The URL can be used to link to this page

Home My WebLink About2016-12-05 Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEET/NG MINUTES December 5, 2016 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor C. Bell Appointed Staff E.C. Swabey, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning L. Darcus, Manager of Legislative Services Other Staff as Required D. Boag, Director of Parks & Facilities C. Goddard, Manager of Development and Environmental Services D. Hall, Planner 2 A. Bowden, Planner 1 M. Baski, Planner 1 D. Denton, Property and Risk Manager L. Siracusa, Manager of Economic Development T. Thompson, Manager of Financial Planning H. Exner, Fire Chief 1. 1.1 DELEGA T/ONS/STAFFPRESENTATIONS Cemetery Operation Update • D. Boag, Director of Parks & Facilities The Director of Parks & Facilities gave a Power Point presentation providing the following information: • Services offered at the Maple Ridge and Whonnock Lake Cemeteries • Types of interments and inurnments offered • List of private cemeteries located in the Lower Mainland • List of privately -run cemeteries on Municipal Land • Fee comparison of various types of burial plots Committee of the Whole Minutes December 5, 2016 Page 2 of 9 2. PUBL/C WORKS AND DEVELOPMENT SERV/CES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016 -299 -AL, 12176 237 Street, Application for Exclusion from the Agricultural Land Reserve, Addendum Report Staff report dated December 5, 2016 recommending that Application 2016- 299 -AL to exclude approximately 1.12 hectares (2.8 acres) from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission and providing options for consideration. D. Hall, Planner advised on a correction to the staff recommendation related to the reference to the application number. She gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Plan Context • Site Characteristics • Development Proposal • Applicant's Lot Consolidation Plan • Applicant's Development Plan • Recommendation in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Note: Item 1102 was withdrawn at the request of the applicant 1102 2016 -434 -AL, 11680 252 Street, Application for Exclusion from the Agricultural Land Reserve Staff report dated December 5, 2016 recommending that Application 2016- 434 -AL to subdivide 2.5 hectares (6.2 acres) of land within the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission and providing options for consideration. Committee of the Whole Minutes December 5, 2016 Page 3 of 9 Note: Item 1103 was withdrawn at the request of the applicant 1103 2016-411-RZ, 21188 Wicklund Avenue, RS -1 to R-1 Staff report dated December 5, 2016 recommending that Application 2016- 411-RZ to rezone from RS -1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision into two single family residential lots not be given first reading. 1104 2016-052-RZ, 22260 and 22292 122 Avenue and 12159 and 12167 223 Street, LUC and RS -1 to RM -2 Staff report dated December 5, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7243-2016 to designate subject properties from Single Family to Low Rise Apartment be given second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7244-2016 to rezone from LUC (Land Use Contracts) and RS -1 (One Family Urban Residential) to RM -2 (Medium Density Apartment Residential) to permit construction of a 291 unit multi -family rental housing development within the Town Centre. Aman Judge, Representative for Amacon Construction Ltd. Mr. Judge introduced Simon Taylor and Rob Ciccozzi. He gave a Power Point presentation introducing Amacon and reviewing the history of the site, the development proposal and the benefits and advantages the redevelopment will offer the community. Council expressed concerns about the company's maintenance and management of the current building and other buildings in Maple Ridge, and the potential impact on current tenants who might face higher rents in a new building. Mr. Taylor advised on future management practices to be put into place for the proposed buildings in the development and addressed questions related to affordable housing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Committee of the Whole Minutes December 5, 2016 Page 4 of 9 1105 2016-235-RZ, 22606 Dewdney Trunk Road, Temporary Taxi Dispatch Use Staff report dated December 5, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7283-2016 to designate 22606 Dewdney Trunk Road to permit a temporary taxi dispatch use be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1106 2014 -104 -SD, 23050 136 Avenue, Local Area Service Staff report dated December 5, 2016 recommending that a local area service bylaw be authorized for enhanced landscape maintenance costs of lands referred to as "East Hampstead" and that East Hampstead Local Area Service Bylaw No. 7278-2016 to require property owners within the development to pay an annual fee as a Local Service Tax for enhanced landscape maintenance areas be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1107 2015 -346 -CP, Wildfire Development Permit Update Staff report dated December 5, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7187-2015 to amend recently adopted Wildfire Development Permit Areas to remove references to the National Fire Protection Association standards and provide greater flexibility when reviewing development applications be given second reading as amended and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Committee of the Whole Minutes December 5, 2016 Page 5 of 9 1108 2016 -448 -CP, 13150, 13120, 13070, 13030, 12990 ,12940, 13655 256 Street; 25775,25801,25801,25927,25927 128 Avenue; 26185 130 Avenue;13301 251A Street; 13055 251A Street, 25100 Alouette Road; 51 Tots comprised of Kanaka Business Park and adjacent park land; Employment Land Use Suitability Assessment (Located East and West of 256 Street and North of 128 Avenue) Staff report dated December 5, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7299-2016 to designate 51 properties in the 256 Street and 128 Avenue vicinity from Suburban Residential and Institutional to Industrial to expand employment opportunities in the vicinity of existing and well -utilized employment lands be given first reading. A. Bowden, Planner gave a Power Point presentation providing the following information: • Amendment Purpose • Potential Employment Lands • Subject Lands • Development Potential • Proposed Land Use Redesignation • Next Steps RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1109 2012-109-DVP, 24979 108 Avenue Staff report dated December 5, 2016 recommending that the Corporate Officer be authorized to sign and seal 2012-109-DVP to reduce minimum lot widths for lots 1, 10, 11, 12 and 13, RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Committee of the Whole Minutes December 5, 2016 Page 6 of 9 1110 Council Policy 6.21 - Development Sign Policy Review Staff report dated December 5, 2016 recommending that Council Policy 6.21 -Development Sign Policy dated September 12, 2012 be repealed and replaced with the revised Council Policy 6.21 - Development Sign Policy. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 2017-2021 Financial Plan Bylaw Staff report dated December 6, 2016 recommending that Maple Ridge 2017- 2021 Financial Plan Bylaw No. 7300-2016 be given first and second readings. The Manager of Financial Planning reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1132 Council Procedure Amending Bylaw No. 7301-2016 - Release of Vote Pattern from Closed Meetings Staff report dated December 5, 2016 recommending that Maple Ridge Council Procedure Amending Bylaw No. 7301-2016 be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Committee of the Whole Minutes December 5, 2016 Page 7 of 9 1133 2017 Acting Mayor, Committee & Commission Appointments Staff report dated December 5, 2016 recommending that the Acting Mayor schedule and appointments to Government Agencies, Advisory and/or Legislated Committees, Special Committees, Community Groups and Organizations and Standing Committees be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1134 Bylaw for Highway Closure & Dedication Removal for a Portion of Laneway (11800 Block of 226 Street and 227 Street) Staff report dated December 5, 2016 recommending that Maple Ridge Highway Closure & Dedication Removal Bylaw No. 7291-2016 for closure and dedicate removal of a portion of laneway in the 11800 block of 226 Street and 227 Street be given first, second and third readings. The Property and Risk Manager reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1135 Award of Contract, Construction of Fire/Tanker Truck, Fire Truck Replacement, Engine 32 Staff report dated December 5, 2016 recommending that the contract for construction of one fire pumper/tanker truck be awarded to Hub Fire Engines Ltd. and that the Corporate Officer be authorized to execute the contract. The Fire Chief provided additional information on the contract for construction of a fire pumper/tanker truck. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED Committee of the Whole Minutes December 5, 2016 Page 8 of 9 1136 Award of Contract, Construction of Tower Truck Fire Apparatus, Fire Truck Replacement, Tower 1 Staff report dated December 5, 2016 recommending that the contract for construction of one tower truck fire apparatus be awarded to Safetek Emergency Vehicles Ltd. and Smeal Fire Apparatus and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 4. PARKS, RECREATION & CULTURE 1151 Maple Ridge Civic and Cultural Facility - Phased Design Process Staff report dated December 5, 2016 recommending that Phase One of the design process be funded from the Parks Recreation and Culture Master Plan funding, that staff be directed to conduct a Request for Proposal to hire a "manager at risk" and that staff be directed to conduct a Request for Proposal to hire a heritage and museum specialist to conduct a stakeholder consultation process. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1152 Municipal Advisory Committee on Accessibility Issues Recommendations Staff report dated December 5, 2016 recommending that the Maple Ridge - Pitt Meadows Municipal Advisory Committee of Accessibility Issues continue as a joint committee with the City of Pitt Meadows, sharing all associated costs equally and that staff work with the committee to establish an updated committee structure and bylaw. Committee of the Whole Minutes December 5, 2016 Page 9 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 1153 Maple Ridge Leisure Centre Retrofit Update Staff report dated December 5, 2016 recommending that a report be provided on the process of updating existing Leisure Centre retrofit costs, communication plan and customer accommodations. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 6, 2016. CARRIED 5. CORRESPONDENCE - N i I 6. OTHER ISSUES - Nil 7. ADJOURNMENT - 2:40 p.m. 8. COMMUNITYFORUM - Nil R. Masse, Acting Mayor Presiding Member of the Committee