Services under
the terms and conditions of the BC Provincial Government Corporate Supply Arrangement and that the Corporate Officer be authorized to execute the contract. The General Manager Corporate
& Financial Services provided an overview of the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 9, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION
SERVICES – Nil 5. CORRESPONDENCE – Nil 6. OTHER ISSUES – Nil 7. ADJOURNMENT – 2:07 p.m. 8. COMMUNITY FORUM -Nil ___________________________________ R. Masse, Acting Mayor Presiding
Member of the Committee