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Home My WebLink About2016-11-21 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEET/NG MINUTES November 21, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor C. Speirs ABSENT Councillor C. Bell Councillor G. Robson Councillor T. Shymkiw Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services Other Staff as Required L. Zosiak, Planner 2 A. Bowden, Planner 1 D. Denton, Property and Risk Manager D. Pollock, Municipal Engineer M. Johnson, Film Production Liaison Note: Councillor Masse chaired the meeting as Acting Mayor. 1. DELEGA T/ONS/STAFFPRESENTATIONS - N i l 2. PUBL/C WORKS AND DEVELOPMENT SERV/CES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014 -009 -CP, Hammond Area Plan Bylaw, Second Reading Staff report dated November 21, 2016 recommending that Hammond Area Plan Bylaw No. 7279-2016 to guide land use and development in the Hammond Area be given second reading as amended and be forwarded to Public Hearing. Committee of the Whole Minutes November 21, 2016 Page 2 of 6 L Zosiak, Planner gave a Power Point presentation providing the following information: • Background • Area Plan Approval Process • Formal Referrals • Other agencies in receipt of Area Plan Bylaw package • Proposed Changes to the Area Plan • Zoning Matrix Additions • Other Proposed Changes • Next Steps RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 1102 2014 -009 -CP, 11240 and 11230 206 Street; 20605, 20617, 20627, 20643, 20645, 20661 Maple Crescent; 11233, 11202 and 11391 Dartford Street; 20657 and 20598 Lorne Avenue; PIDs 003-435-181 and 004-963- 415, Rezoning of Hammond Village Commercial Area and Zoning Bylaw Amendments Staff report dated November 21, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7292-2016 to create the H-2 (Hammond Village Commercial) zone and to rezone from C-3 (Town Centre Commercial) and RS - 1 (One Family Urban Residential) to H-2 (Hammond Village Commercial) and P-4 (Church Institutional) to align with the policies of the Hammond Area Plan be given first and second readings and be forwarded to Public Hearing. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED Committee of the Whole Minutes November 21, 2016 Page 3 of 6 1103 Award of Contract ITT-EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road Staff report dated November 21, 2016 recommending that Contract ITT- EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road be awarded to Fraser City Installations (1989) Ltd., that a project contingency of 10% be approved to address variations in field conditions and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 1104 Local Area Service - 20300 Block of Hampton Street Staff report dated November 21, 2016 recommending that a Request for Proposal for consulting services to design and manage the construction of the 20300 Block of Hampton Street Local Area Service be prepared and that staff proceed with the Local Area Service if received quotations are within the identified value on the formal petition and within the Purchasing Policy. The Municipal Engineer advised on the process involved in the development of a local area service. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED Committee of the Whole Minutes November 21, 2016 Page 4 of 6 3. FINANCIAL AND CORPORATE SERV/CES (including Fire and Police) 1131 2016 Council Expenses Staff report dated November 21, 2016 providing an update on Council expenses to the end of October 2016. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 1132 Disbursements for the month ended October 31, 2016 Staff report dated November 21, 2016 recommending that the disbursements for the month ended October 31, 2016 be received for information. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 1133 2017 Council Calendar Staff report dated November 21, 2016 recommending that the Council Meeting schedule for 2017 be adopted or that the Council Meeting schedule for 2017 be adopted as amended. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED Committee of the Whole Minutes November 21, 2016 Page 5 of 6 1134 Property and Liability Insurance Staff report dated November 21, 2016 recommending the approval of expenditures for the City's liability and property insurance coverage policies as offered through the Municipal Insurance Association of BC. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 4. COMMUNITY DEVELOPMENT AND RECREATION SERV/CES - N i I 5. ADMINISTRATION 1171 Filming Review Staff report dated November 21, 2016 providing highlights of the film industry in BC in general and Maple Ridge in specific. The Film Production Liaison reviewed the staff report. RECOMMENDATION It was moved and seconded That the staff report be forwarded to the Council Meeting of November 29, 2016. CARRIED 6. CORRESPONDENCE - N i I 7. OTHER ISSUES - Nil Committee of the Whole Minutes November 21, 2016 Page 6 of 6 8. ADJOURNMENT - 1:30 p.m. 9. COMMUNITY FORUM Sandra van der Lann Ms. van der Lann advised on personal circumstances and requested an extension of an Unsightly Premises Cleanup Order from the Bylaws Department to allow her time to deal with the situation on her property. R. Masse, Acting Mayor Presiding Member of the Committee